Docstoc

Wedding Brochure - The Rose _ Crown

Document Sample
Wedding Brochure - The Rose _ Crown Powered By Docstoc
					                                                                                                                          The Rose & Crown
                                                                                                                             Harnham Road,
                                                                                                                                    Salisbury,
Planning your special day                                                                                                             SP2 8JQ
Congratulations,                                                                                                           Tel: 0870 832 9946
and please accept The Rose and Crown Hotel’s very best wishes for your future happiness; indeed we                        Fax: 0870 832 9947
would welcome the opportunity to make your wedding day truly memorable and the perfect start to a long mev-roseandcrown@legacy-hotels.co.uk
and happy life together.
Your wedding day is a very special day for everyone that you know. Planning your wedding can be an
exciting time for both of you to share, choosing the rings, preparing your new home and starting on a road
to a very happy time as a couple. You may book your wedding reception as early as you wish and this will
give you plenty of time to enjoy all the preparations involved with getting married. Your wedding reception
can be large or small and whether you decide to hold an intimate event for your close family members or
something more lavish, our professional and experienced team will ensure your wedding day will be a
memory to cherish in future years.
At The Rose and Crown Hotel we are fully aware that your wedding day is special and we are more than
happy to discuss with you your plans and provide expert guidance to assist with the preparation of the
ideal wedding reception.
It is advisable to book as early as possible, as soon as you have set a date particularly on Saturdays as we
are very much in demand. We would be delighted to offer any advice on catering matters, seating
arrangements and anything else you may be unsure of for your wedding day.
The Timetable
We have prepared a guide to assist with the planning of your special day.
Nothing is ‘cast in stone’ but following the calendar will help ensure that nothing is forgotten or left until
the last minute
Over 12 months in advance                Decide on the style of wedding cake and      details for your reception
Draft a guest list                       order                                        Organise all payments needed for your
Agree the budget                         Select the menu content for The Rose         reception
Book the church or civil ceremony        and Crown
venue                                    Select the evening buffet content for The    On the day – by someone else
Confirm the reception date with The      Rose and Crown                               Organise the return of any hired formal
Rose and Crown                           Make an appointment with the wedding         wear
                                         co-ordinator to run through your choices     Organise the ‘pick up’ of the remains of
6-12 months in advance                   for the wedding reception                    the cake, gifts and any other items from
Visit wedding fayres                     Confirm the church or registrar              the venue
Consider wedding wear for the bride,     Book and confirm your wedding suite
bridesmaids, bridegroom and pageboys     Confirm all other accommodation with         On the day – The bride and groom
Select and book the entertainment for    The Rose and Crown                           Relax and enjoy the day and let the staff
your evening reception                   Start to organise the wedding list           at The Rose and Crown look after you
Book the photographer and                Visit the hair and make-up artist to book    and your guests, safe in the knowledge
videographer                             a trial session for the bride and the        that everything has been taken care of
Hire the gentlemen’s formal wear         bridesmaids                                  down to the last detail.
Book the transport
Decide on the honeymoon destination      2 months in advance                          Top Table Layout
and book                                 Monitor replies from the invitations         Chief Bridesmaid
Check that your passports are in order   Select the gifts for the parents, best man   Groom’s Father
Provisionally book all other             and bridesmaids                              Bride’s Mother
accommodation with The Rose and          Organise an appointment with the             Groom
Crown                                    photographer to organise the schedule        Bride
                                         for the photographs and video                Bride’s Father
3-6 months in advance                    Follow up any unreturned invitations         Groom’s Mother
Agree the music for the ceremony         Double check all bridal wear                 Best Man
Organise the invitations and wedding     Book your final hair appointments
stationery                               Make preparations to change driving          Speeches
Send out the invitations                 licence, passport and bank details for the   The Best Man or the Master of
Give the guests the accommodation        change of name                               Ceremonies will call for each one in turn
details and prices                       Arrange the ‘Stag’ and ‘Hen’ parties            Bride’s Father
Organise the flowers for the venue       Final dress fittings for the bride and          Groom
Order the brides bouquet and             bridesmaids                                     Best Man
buttonholes                              Arrange an appointment with the                 Others
Order the wedding rings                  wedding co-ordinator to discuss the final




                                                                                                                          weddings at The Rose & Crown Hotel
                                                                                                          The Rose & Crown
                                                                                                                                  Harnham Road,
                                                                                                                                         Salisbury,
                                                                                                                                           SP2 8JQ
The Venue and Civil Ceremonies                                                                                                  Tel: 0870 832 9946
The Rose and Crown Hotel has three rooms licensed to hold Civil Ceremonies and Civil Partnership                               Fax: 0870 832 9947
Ceremonies.                                                                                                 mev-roseandcrown@legacy-hotels.co.uk

Suite                              Capacity
The Pavilion Restaurant            100 Guests
The Cathedral Suite                60 Guests
The Cardinal Suite                 30 Guests

The room hire charge for these venues when holding your reception here at The Rose and Crown
Hotel is £250.00.
The registrar’s charges for conducting the ceremony is payable direct to the registrar. Prices for this
service can be obtained by calling the Salisbury Registry Office on 01722 335340.
Your wedding service can be tailor made to suit your individual requirements. It can be as formal or
as informal as you wish, with the ceremony normally lasting approximately 15 minutes. There is an
opportunity after the ceremony to have photographs taken in both the wedding room and in The
Rose and Crown grounds overlooking the River Avon and Salisbury Cathedral.
Civil Ceremonies and Civil Partnerships that are not part of the wedding reception at the hotel are
available by special arrangement. Prices for these are available on request.
After checking the date and time is available at the hotel, the Salisbury Registry Office should be
contacted to request the ceremony date and time.


