Document Sample
					                                                     Procurement Services
                                                     1000 Chastain Road ● MB # 3501 ● Campus Services ● Building 35 ● Room 158
                                                     Kennesaw, Georgia 30144 ● Office (770)423-6214 ● Fax (770)423-6474 ●

                                                               REQUEST FOR QUOTE
Instructions: Vendor Information – Section II must be completely filled out. Failure to sign statement below by authorized representative will render Response to
RFQ invalid. Response to the RFQ must be typewritten or printed in ink. Vendor is cautioned to carefully read the instructions and Kennesaw State University
RFQ Standard Terms and Conditions. In compliance with State Purchasing Regulations, vendor(s) must be registered with The State of Georgia prior to
Award. The Georgia Procurement Registry is located at,2094,35226973_36298624,00.html
   Failure to adhere to these instructions and terms and conditions may result in rejection of the Response to the RFQ. Response to the RFQ will be received by
       Kennesaw State University at the Office of Business Services until the date and time shown hereon for furnishing the described products or services.
                                                                            Section I
                Date:        May 7, 2008                               Contract Type:          X Open Market
       RFQ Number:           54300-824                                                         University Contract:
        Closing Date:        May 19, 2008 @ 2:00PM                                                        Service X Open                Fixed Qty          Lease
          RFQ Type:          Open Market
              Bill To:       Above Address                          Point of Delivery:         Kennesaw State University, Kennesaw, GA 30144
Delivery Requested:          June 13, 2008                           Payment Terms:            Net 30 Days
       (Lead Time)
    For Delivery in:         Library                                  Cash Discount:        %    Days
 Purchasing Agent:           Debbie Chimeno                            Buyer Email:
                                                                Section II -Vendor Information
              City:                                                              State:                                                    Zip:
            Phone:                                                             Fax:
           Tax ID:                                               Note: Bidder must furnish a tax ID number in order to be awarded any State
      (TIN or SSN)                                               business.
  State of Georgia             Yes      No                       Note: Bidder must be registered with The State of Georgia to be awarded any State
Registered Vendor:                                               business.
   Small Business:         Yes     No
Minority Business:         Yes     No If Yes,
                        Check All That Apply                     Note: See State of Ga. Standard Terms and Conditions for definition of Minority
                          African-Am Asian-Am                    business.
                          Hispanic Native-Am
                          Pacific Islander
If the above address is not in Georgia, does your                   Yes      No If yes, indicate Georgia address:
company maintain an office in Georgia?
                                                                 Address:_          ________________________________________________________

                                                                 City:_        _____________________________________Zip: __                          __________

                                                                    Section III - Instructions
RFQ is subject to the following instructions when checked:
X 1. RFQ in accordance with the rules, regulations and procedures of the Kennesaw State University RFQ Standard Terms and Conditions unless modified by
Additional Terms and Conditions.
  2. The attached “Additional Terms and Conditions” shall apply (         ) page(s).
  3. In conformance with the attached “Specifications” (      ) page(s).
  4. See attached (      ) page(s) of (     ) line item(s).
X 5. Vendors must show manufacturer’s name and model number for each line item offered.
X 6. Vendors must furnish specifications and complete descriptive literature with RFQ.
  7. Vendors must be in compliance with the Immigration Reform and Contract Act and Georgia Security and Immigration Compliance Act.
       (Immigration and Security Form must be completed and submitted with Response to the RFQ)
The following statement must be signed at the time Response to RFQ is submitted. Failure to sign this statement will render Response
to RFQ invalid. The University is not responsible if the fax machine is out of order, lines tied up or RFQ received after the prescribed date
and time that the quotes are due. E-mailed Response to RFQ is unacceptable.
“I certify that this bid/response is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the
same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree that this bid shall remain open for a period of thirty (30)
days from the date of opening. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil
damage awards. I agree to abide by all conditions of the RFQ, and certify that I am authorized to sign this RFQ for the bidder (O.C.G.A. 50-7-67). I further
certify that the provisions of the Official Code of Georgia Annotated 45-10-20 et. seq. has not and will not be violated in any respect.”

