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					“Service Above Self”                        www.swflbbqfest.com

The Rotary Club of Estero Foundation,
                Inc.

                       Proudly Presents

                        The 1st Annual

           BBQ & FAMILY FUNFEST

             Saturday, March 12, 2011

             11:00 a.m. until 9:00 p.m.

              Estero Community Park

    9200 Corkscrew Palms Boulevard

                (Off Corkscrew Road)

                Estero, Florida 33928


                VENDOR PACKAGE
            VENDOR RULES & REGULATIONS

                                      and

                       VENDOR APPLICATION




                             Page 1 of 6
                 VENDOR RULES & REGULATIONS

         The Rotary Club of Estero Foundation, Inc. (the “Presenter”), will be presenting the “First Annual
BBQ & Family FunFest” (the “Event”) on Saturday, March 12, 2011, at the Estero Community Park, in
Estero, Florida (the “Site”). The Presenter is a 501(c)3 tax exempt organization (I.D. #20-1114379). The
event will be open to the public from 11:00 a.m until 9:00 p.m. The Presenter seeks restaurants, food
caterers, professional and amateur Ribbers and Grillers, and other vendors of all types (referred to
collectively as “Vendors”) to participate in the event, by agreeing to rent space at the site, and providing,
preparing and offering for sale small plates/samplings of its food and other items, specialties and fare to
the public. There will be judging of food offered for sale in various categories, with trophies awarded. All
Vendors must agree to abide by the Vendor Rules & Regulations hereinafter set forth:

        1. ASSIGNMENT OF SPACE
                   Vendor will pay Presenter, upon application for a space at the event, the non-
                   refundable sum of $100.00, for which Presenter will provide Vendor one (1)
                   assigned space. Spaces will be assigned, at the sole discretion of Presenter, and
                   on a first come-first served basis, based upon the date of receipt of Vendor’s
                   application, and the approval of the Presenter. Please note any special
                   consideration required by the Vendor on the Vendor application. Presenter shall
                   make good faith efforts to provide such consideration, but cannot guaranty that it
                   will be able to do so. Spaces assigned to Vendors are restricted to one (1)
                   Vendor per space, and Vendor may not transfer or assign its assigned space, nor
                   allow any other person, firm or organization to use all or any part of such space,
                   for any reason, without the express written consent and permission of the
                   Presenter.

        2. COMPENSATION TO VENDOR
                  Vendor shall purchase, provide and prepare all food items and samplings to be
                  sold at the Event at its sole cost and expense, including all paper goods and
                  condiments, and shall provide their own tents, grills, smokers, heaters, propane
                  gas, tables, chairs, and such other supplies as may be necessary to prepare and
                  serve such items. If needed by Vendor, tents, tables and chairs can be supplied
                  by Presenter at additional cost. Vendor shall set the price for the items it will
                  serve, in one ($1.00) dollar denominations, not to exceed $15.00 per item.
                  Presenter will be selling official food tickets at various locations at the Site
                  throughout the day. Vendor shall accept only such official food tickets in
                  payment for its food items. Vendor shall, under no circumstances, accept
                  cash or any other form of payment from anyone for its food items. Upon
                  submission, during the day of the Event, by the Vendor of its collected
                  official food tickets to the designated representatives of the Presenter,
                  Vendor will be compensated with eighty (80%) percent of the total of its
                  official food tickets as submitted to and collected by the Presenter. Vendor
                  will be permitted to display its name and logo at its space and distribute menus
                  and free advertising materials to the public to promote its business. All materials
                  displayed by Vendor must be self-supporting with no nails or other damaging
                  hardware affixed to the tent, or any trees or shrubs.

        3. SETUP
                         Vendor set up time shall be 6:00 a.m. until 10:00 a.m. on Saturday, March 12,
                         2011 at the Site. All vehicles must be removed from Estero Community Park as
                         of 9:00 a.m. on the day of the Event. Vehicle access to tents will not be available
                         until the Event is over. A parking area for Vendor’s vehicles will be provided. No
                         staking of tents is permitted. Only sand bags, cinder blocks or water barrels may
                         be used to secure tents.