Wedding Accommodation
The Rose and Crown Hotel offers 28 bedrooms including 1 Four Poster Room, 7 Feature Rooms, 1
Junior Suite, 4 Family Rooms and 15 other En-Suite Twin and Double Rooms. Special
accommodation rates are available for your wedding guests subject to availability. Prices are available
on request.




                                                                                                          weddings at The Rose & Crown Hotel
                                                                                                     The Rose & Crown
                                                                                                                             Harnham Road,
                                                                                                                                    Salisbury,
                The Wedding Packages                                                                                                  SP2 8JQ
   All packages available for wedding parties with a minimum of 45 guests.                                                 Tel: 0870 832 9946
                                       Silver Package                                                                     Fax: 0870 832 9947
                     A choice from Menu A, B or C from our menu selector                               mev-roseandcrown@legacy-hotels.co.uk
                          A glass of red or white wine on arrival (over 18)
                    A glass of red or white wine with the meal for each guest
                               A glass of sparkling wine for the toast
                Complimentary room hire for the reception (based on minimum numbers)
               The services of a dedicated duty manager for your wedding reception
                    Colour co-ordinated flower arrangement for the top tables
                              Use of the hotel’s cake stand and knife
                          Complimentary room for the bride and groom
                      Complimentary sparkling wine in the bridal bedroom

                                        Gold Package
                    A choice from Menu A, B, C or D from our menu selector
                     A glass of bucks fizz or sparkling wine on arrival (over 18)
                          Two glasses of red or white wine with the meal
                                A glass of Champagne for the toast
                Complimentary room hire for the reception (based on minimum numbers)
               The services of a dedicated duty manager for your wedding reception
                      Colour co-ordinated flower arrangements for the table
                              Use of the hotel’s cake stand and knife
               Complimentary feature of four-poster room for the bride and groom
               Complimentary chocolates and sparkling wine in the bridal bedroom
                     Complimentary 1st anniversary celebration meal for two

                                     Platinum Package
A free choice from our menu selector (excluding Hog Roasts which are priced at £39. 95 per person)
                        A free choice from our arrival drinks selection (over 18s)
                            Two glasses of red or white wine with the meal
                                   A glass of champagne for the toast
                  Complimentary room hire for the reception (based on minimum numbers)
                 The services of a dedicated duty manager for your wedding reception
                        Colour co-ordinated flower arrangements for the table
                                Use of the hotel’s cake stand and knife
                             A disposable camera for each wedding table
                     Bouquet of flowers for the bride and bridegroom’s mothers
                 Complimentary feature of four-poster room for the bride and groom
              Complimentary chocolates, flowers and champagne in the bridal bedroom
                       Complimentary 1st anniversary celebration meal for two




                                                                                                     weddings at The Rose & Crown Hotel
                                                                                                                         The Rose & Crown
                                                                                                                                                        Harnham Road,
                                 Wedding Menus                                                                                                                 Salisbury,
                                                                                                                                                                 SP2 8JQ
   Wedding Menu A                            Wedding Menu B                             Wedding Menu C                                                Tel: 0870 832 9946
                                                                                                                                                     Fax: 0870 832 9947
                                                                                                                                  mev-roseandcrown@legacy-hotels.co.uk
    Chef’s Home Made Soup                     Chef’s Home Made Soup                     Chef’s Home Made Soup
                   or                                        or                                          or
          Duet of Melon                             Caesar Salad                         Prawn & Apple Cocktail
                                                                                                         or
               -----                                    -----                           Duck & Orange Terrine
         Roasted Chicken                    Roasted Leg of English Lamb                          -----
  served with a sage & onion croquette,   served with rosemary and a redcurrant jus    Poached Breast of Chicken
       bacon roll and bread sauce                        -----                        served with a woodland mushroom sauce
              -----                               Citrus Lemon Tart                                     or
          Home Made                       served with lashings of pouring cream                Roasted Loin of
     Bread & Butter Pudding                                 or                                  Wiltshire Pork
      served with a vanilla custard                                                    served a Prune and Apple Stuffing
                                                Blueberry Cheesecake                              -----
                   or                     served with lashings of pouring cream           Blackcurrant Bavarois
         Fresh Fruit Salad                                 -----                      served with lashings of pouring cream
  served with lashings of pouring cream                   Coffee                                        or
                 -----                             and minted chocolates                  Triple Chocolate Torte
                                                                                      served with lashings of pouring cream
                Coffee                                                                                  or
         and minted chocolates                                                               Exotic Fruit Salad
                                                                                      served with lashings of pouring cream
                                                                                                       -----
                                                                                                      Coffee
                                                                                               and minted chocolates