____________________________________________________________                              __     _________________________
Authorized Signature                                                                      Date
__      ____________________________________________                                      RFQ APPENDIX A TOTAL
Name (Typed or Printed)
                                               RFQ SPECIFICATION SHEET

Line              Library RFID Shelf Reading System                       Qty/Unit   Brand/Model   Unit    TOTAL
Item                      (RFQ# 54300-824)                                                         Price
 1     L-W1 Handheld Antenna (wand)                                         1
       Size: 271/4 x 31/2 x 11/2 in (692 x 88 x 42
       mm) {L x W x H}
       Weight: 11/4 lbs (.57 kg)
       Frequency: 13.56 MHz
       FCC: 47 CFR Sections 15.105(b), 15.21,

       Tagsys L-P101 Library USB Reader
       Size: (L x W x H): 103 x 60 x 18 mm
       Weight: 66 grams
       Communication interface: USB 1.1
       Communication protocol: TAGSYSspecific
       Frequency: 13.56 MHz
       DC power: 12 VDC Typical
       Chip compatibility: C220 (Folio 20), C320 (Folio 320), ISO 15693
       (Folio 370)
       RF Output Power: 1W Typical
       Power consumption: 3,6 W
       Operating temperature: 0° to +55°C
       Storage temperature: -20° to +70°C
       FCC part 15 (class B), ETSI 300-330 European Radio
       compliance, EN 50364

       Installation/Delivery Fee

       Annual Maintenance of equipment after manufacture’s

       The Library needs RFID (Radio Frequency
       Identification) inventory system to work in
       conjunction with the existing Sturgis Library
       Endeavor Integrated Library System. As a
       benefit the system should provide significant
       productivity gains through reduction in key
       labor-intensive workflow processes and to
       reduce incidences of staff repetitive motion
       problems and improve inventory accuracy.


Product must include USA Manufacture’s Warranty and Bidder must be an authorized Dealer/Reseller of quoted
brand/model product.

Bidder must submit all required documents listed below:(Please see file attachment to RFQ #54300-824)

       Sales and Use Tax Registration (Form A)
       Warranty Agreement (Form B)
       Vendor Registration Form (Form C)

KSU will award to the lowest responsive and responsible bidder.

Questions shall be e-mailed to:

                                                RFQ Standard Terms and Conditions

    The following words/acronyms shall be defined as set forth below
) “University” means Kennesaw State University
   (ii) “BOR” means Board of Regents of the University System of Georgia
   (iii) “Contract” means the agreement between the University and the Contractor as defined by the Kennesaw State
   University RFQ Standard Terms and Conditions and all incorporated documents.
   (iv) “Contractor” means the provider of the goods and/or services under the Contract.
   (v) “Response” means the Contractor’s submitted response to the RFQ, including any modifications or clarifications
   explicitly accepted by the University in writing.
   (vi) “RFQ” means the Request for Quotes or other solicitation document (and any amendments or addenda thereto) that was
   used to solicit the goods and/or services that are subject to the contract.

   The terms, conditions, and specifications of the RFQ and the Contractor’s Response are hereby incorporated by reference and
   made a part hereof just as if they had been fully set out herein. In the case of any inconsistency or conflict among the specific
   provisions of the contract and any incorporated documents, any inconsistency or conflict shall be resolved as follows: first, by
   giving preference to the specific provisions of the Contract: second, by giving preference to the specific provisions of the RFQ;
   and third, by giving preference to the specific provisions of the Contractor’s Response. Any pre-printed terms and conditions
   included on Contractor’s forms or invoices shall be null and void.

    The Contract between the University and the Contractor shall begin and end on the dates specified in the RFQ,
    unless terminated earlier in accordance with the applicable terms and conditions of this Contract. Pursuant to
    O.C.G.A. Section 50-5-64, this Contract shall not be deemed to create a debt of the State for the payment of any
    sum beyond the fiscal year in which the appropriations have been made.

