STUDENT ORGANIZATION OFFICE LEASE AGREEMENT by imakyottiefosho

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									                    STUDENT ORGANIZATION OFFICE LEASE AGREEMENT
Student Organization Name: _________________________________________________________________________________
Room number(s): _________

The above named student organization is given permission to occupy the assigned student organization office space for the Lease
Period: June 1, 2008 through May 31, 2009, under the terms and conditions of this lease. Violations of any part of the rules and
regulations set forth by this agreement may subject the student organization and or students to lease termination, University Action
and/or Police Action as appropriate. The term of this lease is one year and will terminate on the end date above with no expectation
being extended beyond end date. A group with an office has no guarantee that they will be reassigned the same space at the end of the
lease term.

CHECK-IN PROCEDURES
Keys will be checked out to student organization officers after the date Union Policy Board has set for move in and a signed lease is
received. Any organization already occupying an office must turn in a lease prior to June 30, 2008 or the office space may be
forfeited. Only officers or approved contacts for the student organization may hold a key. Keys must be checked out through Union
Client Services. Officers may not give keys to the next officer or other members. Keys must be checked back into Client Services
and then signed out by the new officer.

Each group is allotted at least 4 keys. Individuals wishing additional keys will be charged the cost to have the keys made. The Union
Policy Board has given Client Services responsibility for issuing and collecting returned keys. When a student is no longer affiliated
with the student organization, the key is to be returned to Union Client Services. Failure to turn in a key will result in a stop service
indicator being placed on student’s records until the key is returned.

LOST KEYS
Anyone losing a key will be charged the cost to replace the lock(s) and all the keys checked out for each organization in the office.
The lock replacement will be approximately $35 per door and key replacement will be approximately $6 per key. The actual cost will
depend on the university locksmith’s time spent replacing the lock and making the keys.

CHECKOUT PROCEDURES
Officers may not give keys to the next officer or organization that will occupy the room. Keys must first be returned to Client
Services.

Students are responsible for the removal of all personal property upon the lease expiration or termination of the lease agreement by the
Union Policy Board or the Dean of Students Office. Property left in offices after the lease expiration or termination date will be
considered abandoned and will be disposed of accordingly by the Union without liability. Students must notify the Union if they are
moving out to make sure the phone lines are turned off and any equipment properly stored. Failure to inform the Union in a timely
manner about moving out may result in debt being incurred by the group and/or officers.

SHARING OFFICE SPACE
Students may not sublet or share the office space assigned to their organization without the approval of the Union Policy Board.
Students from organizations that have not been officially assigned a space by the Union Policy Board may not receive keys and will
not be let into an office by Union Client Services.

SIGNATURES & VERIFICATION:
Students signing this form have read and understand the “Rules and Regulations” statements attached to this lease. Their signatures
certify they are authorized by the above-named organization to sign on its behalf and that the organization agrees to the conditions of
this lease. Their signatures also acknowledge their responsibility to inform all members and guests of these rules.

REVOCATION:
The Union Policy Board shall have the power to end the lease on May 31 of any calendar year for which the lease is in effect with
three-fourths approval of the Board and with 45 days notice to the lessee of the termination date.

________________________________              __________              ________________________________             __________
    Officer #1                                    Date                    Officer #2                                   Date

                                                             Return to:
                                              Union Policy Board - c/o Union Operations
                                                 2200 E. Kenwood Blvd. Union 331
                                                    Milwaukee, Wisconsin 53211

                                Original – UPB/Union Administration           Copy – Student Organizations




Union Policy Board Lease Agreement                                                                                 1 of 6 pages
                                    RULES AND REGULATIONS

The following rules and regulations for student organization office use have been compiled from the Student Handbook
(www.uwm.edu/Dept/OSL/DOS/handbook.pdf), Student Organization Manual
(www.uwm.edu/Dept/SAO/SAO/Manuals.html), UWS 18 Conduct on University Lands
(www.legi.state.wi.us\rsb\code\uws\uws.html), and with the laws of the State of Wisconsin and the Unites States. Failure to
cooperate with University staff may result in the involvement of the University Police. University Police action could result in
fines and arrest.

