CITY COUNCIL REGULAR MEETING

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                          CITY COUNCIL REGULAR MEETING
                               OCTOBER 1, 2007/ 7:30 PM
                               RIVERVIEW CITY HALL
                                COUNCIL CHAMBERS
                                14100 CIVIC PARK DR.
                              RIVERVIEW, MI 48193-7600
                                    1-734-281-4201

                                    AGENDA

1.         CALL TO ORDER/ROLL CALL.


2.         PLEDGE OF ALLEGIANCE: Councilmember E. Trombley


3.         INVOCATION: Councilmember Rudicil


4.        AWARDS, PRESENTATIONS, AND PROCLAMATIONS.
           None.


5.         APPROVAL OF MINUTES.

           5.1 APPROVE MINUTES OF THE 09/17/07 REGULAR RIVERVIEW
           CITY COUNCIL MEETING-CITY CLERK.


6.         PUBLIC HEARINGS.
           None.
City of Riverview City Council Regular Meeting – 10/01/07                       Page      2



7.      PUBLIC COMMENTS.




8.      ORGANIZATIONAL BUSINESS.

        8.1 APPROVE DESIGNATION OF NORTH TRENTON VOTING
        PRECINCT- CITY CLERK.

        COMMUNITY IMPACT/BACKGROUND: The Clerks office recently
        consolidated and revised precinct boundaries within the City. At that time, the
        Election Commission renamed the former Precinct 9 as Precinct 7.

        Technically, all voters in the North Trenton area of the Riverview Community
        School District are registered in the City of Trenton. Trenton has established
        this area as Precinct 9.

        A clear and distinct separation of the Trenton precinct from a Riverview precinct
        is needed administratively and consistently. The State Bureau of Elections also
        endorses this practice.

        ACTION REQUESTED: The City Council is requested to designate the
        Precinct containing north Trenton voters in the Riverview Community School
        District as Precinct 9.

        ATTACHMENTS/ENDORSEMENTS:
                                                                    Required     Date
           City Manager Endorsement                                    X       09/25/07
           Financial Certification                                    N/R
           City Attorney Endorsement                                  N/R
           Department Recommendation                                   X       09/25/07
           Advisory Commission Recommendation                         N/R
City of Riverview City Council Regular Meeting – 10/01/07                        Page     3



        8.2 APPROVE ESTABLISHMENT OF RECEIVING BOARD- CITY
        CLERK.

        COMMUNITY IMPACT/BACKGROUND: In accordance with Section
        679(a) of the Michigan Election Laws, the legislative body of a city may provide
        that an additional board of election inspectors be appointed to serve as a
        Receiving Board.

        Receiving Boards are responsible for ensuring that:

        1)      ballot containers delivered to the clerk’s office are properly sealed.
        2)      all seal numbers are properly recorded.
        3)      the number of names entered in the Poll Book balances with the number
        of ballots counted in the precinct as shown on the statement of votes.

        Given these duties, Receiving Boards have the ability to correct the sealing and
        documentation errors that can render a precinct “not recountable” under
        Michigan’s recount procedures.

        This board must consist of at least two inspectors; one each of the two major
        political parties.

        The State of Michigan strongly urges the establishment of receiving board for all
        future elections.

        ACTION REQUESTED: City Council is requested to approve the
        establishment of a Receiving Board for the November 2007 election.

        ATTACHMENTS/ENDORSEMENTS:
                                                                    Required   Date
           City Manager Endorsement                                 X          09/25/07
           Financial Certification                                  N/R
           City Attorney Endorsement                                N/R
           Department Recommendation                                X          09/25/07
           Advisory Commission Recommendation                       N/R
City of Riverview City Council Regular Meeting – 10/01/07                           Page       4



9.     CONSENT AGENDA.

        9.1 APPROVE LOT COMBINATION OF LOTS 237 AND 238, PENN
        VILLAS SUBDIVISION NO.1–                            17829   POPLAR        STREET-
        COMMUNITY DEVELOPMENT.

