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Remedy Software Installation Endeavor (RISE) Business Requirement - Executive Summary Template Examples Disclaimer Unless otherwise specifically stated, the information contained herein is made available to the public by the Department of Human Services, Office of Information Services, Project Management Office for use as an example of template content information and may not reflect the realities of an actual project. The intent of the template example is to assist an individual creating a new document using the PMO standard template. Neither the DHS, OIS, PMO nor any other agency or entities thereof, assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, product or process disclosed in these examples. Reference herein to any specific commercial product, process, service by trade name, trademark, manufacturer, or otherwise, does not constitute or imply its endorsement, recommendation, or favoring by the PMO or any entities thereof. The views and opinions of the originators expressed therein do not necessarily state or reflect those of the DHS, OIS, PMO or any agency or entities thereof. D:\Docstoc\Working\pdf\d16a649b-0a18-4d9b-869c-10744ea3f981.doc Page 1 Last printed 2/11/2011 11:09:00 AM Remedy Software Installation Endeavor (RISE) Business Requirement - Executive Summary Business Concept Limitations with the current problem management tool - McAfee Help Desk 3.5 and discontinued support by the vendor indicated a strong need to look at other options. In June 2001, Technology and Strategy conducted a comparison study between the current call/problem tracking software, McAfee Service Desk 3.5, and Remedy Action Request System (ARS). The outcome of this study resulted in the recommendation that Remedy Action Request System – Consolidated Help Desk offers OIS the “best product based on completeness of solutions, architecture, customer satisfaction, company position in the market place and corporate stability.” Problem & Opportunity The current call tracking software, McAfee Service Desk was implemented in February 1998. As of June 2001, the vendor, Network Associates, no longer provides technical support to users of McAfee Service Desk. Traditional call tracking and call logging has now expanded to include problem management, asset management, service levels management, network management and software change management as well as remote access and automation for multiple work flow processes. Implementing ARS as a Consolidated Service Desk will resolve the vendor support issue and offer OIS an increased ability to manage and resolve issues and problems, as well as, integrate all OIS in it’s ability to set performance measures, track and analyze, and improve information services to DHS. Primary Objectives: 1. To replace the current McAfee Help Desk system with a problem tracking system that serves all of OIS. 1. To have a call tracking system that provides for technical support. 2. To lay a base foundation for future functionality of the Remedy System. 3. To train all users on the use of the Remedy System. D:\Docstoc\Working\pdf\d16a649b-0a18-4d9b-869c-10744ea3f981.doc Page 2 Last printed 2/11/2011 11:09:00 AM Remedy Software Installation Endeavor (RISE) Business Requirement - Executive Summary Rough Order of Magnitude cost estimates: Remedy Cooperation is currently on contract with Department of Administrative Services so no RFP was necessary. A price quote dated June 13, 2001 indicated estimated costs at $199,512. The costs to acquire the software were $138,705. This expense was incurred prior to July 1, 2001. The remaining costs of implementation include: administrator training (2) and consulting fees which are roughly estimated at $61,000 to be incurred in the new budget year. Anticipated Decision Consequences Consequence of “NO” Decision – As of June 2001, Network Associates, Inc. no longer provides technical support for McAfee 3.5. This is a critical consideration. Should OIS have any sort of catastrophic problem and need immediate technical assistance, support it is not available. This could potentially have a negative impact on customer service and overall operations as it relates to problem management. Consequence of “Yes” Decision – Organizing a cross-section implementation team with representatives from DRM, CRM, T&S, ISE (Director’s Office, ASM and Projects), NDS and the Help Desk will encourage division-wide ownership of the problem management system. Performance Measure tracking and reporting can be built in; Asset and Change Management functionality can be utilized and technical support will be available to assure ongoing quality customer service. D:\Docstoc\Working\pdf\d16a649b-0a18-4d9b-869c-10744ea3f981.doc Page 3 Last printed 2/11/2011 11:09:00 AM