Docstoc

Registration Packet - The Omega Psi Phi

Document Sample
Registration Packet - The Omega Psi Phi Powered By Docstoc
					Varner L. Rencher, Jr.
MU TAU CHAPTER
P.O. Box 3041
Monroe, LA 71211
318-361-9314 Home 318-388-2650 Office Vrencherjr@aol.com
318-388-2653 Fax
“Economic Empowerment Leading to Social and Political Change”

________________________________________________________________________

October 20, 2004

Greetings Brothers:

Enclosed are the Registration Packets for the 68th Ninth District
meeting. Each chapter has received 2 Registration Packets.
We know that this is not enough but want to have the Chapter
K.R.S make enough copies for the Brothers of his chapter.
The packet will also be posted on the Ninth District Website at
http://www.mightyninth.org, for Brothers to download and
utilize. A copy has also been sent out via the Ninth District E-
Group that everyone can print for usage.

Feel free to contact myself or the Deputy Marshal, Brother Gus
Washington at 318-345-5035 (Home) or 318-614-1225 (Cell) for
any assistance that we can provide to you.

Fraternally,


Varner L. Rencher, Jr.
68th Ninth District Marshal
   REGISTRATION PACKET INFORMATION

         68TH NINTH DISTRICT MEETING

                 MARCH 23-27, 2005




      HOSTED BY THE PINEY HILLS QUES
           MONROE, LOUSIANA
         HOLIDAY INN AND SUITES
               318-387-5100
         Varner L. Rencher, Jr., Ninth District Marshal
              P.O. Box 3041, Monroe, LA 71201
Home (318) 361-9314 Office (318) 388-2650 Cell (318) 348-3643
                 Email: vrencherjr@aol.com
Varner L. Rencher, Jr.
MU TAU CHAPTER
P.O. Box 3041
Monroe, LA 71211
318-361-9315 Home 318-388-2650 Office Vrencherjr@aol.com

“Economic Empowerment Leading to Social and Political Change”
________________________________________________________________________
                               October 20, 2004

Greetings Brothers:

On behalf of the ―Piney Hills Ques‖ (MU TAU, PI TAU, MU LAMBDA, GAMMA
GAMMA, AND ALPHA DELTA DELTA), we want you to know that we have been
working hard to make The 68th Annual Ninth District Meeting a successful event.
We have managed to rally the entire region to open their arms to the Brothers of the
Ninth District in 2005. Everyone here is excited about this opportunity and look forward
to doing whatever is needed to insure that you are happy with our selection as hosts.
All of the needed facilities have been secured and contracts signed for this event.

The Ninth District is moving strongly in a direction that all of us should be extremely
proud of. We all must help it evolve and grow by being a part of these events and
providing your input at all levels. We are working hard to put this meeting together and
insure that everyone in attendance is happy with the result. This is YOUR DISTRICT
MEETING and we want you, and your family, to come and enjoy yourselves and
fellowship with the Brothers and Our Community.

Brothers, please make note of the following items to insure that we stay on course in
having a successful meeting. We want this to be enjoyable by all and need to be mindful
of the items:

   1. PRE-REGISTER
   2. Read carefully the enclosed material. Mail all forms in accordance with the
      instructions and be sure to adhere to the deadlines.
   3. All chapters and brothers are encouraged to purchase ads in the 2005 Souvenir
      Booklet. We ENCOURAGE any other entities that you know of that would like
      to place an ad in our booklet also.
   4. Insure that your Delegates’ Credentials are submitted to the District K.R.S.,
      Brother Ernest Parquet by February 28, 2005. (NO EXCEPTIONS)
   5. COAT AND TIE ENFORCED FOR ALL PLENARY SESSIONS!!!!!!!!!!

