DECATUR COUNTY BOARD OF COMMISSIONERS
COMMISSIONERS’ BOARD ROOM
TUESDAY, JANUARY 25, 2011
PRESENT: CHAIRMAN DR. BUTCH MOSELY, VICE CHAIRMAN DR. CHARLES
STAFFORD, COMMISSIONERS DR. EARL PERRY, RUSSELL SMITH, OLIVER
SELLERS AND FRANK LOEFFLER, FINANCE DIRECTOR CARL ROWLAND,
COUNTY ATTORNEY BROWN MOSELEY, COUNTY CLERK BEVERLY KING
AND NEWS REPORTER BRENNAN LEATHERS.
INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Mosely called the meeting to order at 7:00 p.m. After the call to order, Damon
Edwards gave the invocation and all those assembled pledged allegiance to the flag of the
United States of America.
AMENDMENTS TO AGENDA
Finance Director Carl Rowland asked the board to approve the following amendment to
the agenda: Add consider transferring property at the Commodore Industrial Park to the
Development Authority. Commissioner Perry asked the board to add a real estate matter
to Executive Session. Commissioner Smith made a motion to approve these amendments
as requested. Commissioner Loeffler seconded the motion. A vote was taken and
APPROVAL OF AGENDA
Commissioner Loeffler made a motion to approve the agenda as presented.
Commissioner Smith seconded the motion. A vote was taken and unanimously approved.
Chairman Mosely recognized Randy Lindsey, Vice President of Sales & Marketing for
Mainstreet Broadband. Mr. Lindsey provided County Commissioners an update of the
Mainstreet Broadband for Decatur County including maps of where they are in coverage
areas and pending tower locations. Mr. Lindsey stated approximately 75% of Decatur
County is now covered with broadband services. Mr. Lindsey stated they currently have
500 to 600 subscribers throughout Decatur County. Commissioner Stafford suggested
relative to plans towards expanding subscriber base, that Home Health Agencies be
included as potential subscribers/clients.
Chairman Mosely recognized Dr. Bob Lane. Dr. Lane thanked the County
Commissioners for the use of the Commissioner’s meeting room for the Tea Party
scheduled February 7, 2011. Dr. Lane stated their goal is to educate and inform people
on as many topics as they can. Dr. Lane stated Rebecca Townsend will be the speaker at
this event and invited everyone to attend.
APPROVE MINUTES OF PREVIOUS MEETING
Commissioner Stafford made a motion to approve the minutes of the previous meeting,
January 11, 2011. Commissioner Loeffler seconded the motion. A vote was taken and
None to be discussed.
Consider Transferring Property at the Commodore Industrial Park to the
Development Authority. Chairman Mosely recognized Development Authority
Member George Floyd. Mr. Floyd asked for approval to convey 2.75 acres of property at
the Commodore Industrial Park to the Development Authority to sell to R Squared
Solutions. Mr. Floyd said this was a locally owned company expanding its facilities
which makes attachments for the logging business. Mr. Floyd stated four to six jobs are
expected to be created. Mr. Floyd stated the same request will be presented to the City of
Bainbridge for their approval. Chairman Mosely stated that he and Commissioner
Loeffler attended the last Development Authority meeting and supported this request.
Commissioner Loeffler made a motion to convey 2.75 acres at the Commodore Industrial
Park to the Development Authority as requested. Commissioner Smith seconded the
motion. A vote was taken and unanimously approved.
