Cv Advertising Format - Excel

							                                           Applicant Track Form (ATF) Instructions
                     Applicant tracking begins when you have a benefits-eligible position that is to be filled.


   The tracking of applicant data is an essential function that must be performed throughout the recruiting process for a vacancy. An applicant
   is defined as a person who applies for or expresses an interest for a particular regular position that is to be filled. An applicant may apply for
   a position using MCG’s standard application form or express an interest by providing a resume/CV that specifies a particular position for
   consideration. All applicants who meet this definition must be tracked.

   The Applicant Tracking Form (ATF) is utilized to collect applicant data. It is a basic worksheet format that consists of fields listing the various
   data to be included for each applicant. Only ONE vacant position is to be reported per worksheet. If an applicant is considered for more than
   one vacancy, the applicant data should be reported for each vacancy on a separate worksheet.
          **Please note that temporary positions and non-benefits eligible position (usually FTE <0.5) do not require applicant tracking.**

1 Enter Vacancy Information:
   Vacancy number:
   For GCHC & Postdoc positions, the vacancy number is the same as the position number.
   For Faculty positions, the vacancy number is the same as the Applicant Clearing House (ACH) number.

    Recruitment Sources :
   List the recruitment sources (publications/websites) where advertising for the position were placed.

   Special Recruitment Efforts:
   List the recruitment sources (publications/websites) where the ad for the position has been advertised that target
   minorities and/or women. If the recruitment sources used were from the AA/EEO office webpage, click the check
   box.

2 Enter Applicant Information:
                Field Name                                           Field Name Description
               Last Name, First Name - The applicant's name as it appears on the application, resume or CV for the
                                        position.
                             Address- The applicant's mailing address, including the apartment number, suite number,
                                        etc. or P.O. Box.
                                  City- City that the applicant reported.
                                 State- Two digit state code
                                   Zip- Five digit zip code
                      Application Date- The date the applicant's resume, application, or CV is received.
                   Internal Candidate- I=Internal applicant is already employed by MCG as a regular employee.
                                        E=External applicant is a temporary employee, a resident, a student , or an
                                        applicant that is not employed by MCG as a regular employee.
                    Disposition codes- Identifies the outcome of an applicant in the recruitment/selection process.
                                        Codes are displayed at the bottom of the ATF.



3 Save the ATF:
   Save the file as the vacancy number, for example, if your vacancy number is 12345, then save the file as ATF12345.

4 Submission of ATF:
   All applicant data should be tracked accurately and reported in a timely manner. The ATF should be sent Friday of
   each week when applicant data has been edited to include: disposition code changes, addition of applicants,
   interviews scheduled, etc.

5 Where to submit ATF:
   Email the ATF to EEO@mcg.edu

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                              Search Committee Data Sheet (FOR FACULTY POSITIONS ONLY):
                     The Search Committee Data Sheet should be completed for Faculty Positions only.




Instructions                                                                                                            Revised ATF: 01/17/06
                                                                          APPLICANT TRACKING FORM



                                                                                                  Application    Internal
       Last Name, First Name MI          Address                 City         State     Zip          Date       Candidate?           Disposition code/Comments
  1
  2
  3
  4
  5
  6
  7
  8
  9
 10
 11
 12
 13
 14
 15
 16
 17
 18
 19
 20
 21
 22
 23
 24
 25

                    Vacancy #:                                                                   Recruitment Sources: MCG Website;

           Department Code:                                                           Special recruitment sources used to
                                                                                        attract minorities and/or females:

                                                                          DISPOSITION CODES
A1 = Interviewed, better candidate chosen                    5 = Met basic qualifications, not interviewed              IP = Interview Pending
A2 = Interviewed, unacceptable work history or references   Withdrew from applicant pool due to...                            8B = Unqualified, application
A3 = Interviewed, applicant declined offer                     6A = Acceptance of another position                           process incomplete (Please explain)
Interviewed found to be unqualified due to...                                                                                 8C
                                                               6B = Terms of employment (schedule, funding sources, salary, etc.) = Unqualified, employemnt tests
  4A = Lacked, education/experience                            6C = No show for interview                                    not passed
  4B = Withdrew                                                6D = No show for start date                                    8D = Former employee ineligible for rehire
  4C = Employment tests not passed                             6E = Other                                                  9 = Selected candidate
                                                            7 = Recruitment canceled/postponed
                                                               8A = Unqualified, lacked education/experience




ATF                                                                                                                                                              Revised ATF: 01/17/06
                      Search Committee & Interview Panel
                                                           Vacancy Information

                       Vacancy No.:
                            Job Title:
               Department Name:
                     Comments:


                                                           Search Committee
                                                                     Name                                   Gender         Race/Ethnicity
                   Chairperson:                                                                                           A- Asian, B- Black,

                    Coordinator
                       Member:
                       Member:
                       Member:
                       Member:
                       Member:
                       Member:
                       Member:
                       Member:
                                                           Interview Panel
                       Individuals (not listed above) who will interview potential candidates.
                      Interviewer
                      Interviewer
                      Interviewer
                      Interviewer
                      Interviewer
                      Interviewer
                      Interviewer
                      Interviewer
                      Interviewer
Gender: M- Male or F- Female
Race/Ethnicity Categories: A- Asian, B- Black, H- Hispanic, I-Native Hawaiian/Pacific Islander, N- American Indian, W- White