  Wedding Menu D                            Wedding Menu E                            Hog Roast Menu F
  Chef’s Home Made Soup                     Chef’s Home Made Soup                          Your Choice of Starter
                    or                                        or
 Prawn & Avocado Timbale                          Smoked Salmon                                        -----
                    or                             with dill & yoghurt
    Chicken Liver Parfait                                    or                       A Whole Hog or Lamb Buffet
            -----                                   Smoked Duck                          roasted in the garden and served
   Roasted Topside of Beef                          with onion chutney
 served with Yorkshire pudding and                     -----                          with four styles of salad, three types of
         horseradish sauce                    Roasted Sirloin of Beef
                 or                       served with Yorkshire pudding and a          vegetables and a selection of breads
     Braised Lamb Shank                           port & Stilton sauce
                                                           or
                                                                                                       -----
     served in a red wine sauce
                                                   Breast of Duck                          Your Choice of Sweet
             -----                         served in a orange & honey Sauce
    Passion Fruit Bavarois                                -----                                        -----
served with lashings of pouring cream                   Tiramisu
                  or                      served with lashings of pouring cream
                                                                                                      Coffee
 Fruits of the Forest Gateau                                or                                and minted chocolates
served with lashings of pouring cream        Dark Chocolate & Black
                  or                              Cherry Torte
       Duet of Chocolate                  served with lashings of pouring cream
         Cheesecake                                         or
served with lashings of pouring cream         Cherry & Almond Tart
                 -----                         served with pouring cream
                Coffee                                     -----
        and minted chocolates
                                                          Coffee
                                                  and minted chocolates




                                                                                                                         weddings at The Rose & Crown Hotel
                                                                        The Rose & Crown
                                                                                                Harnham Road,
             Menu Selector                                                                             Salisbury,
                                                                                                         SP2 8JQ
                           Starters                                                           Tel: 0870 832 9946
           Your Choice of Chef’s Home Made Soup                                              Fax: 0870 832 9947
                                                                          mev-roseandcrown@legacy-hotels.co.uk
              Fresh Asparagus & lemon hollandaise
                   Prawn & Apple Cocktail
                   Duck & Orange Terrine
                    Chicken Liver Parfait
                        Caesar Salad
               Duet of Melon and Fruit Sorbet
               Smoked Salmon with a dill yoghurt
                  Prawn & Avocado Timbale
                Smoked Duck with onion chutney

                         Sorbet Course
                   Choice of sorbet on request

                         Main Course
          Roasted Chicken with a sage & onion croquette
          Traditional Roast Turkey & Wiltshire Ham
      Roasted Leg of Lamb with rosemary and redcurrant jus
    Roasted Loin of Wiltshire Pork with prune & apple stuffing
         Roasted Topside of Beef with Yorkshire pudding
   Poached Breast of Chicken with a woodland mushroom sauce
           Braised Lamb Shank with a red wine sauce
Breast of Pheasant with raisin and sage farce and a mulled wine sauce
        Roasted Sirloin of Beef with a port & Stilton sauce
           Breast of Duck with an orange & honey sauce

                              Fish
             Fillet of Plaice with a watercress sauce
               Rainbow Trout with lemon butter                               Prices are available for your own choice menu upon request
      Poached Salmon with a spinach and prawn cream sauce
        Grilled Fillet of Salmon with a Béarnaise sauce
       Baked Halibut Steak with a cream & whisky sauce

                         Vegetarian
            Tomato Gateau with cream cheese & basil
   Mediterranean Vegetable Bake with a Stilton & walnut glaze
         Mixed Nut Roast with a tomato and basil coulis
               Thai Style Vegetable Schnitzel

                             Sweets
            Dark Chocolate and Black Cherry Torte
                            Tiramisu
                  Fruits of the Forest Gateau
                    Passion Fruit Bavarois
                       Exotic Fruit Slice
                    Triple Chocolate Torte
             Home Made Bread & Butter Pudding
                       Fresh Fruit Salad
                    Blackcurrant Bavarois
                   Cherry & Almond Tartlet
                     Citrus Lemon Tartlet
                    Blueberry Cheesecake
                Duet of Chocolate Cheesecake
                      Cheese & Biscuits




                                                                        weddings at The Rose & Crown Hotel
                                                                                                       The Rose & Crown
                                                                                                                               Harnham Road,
                                                                                                                                      Salisbury,
                 Evening Buffet Menus                                                                                                   SP2 8JQ
                                                                                                                             Tel: 0870 832 9946
Light Finger Buffet                   Cocktail Buffet                         Finger Buffet                                 Fax: 0870 832 9947
 Buffet Number 1                     Buffet Number 2                         Buffet Number 3             mev-roseandcrown@legacy-hotels.co.uk

  Assorted Sandwiches                   Assorted Open Rolls                          Pizza Slices
   Mini Sausage Rolls                   Assorted Mini Quiche                    Assorted Open Rolls
  Chicken Drumsticks                       Chicken Satay                        BBQ Chicken Wings
         Crisps                          Crudités and Dips                           Pork Satay
     Potato Wedges                      Prawns in Filo Pastry                   Assorted Mini Quiche
   Vegetable Samosas                            Crisps                          Jacket Potato Halves
                                        Mango & Brie Parcels                    Indian Onion Bhajis
                                         Garlic Bread Slices                     Vegetable Samosas
                                        Chinese Spring Rolls                    BBQ Chicken Wings



                            Choice of Individual Sweets
                           Evening Buffet Menu Selector
                                       Breaded Mushrooms
                                       BBQ Chicken Wings
                                            Pork Satay
                                          Chicken Satay
                                        Vegetable Samosas
                                      Chinese Spring Rolls
                                        Garlic Bread Slices
                                   Cheese and Chive Bouquettes
                                      Prawns in Filo Pastry
                                      Cocktail Sausage Rolls
                                           Onion Bhajis
                                      Assorted Mini Quiche
                                     Mango and Brie Parcels
                                       Assorted Sandwiches
                                       Assorted Open Rolls
                                        Crudities and Dips
                                          Potato Wedges
                                          Plaice Goujons
                                               Crisps
                                           Pizza Slices

                        Please choose 8 items if you are on a wedding package

        A selection of individual sweets are available upon request and are priced separately.