Consider Acceptance of 2010 Audit Report. Chairman Mosely asked Commissioner
Perry, Chair of the Finance Committee, to introduce the County’s new CPA for the 2010
Audit Report. Commissioner Perry stated that Commissioner Loeffler, Commissioner
Smith, Finance Director Carl Rowland, Mr. Ben Lee, Mr. Perry Henry and himself met
earlier today and went over the preliminary report in depth. Commissioner Perry
introduced Ben Lee, CPA for Coastal CPAs, LLC. Mr. Lee stated the county had more
than $43 million in net assets as of June 30, 2010, that represents a net decrease of about
$1 million in total assets that was largely due to normal depreciation. Mr. Lee stated the
county’s actual revenue exceeded budget estimates by $271,000.00; actual expenses were
$1.2 million less than budgeted. Mr. Lee stated every department but one was under
budget with only one department exceeded budget expenditures, the Tax Commissioner’s
Office. Mr. Lee said he noticed significant improvement in several aspects of the
financial operations since he last performed an audit for the county government about
five years ago. Mr. Lee said areas of improvement included the county’s financial
policies and procedures, its use of better accounting software and the quality of its
financial reporting. Mr. Lee applauded the work of the Board, the county’s Finance
Committee and all six commissioners for their cooperation in the audit process. Mr. Lee
also commended Perry Henry, the county’s financial consultant, for the financial reports
he presented. Mr. Lee stated without Mr. Henry’s reports he could not have completed
the audit in a timely manner as he did. Both Commissioner Perry and Commissioner
Smith commended the audit process that went very smoothly. Commissioner Perry
commended both Perry Henry and Mr. Lee for their role in preparing the audit and filing
without having to ask for an extension. A brief discussion followed. Commissioner
Perry made a motion to accept the 2010 Audit Report as presented. Commissioner
Loeffler seconded the motion. A vote was taken and unanimously approved.
Consider Bids and Award for Decatur County Prison Pickup and Van. Finance
Director Carl Rowland presented bids received for a 2011 Ford E-350 15 passenger van
and a Ford F-150 crew cab pickup truck. Mr. Rowland stated these vehicles were
budgeted to replace high mileage vehicles. Mr. Rowland recommended the board
approve the low bid of $22,561.00 from Allen Vigil Ford for the 2011 E-350 15
passenger van. Mr. Rowland recommended the board approve the low bid of $21,217.00
from Riverbend Ford for the 2011 F-150 crew cab pickup truck. Commissioner Smith
made a motion to approve these purchases as recommended by Mr. Rowland.
Commissioner Loeffler seconded the motion. Commissioner Sellers questioned why the
county wouldn’t purchase both vehicles from a local vendor when there was only a
difference of $847.00 in the bid from Allen Vigil Ford and if the cost for going to Atlanta
to pick up the van would negate any savings over buying it locally. Commissioner Perry
stated he thought it would be cheaper than $847.00 to have it delivered or picked up from
Atlanta. A vote was taken and unanimously approved.
Consider Bids and Award for Decatur County Sheriff Department’s Vehicles.
Mr. Rowland presented a report from Sheriff Griffin with the following
recommendations: Sheriff Griffin has two cars with very high mileage and costly repairs
that need to be replaced immediately and would like to purchase these vehicles from
Brannen Motor Company, which has them in stock for immediate delivery, for
$21,500.00 each. Sheriff Griffin would like to order two cars to take delivery in about 10
weeks from Riverbend Ford in the amount of $21,150.77 each. Mr. Rowland stated
Sheriff Griffin has in his budget monies for these vehicles and received confirmation
from USDA for a grant/loan in the amount of $190,000.00. In Sheriff Griffin’s report he
stated this grant’s net result provides about $36,000.00 to help purchase these vehicles.
Mr. Rowland stated he supported Sheriff Griffin’s request. Commissioner Smith made a
motion to approve this purchase of vehicles as requested by Sheriff Griffin for the
Sheriff’s Department. Commissioner Loeffler seconded the motion. Commissioner
Loeffler questioned what equipment was needed for the vehicles. Major Wendell Cofer
stated the cost of law enforcement equipment was transferable and that will be removed
from the cars being replaced and put in the new vehicles is about $15,000.00 per vehicle.
A vote was taken and unanimously approved.
Consider Purchase of Super Knocker from Georgia Forestry Commission. Mr.
