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Document Sample
No.:Pur/20/09-10/AMC/PC-Printer-Server/SK/IT
Minutes of the Pre –bid meeting
A pre bid meeting was held on 05.1.2010 for Comprehensive Annual Maintenance contract of Information Technology based
activities. Following firms participated and raised queries:-
1- M/S Ace Brain Systems & Software Pvt. Limited, Pune
2- M/S Consortium Hi –Tech Pvt. Limited, Dehradun
3- M/S Ozone Info Engineering Pvt. Limited, Pune
4- M/S Bharat IT Services Limited, New Delhi
5- M/S Tata Elxi Limited, New Delhi
6- M/S Computer Concern, Dehradun
7- M/S Computer Maintenance Agency, Dehradun
Queries/ clarification is mentioned below
Condition of the tender documents Vendors observation Committee Decision
Now Read As
Experience of maintaining more than 200- Experience for similar work in any part Any part of India instead of
networked computers in a campus in the last of India. Northern Region.
5 years, with experience of having worked in
Northern region.
Maintaining IRIX mail server of more than May be amendment to read as having No Change
400 users for 2 years in the last five years. experience in maintaining any type of
Servers.
Hardware Detail Detailed Age/ Specification of IT The detail is enclosed.
Equipments should be given Refer Annexure -VII
Price Bid Form Price bid form should be changed. Price bid form is in order. Quote
for each of the item in enclosed
list.
Additional Clarification Details of Computer machines and The detail is enclosed.
server under warranty may be Refer Annexure-VIII
provided with their date of expiry of
Warranty
CRM Application Software CRM application Software provided by This should be provided by
IIP or vendor. Vendor.
No of Resident Engineer to be deployed at IIP No of resident Engineers required at 2Engineers + 1 help Desk is
IIP excluding helpdesk. required. The qualifications
criteria are remain the same.
Consumable Parts Clarification Please confirm whether the Consumable parts such as tonner,
consumable items will be covered Cartridge, Teflon sheet in printer,
under FMS or not as the same things Battery, Scanner Lamp are not
was not mentioned in the tender covered in the FMS.
detail.
Terms & Condition Sn. -4 ,The EMD has been Requested to allow the BG/ DD for EMD in the form of BG / DD is
asked in the form of Demand Draft. EMD. accepted. BG format Refer
Annexure-IX
Annexure - VII
List of Servers and Switches with make and model
Sr. No. Make Model No. of Item
1. Silicon Graphics Origin 200 1
2. Silicon Graphics O2 3
3. IBM IBM x3800 Tower 1
Server (8866 Series)
4. IBM IBM x206m Tower 1
Server (8485 Series)
5. HP ML 570 2
6. Sun Microsystem Sun fire X4150 2
Network Switches
1. Nortel Bay Stack 24 T 8
2. Nortel Bay Stack 28200 1
3. Nortel Bay Stack 304 2
4. Dax DX-5025 MG 6
5. Cisco Router 2509 1
Annexure-VIII
List of Computer & Server which is presently under warranty
SNo. Item Description Qty. Date of Warranty
Procure Expired on
ment Date.
01. ACER Desktop Computers 36 31.03.20 March, 2010
Nos 07
Model: Acer Power Series
Processor : (Type, Intel Core 2 Duo Processor E6600, (with 2.4 GHz ,1066 MHz
Speed, Cache) FSB with 4 MB L2 Cache) OR better
Chipset & OEM or Intel /AMD mother board with Intel Q 965 chipset/
Motherboard Nvidia Geforce 6150 chipset or better Intel / AMD chipset
Hard Disk Drive Minimum 250 GB SATA II HDD, 3Gbits/s with NCQ with
minimum 7200 RPM
Memory 2 x 512 MB Dual Channel DDR-II SDRAM 533 Mhz or higher
Expandable up to 4.0 GB
Graphics Integrated graphic controller
Monitor Minimum 17” TFT LCD Flat OEM colour monitor with 8 ms or
better response time (TCO’ 99 / 03 / MPR-II compliant )
Mouse & keyboard OEM Optical Scroll Mouse with Mouse PAD & 104 keys OEM
Keyboard with bilingual support
Network interface Integrated 10/100/1000 Mbps Ethernet controller with WOL
Optical Drive Internal IDE Dual layer DVD Writer (DVD ± R / ± RW &
CD±R/ ±RW)
Ports, Slots One fast serial port, Minimum 6 USB ( Ver 2.0) ports at least
two on front side, 1x Optical mouse port ,1x Keyboard port ,
1x parallel port , VGA , Speakers, microphone & Minimum
2 PCI slots and one PCI express x 16 bus slot
Form Factor Micro ATX Chassis with one free internal and one free
external peripheral bay with at least 300 W Power supply
Audio Integrated advanced audio or AC’97/20 bit audio;
with Internal / external speakers; with stereo microphone and
headphone
Peripheral bays & Minimum 4 bays or more; with at least one free internal
power supply and one free external peripheral bay ; with at least 300 W
Power supply
Operating System Pre installed Microsoft Windows XP Professional with SP2;
with Software assurance (SA); with restore /recovery
media documentation and certificate of authenticity.
Office suit MS office 2003 Indic ( AE ) with SA
Miscellaneous (i)System User Manual and all necessary accessories.
(ii) All necessary driver software in media along with
availability of drivers on OEM’s web site. (iii) The certificate of
authenticity should have OEM’s name printed on it.