                                                                                                       weddings at The Rose & Crown Hotel
                                                                                     The Rose & Crown
                                                                                                             Harnham Road,
Drinks Packages & Extras Selector                                                                                   Salisbury,
                                                                                                                      SP2 8JQ
                                                                                                           Tel: 0870 832 9946
                                                                                                          Fax: 0870 832 9947
Lace Package                                                                           mev-roseandcrown@legacy-hotels.co.uk
On Arrival                   1 glass of White Wine
With the Meal                2 glasses of red or white wine
For the Toast                1 glass of Sparkling Wine

                                                                  £13.95

Satin Package
On Arrival                   1 glass of Bucks Fizz
With the Meal                2 glasses of red or white wine
For the Toast                1 glass of Sparkling Wine

                                                                  £14.95

Silk Package
On Arrival                   1 glass of Champagne or Kir Royale
With the Meal                2 glasses of red or white wine
For the Toast                1 glass of Champagne
                                                                  £17.95

Additions
Canapés                                                           £4.95 per person
Sorbet Course                                                     £3.95 per person
Cheese & Biscuits                                                 £3.95 per person

Professional Toastmaster                                          £500.00
Disco                                                             £265.00

Champagne
De Nauroy Brut NV                                                 £30.00
Nicolas Feuillatte Brut Reserve Particuliere NV                   £35.00
Veuve Clicquot Ponsardin Yellow Label Brut NV                     £42.50




                                                                                     weddings at The Rose & Crown Hotel
                                           The Rose & Crown
                                                                   Harnham Road,
                                                                          Salisbury,
                                                                            SP2 8JQ
                                                                 Tel: 0870 832 9946
Tarrif                                                          Fax: 0870 832 9947
                                             mev-roseandcrown@legacy-hotels.co.uk
Wedding Packages
Silver Package         £49.95 per person
Gold Package           £54.95 per person
Platinum Package       £58.95 per person


Wedding Menus
Wedding Menu A         £28.95 per person
Wedding Menu B         £29.95 per person
Wedding Menu C         £30.95 per person
Wedding Menu D         £31.95 per person
Wedding Menu E         £33.95 per person
Wedding Menu F         £39.95 per person


Evening Buffet Menus
Buffet Menu 1          £8.50
Buffet Menu 2          £10.95
Buffet Menu 3          £14.50