        COMMUNITY IMPACT/BACKGROUND: On 08/10/07, the owner of
        17829 Poplar Street presented a request to the Department of Community
        Development to initiate the process of combining his two lots (51-002-02-
        0237-000 and 51-002-02-0238-000, zoned R-4, One Family Residential
        District) into one development parcel. The stated purpose for this request is to
        build a new house and accessory building on the larger combined parcel. The
        interdepartmental review has been completed and has generated an
        endorsement for approval. The City Planning Commission approved the lot
        combination at its 09/06/07 meeting and has recommended approval to the City
        Council.

        ACTION REQUESTED: The City Council is requested to consider the lot
        combination of lots No. 237 and 238, Penn Villas Subdivision No. 1 also
        known as 17829 Poplar.

        ATTACHMENTS/ENDORSEMENTS:
                                                                       Required      Date
           City Manager Endorsement                                       X        09/21/07
           Financial Certification                                       N/R
           City Attorney Endorsement                                     N/R
           Department Recommendation                                      X        09/21/07
           Advisory Commission Recommendation                             X        09/06//07




        9.2 APPROVAL OF PROPOSED BUDGET INCREASE FOR
        ENGINEERING/CONTRACT ADMINISTRATION FOR CIVIC PARK
        DRIVE MAINTENANCE PROJECT- DEPARTMENT OF PUBLIC
        WORKS.

        COMMUNITY IMPACT/BACKGROUND: The project surrounding City
        Hall is substantially complete and has included some additional increases in
        project scope. These increases in scope have resulted in an increase in field
        engineering and contract administration services creating an overage of
        $4,946.00.
City of Riverview City Council Regular Meeting – 10/01/07                         Page    5


        It is for this reason the office of Wade Trim is requesting a budget increase to
        reconcile the current overage.

        Project Approval May 2007                              $30,000.00
        Increase Request September 2007                        $ 4,946.00
        Total Final Project                                    $34,946.00

        ACTION REQUESTED: The City Council is requested to authorize the
        above budget increase regarding the Civic Park Drive Maintenance Project.

        ATTACHMENTS/ENDORSEMENTS:
                                                                       Required     Date
            City Manager Endorsement                                      X       09/24/07
            Financial Certification                                       X       09/26/07
            City Attorney Endorsement                                    N/R
            Department Recommendation                                     X       09/24/07
            Advisory Commission Recommendation                           N/R



        9.3  APPROVE EXECUTION OF AN OPERATION AGREEMENT
        BETWEEN THE CITY OF RIVERVIEW AND THE RIVEVIEW CO-OP
        NURSERY, INC. - RECREATION DEPARTMENT.

        COMMUNITY IMPACT/BACKGROUND: The Riverview Co-op Nursery,
        Inc. provides and administers an organized day care program for the children of
        Riverview ages two and a half through six. The Riverview Co-op Nursery runs
        their program at the Riverview Scout Cabin.

        The agreement has been approved by the Riverview Co-op Nursery for the use
        of the Riverview Scout Cabin and has been reviewed and approved by the City
        Attorney on 09/09/07.

        ACTION REQUESTED: The City Council is requested to consider and
        approve an operation agreement between the City of Riverview and the
        Riverview Co-op Nursery, Inc.

        ATTACHMENTS/ENDORSEMENTS:
                                                                       Required    Date
       City Manager Endorsement                                          X        09/25/07
       Financial Certification                                           N/R
       City Attorney Endorsement                                          X       09/09/07
       Department Recommendation                                          X       09/25/07
       Advisory Commission Recommendation                                N/R
City of Riverview City Council Regular Meeting – 10/01/07                        Page    6



        9.4 AUTHORIZE SOLICITATION OF PROPOSALS FOR RISK
        MANAGEMENT AND ASSOCIATED INSURANCE SERVICES-
        HUMAN RESOURCES.

        COMMUNITY IMPACT/BACKGROUND:                         The Human Resources
        Director is requesting authorization to solicit proposals for risk management
        and associated insurance services for the City of Riverview. Examples of
        included coverages are:

               Bodily injury
               Property damage
               Personal injury
               Motor Vehicle Liability
               Wrongful act
               Acquired or constructed property
               Personal property of others
               Money and securities
               Storm or sanitary sewer back-up
               Pollutants

        The annual expenditure for this service is approximately $517,597.00 which is
        budgeted in account 677-865-914.000.

