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Document Sample
2007 Learning Environment Innovation Program
Reviewed and updated 27 September 2007
Completed projects (winter recess)
Some projects are subject to completion of design and/or installation work by external contractors
under the supervision of the Property and Campus Services Department (PCS).
Prepared by Jon Peacocke, Acting Co-ordinator, Infrastructure Development, Program Manager, TLSS Group
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
STRATEGIC PROJECT Growing Esteem TLSS Project Academics & COMPLETED
Leads: Tien Luong students in:
Melbourne Benefits: project delivered capture of
Implement Lectopia audio & “screen (integration issues)
All faculties
Model & Warren Smith projected images (projector on “stage
capture” in 23 premium left” in spaces with dual data
Enable (digitiser hardware)
theatres/theatrettes used for projection) synchronised with the
innovation in ICT TLSS Technical &
undergrad/professional programs TLSS Staff audio recording, and available for
Operational Leads: playback & review by students
and knowledge transfer activities Enable
Ailsa MacKenzie
eLearning Timetable Office
(stage one) (administration) & Technical note: digitiser placed in
TSMP Ross Glover Building AV rack in Copland and GM15
Screen capture successfully enabled (administration & Supervisors
in 23 spaces: digitiser roll-out &
Conference
testing), Janice
“New” sites previously without audio capture: attendees
Tomlinson
• 200 Berkeley St-G73 [Theatrette] (scheduling)
• Alan Gilbert-Theatrettes 1,2,3,4 Documentation
• Architecture-James Hardie Theatre lead: Dean Collett
• Redmond Barry-Lowe, Lyle, Medley theatres
Training induction
Existing audio capture sites: lead: Janice
Tomlinson
• Architecture-eZone
• Ec & Comm-Copland Theatre
• Engineering-Theatre A1
• ERC-Charles Pearson Theatre
• Land & Food Resources-Lower Theatre
• Law-Theatre GM15
• McCoy-Fritz Leowe Theatre
• Medical-Sunderland Theatre
• Old Arts-Theatre B and Theatre C
• Old Arts-Public Lecture Theatre
• Richard Berry-J.H. Michell Theatre
• Richard Berry-Russell Love Theatrette
• Zoology-Agar Theatre
STRATEGIC PROJECT Growing Esteem TLSS Project Academics & COMPLETED, to schedule
Lead: Carlo Sgro students in:
Melbourne Testing of the Lectopia vLAN
Implement Lectopia audio & “screen (supported by Alex
All faculties
Model Steve & Michael programming & deployment of
capture” in spaces used for digitisers completed late July
Enabling D’Aprano for AV
professional programs cabling; Ross
+
eLearning Network re-configurations
Glover for Lectopia TLSS Staff
Vet Science-214 [Theatrette] – Mac mini Enable digitiser)
challenging for Vet Sci-214 and 221
pilot successful during semester one innovation in ICT Timetable Office Bouverie St-Theatre 2
Architect: not
221 Bouverie St-Theatre 2 – deploy Mac Enable Building Completed 9 July: AV re-cabling and
required
mini solution at later date (Gavin Walsh has consistency Supervisors modification to lecterns
confirmed with Pop Health; Jon checking with (TSMP) Documentation
Conference HIGH PRIORITY for Melbourne
Social & Environmental Enquiry) lead: Dean Collett
attendees Model as these spaces will be used
Training induction for professional programs
234 Queensberry St-421 [Theatrette] –
no change to existing PC solution – Mac mini will lead: Janice
be considered at later date Tomlinson
Room 421 will require wireless lapel mic (no need
for amplification of spoken voice at this stage)
1
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
STRATEGIC PROJECT Growing Esteem TLSS Project Academics & COMPLETED, to schedule
Lead: Carlo Sgro students in:
Melbourne Testing of the Lectopia vLAN
Complete Lectopia roll-out for (supported by Alex
MDHS
Model Steve & Michael programming & deployment of
theatres in Medical Building (will be digitisers completed late July
Enable D’Aprano for AV
used for professional programs) cabling; Ross
+
eLearning Completed: AV cabling and
Glover for Lectopia TLSS Staff
E.S.J. King Theatre Enable digitiser)
modification to lecterns
Replace PC & Mac with Mac mini (confirmed by innovation in ICT Timetable Office HIGH PRIORITY for Melbourne
Documentation
Anatomy as acceptable) Enable Conference Model as spaces will be used for
lead: Dean Collett
consistency attendees professional programs
Enable audio & screen capture.
(TSMP) Induction lead:
July 6 - Carlo has run cables,
Janice Tomlinson
installed Mini Mac and lecturn has
been modified.