                                           weddings at The Rose & Crown Hotel
                                                                                                              TERMS AND CONDITIONS
1.0     General                                                                                    Timing of Cancellation                                                                                   Event and for taking all reasonable security measures.
1.1     In this Contract (unless the contract otherwise requires), the following words shall       Percentage of Total Price                                                                         8.2    Security can be arranged by the Hotel with adequate prior notice at an
        have the following meanings:                                                                      In excess of 6 months prior to the Event - 30%                                                    additional charge.
        - “Appendix” means the appendix attached hereto which sets out specific                           6 - 2 months prior to the Event - 60%
        details of the Event;                                                                             2 months – 2 weeks or less prior to the Event - 90%                                        9.0    Fire, health and safety
        - “Client” means the company, firm, body, agent or person booking the Event;                      Less than 2 weeks prior to the Event - 100%                                                9.1    The Client shall (and shall procure that all third parties employed by the Client)
        - “Conditions” means these terms and conditions which apply to all event                          The Hotel will use reasonable endeavors to re-sell to another client the                          comply at all times with all fire, electrical, health and safety regulations (whether
        bookings at the Hotel; and any subject amendments made to the booking                             accommodation, function rooms, services and other facilities booked in                            statutory or otherwise) including (but not limited to) the Fire Precautions Act 1971
        - “Contract” means these Conditions and the Appendix;                                             connection with the Event and a proportional reduction in the Cancellation                        (as may be amended).
        - “Event” means the event (including, but not limited to, the accommodation,                      Charge will be made if the Hotel is successful.                                            9.2    The Client shall ensure that any materials brought into the Hotel (e.g. stage sets)
        services and other facilities) booked by the Client, further details of which are set             In relation to weddings the following Cancellation Charge will apply                              are so far as possible made of non-flammable materials, that fire exits are kept
        out in the Appendix;                                                                                                                                                                                clear at all times, and where a fire exit sign will be obscured, the Client shall
        - “Event Manager” means the Hotel’s event manager from time to time;                              Timing of Cancellation                                                                            ensure that appropriate temporary signs are erected.
        - “Hotel” means the Legacy Hotels and Resorts Ltd group of hotels or hotels                       Percentage of Total Price                                                                  9.3    All electrical contractors must be NICEICI, LEA or IEE registered and the Client
        operated under management contract by Legacy Hotels and Resorts Ltd and/or                        In excess of 6 months prior to the Event - 50%                                                    shall provide the Hotel with written evidence of this if so requested by the Hotel.
        the Hotel specified in the Appendix;                                                              6-1 months prior to the Event - 75%                                                        9.4    The Client shall provide the Hotel with a list of names of all visiting contractors
        - “Minimum Guaranteed Number” means the number of guests/delegates for the                        Less than 1 month prior to the Event - 100%                                                       and third parties if so requested by the Hotel.
        accommodation and/or Event per day specified in the Appendix;                                                                                                                                9.5    The Hotel reserves the right to evacuate the Hotel in the event of a Fire Alarm or
        - “Price” means the price specified in the Appendix including VAT where                                                                                                                             other emergency irrespective of whether it is a genuine emergency or not, in
                                                                                                   4.5    If a Cancellation Charge is due, any deposit will be held until the original Event
        applicable; and                                                                                                                                                                                     order to protect all guests and staff and in this event, does not accept any
                                                                                                          dates have passed and an assessment of the charges can be made by the
        - “Total Price” means the total price that the Hotel could reasonably have                                                                                                                          liability for any consequent delay to the Event.
                                                                                                          Hotel and the deposit offset against the Cancellation Charge.
        expected to invoice the Client for and any sums which the Hotel could                                                                                                                        9.6    The Client shall obtain the prior written approval from the Hotel and any public
                                                                                                   4.6    Any guests or delegates who do not arrive or depart early will be charged at
        reasonably expected to have made from attendees in relation to the cancelled                                                                                                                        authority (where necessary) if it (or any third party employed by it) wishes to fix
                                                                                                          100% of their Total Price.
        Event taking account of adjustments made to the Price in terms of clauses 5.9                                                                                                                       items to the walls, floors and ceilings or to use smoke machines, lasers, fireworks,
        and 5.1 of this Contract and where part of the price remains unquantifiable at                                                                                                                      cracked oil, dry ice or any form of pyrotechnic.
                                                                                                   5.0    Payment terms and credit accounts
        the date of the cancellation making a reasonable estimation of the likely                                                                                                                    9.7    Where motor vehicles will be used and/or displayed in connection with the
                                                                                                   5.1    The Hotel reserves the right to amend the Price upon written notice to the Client                 Event, the Client shall (and shall procure that all third parties employed by the
        adjustment based on previous Events (whether involving the Client in question or
                                                                                                          in order to reflect any change in cost beyond the reasonable control of the                       Client in this regard) comply with the following provisions:
        not) of a similar type and size.
                                                                                                          Hotel (including but not limited to changes in VAT and import / export duties).
        - Working Days means Monday, Tuesday, Wednesday, Thursday or Friday                                                                                                                                 9.7.1 the vehicle shall not contain any fuel of any nature;
                                                                                                   5.2    The Client shall make all payments due under the Contract in Pounds Sterling
        whether or not it is a bank holiday.                                                                                                                                                                9.7.2 the vehicle’s battery shall either be removed or disconnected prior to the
                                                                                                          and within 14 days of the date of the relevant invoice or request for payment.
1.2     This Contract is created upon the Hotel accepting the Client’s confirmation of                                                                                                                             vehicle entering the Hotel’s premises;
                                                                                                          A £2.95 additional administration charge will be made in respect of payment
        Event booking and issuing the Contract to the Client for signature. The Contract                                                                                                                    9.7.3 the vehicle (including, but not limited to, its tyres) shall be satisfactorily
                                                                                                          made by credit cards. There is no charge for payment made by debit cards.
        will be deemed to have been accepted unless the Client notifies the Hotel                                                                                                                                  clean;
                                                                                                   5.3    A credit account may be applied for up to 28 days prior to the Event and, if
        otherwise in writing on receipt of the Contract.                                                                                                                                                    9.7.4 access and exit times that have been specified or agreed with the Hotel
                                                                                                          accepted, will be confirmed to the Client by the Hotel. The Hotel will use
1.3     The Conditions shall prevail over any other terms and conditions (whether or not                                                                                                                           shall be strictly adhered to; and
                                                                                                          reasonable endeavors to ensure that appropriate credit checks are carried out
        inconsistent with these Conditions) and whether such conditions are in writing or                                                                                                                   9.7.5 any appropriate oil drip trays are used.
                                                                                                          within the required timescales. For the avoidance of doubt, credit accounts are
        are implied by custom, practice or course of dealing. For the avoidance of                                                                                                                   9.8    The Hotel reserves the right to refuse access by any vehicle for failure to comply
                                                                                                          given at the absolute discretion of the Hotel and no assumption can be made
        doubt, these Conditions shall also prevail over any other conditions previously                                                                                                                     with any of the provisions in clause 9.7, any reasonable request of the Hotel or if it
                                                                                                          on the part of the client regarding credit until expressly notified by the Hotel.