Fraternally,


Varner L. Rencher, Jr.
68TH Ninth District Marshal
                                  NINTH DISTRICT
                             NINTH DISTRICT MARSHAL
                                VARNER RENCHER
                               2004 RICHARD DRIVE
                             MONROE, LOUISIANA 71201
                      PHONE: (H)318-361-9314 (O)318-388-2650
                      EMAIL: OMEGA PSI PHI FRATERNITY, INC.
                                 vrencherjr@aol.com

Site Information:

WHERE:         MONROE, LOUISIANA
WHEN:          MARCH 23-27, 2005
PLACE:         HOLIDAY INN HOTEL AND SUITES, MONROE
               1051 HIGHWAY 165 BYPASS
               MONROE, LOUISIANA 71203
               PHONE: (318) 387-5100
               FAX: (318) 387-0334

MEETINGS: MONROE CIVIC CENTER

The hotel is strategically located just five minutes from Monroe Regional Airport,
Pecanland Mall, and the downtown Monroe Civic Center which will house our
meetings. It is located in the hub of Northeast Louisiana, placed ideally at the
intersection of Interstate 20 and Highway 165.

The hotel provides several on-site recreational options, including an indoor pool,
a separate outdoor pool, Jacuzzi spa, children’s pool, game tables, plus a game
room and exercise room with two saunas. The Holiday Inn and Suites is really
two hotels in one. The newly appointed guest rooms in the Conference Center
wing offer contemporary styling and quality. However, you may prefer one of
their Atrium suites, which are two-room suites that each offer a separate living
room and kitchen area, complete with refrigerator and microwave oven.
Hotel Registration:                Call Hotel Directly

Deadline for Hotel Reservations:

February 28, 2005


Single/Double/Triple/Quad Occupancy             $ 79.00
Suites                                          $ 125.00


PARKING: Parking at the hotel is free of charge.
         OMEGA PSI PHI FRATERNITY, INC.
         Ninth District
         Ernest Parquet, District KRSHome Phone: (985) 651-0382
         122 Bedford Street                               Work Phone: (985) 536-5481
         LaPlace, LA 70068                                    E-mail: eep03@msn.com

                   REGISTRATION INFORMATION
Registration Fees
The registration fees for the 68th Ninth District Meeting are as follows:
                      Pre-Registration                On-Site Registration
Graduate Brother           $125.00                        $175.00
Undergraduate Brother      $100.00                        $150.00
Quette                     $100.00                        $150.00
PLEASE NOTE: There will be a one-time $5.00 per person entry fee to enter the
vendor exhibits area for Non-Registered Persons.


General Registration Items
All pre-registration materials (except Souvenir Booklet Ads) must be mailed to the
following address:
    Ernest Parquet
    Ninth District KRS
    122 Bedford Street
    LaPlace, LA 70068
Souvenir Booklet Ads must be mailed to the following address:
    MU TAU Chapter
    c/o Brother Varner Rencher
    P.O. BOX 3041
    Monroe, LA 71211
The POSTMARKED DEADLINE for Pre-Registration, Delegate Credentials Forms
and Souvenir Booklet Ads is February 28, 2005. NO EXCEPTIONS!!!!!!!!
Each active chapter is afforded two (2) official delegates and an unlimited number
of visiting brothers for voting purposes. Each registered chapter delegate receives
two votes for a total of four (4) delegate votes. Each registered visiting brother
receives one (1) vote. In order for chapters to cast their delegate votes, the chapter
must submit the completed Credentials Verification Forms (signed by the Basileus
and Keeper of Records and Seal) by the deadline specified on the form. No
Credentials Verification Forms to certify chapter delegates will be accepted on-site.
On-site registrations will be limited to visiting brother status only.


                68th Ninth District Meeting – Monroe, Louisiana
                               March 23-27, 2005
                       Arkansas – Louisiana - Oklahoma - Texas
OMEGA PSI PHI FRATERNITY, INC.
Ninth District
Ernest Parquet, District KRSHome Phone: (985) 651-0382
122 Bedford Street                               Work Phone: (985) 536-5481
LaPlace, LA 70068                                    E-mail: eep03@msn.com




      68th Ninth District Meeting – Monroe, Louisiana
                     March 23-27, 2005
           Arkansas – Louisiana - Oklahoma - Texas
           OMEGA PSI PHI FRATERNITY, INC.
           Ninth District
           Ernest Parquet, District KRSHome Phone: (985) 651-0382
           122 Bedford Street                               Work Phone: (985) 536-5481
           LaPlace, LA 70068                                    E-mail: eep03@msn.com

                      REGISTRATION FORM INSTRUCTIONS
Please follow the instructions below to complete the registration form for the 68 th Ninth District Meeting to be held
on March 23-27, 2005 in Monroe, LA.