        ACTION REQUESTED: The City Council is requested to consider
        authorization to solicit proposals for risk management and associated insurance
        services.

        ATTACHMENTS/ENDORSEMENTS:
                                                                      Required    Date
       City Manager Endorsement                                         X        09/25/07
       Financial Certification                                          N/R
       City Attorney Endorsement                                        N/R
       Department Recommendation                                         X       09/25/07
       Advisory Commission Recommendation                               N/R
City of Riverview City Council Regular Meeting – 10/01/07                         Page    7



        9.5 APPROVE COOPERATIVE BID CONTRACT EXTENSION FOR
        ROAD SALT WITH THE DETROIT SALT COMPANY, L.L.C. IN THE
        AMOUNT OF $26.33 PER TON FOR EARLY FILL AND $28.38 PER
        TON FOR SEASONAL BACK UP – PUBLIC WORKS.

        COMMUNITY IMPACT/BACKGROUND:                         The City of Riverview
        Purchasing Manual, Section 10.2 A authorizes the City’s participation in
        cooperative purchases to take advantage of volume buying. The State of
        Michigan, through its MiDeal program, formerly known as Extended
        Purchasing, has recently awarded an extension of the contracts for road salt to
        The Detroit Salt Company, L.L.C. of Detroit, Michigan. The rate for this year
        will be $26.33 per ton for the early fill up and $28.38 per ton for the seasonal
        back up. The Department of Public Works anticipates purchasing 200 tons
        early and 700 tons during the season for an estimated annual expenditure of
        $25,132.00.

        Funds are available in accounts 202-478-781.000 and 203-478-781.000 of the
        2007/08 fiscal year.

        ACTION REQUESTED: City Council is requested to consider approving the
        contract extension for road salt with The Detroit Salt Company, L.L.C. in the
        amounts of $26.33 per ton for early fill and $28.38 per ton for seasonal fill.

        ATTACHMENTS/ENDORSEMENTS:
                                                                       Required    Date
       City Manager Endorsement                                           X       09/25/07
       Financial Certification                                            X       09/26/07
       City Attorney Endorsement                                         N/R
       Department Recommendation                                          X       09/25/07
       Advisory Commission Recommendation                                N/R
City of Riverview City Council Regular Meeting – 10/01/07                        Page    8



        9.6 RATIFY EMERGENCY PURCHASE OF A PRIMARY LEACHATE
        SYSTEM PUMP FROM KENNEDY INDUSTRIES, INC. FOR $11,480.00
        – LAND PRESERVE.

        COMMUNITY IMPACT/BACKGROUND: On 09/06/07, the City Manager
        authorized the emergency purchase and installation of a primary leachate
        system pump from Kennedy Industries, Inc. in the amount of $11,480.00. The
        pump in the Northeast station originally failed on 07/19/07. Since that time, a
        rental pump from Young’s Environmental was installed. The Director of Solid
        Waste requested Cornerstone to research replacement pumps. It was
        determined that the pump should be replaced with an identical unit since it had
        provided continuous service for over 15 years. Due to environmental issues, it
        is necessary to have the pump operational. Additional costs, in the amount of
        $6,000.00-$8,000.00, will be avoided by utilizing the rails and control system
        already in place.

        The Ad Hoc Landfill committee concurred with this action at their meeting of
        09/10/07.

        A budget amendment is a companion item on this agenda.

        ACTION REQUESTED: The City Council is requested to consider ratifying
        the emergency purchase of a pump from Kennedy Industries, Inc. in the
        amount of $11,480.00.

        ATTACHMENTS/ENDORSEMENTS:
                                                                      Required    Date
       City Manager Endorsement                                          X       09/25/07
       Financial Certification                                           X       09/26/07
       City Attorney Endorsement                                        N/R
       Department Recommendation                                         X       09/25/07
       Advisory Commission Recommendation                                X       09/10/07
City of Riverview City Council Regular Meeting – 10/01/07                                             Page     9