Repeated violations of these policies may result in the suspension of an individual’s access to an office space, and/or the student
organization’s lease termination.

SERIOUS RULE VIOLATIONS
Serious rule violations may result in University Police action, which could result in fines and arrest. In addition, serious rule
violations could result in the suspension of an individual’s access to an office space, and/or the student organization’s lease
termination. Serious violations are:
  1. Actions that cause harm to one’s self or to others, threaten harm, are potentially harmful, or represent a risk to persons or
       property. Examples of this behavior include, but are not limited to: sexual assault, assault, battery, theft, robbery,
       burglary, and injury by a person or weapon.
  2. The accidental or intentional setting of a fire;
  3. Placing false fire alarms or tampering with fire fighting equipment (e.g. smoke or heat alarms, fire extinguishers,
       extinguisher boxes, pull stations, strobes, speakers, etc.);
  4. Possession, use, or sale of narcotics or dangerous drugs and/or the sale or distribution of marijuana; or
  5. Possession of a dangerous weapon (e.g., firearms, fireworks, live ammunition, explosive materials, bow and arrow,
       knife).

APPEAL PROCEDURES
Appeal procedures will depend on the nature of violation or infraction. Violations that result in University Police action (fines
and/or arrest) must be dealt with through the Milwaukee court system. Likewise, violations that result in action from the Dean
of Student office must be appealed through the procedures outlined in the code of conduct printed in the Student Handbook.
Any ruling or decision made by the Union Policy Board as a result of a violation may be appealed to the University Student
Court. Students wishing to appeal Union Policy Board decisions must contact the Student Court for the appropriate forms and
procedures to properly file an appeal. The Student Court or Union Policy Board do not have jurisdiction over police actions or
measures taken by the Dean of Students.



ALLOCATION PROCEDURES
Office space is to be used for student organization business only. All other activity, such as homework, socializing, lounging,
etc., are secondary uses of the space and are not a legitimate reasons for an organization to be granted an office. Since meeting
rooms are free to student groups, organizations requesting office space in order to hold meetings is not a high priority reason for
being granted space. Office assignments will be based on number of people in the organization, number and types of activities
the organization produces, services the organization provides, and impact the organization has on the UWM campus as a whole.

Qualifications for a Union Office:
   1. Registered student organization in good standing with the Office of Student Life.
   2. Pledge to fill at least 100 office hours over the lease period.
   3. Organizations will be asked to sign a one-year lease agreement.

Application Procedure:
Each spring the Union Policy Board will make Office Request/Renewal Forms available. Student Organizations wanting office
space must fill out the forms, attach any appropriate documentation requested, and turn in prior to the published deadline. Late
forms will be accepted, but they will not be acted upon until all the on-time forms have been reviewed. Currently having an
office space does not guarantee a group a space again. Organizations must apply each year.




Union Policy Board Lease Agreement                                                                           2 of 6 pages
The Union Policy Board members will assign offices based on which groups will most effectively use the spaces.

After the initial allocations are made, the Union Policy Board will provide student organizations an appeal process for which to
address any problems or complaints they have about the assignments. The final allocation process is appealable to the
University Student Court, but only on the basis the Union Policy Board did not follow proper procedures in the allocation
process.

ABANDONED PROPERTY
Students are responsible for the removal of all personal property upon the lease expiration or termination of the lease agreement
by the Union Policy Board or the Dean of Students Office. Property left in offices after the lease expiration or termination date
will be considered abandoned and will be disposed of accordingly by SAO Office without liability.

ALCOHOL and DRUGS
All use and or distribution of alcohol and other drugs are prohibited in student organization offices.

APPLIANCES
Electrical devices such as stereos, TVs, hair dryers, radios, and personal computers are allowed if they are UL approved and
portable. Coffee pots, hot pots, and popcorn poppers are allowed if they do not have an exposed burner. Prohibited electrical
appliances include, but are not limited to, hot plates, frying pans, crock pots, toasters, toaster ovens, indoor grills, sandwich
grills, waffle irons, space heaters, air conditioners, and ceiling fans. These appliances are prohibited because of fire safety and
electrical load limitations. Union staff will require students to remove items that violate this rule or they will be confiscated.

