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					                      THE CORPORATION OF THE CITY OF STRATFORD

              PROTECTION TO PERSONS AND PROPERTY SUB-COMMITTEE

                                        OPEN SESSION
A meeting of the Protection to Persons and Property Sub-committee will be held on
Wednesday, January 12, 2011 at 12:00 Noon in the Council Chamber, City Hall, 1
Wellington Street, Stratford.

SUB-COMMITTEE PRESENT: Councillor Brown - Chair presiding, Councillor Smythe - Vice-
Chair, Councillors Henderson and Beatty.

REGRETS:

STAFF PRESENT: George Bowa – Director of Engineering and Public Works, Ray Nothdurft
– Deputy Director of Engineering and Public Works, Jerry McEwin – Police Chief, Rick Young –
Fire Chief, Joan Thomson – City Clerk, Linda Edwards – Recording Secretary.

ALSO PRESENT:             Cheryl Simpson (Item 2.1), Sam Alberico and Dr. Miriam Klassen (Item
2.2), Media.

                                                AGENDA
1.0     DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE
        THEREOF

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the
general nature thereof, where the interest of a member of Council has not been disclosed by reason of the
member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of
Council and otherwise comply with the Act.

                          Name                      Item             Nature of Pecuniary Interest

Sub-committee:

Committee:




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Protection to Persons and Property Sub-committee        2                     January 12, 2011


2.0    DELEGATIONS

       2.1     Feline Friends Network – Trap/Neuter/Return Initiative

Objective: To provide information on the endorsement of pursuing the implementation of a
Trap/Neuter/Return program within the City of Stratford.

Background and Analysis: Staff and the OSPCA have been contacted by the Feline Friends
Network, a group that is interested in the establishment of a Trap/Neuter/Return program to
deal with the issue of feral, stray and/or abandoned cats. Their concern is that current
practices do not result in a steady downward reduction of feral and stray cat populations.
Currently, the City of Stratford’s agreement with the OSPCA for animal control does not cover
such a program. After speaking to the OSPCA, they advised that they would be interested in
further discussions and amending the current contract as necessary with the aim of
establishing a suitable agreement on a future Trap/Neuter/Return program.

The Feline Friends Network has requested that the following resolution be adopted by Council:

“The City of Stratford hereby endorses, in principle, the implementation of a long-term,
community-wide, Trap/Neuter/Return (hereinafter referred to as TNR) model that has been
proven to be a fiscally responsible and effective means of managing feral and homeless cats.
The existing by-laws and Animal-Control contract will be reviewed and amended as necessary
to afford protection to feral or homeless cats managed by TNR as set forth in the Feline
Friends Network initiative.”

Financial impact: Costing and details of a possible Trap/Neuter/Return program would
need to be reported back for Council’s consideration, before any decision on whether to
proceed is made. Direction is requested on whether City Council wishes staff to pursue this
initiative.

Staff recommendation: For the consideration of Sub-Committee.

Sub-committee discussion:

Sub-committee recommendation:

Committee discussion:

Committee recommendation:

       2.2     Recreational Fires

Objective: To review a report regarding recreational fire requested from the Perth District
Health Unit (PDHU) relating to Open Burning By-law 5-2006.

Background and Analysis: On January 9, 2006, Stratford City Council passed By-law 5-
2006 permitting open fires provided a number of requirements and restrictions were met. A
letter was received in 2008 asking that City Council revisit the issue of allowing recreational
fires. At the June 9, 2008 Protection to Persons and Property Committee meeting, staff was

                       “Community Excellence with Worldwide Impact”
Protection to Persons and Property Sub-committee         3                      January 12, 2011


directed to gather additional statistics regarding open air burning and recreational fires during
the 2008 season and report the findings.
At the April 14, 2009 City Council meeting, the following recommendation of the Protection to
Persons and Property Committee was adopted, “That no changes to Open Burning By-law 5-
2006 be made at this time.”

A concern over recreational fire was again brought to the Protection to Persons and Property
Committee in August 2010. At this time direction was giving to ask for a report on this issue
from the PDHU. Their report is attached.

Section 2.6 of the Ontario Fire Code states, “Open-air burning shall not be permitted unless
approved, or unless such burning consists of a small, confined fire, supervised at all times,
and used to cook food on a grill or a barbecue.”

There is a segment of our community that enjoys a small recreational fire on their property for
enjoyment. Recreational fires occurred previous to By-law 5-2006 and have continued; the
majority without incident.

The Fire Department responds to open fires or uncontrolled burns whenever a complaint is
received and the fire is quickly extinguished and the resident informed of the regulations.
Upon a third response to the same location and/or individuals involved, the police or by-law
enforcement officer is called and the offender is ticketed.

Other communities such as London and Kitchener permit recreational fires under similar
circumstances, while others such as Cambridge and Waterloo do not allow these fires.

Response to recreational fires has increased since adoption of By-law 5-2006. These fires do
not present an undo burden on Fire Department operations or create a serious threat to our
community’s safety. There is, however, an environmental issue concerning open fires even
when complying with all sections of By-law 5-2006.

Financial impact: No impact.

Staff recommendation: That no changes to By-law 5-2006 be made at this time.

Sub-committee discussion:

Sub-committee recommendation:

Committee discussion:

Committee recommendation:


3.0    REPORT OF THE CHIEF ADMINISTRATIVE OFFICER

       3.1     Reciprocal Community Partnership Agreement – United Counties of Leeds and
               Grenville


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Protection to Persons and Property Sub-committee          4                     January 12, 2011




Objective: To consider entering into a mutual assistance agreement with the municipalities
in the County of Perth and the United Counties of Leeds and Grenville for the efficient
provision of municipal resources to another party to this agreement during a declared
emergency.

Background and Analysis: The Emergency Management and Civil Protection Act, R.S.O.
1990, c. E. 9 provides that the Council of a municipality may make an agreement with another
municipality for the provision of any personnel, service, equipment or material during a
declared emergency.

The County of Perth has initiated an agreement with another County that is distant from us in
order that we are able to seek assistance should one of us be under an area wide emergency
(i.e. an ice storm). This agreement would apply to declared emergencies. Essentially, the
agreement delegates these matters to each of its Chief Administrative Officers in order that
the response can be immediate and these responses are coordinated by the County CAO in
each case.

The City of Brockville is a separated city within the United Counties of Leeds and Grenville.

The response is discretionary and dependent on having the resources available. It is a prudent
precaution to put in place with our partners in the area.

Financial impact: The agreement stipulates that all costs are borne by the assisted
municipality. There is no requirement for the assisting municipality to provide assistance. It
would, of course, depend on available resources. It also provides for indemnification.

Staff recommendation: That the City of Stratford enter into a mutual assistance
agreement with the municipalities in the County of Perth and the municipalities in
the United Counties of Leeds and Grenville for the provision of personnel, service,
equipment or material during a declared emergency.

Sub-committee discussion:

Sub-committee recommendation:

Committee discussion:

Committee recommendation:


4.0    ADJOURNMENT

Motion by
That the Protection to Persons and Property Sub-committee meeting adjourn.

Meeting Start Time: 12:00 Noon
Meeting End Time:


                       “Community Excellence with Worldwide Impact”

				
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