General Instructions
1.   Use one (1) form (a separate form) for each brother registering for the district meeting.
2.   Complete all of the information in the ―header‖ section.
3.   Print clearly, type or complete electronically on a computer.
4.   Attach a check or money order (payable to "Ninth District Omega Psi Phi") for the total cost specified in the
     registration section.

Header Section Instructions

Name:                      Include last name, first name and middle initial/name plus any suffix (Jr., Sr., III, etc.).
Chapter Name:              Specify the name of the chapter with which you are currently financial.
Home Address:              Specify your home mailing address, including street number and name and/or apartment
                           number or complete Post Office Box address.
Control Number:            Specify your seven-digit International Office control number.
City/State/Zip:            Specify your city, two-character state designation and zip code.
Life Membership #:         If you are a Life Member, specify your life membership number.
Home Phone:                Specify your ten-digit home telephone number, which includes your area code.
Work Phone:                Specify your ten-digit work/cellular telephone number, which includes your area code.
E-Mail Address:            Specify your full e-mail address in the typical internet format (username@xxx.yyy).
Voting Status:             Check the appropriate voting status box. If registering as a delegate, a credentials form
                           must be completed and mailed by the deadline specified on the form.

Registration Section Instructions

Basic Registration:        Each district meeting attendee must pay the basic registration fee. A registration form
                           can only be used to register one (1) brother. The quantity has already been completed.
                           Enter the appropriate cost of the basic registration that applies.
Quette Registration:       For a Quette registering with a brother, enter a quantity of 1 and the appropriate cost of
                           the registration that applies. Also complete and attach the Quette Registration Form.
Founders Banquet:          Additional Founders Banquet ticket(s) can be purchased for guest(s). Enter the quantity
                           and total cost (quantify X $35) of the additional ticket(s).
Undergraduate Lunch:       Additional Undergraduate Luncheon ticket(s) can be purchased for guest(s). Enter the
                           quantity and total cost (quantity X $25) of the additional ticket(s).
Golf:                      To register for the golf tournament, enter a quantity of 1 and $75 as the cost.
Bowling:                   To register for the bowling tournament, enter a quantity of 1 and $20 as the cost.
Tennis:                    To register for the tennis tournament, enter a quantity of 1 and $20 as the cost.
Pool:                      To register for the pool tournament, enter a quantity of 1 and $20 as the cost.

                        68th Ninth District Meeting – Monroe, Louisiana
                                       March 23-27, 2005
                                Arkansas – Louisiana - Oklahoma - Texas
         OMEGA PSI PHI FRATERNITY, INC.
         Ninth District
         Ernest Parquet, District KRSHome Phone: (985) 651-0382
         122 Bedford Street                               Work Phone: (985) 536-5481
         LaPlace, LA 70068                                    E-mail: eep03@msn.com

3-on-3 Basketball:       To register a team for the 3-on-3 basketball tournament, enter a quantity of 1 and $30 as
                         the cost.
Marchdown:               To register a team for the marchdown, enter a quantity of 1 and $35 as the cost.
Total Cost:     Add all of the items in the cost column, enter the total and attach payment.




                     68th Ninth District Meeting – Monroe, Louisiana
                                    March 23-27, 2005
                              Arkansas – Louisiana - Oklahoma - Texas
                OMEGA PSI PHI FRATERNITY, INC.
                Ninth District
                Ernest Parquet, District KRSHome Phone: (985) 651-0382
                122 Bedford Street                               Work Phone: (985) 536-5481
                LaPlace, LA 70068                                    E-mail: eep03@msn.com

                                    REGISTRATION FORM
Name (Last, First):                                                        Chapter Name:


Home Address:                                                              Control Number:


City / State / Zip:                                                        Life Membership #:


Home Phone:                                                                Work/Cell Ph:


E-Mail Address:

                                    DELEGATE
VOTING STATUS: (check one)                                              Note: A credentials form must be
                                    VISITING BROTHER                    submitted to vote as a delegate.

Basic Registration includes meeting reports, souvenir portfolio, 1-Undergraduate Luncheon ticket, 1-
Founders’ Banquet ticket and admission to the Marchdown Competition.