BUSINESSES
Students may not run private businesses or other commercial endeavors, or solicit sales, from their office spaces. Use of
telephones and mailboxes for private business/commercial endeavors is prohibited.

CANVASSING, PEDDLING, or SOLICITING
Canvassing, peddling, and soliciting are subject to the approval of the Union Reservations and Event Planning Office. Student
organizations solicitation in the Union building must be held on a reserved lobby table and is limited to:
   a. the sales of home-baked goods;
   b. ticket sales for student or University-sponsored events;
   c. literature distribution;
   d. informational services including booths reserved to explain an organization’s purpose;
   e. items containing the sponsoring organization’s name or logo - in observable print - may be sold by registering a list
      of the items (shirts, buttons, bumper stickers etc.) with Reservations and Event Planning. Sales must be for the sole
      purpose of fund raising for the organization. This activity may only be scheduled for the campus level lobby booth
      spaces.

CLEANING
Students must periodically clean, dispose of waste, and otherwise maintain the sanitation and safety conditions of their office;
they are expected to recycle materials as stated in recycling policies. Waste receptacles are in the hallway for student
organization trash. The Union staff does not clean or empty trash from inside a student organization office. Vacuum cleaners
may be checked out from the Union Custodial Services with a student ID.

Upon special request, a student organization may ask for their carpet to be cleaned. If granted, the organization must remove all
small items from the floor (boxes, papers, baskets, etc.) and place them on top of the desk. The union staff will clean the carpet
but will not move the furniture to do so. Vacuums and cleaning supplies may be checked out from Custodial Services (room
EB25 Union) with a student I.D.

DECORATING
Taping objects to any painted surface is forbidden. Items on doors must be affixed with tape, no nails, tacks, or adhesive of any
kind may be used (including self-adhesive stickers). Organizations may not block the windows in the doors so that a person
cannot see inside the office. The only acceptable postings on exterior windows shall be the names and logos of the organization
in question. Objects may be hung from the metal strip at the top of the wall with hooks and wire. Organizations may request
Union Maintenance to hang pictures or bulletin boards in their office. A maintenance request form is available in the SAO
Office. The cost of any damage caused by the student organization during the term of this lease will be billed directly to the
group.




Union Policy Board Lease Agreement                                                                             3 of 6 pages
DISORDERLY CONDUCT
No student or their guest may engage in violent, abusive, indecent, profane, boisterous, unreasonably loud or otherwise
disorderly conduct under circumstances in which the conduct tends to cause or provoke a disturbance. Students found in
violation will be asked to leave the building and may face further action by the Dean of Students Office.

ENTRY TO OFFICES
Non-students will not be let into student organization office space by Union staff or University Police. A student authorized by
the SAO Office may let non-student members and other guests into an office, but in doing so they agree to take responsibility
for the office while the non-student or guest is present. The office key may not be given to guests at any time for any reason.

Students not listed on an office access list will not be let into student organization office space by Union staff or University
Police. Students on the access list must show student ID to Union staff in order to gain entrance to an office space.

ENTRY TO OFFICES (by University Official)
Union or SAO staff members may enter an office for job-related purposes. When possible, the student organization will receive
advance notice for routine maintenance. University recesses are considered periods of maintenance when staff will be entering
rooms without notice.

The office door should be locked for security purposes. Union staff may lock any door in an unoccupied office. Union staff
may allow other University staff members, including the University Police, to enter an office for official business. Union
Policy Board members may request to be let into an office to view it for possible space allocations.

Union and SAO staff may enter rooms to ensure discontinuance of rule violations. Union staff may require immediate removal
of items in violation of the contract (e.g. appliances, pets, alcohol, noise, etc.).

University staff members, including the University Police, may enter rooms without notice in the execution of a search warrant,
when an emergency threatens health or safety, or with the consent of the occupant of the room.

EQUIPMENT (University)
Equipment is allocated to student organizations by the Senate Appropriations Committee (SAC). This equipment is to be used
only for organizational purposes and must remain on campus. All equipment (telephones, answering machines, computers,
typewriters, etc.) is the property of the University. The Student Organization Advising and Resources Office maintains records
on all such equipment, and these records are updated each semester by the organizations possessing the equipment.