   1.  Specifications in Bidding Documents. The Contractor shall provide all goods, services, and other deliverables
       required in the RFQ that comply with the specifications contained in the RFQ and the terms of the Contract, plus those
       goods, services and other deliverables as may additionally be described in Contractor’s Response.
   2.  Product Shipment and Delivery. All products shall be shipped F.O.B. destination to the location(s) specified in the
       RFQ or as provided in the University’s purchase instrument. All items shall be at the Contractor’s risk until they have
       been delivered and accepted by the receiving entity. All items shall be subject to inspection on delivery. Hidden
       damage will remain the responsibility of the Contractor to remedy without cost to the University, regardless of when the
       hidden damage is discovered.
   3.  Non-Exclusive Rights and No Minimums Guaranteed. The Contract is not exclusive. The University reserves the
       right to select other contractors to provide goods and services similar to goods and services described in the Contract
       during the term of the Contract. The Contract does not guarantee any minimum level of purchases unless stated
       otherwise in the RFQ.
   1.  Pricing. The Contractor will be paid for the goods and services sold pursuant to the Contract in accordance with the
       Contract. Unless clearly stated otherwise in the RFQ, all prices are firm and fixed and are not subject to variation.
       Prices include, but are not limited to freight, insurance, fuel surcharges and customs duties.
   2.  Billings. If applicable, and unless the RFQ provides otherwise, the Contractor shall submit, on a regular basis, an
       invoice for goods and services supplied to the University under the Contract at the billing address identified by
       University and the University shall remit payment to the Contractor within thirty (30) calendar days of the University’s
       receipt of the invoice

          3.     Delay of Payment Due to Contractor’s Failure. If the University in good faith determines that the Contractor has
                 failed to perform or deliver any service or product as required by the Contract, the Contractor shall not be entitled to any
                 compensation under the Contract until such service or product is performed or delivered. In this event, the University
                 may withhold that portion of the Contractor’s compensation which represents payment for services or products that were
                 not performed or delivered.
F.             TERMINATION
     1.        Immediate Termination. Pursuant to O.C.G.A. Section 50-5-64, this Contract will terminate immediately and absolutely if
               the University determines that adequate funds are not appropriated or granted or funds are de-appropriated such that the
               University cannot fulfill its obligations under the Contract, which determination is at the University's sole discretion and
               shall be conclusive. If the University declares a lack of funding pursuant to this paragraph, the University will not contract
               for the same goods or services during the remainder of the fiscal year (July 1 – June 30) in which the lack of funding was
     2.        Termination Upon Notice. Following thirty (30) calendar days’ written notice, the University may terminate the Contract
               in whole or in part without the payment of any penalty or incurring any further obligation to the Contractor.
     3.        Payment Limitation in Event of Termination. In the event of termination of the Contract for any reason by the
               University, the University shall pay only those amounts, if any, due and owing to the Contractor for goods and services
               actually rendered up to and including the date of termination of the Contract and for which the University is obligated to pay
               pursuant to its Contract or purchase instrument. Payment will be made only upon submission of invoices and proper proof
               of the Contractor’s claim. This provision in no way limits the remedies available to the University under the Contract in the
               event of termination.
     4.        The Contractor’s Termination Duties. Upon receipt of notice of termination or upon request of the University, the
               Contractor shall cease work under the Contract and take all necessary or appropriate steps to limit disbursements and
               minimize costs. Contractor shall immediately cease using and return to the University any personal property or materials,
               whether tangible or intangible, provided by the University to the Contractor. Further, the Contractor shall immediately
               return to the University any payments made by the University for goods and services that were not delivered or rendered by
               the Contractor.
          1.      Contractor hereby waives, releases, relinquishes, discharges and agrees to indemnify, protect, save harmless, the State
          of Georgia (including the State Tort Claims Trust Fund), BOR, Department of Administrative Services (DOAS), their officers
          and employees (collectively “indemnities”) of and from any and all claims, demands, liabilities, losses, costs or expenses for
          any loss or damage for bodily injury (including , but not limited to death), personal injury and property damage caused by any
          act or omission of contractor, its agents, subcontractor or any other party acting on behalf of contractor (collectively, the
          “indemnity claims”). This indemnification extends to the successors and assigns of the contractor, and this indemnification and
          release survives the termination of the contract and the dissolution or, to the extent allowed by law, the bankruptcy of the
          Contractor. If and to the extent such damage or loss as covered by this indemnification is covered by the State Tort Claims
          Fund or any other self-insurance funds maintained by the DOAS (collectively, the "Funds"), the contractor agrees to reimburse
          the Funds for such monies paid out by the Funds. To the full extent permitted by the constitution and the laws of the State of
          Georgia and the terms of the Funds, the contractor and its insurers waive any right of subrogation against the State of Georgia,
          the indemnities, and the funds and insurers participating thereunder, to the full extent of this indemnification. Contractor shall,
          at its expense, procure the insurance policies required by this contract, in coverage amounts as specified in this contract, with
          endorsements waiving rights of subrogation against the State, the indemnities, the Funds and insurers participating thereunder.
          Contractor shall, at its expense, be entitled to and shall have the duty to participate in the defense of any suit against the
          indemnities. No settlement or compromise of any claim, loss or damage asserted against indemnities shall be binding upon
          indemnities unless expressly approved by the indemnities.
          2.     Contractor shall, at its own expense, be entitled to and shall have the duty to participate in the defense of any suit
          instituted against the State and indemnify the State against any award of damages and costs made against the State by a final
          judgment of a court of last resort in such suit insofar as the same is based on any claim that any of the goods and/or services
          constitutes an infringement of any United States Letters Patent or copyright, provided the State gives the Contractor immediate
          notice in writing of the institution of such suit, permits Contractor to fully participate in the defense of the same, and gives
          Contractor all available information, assistance and authority to enable Contractor to do so. Subject to approval of the
          Attorney General of the State of Georgia, the University shall tender defense of any such action to Contractor upon request by
          Contractor. Contractor shall not be liable for any award of judgment against the State reached by compromise or settlement
          unless Contractor accepts the compromise or settlement. Contractor shall have the right to enter into negotiations for and the
          right to effect settlement or compromise of any such action, but no such settlement shall be binding upon the State unless
          approved by the State.