Quantity              Item                                                                           Cost
                      Basic Registration ($125 Graduate Pre-Registration, $175 Graduate
          1            On-site, $100 Undergraduate Pre-Registration, $150 Undergraduate
                                                   On-site)
                              Quette Registration ($100 pre-registration, $150 on-site)
                                 Additional Founders Banquet Ticket ($35 each)
                          Additional Undergraduate Luncheon Ticket ($25 each)
                                                Golf ($75 per player)
                                              Bowling ($20 per player)
                                               Tennis ($20 per player)
                                                Pool ($20 per player)
                                         3-on-3 Basketball ($30 per team)
                                     Marchdown Competition ($35 per team)

                      Total Registration Cost (Check or Money Order)
                         th
                      68 Payable to ―Ninth District – Monroe, Louisiana
                      MadeNinth District Meeting Omega Psi Phi‖
                                           March 23-27, 2005
                                Arkansas – Louisiana - Oklahoma - Texas
           OMEGA PSI PHI FRATERNITY, INC.
           Ninth District
           Ernest Parquet, District KRSHome Phone: (985) 651-0382
           122 Bedford Street                               Work Phone: (985) 536-5481
           LaPlace, LA 70068                                    E-mail: eep03@msn.com



         CREDENTIALS VERIFICATION FORM

Chapter Name:


Chapter Address:


City / State / Zip:




This is to certify that Brother                                                    ,

having Control Number                  , is a bona fide member in good financial standing

at all levels of the fraternity with

Chapter. He has been duly selected as a delegate to the 68th Ninth District Meeting and is

to have all rights and privileges therein.




Chapter Approval Signatures

BASILEUS                                                             DATE



KRS                                                                  DATE




                      68th Ninth District Meeting – Monroe, Louisiana
                                     March 23-27, 2005
                           Arkansas – Louisiana - Oklahoma - Texas
                OMEGA PSI PHI FRATERNITY, INC.
                Ninth District
                Ernest Parquet, District KRSHome Phone: (985) 651-0382
                122 Bedford Street                               Work Phone: (985) 536-5481
                LaPlace, LA 70068                                    E-mail: eep03@msn.com

     *** POSTMARKED DEADLINE FOR CREDENTIALS FORM IS FEBRUARY 28, 2005
     ***


                      QUETTE REGISTRATION FORM

Brother’s Name:


Chapter Name:                                              Control Number:


Quette’s Name:


Home Address:


City / State / Zip:


     Quette Pre-Registration Fee         $100.00
     Quette On-Site Registration Fee     $150.00

     Quette Registration Fee Includes:
         Souvenir Bag                                   Continental Breakfast
         Hospitality Reception                          Points of Interest Tours
         Shopping Trip                                  Founders Banquet Ticket

     Quette Activities Include:

     Wednesday, March 23, 2005
            Welcome to Monroe
            Hospitality Reception

     Thursday, March 24, 2005
              Quette Continental Breakfast                            Grambling State
     University Tour
              Idea Place at Louisiana Tech University          Shopping Trip at Mall

     Friday, March 25, 2005
              Beidenhorn Museum                                       Maseur Museum
              African American Museum                                 Antique Alley
         Shopping
              Health Fair / Job Fair
                       68th Ninth District Meeting – Monroe, Louisiana
                                      March 23-27, 2005
                            Arkansas – Louisiana - Oklahoma - Texas
       OMEGA PSI PHI FRATERNITY, INC.
       Ninth District
       Ernest Parquet, District KRSHome Phone: (985) 651-0382
       122 Bedford Street                               Work Phone: (985) 536-5481
       LaPlace, LA 70068                                    E-mail: eep03@msn.com


   Saturday, March 26, 2005
        Casino Trip

*** POSTMARKED DEADLINE FOR PRE-REGISTRATION IS FEBRUARY 28, 2005 ***


         SOUVENIR BOOKLET AD PRICES


                         PAGE TYPE                                  PRICE
          Full Page – Color                                         $300.00
          Full Page – Black and White                               $200.00
          Half Page – Color                                         $150.00
          Half Page – Black and White                               $100.00
          Quarter Page – Color                                       $75.00
          Quarter Page – Black and White                             $50.00



       Send camera-ready layout of ad as you wish it to be displayed in the
       souvenir booklet. Please note, if a picture is part of your ad, it must be
       of good quality. The picture must be black and white and it must be
       glossy.