If equipment is stolen or lost, the organization is responsible for reporting it to the police and the Student Organization Advising
and Resources Office. If the equipment is loaned to another organization, the Student Organization Advising and Resources
Office must be notified. If the equipment is useless and no longer wanted by the student organization, please notify the Student
Organization Advising and Resources Office for help in disposing of it.

Students are permitted access to the Student Organization Computer Network, but must be registered with the SAO Office as a
registered user prior to gaining access. Any non-compliance with the University Computer Policy may result in discontinuation
of service and possible further action by the Dean of Students Office. Common violations involve software that enables
individuals to share files via the Internet. Usage of programs such as edonkey and Kazaa are banned from use by the University
Computer Policy. If a student has any program on his/her computer through which one can share files (music, movies or others)
over a network, he or she may be in violation of the University Computer Policy agreement regardless of ownership of the files
being shared.

EQUIPMENT (Student organization)
Student organizations may bring equipment into their assigned office space; however, this equipment is not covered by any
university insurance or liability policy. Student organizations are solely responsible for any equipment moved into an office
space. Acceptable equipment includes the following: coffee pot, copier, fax machine, personal computer, radio, refrigerator
(must be less than 36 in. h. x 26 in. d. x 26 in. w.), stereo, and television set. Storage of a charcoal grill is acceptable so long as
there is no charcoal or lighter fluid near or in the grill.

Unacceptable and prohibited equipment includes, but is not limited to: air conditioner, combustible engine powered devices,
cooking devices, halogen lamps, objects that block hallways or exits, refrigerators (over 36 in. h. x 26 in. d. x 26 in. w.), and
space heaters.




Union Policy Board Lease Agreement                                                                               4 of 6 pages
FIRE HAZARDS
Any item of a combustible nature that can be considered flammable, explosive, or with an exposed heating element or open
flame, is prohibited. Items prohibited include, but are not limited to, the following:
   1. Firearms, fireworks, live ammunition, or other explosive materials. (See Serious Rule Violation 4.)
   2. Space heaters or auxiliary heating devices.
   3. Any cooking appliance with an exposed heating element.
   4. Flammable liquids and fuels.
   5. Candles, lanterns, incense, or other open flames.
   6. Smoking is not allowed in any student organization office.
   7. Decorations of a combustible nature (e.g. cloth, fishnet, paper) when hung from the ceiling or overhead structures.
   8. Combustible vegetation (e.g. evergreen trees, logs with dried bark, or birch logs).
   9. Walls covered with paneling or flammable materials.
  10. Halogen lamps.

FURNITURE
All University furniture placed in an office must remain in the office. If a student organization does not want a university item
in its office, they must contact the SAO Office which will surplus the unwanted item. Student organizations will be assessed for
any loss or damage to University property in their office. Student organizations are not permitted to have any Union or
University property in their office that was not assigned to that room. Violators will be charged with theft.

GAMBLING
No gambling is allowed in student organization offices, including the use of computer and other office equipment for the
purpose of gambling.

HOURS
Students have access to student organization offices during the posted union building hours. Students may stay in their office
past closing hours for student organization business only, but this should be used sparingly and for emergencies. The Union
Policy Board will review late night logs and evaluate whether a student organization’s late night office use is appropriate. If a
person is staying beyond the Union closing hours, they must inform the Union Information Desk prior to 11:45 pm which office
space they are in and the names of any guest with them. Once they leave the building after hours, they may not reenter. The
propping open of doors is prohibited and students found violating this policy will be asked to leave the building. Unescorted
guests found in offices after hours will be required to leave.

HARASSMENT
Harassment is defined as any unwanted, deliberate, or repeated unsolicited comments, gestures, graphic materials, or physical
contacts. This includes face-to-face harassment as well as posting of inappropriate materials in any public area (e.g. bulletin
boards, doors, lounges.) Students found in violation will be referred to the Dean of Students Office or Campus Police
depending on the nature of the incident.

IDENTIFICATION
A university ID must be presented to Union staff in order to gain entrance to an office. A University ID may be also required if
a student wishes to stay late in an office after the building closes.

NOISE
Each student organization must show reasonable concern for the rights of students in offices. Stereos, radios, televisions,
musical instruments, etc., may not be played at a level that demonstrates a lack of consideration for the rights of others,
including the off-campus community.