    In case any of the goods and/or services is in any suit held to constitute infringement and its use is enjoined, Contractor shall,
    at its option and expense:
       (i)     Procure for the State the right to continue using the goods and/or services;
       (ii) Replace or modify the same so that it becomes non-infringing; or
       (iii) Remove the same and cancel any future charges pertaining thereto.
       Contractor, however, shall have no liability to the State if any such patent, or copyright infringement or claim thereof is
       based upon or arises out of:
       (i)     Compliance with designs, plans or specifications furnished by or on behalf of the University as to the goods and/or
       (ii) Use of the goods and/or services in combination with apparatus or devices not supplied by Contractor, unless
               specifically stated in the contract;
       (iii) Use of the goods and/or services in a manner for which the same was neither designed nor contemplated; or
       (iv) The claimed infringement of any patent or copyright in which the University or any affiliate or subsidiary of the
               University has any direct interest by license or otherwise.
       The indemnification obligation of the Contractor shall survive termination of the Contract.
The following insurance coverage shall be obtained and maintained by contractor throughout the duration of the agreement.
Except as otherwise expressly provided herein, all policies must be on an "occurrence" basis. All policies shall provide that
contractor and its insurer(s) waive any right of subrogation against the State of Georgia , Board of Regents of the University
System of Georgia, and Kennesaw State University.

     1. Insurance Certificate
     Contractor shall procure and maintain insurance which shall protect the contractor and the State, Board of Regents of the
     University System of Georgia and Kennesaw State University from any claims for bodily injury, property damage, or personal
     injury which may arise out of operations under the agreement. Contractor shall procure the insurance policies at the
     contractor's own expense and shall furnish the University an insurance certificate listing the State, BOR and the University as
     certificate holder. The insurance certificate must document that the liability insurance coverage purchased by the contractor
     includes contractual liability coverage to protect the State, BOR and the University. In addition, the insurance certificate must
     provide the following information:
     ▪ Name and address of authorized agent
     ▪ Name and address of insured
     ▪ Name of insurance company (licensed to operate in Georgia)
     ▪ Description of coverage in standard terminology
     ▪ Policy period
     ▪ Limits of liability
     ▪ Name and address of certificate holder
     ▪ Acknowledgment of notice of cancellation to the State, BOR and the University
     ▪ Signature of authorized agent
     ▪ Telephone number of authorized agent
     ▪ Details of policy exclusions in comments section of insurance certificate

     2. Insurance Coverage:
     Contractor also agrees to provide an insurance certificate to document that the following types of insurance coverage have
     been purchased by the contractor:
     1. Workers’ compensation insurance (occurrence) in the amounts of the statutory limits as established by the general
     assembly of the State of Georgia. (A self-insurer must submit a certificate from the Georgia Board of Workers’
     Compensation stating the contractor qualifies to pay its own workers’ compensation claims.) In addition, contractor shall
     require all subcontractors occupying the premises or performing work under this agreement to obtain an insurance certificate
     showing proof of workers’ compensation coverage.
     2. Commercial General Liability policy (occurrence), to include contractual liability. The commercial general liability
     policy shall have dollar limits sufficient to insure that there is no gap in coverage between this policy and the commercial
     umbrella policy required in this agreement is $1,000,000.00 per occurrence
     3. Business Auto policy (occurrence), to include but not be limited to any owned, non-owned and hired auto liability. The
     business automobile policy shall have dollar limits sufficient to insure that there is no gap in coverage between this policy and
     the commercial umbrella policy required in this agreement is $1,000,000.00 per occurrence.

