MINUTES PC AMC _Pre-Bid_

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MINUTES PC AMC _Pre-Bid_ Powered By Docstoc
					                                                                       No.:Pur/20/09-10/AMC/PC-Printer-Server/SK/IT

                                         Minutes of the Pre –bid meeting
A pre bid meeting was held on 05.1.2010 for Comprehensive Annual Maintenance contract of Information Technology based
activities. Following firms participated and raised queries:-
     1- M/S Ace Brain Systems & Software Pvt. Limited, Pune
     2- M/S Consortium Hi –Tech Pvt. Limited, Dehradun
     3- M/S Ozone Info Engineering Pvt. Limited, Pune
     4- M/S Bharat IT Services Limited, New Delhi
     5- M/S Tata Elxi Limited, New Delhi
     6- M/S Computer Concern, Dehradun
     7- M/S Computer Maintenance Agency, Dehradun
Queries/ clarification is mentioned below
Condition of the tender documents                 Vendors observation                     Committee Decision
                                                                                          Now Read As
Experience of maintaining more than 200-          Experience for similar work in any part Any part of India instead of
networked computers in a campus in the last of India.                                     Northern Region.
5 years, with experience of having worked in
Northern region.
Maintaining IRIX mail server of more than         May be amendment to read as having      No Change
400 users for 2 years in the last five years.     experience in maintaining any type of
                                                  Servers.
Hardware Detail                                   Detailed Age/ Specification of IT       The detail is enclosed.
                                                  Equipments should be given               Refer Annexure -VII
Price Bid Form                                    Price bid form should be changed.       Price bid form is in order. Quote
                                                                                          for each of the item in enclosed
                                                                                          list.
Additional Clarification                          Details of Computer machines and        The detail is enclosed.
                                                  server under warranty may be            Refer Annexure-VIII
                                                  provided with their date of expiry of
                                                  Warranty
CRM Application Software                          CRM application Software provided by    This should be provided by
                                                  IIP or vendor.                          Vendor.
No of Resident Engineer to be deployed at IIP No of resident Engineers required at        2Engineers + 1 help Desk is
                                                  IIP excluding helpdesk.                 required. The qualifications
                                                                                          criteria are remain the same.
Consumable Parts Clarification                    Please confirm whether the               Consumable parts such as tonner,
                                                  consumable items will be covered        Cartridge, Teflon sheet in printer,
                                                  under FMS or not as the same things     Battery, Scanner Lamp are not
                                                  was not mentioned in the tender         covered in the FMS.
                                                  detail.
Terms & Condition Sn. -4 ,The EMD has been        Requested to allow the BG/ DD for       EMD in the form of BG / DD is
asked in the form of Demand Draft.                EMD.                                    accepted. BG format Refer
                                                                                          Annexure-IX
                                                                   Annexure - VII



             List of Servers and Switches with make and model

Sr. No.         Make                         Model              No. of Item
   1.     Silicon Graphics                  Origin 200               1
   2.     Silicon Graphics                      O2                   3
   3.           IBM                      IBM x3800 Tower             1
                                       Server (8866 Series)
  4.            IBM                     IBM x206m Tower             1
                                       Server (8485 Series)
  5.            HP                            ML 570                2
  6.      Sun Microsystem                 Sun fire X4150            2
                             Network Switches
  1.           Nortel                     Bay Stack 24 T            8
  2.           Nortel                    Bay Stack 28200            1
  3.           Nortel                     Bay Stack 304             2
  4.            Dax                        DX-5025 MG               6
  5.        Cisco Router                       2509                 1
                                                                                                                 Annexure-VIII

                            List of Computer & Server which is presently under warranty



SNo.   Item Description                                                                                 Qty.   Date of    Warranty
                                                                                                               Procure    Expired on
                                                                                                               ment       Date.