                                                Page 2 of 6
4. ELECTRICITY
            Electricity and lights are available. Vendors must provide                  their   own
            generator/power supply for any additional electricity, if needed.

5. DURATION
                All tents must be staffed from 9:00 a.m. until 9:00 p.m. on the day of the Event.

6. BREAKDOWN & CLEAN-UP
          Vendors must clean-up their area at the conclusion of the Event. All perishable
          materials, food items, grease, and charcoal must be removed before 9:00 p.m.
          on the day of the Event and properly disposed of off-site by the Vendor. Vendor
          will not be allowed to dump grease, or any other material or debris on any street,
          curbside, or retention pond at any time. Receptacles for rubbish, litter and
          packaging will be provided by the Presenter at various locations at the site. Any
          materials remaining in the tent will be disposed of by the Presenter when the
          tents are taken down. Vendor shall be solely and fully liable for any costs
          incurred by Presenter in performing any clean-up or making any repairs. The cost
          incurred by Presenter for such clean-up and/or repairs, shall be deducted from
          the Vendor’s share of the net proceeds before the Vendor’s final check can be
          issued. Vendor shall be further responsible to pay any balance remaining due for
          such clean-up or costs of repair within ten (10) days after Presenter provides
          Vendor with an invoice for such costs.

7. HEALTH DEPARTMENT AND CODE COMPLIANCE
            Vendor is required to apply for and obtain any and all permits required for the
            sale of its food items and other products from the Lee County Health
            Department, and/or any other applicable government agencies. Vendor agrees to
            adhere to and comply with all local, state and federal laws, ordinances, rules and
            regulations applicable to its business and participation at the Event. Presenter
            has the right and will execute that right to ask a Vendor to leave if not conforming
            to all such laws, ordinances, rules and regulations. No refunds will be made
            under such circumstances.

8. INSURANCE REQUIREMENTS
           Vendor will assume responsibility for and agrees to indemnify Presenter, and
           hold Presenter harmless, inclusive of any reasonable legal fees incurred by
           Presenter in defending itself, its respective officers, employees, directors and
           agents, from any and all claims, demands, judgments, actions, liability and
           expense, created by, arising out of, or resulting from Vendor’s installation,
           removal, and maintenance of Vendor’s space and supplies; any goods, products,
           foodstuffs, samples or other items prepared by and served by Vendor; Vendor’s
           activities and participation at the Event, and occupancy or use of the facility and
           Site, or any part thereof. By executing the Vendor Application and this document,
           Vendor acknowledges and warrants that it shall maintain in full force and effect
           throughout the date(s) of the Event, a comprehensive general liability insurance
           policy, with coverage including, but not limited to, personal injury, broad form
           property damage, contractual liability, operations hazard and products liability, in
           limits of not less than ONE MILLION ($1,000,000.00) DOLLARS in coverage,
           which insurance covers all of Vendor’s activities on or off-site, and related to the
           Event. Vendor must provide and deliver a properly executed Certificate of
           Insurance, naming the Presenter and Lee County Board of County
           Commissioners [P.O. Box 398, Fort Myers, FL 33902] as additional insureds
           together with their Vendor Application. Each policy shall provide a 30 day
           notification clause in the event of cancellation, non-renewal or adverse change.


                                       Page 3 of 6
      9. THEFT, LOSS OR DAMAGE
                  Under no circumstances will Presenter or Lee County Parks & Recreation
                  Department be responsible for any theft, loss, damage or injury to any person,
                  persons or for any property whatsoever.


      10. MENU SELECTIONS
                  All beverages (including, but not limited to, beer, wine, water, sodas, coffee, tea)
                  will be sold by the Presenter ONLY. Vendors are not permitted to provide,
                  distribute or sell any beverages or beverage samplings to the public
                  attending the Event. The Presenter reserves the sole right to sell/distribute any
                  and all beverages at the Event.