        published by the Hotel in respect of event bookings and any conditions of                                                                                                                           considers that access and/or use of the proposed vehicles may cause damage
                                                                                                   5.4    The Hotel reserves the right to amend or withdraw credit facilities at any time
        purchase operated by the Client.                                                                                                                                                                    to the Hotel’s premises.
                                                                                                          and/or require payment of the Price or any other amount due in full or in part,
                                                                                                          without further liability, upon written notice to the Client if in the Hotel’s view, the
2.0     Event numbers and guest/delegate details                                                          Client’s credit worthiness deteriorates. The Hotel also reserves the right to levy an      10.0   Liability
2.1     The Client shall be obliged to provide confirmation of the number of attendees                    invoice surcharge up to 10% of the Total Price as a late payment charge. The               10.1   Subject to clause 10.3 below, the Hotel is not liable to the Client in contract, tort
        at the Event when requested to do so by the Hotel and in any case not less than                   Client will be entitled to deduct this charge from the invoice payment providing                  (including negligence or breach of statutory duty) misrepresentation or
        seven working days before the Event, in writing or otherwise by e-mail to the                     that the relevant invoice is settled within 14 days of the invoice date.                          otherwise, including but not limited to for any of the following losses or damages,
        Event Manager. In the event that the Client desires to increase the number of              5.5    If the Client is an approved credit account customer of the Hotel, the Client shall               whether direct or indirect, and even if such losses and/or damages were
        attendees from the number specified in the Appendix, no variation shall be                        pay to the Hotel a deposit of 50% of the Total Price at least one month prior to                  foreseen, foreseeable or known, or the Hotel was advised of the possibility of
        made unless such variation is agreed by the Hotel in writing prior to the Event.                  commencement of the Event and shall pay the balance of the sum due within                         them in advance:
        Any increase in the number of attendees will be entirely at the discretion of the                 14 days of the date of the invoice.                                                               10.1.1 loss of business opportunity;
        Hotel and the Hotel reserves the right to refuse entry to any individuals attending                                                                                                                 10.1.2 loss of anticipated savings;
                                                                                                   5.6    If the Client is not an approved credit account customer of the Hotel the
        the event in excess of the numbers specified in the Appendix. In the event that
                                                                                                          following provisions apply:                                                                       10.1.3 loss of goodwill; or
        there is a reduction in numbers of individuals attending the Event from those
                                                                                                          5.6.1 The Client shall pay to the Hotel a deposit of 25% of the Total Price at. the               10.1.4 any indirect, special or consequential loss or damage howsoever caused.
        specified in the Appendix, the Hotel reserves the right to invoice the Client for the
                                                                                                                time of confirming the Event booking                                                 10.2   The entire liability of the Hotel under or in connection with the contract whether
        Total Price.
                                                                                                          5.6.2 The Client shall pay the balance and any additional cost incurred by the                    for negligence, breach of contract, misrepresentation or otherwise, is limited in
2.24    Should the number of delegates/guests attending the Event significantly increase
                                                                                                                Hotel in connection with the Event at least 28 days before the date of the                  respect of each event or series of connected events to the Price.
        or decrease then the Hotel reserves the right (upon providing at least three
                                                                                                                Event.                                                                               10.3   Nothing in this Contract shall operate to exclude or restrict either party’s liability
        working days’ notice to the Client) to provide alternative accommodation and
        space of an appropriate size for the Event.                                                       5.6.3 The Client shall provide the Hotel with credit card details at least 14 days                for:
                                                                                                                before the Event to cover the cost of any additional charges that may be                    10.3.1 death or personal injury resulting from negligence; or
2.35    The Client shall provide the Event Manager with a written rooming list providing
                                                                                                                incurred.                                                                                   10.3.2 fraud or deceit.
        details of guests/delegates for overnight accommodation at least three weeks
        prior to the Event.                                                                        5.7    For wedding events the following provisions apply:                                         10.4   The Client shall indemnify and keep indemnified the Hotel from and against all
2.46    For wedding events, unnamed bedroom allocations will be released four weeks                       5.7.1 The Client shall pay to the Hotel a £750 non-refundable deposit at the time                 claims, actions, damages, liabilities and costs (including professional fees) arising
        prior to the Event without further notification.                                                        of confirming the Event booking.                                                            out of the acts or omissions of the Client or any guest/delegate of or third party
                                                                                                          5.7.2 The Client shall pay to the Hotel an additional deposit of 50% of the Total                 employed by the Client, save to the extent that any such claim arises as a result
                                                                                                                Price at least three months before the Event.                                               of the negligence of the Hotel, its employees or agents.
3.0     Room availability
                                                                                                          5.7.3 The Client shall pay the balance of the Total Price and any additional cost
3.1     Bedroom accommodation is available from 4 pm on the day of arrival and must
                                                                                                                incurred by the Hotel in connection with the Event at least 28 days before           11.0   Force majeure
        be vacated by 10 am on the day of departure, unless specific alternative
                                                                                                                the Event.                                                                           11.1   In this clause 11, “Force Majeure Event” means any circumstance beyond the
        arrangements have been agreed with the Hotel. Extension beyond these times
        shall entitle the Hotel to impose additional charges.                                             5.7.4 The Client shall provide the Hotel with credit card details at least 14 days                control of the Hotel including, but not limited to acts of God, fire, explosion,
                                                                                                                before the Event to cover the cost of any additional charges that may be                    adverse weather conditions, flood, earthquake, terrorism, riot, civil commotion,
3.2     Other rooms booked for the Event are available from the times specified in the
                                                                                                                incurred.                                                                                   war, hostilities, strikes, work stoppages, slow-downs or other industrial disputes,
        Appendix and any extension beyond these times shall entitle the Hotel to impose
        additional charges.                                                                        5.8    Should the Total Price of the Event increase after the initial deposit has been                   accidents, riots or civil disturbances, acts of government, lack of power and
                                                                                                          paid, the Hotel may request an additional deposit be paid prior to the Event.                     delays by suppliers or materials shortages but, for the avoidance of doubt,
3.3     In the unlikely circumstances that the Hotel does not have the number and types
                                                                                                   5.9    If the Client fails to pay any amount due under the Contract on the due date                      nothing shall excuse the Client from any payment obligations under the
o       f rooms available at the Hotel on the dates required for the Event, the Hotel
                                                                                                          the Hotel may charge interest at an annual rate of 4% above the base rate for                     Contract.
        reserves the right (without liability) to relocate the Event to an alternative Hotel of
        a similar standard in the same locality.                                                          the time being of National Westminster Bank Plc for the period from the due date           11.2   If the Hotel is prevented or hindered from hosting the Event by a Force Majeure
                                                                                                          up to and including the date of receipt (whether before or after judgment).                       Event, the Hotel may, at its sole option, and without being liable for any loss or
3.4     If a particular room, which has been booked by the Client, is unavailable at the
                                                                                                   5.10   The Client shall notify the Hotel of any disputed amounts within 5 working days of                damage suffered by the Client or guests/delegates of or any third party
        Hotel on the required dates, the Hotel reserves the right (without liability) to
                                                                                                          the date of the invoice or request for payment. The Client shall pay the                          employed by the Client re-locate the Event to another hotel in the same locality,
        relocate the client to an alternative room of a similar standard within the same
                                                                                                          undisputed amount within 14 days of the date of the invoice. The disputed                         or terminate the Contract forthwith by giving notice to that effect to the Client.
        Hotel.
                                                                                                          amount may be withheld until the dispute is resolved but shall bear interest as set
3.5     Any reasonable expenses incurred for relocation shall be borne by the Hotel. The