    The foregoing policies shall contain a provision that coverage afforded under the policies will not be canceled, or not renewed
    or allowed to lapse for any reason until at least thirty (30) days prior written notice has been given to Board of Regents of the
          University System of Georgia, Kennesaw State University, 1000 Chastain Road, Bldg 25, Kennesaw, GA, 30144-5591, Attn,
          Procurement Services. Certificates of Insurance showing such coverage to be in force shall be filed with Board of Regents of
          the University System of Georgia, Kennesaw State University, 1000 Chastain Road, Bldg 25, Kennesaw, GA, 30144-
          5591, Attn, Procurement Services, prior to commencement of any work under this agreement. The foregoing policies shall be
          obtained from insurance companies licensed to do business in Georgia and shall be with companies acceptable to Board of
          Regents of the University System of Georgia. All such coverage shall remain in full force and effect during the initial term of
          the agreement and any renewal or extension thereof.

I.          WARRANTIES
     1.     Warranties. The Contractor represents and expressly warrants that all aspects of the goods and services provided or used
            by it are merchantable and shall at a minimum conform to the standards in the Contractor’s industry. The warranties
            expressed in the Contract are intended to modify the warranties implied by law only to the extent that they expand the
            warranties applicable to the goods and services provided by the Contractor. Acceptance by the University shall not relieve
            the Contractor of its warranty or any other obligation under the Contract.
     2.     Originality and Title to Concepts, Materials, and Goods Produced. Contractor represents and warrants that all the
            concepts, materials, goods and services produced, or provided to the University pursuant to the terms of the Contract shall
            be wholly original with the Contractor or that the Contractor has secured all applicable interests, rights, licenses, permits or
            other intellectual property rights in such concepts, materials and works. Contractor represents and warrants that title to any
            property assigned, conveyed or licensed to the University is good and that transfer of title or license to the University is
            rightful and that all property shall be delivered free of any security interest or other lien or encumbrance.
     3.     Authority to Enter into Contract. The Contractor represents and warrants that it has full authority to enter into the
            Contract and that it has not granted and will not grant any right or interest to any person or entity that might derogate,
            encumber or interfere with the rights granted to the State and the University.
            Compliance with the Law. The Contractor, its employees, agents, and subcontractors shall comply with all applicable
            federal, state, and local laws, rules, ordinances, regulations and orders now or hereafter in effect when performing under the
            Contract. The provisions of O.C.G.A. Section 45-10-20 et seq. have not and must not be violated under the terms of this
            Contract. The provisions of the O.C.G.A. can be found at www.
     1.     Drug-free Workplace. The Contractor hereby certifies as follows:
            (i)   Contractor will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a
                  controlled substance or marijuana during the performance of this Contract; and
            (ii) If Contractor has more than one employee, including Contractor, Contractor shall provide for such employee(s) a
                  drug-free workplace, in accordance with the Georgia Drug-free Workplace Act as provided in O.C.G.A. Section 50-
                  24-1 et seq., throughout the duration of this Contract; and
            (iii) Contractor will secure from any subcontractor hired to work on any job assigned under this Contract the following
                  written certification: "As part of the subcontracting agreement with (Contractor's Name), (Subcontractor's Name)
                  certifies to the contractor that a drug-free workplace will be provided for the subcontractor's employees during the
                  performance of this Contract pursuant to paragraph 7 of subsection (b) of Code Section 50-24-3."
            Contractor may be suspended, terminated, or debarred if it is determined that:
            (i)   Contractor has made false certification here in above; or
            (ii) Contractor has violated such certification by failure to carry out the requirements of O.C.G.A. Section 50-24-3(b).