      11. CANCELLATION
                  Once reservations are made and space is assigned, NO REFUNDS will be
                  issued for any reason, or under any circumstances, including, but not limited to,
                  cancellation of the Event by the Presenter due to inclement weather, Act of God,
                  force majeure, or for any causes beyond the control of Presenter.

 THE FOLLOWING LOCAL CHARITABLE ORGANIZATIONS WILL BENEFIT FROM THIS EVENT:

 Interfaith Caregivers, Mision Peniel and Our Mother’s Home

Vendor hereby acknowledges that it has read, fully understands, and
 agrees to abide by all of the Vendor Rules & Regulations set forth
 above, relating to the BBQ & FAMILY FUNFEST, sponsored by The
               Rotary Club of Estero Foundation, Inc.


Vendor Name: _______________________________________________________________


Signature of Authorized Agent for Vendor: _______________________________________

Print Name of Authorized Agent: ________________________________________________

Date: ________________________________




      For further information, directions, list of area hotels, or if special needs or
   considerations are required, please contact the Vendor Coordinators listed below:

    MILLARD PRAY (239) 949-0769, or e-mail Millard@CPMconstructors.com

        JAMIE LIENHARDT (239)498-9998, or e-mail JLPenguin@aol.com

                                            Page 4 of 6
VENDOR APPLICATION – Mail to: The Rotary Club of Estero Foundation, Inc.
                                                       P. O. Box 743, Estero, Florida 33928

 Name of Vendor: _____________________________________________________________________________

 Address of Vendor: ________________________________________________________________________

 Authorized Agent for Vendor _________________________________________________________________

 Contact Person (if other than above) ___________________________________________________________

 Telephone:        Office: ______________________ Cell: ____________________ Fax: ___________________

 E-Mail Address: ___________________________________________________________________________

 Website Address: __________________________________________________________________________

 Occupational License # _____________________________________________________________________

 Vendor shall purchase, provide and prepare all food items and samplings to be sold at the Event at its sole cost and
 expense, including all paper goods and condiments, and shall provide their own tents, grills, smokers, heaters, propane
 gas, tables, chairs, and such other supplies as may be necessary to prepare and serve such items. If needed by Vendor,
 tents, tables and chairs can be supplied by Presenter at additional cost. Vendor shall set the price for the items it will
 serve, in one ($1.00) dollar denominations, not to exceed $15.00 per item. Presenter will be selling official food tickets at
 various locations at the Site throughout the day. Vendor shall accept only such official food tickets in payment for its
 food items. Vendor shall, under no circumstances, accept cash or any other form of payment from anyone for its food
 items. Upon submission, during the day of the Event, by the Vendor of its collected official food tickets to the designated
 representatives of the Presenter, Vendor will be compensated with eighty (80%) percent of the total of its official food
 tickets as submitted to and collected by the Presenter. Vendor shall not be permitted to offer for sale or distribute any
 beverages.

 What will you be serving?

 Item #1. __________________ Price: $________             Item #2. ___________________ Price: $_______________

 Item #3. __________________ Price: $________ Item #4. ___________________ Price: $_______________

 Will you be cooking on site? Yes ____ No ____                        Cooking with grease? Yes ____ No ____

FEES: Single Space: $100.00. Please include your check, payable to “The Rotary Club of Estero
      Foundation, Inc.”, for the full amount together with your completed and signed Vendor
      Application, completed and signed Vendor Rules & Regulations, and Certificate of
      Insurance. Please contact a Vendor Coordinator if more than one space is desired, or
      special needs or considerations are required. Applications cannot be accepted after March
      7, 2011. Please check if needed: Tent ____; Table ____; Chairs _____; Other ____________

Vendor hereby acknowledges that it has read, fully understands, and agrees to abide by all of the Vendor
Rules & Regulations attached to, and made a part hereof, and this Vendor Application, relating to the BBQ &
FAMILY FUNFEST, sponsored by The Rotary Club of Estero Foundation, Inc.

Signature of Vendor’s Authorized Agent: ____________________ Date: _________ Check No. ____

APPROVED: The Rotary Club of Estero Foundation, Inc.

By: ____________________________________________________ Date: __________



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