Rowland stated this was a 1650 gallon tank that fits on back of a chassis that will be used
by the Volunteer Fire Department and the cost is $36,486.54. Mr. Rowland stated the
labor will be done by the Georgia Forestry Commission. Chief Charlie McCann stated
this unit will be turn key ready to go in service by the end of February. Commissioner
Perry made a motion to approve the purchase of this super knocker in the amount of
$36,486.54. Commissioner Loeffler seconded the motion. A vote was taken and
Consider Approval of Mutual Aid Agreement Between Decatur County and City of
Chattahoochee. Chairman Mosely recognized Fire Chief Charlie McCann. Chief
McCann stated this agreement was for fire-fighting aid between Decatur County, Georgia
and the City of Chattahoochee, Florida. Chief McCann stated this was a mutual
agreement to send when needed and called for by the Mayor, City Manager, or chief fire
suppression officer, in cases of dire fire emergency and when it can do so without
jeopardizing the fire defenses of either party, one or more fire apparatus with enough
personnel to operate fire apparatus. Chief McCann pointed out each party waives all
claims against every other party for compensation for any loss, damage, personal injury,
or death occurring as a consequence of the performance of this agreement.
Commissioner Smith asked how this will help his district around the Booster Club area.
Chief McCann stated the City of Chattahoochee’s fire station is less than 2 miles from
this area, so it would help tremendously. Chief. McCann stated he would be presenting
this agreement to the City of Chattahoochee for consideration of their approval.
Commissioner Smith made a motion to approve this agreement. Commissioner Perry
seconded the motion. A vote was taken and unanimously approved.
Consider Recommendations for KAB Board Appointments. Chairman Mosely
recognized KAB Director Suzanne Brandt. Ms. Brandt presented the following
recommendations: Tim Smith, Post 7 has completed his term and recommends Newton
Cloud to take the position of Post 7; Brad Bellville Post 8 would like to serve another
term and recommends that he be reappointed. Ms. Brandt stated she and Chairman
Mosely recommend that Post 4, now occupied by Chairman Mosely, be filled by
Commissioner Loeffler for the remainder of the term. Commissioner Stafford made a
motion to approve these recommendations as presented by Ms. Brandt. Commissioner
Smith seconded the motion. A vote was taken and unanimously approved.
Chairman Mosely announced Keep America Beautiful will be celebrating the new
Recycling Trailer in the town of Brinson, Saturday, January 29, 2011 at 11:00 a.m. and
invited everyone to attend.
Commissioner Stafford requested of administrative staff a letter of commendation be
distributed to all department heads to notify respective departmental staff members of the
highlights of the audit report.
Chairman Mosely asked for a motion to go into executive session to discuss Hospital
Board appointments, personnel and real estate. Commissioner Loeffler made a motion to
go into executive session to discuss Hospital Board appointments, personnel and real
estate. Commissioner Stafford seconded the motion. A vote was taken and unanimously
After the executive session the Commissioners assembled back in the board room.
Commissioner Stafford made a motion to go into regular session. Commissioner Loeffler
seconded the motion. A vote was taken and unanimously approved.
Chairman Mosely stated that the board went into executive session to discuss personnel,
real estate and Hospital Board appointments. Chairman Mosely stated no action was
taken on personnel and real estate. Chairman Mosely stated several good candidates
were discussed for the Hospital Board Appointment. Chairman Mosely explained the
required procedure is three nominees are submitted to the Hospital Authority. Chairman
Mosely stated the Authority Board has the option of accepting one of the three or
rejecting all of the submitted names. Chairman Mosely said if the Authority rejects all
three names submitted, the Board of Commissioners will submit a second slate of three
names, the Hospital Authority must then choose on of these three names. Commissioner
Perry made a motion to submit George Washington, Jr., Marvin Thomas and Alicia
Brinson for the Hospital Authority’s consideration along with a bio or resume from each
candidate. Commissioner Stafford seconded the motion. A vote was taken and
There being no further business, the meeting, on motion by Commissioner Loeffler, was
duly adjourned. Commissioner Sellers seconded the motion. A vote was taken and