     2.     Amendments. The Contract may be amended in writing by mutual consent of the parties. All amendments to the Contract
            must be in writing and fully executed by duly authorized representatives of the parties.
     3.     Third Party Beneficiaries. There are no third-party beneficiaries to the Contract. The Contract is intended only to benefit
            the University, the State, and the Contractor.
     4.     Choice of Law and Forum. The laws of the State of Georgia shall govern and determine all matters arising out of or in
            connection with this Contract without regard to the choice of law provisions of State law. In the event any proceeding of a
            quasi-judicial or judicial nature is commenced in connection with this Contract, such proceeding shall solely be brought in a
            court or other forum of competent jurisdiction within Fulton County, Georgia. This provision shall not be construed as
            waiving any immunity to suit or liability, including without limitation sovereign immunity, which may be available to the
     6.     Integration. The Contract represents the entire agreement between the parties.

 7.    Notice. Any and all notices, designations, consents, offers, acceptances or any other communication provided for herein
       shall be given in writing by registered or certified mail, return receipt requested, by receipted hand delivery, by Federal
       Express, courier or other similar and reliable carrier which shall be addressed to the person who signed the Contract on
       behalf of the party at the address identified in the RFQ.
 8.    Severability. If any provision of the Contract is determined by a court of competent jurisdiction to be invalid or
       unenforceable, such determination shall not affect the validity or enforceability of any other part or provision of the
 9.    Time is of the Essence. Time is of the essence with respect to the performance of the terms of the Contract.
 10. Debarred, Suspended and Ineligible Status. Contractor certifies that the Contractor and/or any of its subcontractors have
     not been debarred, suspended or declared ineligible by any University of the State of Georgia. Contractor will immediately
     notify the University if Contractor is debarred by the State or placed on the Consolidated List of Debarred, Suspended and
     Ineligible Contractors by a federal entity.
 11 Taxes. The University is exempt from certain sales and use taxes. By executing the Contract the Contractor certifies it is
    either (a) registered with the Georgia State Department of Revenue, collects, and remits State sales and use taxes as required
    by Georgia law, including Chapter 8 of Title 48 of the O.C.G.A.; or (b) not a “retailer” as defined in O.C.G.A. Section 48-8-
 12. Force Majeure. Neither party will be liable to the other party for nonperformance resulting from labor strikes, riots, wars,
     acts of governmental authorities preventing performance, extraordinary weather conditions or other natural catastrophe, or
     any other cause beyond the reasonable control or contemplation of either party.
 13. Limitation of Contractor’s Liability to the State. Except as otherwise provided in this Contract, Contractor’s liability to
     the State for any claim of damages arising out of this Contract shall be limited to direct damages and shall not exceed the
     total amount paid to Contractor for the performance under this Contract. No limitation of Contractor's liability shall apply to
     Contractor's liability for loss or damage to State equipment or other property while such equipment or other property is in
     the sole care, custody, and control of Contractor's personnel. Contractor hereby expressly agrees to assume all risk of loss or
     damage to any such State equipment or other property in the care, custody, and control of Contractor's personnel.
     Contractor shall only be liable to the extent of Contractor’s contribution to the situation giving rise to the claim. Contractor
     shall have no liability if the situation giving rise to the claim results solely from the act or omission of the University.
     Nothing in this section shall limit or affect Contractor's liability arising from claims brought by any third party.
 14. Obligations Beyond Contract Term. The Contract shall remain in full force and effect to the end of the specified term or
     until terminated or canceled pursuant to the Contract. All obligations of the Contractor incurred or existing under the
     Contract as of the date of expiration, termination or cancellation will survive the termination, expiration or conclusion of the
 15. Transition Cooperation and Cooperation with other Contractors. Contractor agrees that upon termination of this
     Contract for any reason, it shall provide sufficient efforts and cooperation to ensure an orderly and efficient transition of
     services to the State or another contractor. The Contractor shall provide full disclosure to the State and the third-party
     contractor about the equipment, software, or services required to perform services for the State. The Contractor shall transfer
     licenses or assign agreements for any software or third-party services used to provide the services to the State or to another
      If, under the terms of this contract, contractor has access to confidential information, as defined by GLBA, HIPAA, FERPA
      and other applicable Federal and/or State laws that address privacy, contractor stipulates that such confidential information
      will be accessed only for the explicit business purpose of the contract. Contractor guarantees it will protect such information
      according to commercially acceptable standards as rigorously as vendor protects its own customer/client information, and it
      will return or destroy such information on termination of the contract. Notwithstanding the aforementioned statement,
      contractor is required to comply with all Federal, State and Local laws, rules and regulations regarding confidential
      information. Violation of these protective conditions amounts to a material breach of contract, which will allow the University
      to terminate the contract without penalty, and seek further recourse pursuant to review by the University, BOR, and/or the
      Attorney General of the State of Georgia. The University reserves the right to audit the vendor's compliance with these
      provisions and the Gramm Leach-Bliley Act. The requirements of this paragraph shall survive the termination or expiration of
      this contract/purchase order. Acceptance of this contract indicates vendor's explicit representation of its compliance with
      Federal and State laws regarding privacy.