OVERNIGHT USE OF OFFICES
Student Organization rooms are allocated as office space only; under no circumstances will anyone be allowed to set up
residence or use an office for habitation. Students may stay in their office past closing hours; however, they must inform the
Union Information Desk prior to closing which office space they are in and the name of any guest with them. Once they leave
the building after hours, they may not reenter. The propping open of doors or letting someone in after hours is prohibited and
students found violating this policy will be asked to leave the building. Unescorted guests or nonresidents found in offices after
hours will be required to leave.

PETS
Pets are not allowed in the Union Building, even for visits. Service dogs are allowed. Individuals found violating this policy
will be required to immediately remove the pet from the building. Organizations with pets in their offices will be referred to the
Union Policy Board for disciplinary action.


Union Policy Board Lease Agreement                                                                           5 of 6 pages
POSTING (See decorating)

RESPONSIBILITY
Each student organization is responsible for all activity in their office and meeting rooms they reserved. Student organizations
are financially responsible for the actions of their members and those of their guest(s). Students are expected to comply with
any reasonable request of Union or University staff. Students are expected to cooperate with, and may not knowingly give false
information to, any representative of the university who is acting within the guidelines of his/her employment.

SAFETY AND SECURITY
Students are required to comply with safety and security procedures of the Union Building.
   1. Observe safety precautions.
   2. Report to the Union staff incidents or situations that could have an effect on the safety and security of students in the
        building.
   3. Always lock office door (some doors have deadbolt locks and do not automatically lock as the door is shut). Students
        may not tamper with locked doors, duplicate or alter keys, or lend keys to anyone.
   4. Placing false fire alarms, interfering with the fire alarm system, with fire fighters, or with fire fighting equipment is a
        Serious Rule Violation and offenders are subject to prosecution under Wisconsin statutes and disciplinary action
        through the Dean of Students Office.
   5. Students have the responsibility to carry their ID with them at all times and to show their ID to Union Staff in order to
        gain entrance to their office space.
   6. No person may climb into, out of, or on university buildings or maintenance facilities or walk upon the roof of
        university buildings; except when emergency access to a fire escape is necessary, or for required maintenance, or when
        authorized by a university administrator. This is a Serious Rule Violation and offenders are subject to prosecution
        under Wisconsin statutes and disciplinary action through the Dean of Students Office.
   7. No person may prop open doors that have been locked by Union staff or other university officials.
   8. No modification, decoration, or arrangement of furniture shall be introduced which creates an unsafe condition, blocks
        the door, or prohibits quick exit.
   9. All electrical cords must have UL listing and be used in a manner that does not pose a safety hazard (e.g. under rugs,
        more than one extension cord per socket, etc.).

SLEEPING IN OFFICES
Student Organization suites/rooms are allocated as office space; under no circumstances will anyone be allowed to sleep in the
office overnight. Students found in violation of this policy will be escorted out of the building by Union Support Services.
Repeated violations of this policy will result in the student’s access to the office being revoked.

SMOKE/HEAT DETECTORS
Disconnecting, covering, or tampering with any fire-related equipment is prohibited; this is a Serious Rule Violation and
offenders are subject to referral to the Dean of Students Office or Campus Police for disciplinary action.

SMOKING
Smoking is not allowed in any student organization office. Smoking is allowed only in designated areas of the Union Building
(Second Floor Lounge, 8th Note Coffeehouse, and the Gasthaus).

THEFT AND VANDALISM
Students are expected to treat the belongings and property of the university, other organizations, and guests with respect. No
person may intentionally take and carry away, use, transfer, conceal, or retain possession of any property without consent and
with the intent to deprive the owner, either permanently or temporarily, of possession. No person may deface, alter, destroy, or
damage in any other way, either maliciously or carelessly, any property, personal or university, within the facility.

WHEELED DEVICES
No person may bicycle, skateboard, roller skate, or use roller blades or any other similar wheeled devices in the facility or on
campus sidewalks, roadways, or parking areas except in areas specifically designated for this purpose.




Union Policy Board Lease Agreement                                                                           6 of 6 pages

								
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