01.    ACER Desktop Computers                                                                           36     31.03.20   March, 2010
                                                                                                        Nos    07
       Model: Acer Power Series

       Processor : (Type,         Intel Core 2 Duo Processor E6600, (with 2.4 GHz ,1066 MHz
       Speed, Cache)              FSB with 4 MB L2 Cache) OR better
       Chipset &                  OEM or Intel /AMD mother board with Intel Q 965 chipset/
       Motherboard                Nvidia Geforce 6150 chipset or better Intel / AMD chipset

       Hard Disk Drive            Minimum 250 GB SATA II HDD, 3Gbits/s with NCQ                 with
                                  minimum 7200 RPM

       Memory                     2 x 512 MB Dual Channel DDR-II SDRAM 533 Mhz or higher
                                  Expandable up to 4.0 GB

       Graphics                   Integrated graphic controller

       Monitor                    Minimum 17” TFT LCD Flat OEM colour monitor with 8 ms or
                                  better response time (TCO’ 99 / 03 / MPR-II compliant )

       Mouse & keyboard           OEM Optical Scroll Mouse with Mouse PAD & 104 keys OEM
                                  Keyboard with bilingual support

       Network interface          Integrated 10/100/1000 Mbps Ethernet controller with WOL

       Optical Drive              Internal IDE Dual layer DVD Writer (DVD ± R / ± RW &
                                  CD±R/ ±RW)

       Ports, Slots               One fast serial port, Minimum 6 USB ( Ver 2.0) ports at least
                                  two on front side, 1x Optical mouse port ,1x Keyboard port ,
                                  1x parallel port , VGA , Speakers, microphone & Minimum
                                  2 PCI slots and one PCI express x 16 bus slot

       Form Factor                Micro ATX Chassis with one free internal and one free
                                  external peripheral bay with at least 300 W Power supply

       Audio                      Integrated advanced audio or AC’97/20 bit audio;
                                  with Internal / external speakers; with stereo microphone and
                                  headphone
       Peripheral bays &          Minimum 4 bays or more; with at least one free internal
       power supply               and one free external peripheral bay ; with at least 300 W
                                  Power supply

       Operating System           Pre installed Microsoft Windows XP Professional with SP2;
                                  with Software assurance (SA); with restore /recovery
                                  media documentation and certificate of authenticity.

       Office suit                MS office 2003 Indic ( AE ) with SA

       Miscellaneous              (i)System User Manual and all necessary accessories.
                                  (ii) All necessary driver software in media along with
                                  availability of drivers on OEM’s web site. (iii) The certificate of
                                authenticity should have OEM’s name printed on it.
                                (iv) OEM’s manageability software with asset management ,
                                health monitoring , Remote monitoring and diagnostic tool for
                                Hardware
                                (v) Device lock for security
                                Certification : Microsoft Windows ,OEM certification for
                                Linux, DMI & power management features and Energy Star

      Warranty                  3-years on-site comprehensive

02.   Desktop Computer HCL make                                                                     20    30.06.08   June 2011
                                                                                                    Nos
      Model: HCL Infiniti TRU BL 1280
                                                                                                    .

      Processor : (Type,        Intel Core 2 Duo Processor E8300, (with 2.83 GHz ,1333
      Speed, Cache)             MHz FSB with 6 MB L2 Cache

      Chipset &                 Intel G 31 Express Chipset (Higher than Q965 & can support
      Motherboard               1333 MHz FSB)

      Hard Disk Drive           250 GB SATA II HDD, @7200 rpm

      Memory                    2 x 512 MB Dual Channel DDR-II SDRAM @667 Mhz
                                Expandable up to 4.0 GB

      Graphics                  Integrated graphic controller

      Monitor                   Minimum 17” TFT Flat OEM colour monitor with 8 ms or
                                better response time (TCO’ 99 / 03 / MPR-II compliant )

      Mouse & keyboard          HCL optical 2 button scroll mouse with Mouse PAD & 107
                                keys OEM Keyboard with bilingual support

      Network interface         Integrated 10/100/1000 Mbps Ethernet controller with WOL

      Optical Drive             Internal IDE Dual layer DVD Writer (DVD ± R / ± RW &
                                CD±R/RW)

      Ports, Slots              One fast serial port, Minimum 6 USB ( Ver 2.0) ports at least
                                two on front side, 1x Optical mouse port ,1x Keyboard port ,
                                1x parallel port , VGA , Speakers, microphone & Minimum
                                2 PCI slots and one PCI express x 16 bus slot

      Form Factor               Micro ATX Chassis with one free internal and one free
                                external peripheral bay with at least 300 W Power supply

      Audio                     Integrated advanced audio or AC’97/20 bit audio;
                                with Internal / external speakers; with stereo microphone and
                                headphone
      Peripheral bays &         Minimum 4 bays or more; with at least one free internal
      power supply              and one free external peripheral bay ; with at least 250 W
                                Power supply

      Operating System          Pre installed Microsoft Win Vista Business with Software
                                assurance (SA) ; with restore /recovery media
                                documentation and certificate of authenticity.