     The vendor, in accepting this contract, attests that they are in compliance with the nondiscrimination clause contained in
     Section 202 of Executive Order 11246, as amended,, relative to equal
     employment opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementing
     rules and regulations prescribed by the Secretary of Labor, which is incorporated herein by reference.

   For the purposes of evaluation only, vendors, resident in the State of Georgia will be granted the same preference over
   vendors resident in another State in the same manner, on the same basis, and to the same extent that preference is granted in
   awarding solicitations for the same goods or services by such other State to vendors resident therein over vendors resident in
   the State of Georgia. NOTE: For the purposes of this law, the definition of a resident vendor is one who maintains a place of
   business with at least one employee inside the State of Georgia. A post office box address will not satisfy this requirement.

     Contractor agrees to make available at all reasonable times during the period set forth below any of the records of the
     contracted work for inspection or audit by any authorized representative of DOAS or the Georgia state auditor. Contractor
     shall preserve and make available its records for a period of five (5) years from the date of final payment under this
     agreement, and for such period, if any, as is required by applicable statute, by any other paragraph of the RFP or this
     agreement. If the agreement is completely or partially terminated, the records relating to the work terminated shall be
     preserved and made available for a period of five (5) years from the date of any resulting final settlement. Records which
     relate to appeals, litigation, or the settlements of claims arising out of the performance of this agreement, or costs and
     expenses of any such agreement as to which exception has been taken by the state auditor or any of his duly authorized
     representatives, shall be retained by contractor until such appeals, litigation, claims or exceptions have been disposed of.


1.   Neither the State nor the University shall be bound to any terms and conditions included in any Vendor packaging, invoice,
     catalog, brochure, technical data sheet, or other document which attempts to impose any condition in variance with or in
     addition to the terms and conditions contained herein.
2.   Unless otherwise specified in terms and conditions attached to this RFQ, prepayment and/or progress payment requirements
     contained in RFQ responses will be treated as non-responsive and will not be considered for award.
3.   RFQ Response containing a minimum order/ship quantity or dollar value, unless otherwise called for in the Request for Quote,
     may be treated as non-responsive and may not be considered for award.
4.   Only one sealed Response to the RFQ may be sent in an envelope. If you are responding on more than one RFQ, a separate
     envelope must be used for each RFQ. If Responses are being faxed, use separate cover sheets for each RFQ. The following
     information shall be placed on the outside, lower left corner of the envelope containing the Response to the RFQ or if a faxed
     Response, on the fax cover sheet. Failure to include such information may delay opening of the RFQ.

                      RFQ CLOSING DATE: May 16, 2008
                      RFQ CLOSING TIME: 2:00 PM
                      REQUEST FOR QUOTE #54300-824

5.   Unless otherwise specified, any reference to brand names, model numbers or other descriptions peculiar to specific brand
     products is made to establish required level of quality and functional capabilities. It is not intended to exclude other products
     of that level. Comparable products of other manufacturers will be considered if proof of comparability is contained in the
     RFQ. It shall be the responsibility of the contractor to indicate the brand name and model or series number of the product
     offered and to furnish with their Response such specifications, catalog pages, brochures, or other data that will provide an
     adequate basis for determining the quality and functional capabilities of the product offered. The University reserves the right
     to request samples prior to contract award. Failure to provide this data may be considered valid justification for rejection of
6.   The University reserves the right to:
     (i) Award contracts on the basis of individual items or groups of items; and reject any or all Responses or any part thereof; and
     waive any minor irregularity in the Response; and accept the Response that is in the best interest of the University.
     (ii) Request a Performance Bond.
     (iii)Request that the contractor furnish proof that he/she is the manufacturer or one of the manufacturer's authorized dealers or
     distributors and is capable of providing warranty services on all items delivered. When a manufacturer's certificate or evidence
     of authorized distributorship is required, it shall be dated not more than thirty (30) days prior to the date of the RFQ opening.
     In the performance of all work under this agreement, contractor shall comply with any and all laws and ordinances, and any
     and all rules, regulations and orders of public authorities hereto, whether federal, state or local. Contractor shall also comply
     with all applicable standards, policies and guidelines of the Board of Regents of the University System of Georgia, or of any
     other organization or University which govern the operations of the Kennesaw State University, including but not limited to
     those specified in the RFQ.