                                                                                                          out in clause 5.9 if found to be due.                                                      12.0  General
        acceptance of this obligation (which will not release the Client of the obligation
        to pay the Hotel the relevant charges) shall be in lieu of all other liabilities or        5.11   All payments by the Client to the Hotel shall be made without deduction or set             12.1  Should any delegates/guests of or third parties employed by the Client behave
        obligations.                                                                                      off.                                                                                             in a manner that is considered unacceptable to the Hotel, the Hotel reserves the
        The Hotel reserves the right to accept more than one event on a particular day. If the     5.12   Invoices shall be sent to the address and be marked for the attention of the                     right to remove such party persons from the premises and/or terminate the
        Client wishes to obtain exclusive use of the Hotel for their Event, this may be arranged          person as detailed in the Appendix. The Client shall notify the Hotel of any                     Contract. In this event, no monies will be refunded to the Client.
        for an additional charge.                                                                         change to the billing address or addressee as soon as reasonably practicable.              12.2 The Client shall pay for the cost of repairing any damage caused to the
        If the Client wishes, due to commercial sensitivity or other reasons, to specify that                                                                                                              property, contents or grounds of the Hotel by the Client or its guests.
        the Hotel should not host certain other clients from a similar industry during the         6.0    Outside and third party contractors                                                        12.3 The Client shall not (and shall ensure that all guests/delegates and third parties
        course of the event then this may be arranged for an additional charge.                    6.1    The Hotel reserves the right to refuse any external entertainment, services or                   employed do not) use the name, logo or any details of the Hotel for any matter,
                                                                                                          activities that the Client may have arranged and does not accept any liability                   or permit external food or beverage to be brought into the Hotel without the
                                                                                                          for the acts or omissions of any party employed by the Client in connection with                 prior written approval of the Hotel.
4.0     Cancellation
                                                                                                          the Event.                                                                                 12.4 The Client shall not (and shall ensure that all guests/delegates and third parties
4.1     By the Hotel:
                                                                                                   6.2    The Client shall (and shall procure that all third parties employed by the Client)               do not) permit any goods, services or any other matter capable of being sold
        The Hotel reserves the right to cancel the Event (or any part thereof) if:
                                                                                                          comply at all times with all regulations (whether statutory or otherwise), the                   (including, but not limited to, tickets) to be sold within the Hotel’s premises
4.1.1   the Client fails to adhere to any of these Conditions;                                                                                                                                             without the prior written approval of the Hotel and any public authority (where
                                                                                                          Hotel’s rules and regulations and any reasonable requests of the Hotel.
4.1.2   in the opinion of the Hotel, there has been a significant change                                                                                                                                   necessary).
                                                                                                   6.3    The Client shall ensure that these Conditions are brought to the attention of all
        in the Client’s contracted booking (e.g. reduction in days/accommodation);                                                                                                                   12.5 If any provision of this Contract is found by any court or administrative body of
                                                                                                          third parties employed in connection with the Event.
4.1.3   the Client is insolvent or the Hotel has reasonable grounds for anticipating the                                                                                                                   competent jurisdiction to be invalid or unenforceable, such invalidity or
        same;                                                                                                                                                                                              unenforceability shall not affect the other provisions of this Contract, which shall
                                                                                                   7.0    Licences
4.1.4   the Hotel is not satisfied with the client’s credit status;                                                                                                                                        remain in full force and effect.
4.1.5   in the opinion of the Hotel, the Event might prejudice the reputation of the Hotel;                                                                                                          12.6 If any provision of this Contract is so found to be invalid or unenforceable but
                                                                                                   7.1    The Hotel shall be responsible for applying for any additional licences, consents
4.1.6   if the Hotel, or any part of it, is closed or damaged due to circumstances beyond                                                                                                                  would cease to be invalid or unenforceable if some part of the provision were
                                                                                                          and permits required in connection with the Event, provided the Client gives
        it’s reasonable control; or                                                                                                                                                                        deleted, the provision in question shall apply with such modification as may be
                                                                                                          sufficient notice of their exact requirements to allow such applications to take
4.1.7   the Hotel is requested to cancel the Event by any government or other authority.                  place and the Client meets the reasonable costs associated with such                             necessary to make it valid and enforceable.
                                                                                                          application. The Client shall not be entitled to cancel or postpone the Event on           12.7 A person who is not party to this Contract shall have no rights under the
4.2   By the Client:                                                                                      the basis of an unsuccessful application.                                                        Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Contract.
      In this clause 4.2, the Event will be considered “Cancelled” by the Hotel when a             7.2    The Client shall (and shall procure that all third parties employed by the Client)               The clause does not affect any right or remedy of any person, which exists or is
      Client, by written notification to the Event Manager                                                comply with the terms of all licences, consents and permits (including any                       available otherwise than pursuant to that Act.
4.2.1 cancels or postpones the entire Event;                                                              conditions attached thereto) and any decision or recommendation by the                     12.8 This Contract constitutes the entire agreement and understanding between the
      cancels or postpones any element of the Event (e.g.meal / syndicate rooms);                         licensing officer or other licensing or entertainment authority.                                 parties in respect of the matters dealt with in it and supersedes, cancels and
4.2.3 reduces the number of guests/delegates below that permitted in clauses 2.2 and                                                                                                                       nullifies any previous agreement between the parties relating to such matters
      2.3; or 4.2.3 reduces the duration of the Event as a result of which the                                                                                                                             notwithstanding the terms of any previous agreement or arrangement expressed
                                                                                                   8.0    Security
      contracted value is reduced; and The Hotel subsequently acknowledges such                                                                                                                            to survive termination.
                                                                                                   8.1    Unless specific security arrangements are made with the Hotel, the Hotel accepts
      notification by the Client in writing.                                                                                                                                                         12.9 No variation or alteration of any of the Contract shall be effective unless it is in
                                                                                                          no responsibility or liability for any loss or damage to property of the Client,
4.3 If an Event is Cancelled, the Hotel shall have the right to impose a cancellation                                                                                                                      writing and signed by or on behalf of each party.
                                                                                                          delegates/guests or any third parties employed by the Client beyond that
      charge (“Cancellation Charge”), which shall be calculated as a percentage of t                      provided for in the Hotel Proprietors’ Act 1956 (as may be amended). The Client            12.10 This Contract shall be governed by English Law and the parties to this Contract
      he Total Price as detailed below.                                                                   should note that some Event rooms are not capable of being locked and that                       submit to the jurisdiction of the English courts.
                                                                                                          the Client shall be responsible for informing its delegates/guests of this prior to the
                                                                                                                                                                                                                                                                                        May 2007
                                                                                    The Rose & Crown
                                                                                                            Harnham Road,
                                                                                                                   Salisbury,
                                                                                                                     SP2 8JQ
                                                                                                          Tel: 0870 832 9946
                                                                                                         Fax: 0870 832 9947
                                                                                      mev-roseandcrown@legacy-hotels.co.uk