        9.7 APPROVE BUDGET AMENDMENTS-FINANCE.
        A.
                                                            Current             Amended     Amendment or
        Description                        Account Number Appropriation       Appropriation   Change
        2007/08 Land Preserve Fund:
          Pump                             596-526-972.060   $         0.00   $    11,408.00   $   11,408.00
            Net decrease to Fund Balance                                                       $   11,408.00
        JUSTIFICATION: This amendment is necessary to budget for purchase of a
        replacement leachate pump at the land preserve. This amendment will also keep
        the City in compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        B.
                                                            Current             Amended     Amendment or
        Description                        Account Number Appropriation       Appropriation   Change
        2007/08 Land Preserve Fund:
          Pickup Truck                     596-526-974.028   $    27,141.00   $    54,282.00   $   27,141.00
            Net decrease to Fund Balance                                                       $   27,141.00


        JUSTIFICATION: This amendment is necessary to carry-forward funding for
        the purchase of a pickup truck at the land preserve. This purchase was budgeted
        and approved in fiscal year 2006/07, but the truck was not delivered until after the
        end of the fiscal year. This amendment will also keep the City in compliance with
        PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        C.
                                                            Current             Amended     Amendment or
        Description                        Account Number Appropriation       Appropriation   Change
        2007/08 Land Preserve Fund:
          Water Wagon Truck                596-526-974.500   $   440,000.00   $   481,000.00   $   41,000.00
           Net decrease to Fund Balance                                                        $   41,000.00


        JUSTIFICATION: This amendment is necessary to appropriate additional funds
        for the purchase of the water truck at the land preserve. This amendment will also
        keep the City in compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.
City of Riverview City Council Regular Meeting – 10/01/07                                               Page 10


        D.
                                                                Current          Amended     Amendment or
        Description                         Account Number Appropriation       Appropriation   Change
        2007/08 Water/Sewer Fund -- Revenues:
          Sale of Equipment                   592-000-670.030 $       0.00     $   12,000.00    $    12,000.00

        2007/08 Water/Sewer Fund -- Expenses
          Backhoe                            592-536-974.475   $   68,500.00   $   70,805.00    $     2,305.00

             Net increase to Fund Balance                                                       $     9,695.00


        JUSTIFICATION: This amendment is necessary to appropriate additional funds
        for the purchase of a backhoe for the water/sewer departments. Included in the
        purchase is trade-in of the old equipment for $12,000. This amendment will also
        keep the City in compliance with PA 621 of 1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        E.
                                                             Current             Amended     Amendment or
        Description                         Account Number Appropriation       Appropriation   Change
        2007/08 Local Streets Fund:
          Civic Park Drive Re-Surfacing     203-451-980.044    $   3,079.76    $    8,025.76   $     4,946.00
            Net decrease to Fund Balance                                                       $     4,946.00


        JUSTIFICATION: This amendment is necessary to appropriate additional funds
        for engineering fees related to the Civic Park Drive project. This increase is due to
        additional items being added to the project that were not included in the initial
        project. This amendment will also keep the City in compliance with PA 621 of
        1978.

        CERTIFICATION: The Finance Director certifies that funds are available for
        this amendment.

        ACTION REQUESTED: The Finance Director requests that the budget
        amendment presented above be placed before the City Council at their City
        Council meeting for their consideration.

        ATTACHMENTS/ENDORSEMENTS:
                                                                                          Required        Date
       City Manager Endorsement                                                                X        09/26/07
       Financial Certification                                                                 N/R
       City Attorney Endorsement                                                               N/R
       Department Recommendation                                                               X        09/26/07
       Advisory Commission Recommendation                                                      N/R
City of Riverview City Council Regular Meeting – 10/01/07                       Page 11



10. RESOLUTIONS.

        10.1 ADOPT RESOLUTION AWARDING BID TO WOLVERINE
        TRACTOR AND EQUIPMENT FOR WATER TRUCK IN THE
        AMOUNT OF $481,000.00 – LAND PRESERVE.

        COMMUNITY IMPACT/BACKGROUND: On 07/16/07, the City Council
        authorized the solicitation process for the purpose of securing bids for a water
        truck for the Riverview Land Preserve. Specifications were drafted and mailed
        to fourteen (14) vendors. On 08/30/07, five responses were opened and read
        aloud.

        Several different options and configurations were specified for the vendors to
        bid on. After reviewing the submitted bids, the Director of Solid Waste and the
        Purchasing Director agreed that the configuration which offered the most
        versatility for Land Preserve operations was the dump truck with the drop in
        tank. With this configuration, the tank is mounted on the truck bed but may
        also be removed with ease to use just the truck.