     It is the policy of the State of Georgia that small businesses and minority businesses have a fair and equal opportunity to
     participate in the State purchasing process, pursuant to the Governor’s Executive Order issued on July 1, 1999. Therefore,
     the State of Georgia encourages all small and minority business enterprises to compete for, win, and receive contracts for
     goods, services, and construction. Also, the State encourages all companies to sub-contract portions of any State contract to
     minority business enterprises.

     (i) In an effort to assist minority-owned businesses, the State of Georgia has a law hat provides for an income tax adjustment
     on the state tax return of any company that subcontracts with a Certified minority-owned firm to furnish goods, property or
     services to the State of Georgia. This includes, but is not restricted to, the construction of any building or structure for the
     state. Beginning with Tax Year1985, a corporation, partnership or individual is authorized to subtract from federal taxable
     income or federal adjusted gross income, ten (10) percent of the amount of qualified payments to certified minority
     subcontractors when computing Georgia taxable income. [O.C.G.A. 48-7-38] The Georgia Department of Revenue manages
     the Tax Incentive Program.
     (ii) A payment to a certified minority subcontractor is a qualified payment if:
     (a) the payment is for goods, property or services furnished by the minority subcontractor to the taxpayer and delivered by the
     taxpayer to the State in furtherance of a State contract to which taxpayer is a party, and the payment does not exceed the value
     of the goods, property or service to the taxpayer; (b) the payment is made during the taxable year for which the subtraction
     from the federal taxable income or federal adjusted gross income is claimed; or (c) the payment is made to a subcontractor
     who, at the time of the payment, is Certified as a minority subcontractor by the DOAS Vendor Relations. (Minority is defined
     as African American, Pacific Islander, Asian American, Hispanic/Latino or Native American). The total amount that may be
     subtracted from federal taxable income or federal adjusted gross income of any taxpayer in computing Georgia taxable
     income shall be limited to $100,000.00 per taxable year.

     To be a Certified minority subcontractor, a company must meet the definition of a minority-owned business and meet the
     following criteria: (1) be organized in the State of Georgia; or (2) report income from your business for Georgia income tax
     purposes; or (3) if minority stockholders, report earnings for Georgia income tax purposes.

     Kennesaw State University makes an appeal requesting businesses in your community to return the application for
     certification to the Department of Administrative Services. Should these businesses have questions or need new applications,
     please contact the University’s Small/Minority Business administrator, Kennesaw State University, Business Services, Bldg
     35, 1000 Chastain Road, Kennesaw, GA 30144, Telephone: 770-499-6214, Fax: 770-423-6474.

     Bidders interested in taking advantage of the Georgia income tax incentives provided for by the Official Code of Georgia
     Annotated 48-7-38, relative to the use of minority subcontractors in the performance of contracts awarded by the State of
     Georgia, should contact the small and minority business coordinators at the following address:

     Small and Minority Business Coordinators, Department of Administrative Services, Purchasing and Surplus Property
     Division, 200 Piedmont Avenue, S.E., Suite 1302, West Tower, Floyd Building, Atlanta, GA 30334, Telephone: (404) 656-

NOTE: Kennesaw State University adheres to the guidelines set forth in the American with Disabilities Act. Accordingly,
provisions will be made to make your use of the services provided by the Procurement Services office easier and more accessible.
We ask that you please call our office at (770) 423-6214 in advance if you require special arrangements when you attend the public
RFQ openings or when you visit our offices. Please try to give at least one day notice. The Georgia Relay Center at 1-800-255-
0056 (TDD Only) or 1-800-255-0135 (Voice) will relay messages for the speech and hearing impaired in strict confidence.