We are delighted you are considering celebrating your big day with us by
holding your wedding at The Rose & Crown Hotel. As requested you will find
enclosed your personal copy of our wedding brochure for you to browse
through at your leisure.
Situated near the centre of Salisbury, The Rose & Crown Hotel offers you a
warm welcome and a comfortable stay, making it the perfect venue for any
special occasion.
The hotel is licensed for civil ceremonies and can cater for up to 120 guests in
the evening. For smaller numbers, we also have a selection of unique rooms in
which to celebrate your big day. I have enclosed details of our wedding
packages with various menus and drinks options, and our experienced
wedding team will help organise your day, focusing on every detail to ensure it
runs perfectly.
We have celebration packages to suit all tastes and budgets. Our current prices
are correct at the time of going to press, but may be subject to revision,
without notice, for future events. I would like to invite you and your partner to
visit the hotel for you to see this great venue, which has been hosting wedding
celebrations for many years.
We have a collection of standard and executive bedrooms available to
accommodate both you and your guests. From 1st July 2007 we will, like all
venues, be complying with the legislation to provide a smoke-free public
environment – furthermore, we have taken this opportunity to convert all our
bedrooms to non-smoking.
Should you require any further assistance, please do not hesitate to contact me
directly or any member of the events team on 0870 832 9946 or email to
mev-roseandcrown@legacy-hotels.co.uk

Yours sincerely,




Hotel Manager
0870 832 9946




                                                                                    weddings at The Rose & Crown Hotel

				
DOCUMENT INFO