      Office suit               MS office 2007 Indic ( AE ) with SA

      Miscellaneous             (i)System User Manual and all necessary accessories.
                                (ii)All necessary driver software in media alongwith availability
                                  of drivers on OEM’s website.
                                   (iii) The certificate of authenticity should have OEM’s name
                                  printed on it.
                                  Certification : Microsoft Windows ,OEM certification for
                                  , DMI & power management features and Energy Star

03.   IBM x206m Tower Server (8485 Series) Type of Server Pentium IV Detailed                        01    28/03/07   March 2010
      Specifications as per DGS&D Rate Contract                                                      No.

      Computers/IT-1/RC-71010000/0507/81/OA086/1744 Dt..31st Oct,2006

      In Lieu Items for Pentium IV Server: 19” TFT in lieu of 17” CRT Color Monitor                  01
                                                                                                     No.

      Add on Item for Pentium IV Server: Tower to 19” Rack Conversion Kit for Intel                  01
      Pentium-4 Server                                                                               No.

      Warranty: 3-years on-site comprehensive

04.   IBM x3800 Tower Server (8866 Series) Type of Server Xeon Quad.                                 01    28/03/07   March 2010
                                                                                                     No.
      Detailed Specifications as per DGS&D Rate Contract

      Computers/IT-1/RC-71010000/0507/81/OA086/1744 Dt.31st Oct,2006 valid upto
      30/06/2007 and Amendment No.1228

      In Lieu Items for Xeon Quad Server

      Intel Xeon MP 7120N 3.00 GHz Dual Core Dual set of Processors in lieu of Intel Xeon MP 7110N   01
      2.50 GHz Dual Core Dual set of Processors                                                      No.

      HDD SAS 3.5" 3 x 73.4 GB 15K in lieu of 3 x 73.4 GB SAS 3.5" 10K                               01
                                                                                                     No.

      19" TFT in lieu of 17" CRT Color Monitor                                                       01
                                                                                                     No.

      Add on Item for Xeon Quad Server

      Tower to 19" Rack conversion Kit for Xeon Quad Server                                          01
                                                                                                     No.

      2GB PC2-3200 CL3 ECC RDIMM (2x1GB) for x3800 Server                                            01
                                                                                                     No.

      Hard Disc Drive 73.4 GB 15K RPM Hot-Swap 3.5" SAS HDD                                          01
                                                                                                     No.
                                                                                                  Annexure-IX

                                          BID SECURITY FORM

Whereas ________________________________________________________
(hereinafter called the tenderer”)
has submitted their offer dated ___________________________________________
for the supply of _______________________________________________________
(hereinafter called the tender”)
Against the purchaser’s tender enquiry No._________________________________
KNOW ALL MEN by these presents that WE ____________________________
of ________________________________________ having our registered office at
___________________are bound unto _____________________(hereinafter called
the “Purchaser”)
In the sum of ----------------------------------------------------------------------------------------
For which payment will and truly to be made to the said Purchaser, the Bank
binds itself, its successors and assigns by these presents. Sealed with the
Common Seal of the said Bank this ______________day of
____________20__________.
THE CONDITIONS OF THIS OBLIGATION ARE:
(1) If the tenderer withdraws or amends, impairs or derogates from the
Tender in any respect within the period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of his tender by the
Purchaser during the period of its validity:-
140
2. If the tenderer fails to furnish the Performance Security for the due
Performance of the contract.
3. Fails or refuses to accept/execute the contract.
WE undertake to pay the Purchaser up to the above amount upon receipt
of its first written demand, without the Purchaser having to substantiate
its demand, provided that in its demand the Purchaser will note that the
amount claimed by it is due to it owing to the occurrence of one or both
the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force upto and including 45 days after the
period of tender validity and any demand in respect thereof should reach
the Bank not later than the above date.

______________________
(Signature of the authorized officer of the Bank)
Name and designation of the officer
Seal, name & address of the Bank and address of the Branch