        Three vendors provided four bids for this configuration. Southeastern
        Equipment Co. submitted a bid with a Case dump truck and a bid with a Terex
        dump truck. Wolverine Tractor and Equipment provided a bid for a Volvo
        dump truck and Michigan CAT provided a bid for a Caterpillar dump truck. Of
        these bids, Southeastern’s bid for a Case dump truck did not meet
        specifications and Michigan CAT submitted the high bid.

        Southeastern Equipment Co. bid is $472,315.00 and Wolverine Tractor &
        Equipment bid $481,000.00. Field testing by the Land Preserve staff proved
        the Volvo to be superior in performance. The Land Preserve has two Volvo
        dump trucks currently in their fleet. This provides the additional advantage of
        interchangeable use and the advantage of not duplicating spare parts inventory.

        Based on these reasons and those outlined in the accompanying resolution, it is
        the recommendation of staff, with the concurrence of the Ad Hoc Land
        Preserve Committee (09/10/07) to recommend award to Wolverine Tractor and
        Equipment of Southfield, Michigan, for the bid amount of $481,000.00.

        Funds are allocated for this purchase in account 596-526-974.500 of the
        2007/08 fiscal year and included in the capital equipment acquisition funding
        through Suntrust Leasing Corporation approved at the City Council meeting of
        09/04/07.
City of Riverview City Council Regular Meeting – 10/01/07                         Page 12


        ACTION REQUESTED: The City Council is requested to consider adoption
        of the resolution awarding the bid for water truck to Wolverine Tractor and
        Equipment in the amount of $481,000.00 in the best interest of the City.

        ATTACHMENTS/ENDORSEMENTS:
                                                                       Required    Date
         City Manager Endorsement                                         X       09/25/07
         Financial Certification                                          X       09/26/07
         City Attorney Endorsement                                       N/R
         Department Recommendation                                        X       09/25/07
         Advisory Commission Recommendation                               X       09/10/07




11. ADMINISTRATION.

        11.1 APPROVE BID AWARD TO WOLVERINE TRACTOR &
        EQUIPMENT FOR TRACTOR/LOADER/BACKHOE IN THE
        AMOUNT OF $70,805.00 AND TRADE-IN OF ($12,000.00) –
        DEPARTMENT OF PUBLIC WORKS.

        COMMUNITY IMPACT/BACKGROUND: On 08/09/07, the City Manager
        authorized the solicitation process for the purpose of securing bids for a
        tractor/loader/backhoe for the Department of Public Works. Specifications
        were drafted and mailed to fourteen (14) vendors. On 09/06/07, ten responses
        were opened and read aloud.

        Wolverine Tractor & Equipment of Southfield, Michigan, is the lowest
        qualified bidder meeting specifications with the following bid:

        Volvo BL70               $ 67,930.00
        AC Cab                      1,625.00
        Ride Control                1,250.00
        Total                    $ 70,805.00

        Trade In                 ($ 12,000.00) 1984 Case 580 backhoe

        Funds are allocated for this purchase in account 592-536-974.475 of the
        2007/08 fiscal year and are included in the capital equipment acquisition
        funding through Suntrust Leasing Corporation approved at the City Council
        meeting of 09/04/07.
City of Riverview City Council Regular Meeting – 10/01/07                      Page 13


        ACTION REQUESTED: The City Council is requested to consider bid
        award to Wolverine Tractor and Equipment for a tractor/loader/backhoe in the
        amount of $70,805.00 and trade in of ($12,000.00).

        ATTACHMENTS/ENDORSEMENTS:
                                                                    Required    Date
         City Manager Endorsement                                      X       09/25/07
         Financial Certification                                       X       09/26/07
         City Attorney Endorsement                                    N/R
         Department Recommendation                                     X       09/25/07
         Advisory Commission Recommendation                           N/R




12. ORDINANCES.
        None.



13.      OTHER BUSINESS.




14. CLOSED SESSION.
       None.



15. ADJOURNMENT.
City of Riverview City Council Regular Meeting – 10/01/07   Page 14

				
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