       Please return the advertisement layout sheet along with a check or
       money order made payable to "Mu Tau Chapter" to:

                Mu Tau Chapter
                c/o Brother Varner Rencher
                P.O. Box 3041
                Monroe, LA 71201

       Please note the deadline below!!!




              68th Ninth District Meeting – Monroe, Louisiana
                             March 23-27, 2005
                     Arkansas – Louisiana - Oklahoma - Texas
               OMEGA PSI PHI FRATERNITY, INC.
               Ninth District
               Ernest Parquet, District KRSHome Phone: (985) 651-0382
               122 Bedford Street                               Work Phone: (985) 536-5481
               LaPlace, LA 70068                                    E-mail: eep03@msn.com




     *** POSTMARKED DEADLINE FOR SOUVENIR BOOKLET ADS IS FEBRUARY 28,
     2005 ***




                             VENDOR REGISTRATION FORM
     Vendor Registration Fee is $200.00 per vendor. Registration Fee covers space for two
     8-foot tables. All other special requests could result in additional costs. THERE
     WILL BE A $5 ONE-TIME FEE CHARGED TO ENTER THE VENDOR’S
     EXHIBIT AREA. THE EXHIBIT AREA WILL ALSO HAVE SPECIAL HOURS
     OF OPERATION.

Company Name:

License Number:
*** ONLY OMEGA PSI PHI FRATERNITY LICENSED VENDORS NEED APPLY ***

Owner Representative:

Address:

City / State / Zip:


     Phone Numbers
                      Business:


                      FAX:


                      Home:


                      E-Mail:


     Special Requests (Potential Additional Costs)
                      Phone Jack(s):



                        68th Ninth District Meeting – Monroe, Louisiana
                                       March 23-27, 2005
                                  Arkansas – Louisiana - Oklahoma - Texas
                OMEGA PSI PHI FRATERNITY, INC.
                Ninth District
                Ernest Parquet, District KRSHome Phone: (985) 651-0382
                122 Bedford Street                               Work Phone: (985) 536-5481
                LaPlace, LA 70068                                    E-mail: eep03@msn.com

                    Additional Table(s):

                    Electrical Outlet(s):

Signature:


Name (Print):


Date:




                      68th Ninth District Meeting – Monroe, Louisiana
                                     March 23-27, 2005
                              Arkansas – Louisiana - Oklahoma - Texas
                    TENTATIVE 68TH NINTH DISTRICT MEETING AGENDA

WEDNESDAY-MARCH 23, 2005

12:00 PM – 7:00 PM                  KIT PREPARATION

7:00 PM – 1:00 AM                   HOST CHAPTER’S HOSPITALITY (HOLIDOME)

7:00 PM – 8:30 PM                   DISTRICT COUNCIL MEETING (HOLIDOME)

8:30 PM – 10:00 PM                  DISTRICT COUNCIL MEMBERS’ DINNER
                                    (HOSTED BY CVB)

THURSDAY – MARCH 24, 2005

8:00 AM – 10:00 PM                  REGISTRATION (HOLIDOME)
                                    PRE-REGISTERED ATTENDEES
                                    ON SITE REGISTRATION

12:00 PM – 6:00 PM                  SPORTING EVENTS
                                    GOLF—CHENNAULT PARK
                                    TENNIS—ULM (10 COURTS)
                                    BOWLING –ULM
                                    3 ON 3 BASKETBALL—ULM
                                    POOL(BILLIARDS)—ULM    BEACH PARTY -- ULM

12:00 PM – 10:00 PM                 VENDORS AND EXHIBITORS MOVE IN (CONV. CTR)
                                    (VENDORS’ ROOM OPEN)

3:00 PM – 6:00 PM                   QUE LOCK (WOSSMAN HIGH SCHOOL)

6:00 PM – 8:00 PM                   BRIDGE BUILDER WORKSHOP (HOLIDOME)

8:00 PM – 1:00 AM                   OLD FASHION SMOKER (MAXWELLS)