(iv) OEM’s manageability software with asset management ,
health monitoring , Remote monitoring and diagnostic tool for
Hardware
(v) Device lock for security
Certification : Microsoft Windows ,OEM certification for
Linux, DMI & power management features and Energy Star
Warranty 3-years on-site comprehensive
02. Desktop Computer HCL make 20 30.06.08 June 2011
Nos
Model: HCL Infiniti TRU BL 1280
.
Processor : (Type, Intel Core 2 Duo Processor E8300, (with 2.83 GHz ,1333
Speed, Cache) MHz FSB with 6 MB L2 Cache
Chipset & Intel G 31 Express Chipset (Higher than Q965 & can support
Motherboard 1333 MHz FSB)
Hard Disk Drive 250 GB SATA II HDD, @7200 rpm
Memory 2 x 512 MB Dual Channel DDR-II SDRAM @667 Mhz
Expandable up to 4.0 GB
Graphics Integrated graphic controller
Monitor Minimum 17” TFT Flat OEM colour monitor with 8 ms or
better response time (TCO’ 99 / 03 / MPR-II compliant )
Mouse & keyboard HCL optical 2 button scroll mouse with Mouse PAD & 107
keys OEM Keyboard with bilingual support
Network interface Integrated 10/100/1000 Mbps Ethernet controller with WOL
Optical Drive Internal IDE Dual layer DVD Writer (DVD ± R / ± RW &
CD±R/RW)
Ports, Slots One fast serial port, Minimum 6 USB ( Ver 2.0) ports at least
two on front side, 1x Optical mouse port ,1x Keyboard port ,
1x parallel port , VGA , Speakers, microphone & Minimum
2 PCI slots and one PCI express x 16 bus slot
Form Factor Micro ATX Chassis with one free internal and one free
external peripheral bay with at least 300 W Power supply
Audio Integrated advanced audio or AC’97/20 bit audio;
with Internal / external speakers; with stereo microphone and
headphone
Peripheral bays & Minimum 4 bays or more; with at least one free internal
power supply and one free external peripheral bay ; with at least 250 W
Power supply
Operating System Pre installed Microsoft Win Vista Business with Software
assurance (SA) ; with restore /recovery media
documentation and certificate of authenticity.
Office suit MS office 2007 Indic ( AE ) with SA
Miscellaneous (i)System User Manual and all necessary accessories.
(ii)All necessary driver software in media alongwith availability
of drivers on OEM’s website.
(iii) The certificate of authenticity should have OEM’s name
printed on it.
Certification : Microsoft Windows ,OEM certification for
, DMI & power management features and Energy Star
03. IBM x206m Tower Server (8485 Series) Type of Server Pentium IV Detailed 01 28/03/07 March 2010
Specifications as per DGS&D Rate Contract No.
Computers/IT-1/RC-71010000/0507/81/OA086/1744 Dt..31st Oct,2006
In Lieu Items for Pentium IV Server: 19” TFT in lieu of 17” CRT Color Monitor 01
No.
Add on Item for Pentium IV Server: Tower to 19” Rack Conversion Kit for Intel 01
Pentium-4 Server No.
Warranty: 3-years on-site comprehensive
04. IBM x3800 Tower Server (8866 Series) Type of Server Xeon Quad. 01 28/03/07 March 2010
No.
Detailed Specifications as per DGS&D Rate Contract
Computers/IT-1/RC-71010000/0507/81/OA086/1744 Dt.31st Oct,2006 valid upto
30/06/2007 and Amendment No.1228
In Lieu Items for Xeon Quad Server
Intel Xeon MP 7120N 3.00 GHz Dual Core Dual set of Processors in lieu of Intel Xeon MP 7110N 01
2.50 GHz Dual Core Dual set of Processors No.
HDD SAS 3.5" 3 x 73.4 GB 15K in lieu of 3 x 73.4 GB SAS 3.5" 10K 01
No.
19" TFT in lieu of 17" CRT Color Monitor 01
No.
Add on Item for Xeon Quad Server
Tower to 19" Rack conversion Kit for Xeon Quad Server 01
No.
2GB PC2-3200 CL3 ECC RDIMM (2x1GB) for x3800 Server 01
No.
Hard Disc Drive 73.4 GB 15K RPM Hot-Swap 3.5" SAS HDD 01
No.
Annexure-IX
BID SECURITY FORM
Whereas ________________________________________________________
(hereinafter called the tenderer”)
has submitted their offer dated ___________________________________________
for the supply of _______________________________________________________
(hereinafter called the tender”)
Against the purchaser’s tender enquiry No._________________________________
KNOW ALL MEN by these presents that WE ____________________________
of ________________________________________ having our registered office at
___________________are bound unto _____________________(hereinafter called
the “Purchaser”)
In the sum of ----------------------------------------------------------------------------------------
For which payment will and truly to be made to the said Purchaser, the Bank
binds itself, its successors and assigns by these presents. Sealed with the
Common Seal of the said Bank this ______________day of
____________20__________.
THE CONDITIONS OF THIS OBLIGATION ARE:
(1) If the tenderer withdraws or amends, impairs or derogates from the
Tender in any respect within the period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of his tender by the
Purchaser during the period of its validity:-
140
2. If the tenderer fails to furnish the Performance Security for the due
Performance of the contract.
3. Fails or refuses to accept/execute the contract.
WE undertake to pay the Purchaser up to the above amount upon receipt
of its first written demand, without the Purchaser having to substantiate
its demand, provided that in its demand the Purchaser will note that the
amount claimed by it is due to it owing to the occurrence of one or both
the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force upto and including 45 days after the
period of tender validity and any demand in respect thereof should reach
the Bank not later than the above date.
______________________
(Signature of the authorized officer of the Bank)
Name and designation of the officer
Seal, name & address of the Bank and address of the Branch
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