8:00 PM – 1:00 AM                   UNDERGRADUATE PARTY— QUE-AH!!!
                                    (HAWAIIAN THEME PARTY AT CIVIC CENTER)

FRIDAY- MARCH 25, 2005

6:00 AM – 7:00 AM                   BIBLE STUDY (HOLIDOME)

7:00 AM – 8:00 AM                   CHAPTER BASILI BREAKFAST (CONV. CTR)

7:00 AM – 5:00 PM                   OPEN REGISTRATION (CIVIC CENTER)


                                    FIRST PLENARY SESSION

8:00 AM – 11:00 AM                  PUBLIC OPENING (CIVIC CENTER THEATRE)
                                    RITUALISTIC OPENING, ROLL CALL,
                                    MINUTES OF 67TH MEETING,
                                    STATE OF THE NINTH DISTRICT
                                    DISTRICT OFFICERS’ REPORTS
                                    DISTRICT COMMITTEE REPORTS
(CONTINUED)
11:00 AM – 4:00 PM                  HEALTH FAIR / JOB FAIR (CONVENTION CENTER)

12:00 PM – 2:00 PM                  UNDERGRADUATE LUNCHEON
                                    GROUP PICTURE (CIVIC CENTER BALLROOM)
1:00 PM – 4:00 PM           ARTIFACTS / MEMORABILIA DISPLAY
                            (CIVIC CENTER THEATRE LOBBY)

2:00 PM – 10:00 PM          VENDORS ROOM OPEN (CONV. CENTER)

2:30 PM – 3:30 PM           CANDIDATES FORUM & ELECTION (CIVIC THEATRE)

3:30 PM – 5:30 PM           TALENT HUNT REHEARSAL (CIVIC THEATRE)

3:30 PM – 4:30 PM           STATE ORGANIZATIONS’ MEETINGS (CONV CTR)

4:30 PM – 5:30 PM           VOTING (CONV CTR)

5:00 PM – 6:00 PM           BIBLE STUDY (HOLIDOME)

6:30 PM – 9:30 PM           TALENT HUNT COMPETITION (CIVIC THEATRE)

9:30 PM – 1:00 AM           STEP SHOW / DANCE (CIVIC CENTER BALL ROOM)

9:30 PM – 1:00 AM           GUMBO PARTY (R&B RM AND BLUES RM) (CON CTR)

SATURDAY – MARCH 26, 2005   SECOND PLENARY SESSION

7:00 AM – 8:30 AM           MEMORIAL PRAYER BREAKFAST (CIVIC BALL RM)

8:30 AM – 9:00 AM           MEMORIAL SERVICE (CIVIC CENTER THEATRE)

9:00 AM – 10:00 AM          SUPREME COUNCIL/INTERNATIONAL OFFICERS’
                            REPORTS (CIVIC CENTER THEATRE)

10:00 AM – 11:00 AM         VOTING – ELECTION RUN-OFF (CONV CTR)

11:00 AM – 11:30 AM         DISTRICT MARSHAL’S REPORT

11:30 AM – 12:00 PM         FORMAL CLOSING

12: 00 PM – 7:00 PM         VENDORS’ ROOM OPEN (CONVENTION CENTER)

12:00 PM – 6:00 PM          FAMILY DAY AT THE PARK (CHENNAULT PARK)

7:00 PM – 8:00 PM           FOUNDER’S BANQUET RECEPTION (CIVIC BL ROOM)

8:00 PM – 10:00 PM          FOUNDER’S BANQUET
                            (TUXEDO PREFERRED / DARK SUIT ALLOWED)
10:00 PM – 1:00 AM          DANCE (CIVIC CENTER BALL ROOM)

SUNDAY – MARCH 27, 2005

8:00 AM – 9:00 AM           DISTRICT COUNCIL MEETING (IF REQUIRED)

9:00 AM – 10:30 AM          WORSHIP SERVICE (HOLIDOME)
   WINTER COUNCIL MEETING

       JANUARY 29, 2005

    HOLIDAY INN AND SUITES
         MONROE, LA




MARK YOUR CALENDERS AND PLAN
        ACCORDINGLY

WE LOOK FORWARD TO HAVING YOU
           HERE!!!!!!

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:59
posted:2/11/2011
language:English
pages:19