STRATEGIC PROJECT Growing Esteem TLSS Project Academics & COMPLETED, to schedule
Lead: Carlo Sgro students in:
Melbourne Testing of the Lectopia vLAN
Complete Lectopia roll-out in (supported by Alex
Ec&Comm
Model Steve & Michael programming & deployment of
Economics & Commerce Building digitisers completed late July
Enable D’Aprano for AV Arts
Theatrettes 1, 2, and 3 eLearning cabling; Ross
Complete: AV cabling and
Glover for Lectopia +
Enable audio & screen capture. Enable modification to lecterns
digitiser)
innovation in ICT TLSS Staff HIGH PRIORITY for Melbourne
Macs already withdrawn (in 2006). Documentation
Enable Timetable Office Model as spaces will be used for
lead: Dean Collett
Re-use microphones & speakers from the consistency professional programs
decommissioned Russell Grimwade & Trikojus Induction lead: Conference
(TSMP) July 9- Lectern modifications
theatres. Janice Tomlinson attendees
completed
STRATEGIC PROJECT Growing Esteem Educational Academics & Design development phase
Designer: Prof students in the
Melbourne completed
Design & implement new Student Peter Jamieson Engineering
Model Sciences
Learning Centre in the Engineering TLSS Technical For implementation (July-
Precinct to support new generation Lead: Tien Sgro Peter McPhee Nov)
programs & active learning Documentation Peter Jamieson 21 June: formal sign-off achieved for
Project funded by DVC (Academic), Engineering lead: Dean Collett the AV/Digital design specifications
Faculty, CPC allocation for teaching infrastructure (Jon Peacocke and Tien Luong
Training induction provided briefing to Prof Jamieson)
Creation of informal social spaces and two lead: Janice
learning spaces Tomlinson 23 May: key meeting convened by
Jon Peacock with Prof Jamieson, AV
Significant and innovative AV component funded consultants, architect’s rep – to
from CPC allocation for teaching infrastructure finalise design to meet pedagogical
($275K). requirements and to reduce
estimates to budget target
TLSS providing technical advice to Peter
Jamieson, in association with external AV
consultants
TLSS will manage commissioning and operational
maintenance
Joint funding
2
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
STRATEGIC PROJECT Growing Esteem TLSS Technical Academics & INFRASTRUCTURE
Lead: Tien Luong students across all
Melbourne PLANNING COMPLETED,
AMX Resource Management disciplines &
Model faculties for implementation during
Implementation to enable TSS team
Improve asset semester two 2007
members to monitor, manage, & VP
lifecycle 24 May 2007: decisive meeting with
diagnose issues with distributed management Dir IES Infrastructure – server spec
resources confirmed and order placed
Enable Timetable Office
Project costing includes: innovation in ICT
TLSS staff Jan 2007: endorsement from
• Server (managed by Infrastructure) $10K Monitor actual Manager Servers & Storage (who will
• Software Application (managed by TLSS) $35K usage of proceed with server procurement and
• CHW consultancy $5K distributed set-up) and therefore TLSS raised
• Re-programming spaces $50K resources purchase order for 100 licenses)
This project will enable TLSS to manage more TSMP Tien charged with working closely
complex infrastructure with existing resource with Information Infrastructure on
levels. Priority order: related network re-design issues;
and, with systems group in server
1. Parkville Campus spaces with existing Netlinx implementation issues.
2. Parkville Campus spaces that can undergo
cost-effective Netlinx upgrade; Detailed analysis and planning phase
3. Creswick & Werribee Campuses completed during semester two
4. VCA Campus 2006, in preparation for pilot
implementation during semester two
CPC funding 2007; full implementation during Nov-
Dec 2007.
STRATEGIC PROJECT Growing Esteem TLSS Technical Academics & COMPLETED, to schedule
(Knowledge Lead: Tien Luong students in:
VisionSpace: re-design & re-brand Transfer and Design development and award of
Teaching & PCS Project Cinema Studies tender successfully achieved, prior to
Elisabeth Murdoch-Theatre A as Manager: Frank winter recess 2007, as scheduled
Learning Media Studies
enhanced venue for teaching & strands) McCoy
learning & knowledge transfer Cultural Studies 21 June: lectern design formally
Melbourne Architect: released to joiner by consulting
Major re-design to deliver enhanced digital Model Blomquist+Wark Art History architect
capabilities and to re-position space as significant Documentation
venue for public affairs and knowledge transfer, Consistency Architecture 23 May: key meeting with clients to
lead: Dean Collett finalise broad design parameters for
while retaining optimal functionality as pre-eminent Enable Mathematics
venue for cinema studies and media studies. Training induction lectern
innovation in ICT
lead: Janice Physics Elizabeth Murdoch deferred to winter
New innovative lectern with dual document TSMP Tomlinson
cameras, triple data projection (that can deliver Conference 07, to enable more time for design –
one large cinematic quality image), film projection, attendees it would appear that there will be no
dual slide projection, new wide presentation conflict with the Physics Winter
surface, enhanced video capture enabling Marketing & Series, which will be scheduled into
infrastructure. Communications Hercus/Laby.
Retain OHP for mathematics – raise the height of Re-scheduled from summer 06/07 to
the trollies or replace meet timetable needs
All data projectors to be relocated to bio-box to External chair lift to be considered as
eliminate the need for scaffolding during stage two project during summer
maintenance. recess
Audio & screen capture essential Tien has discussed user inductions
with Janice, after commissioning of
LCD screen on foyer wall facing towards external the space is complete. Due date is
entrance near café (media link from theatre and July 13
also device for digital signage)
Approved CPC funding
3
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
STRATEGIC PROJECT Growing Esteem TLSS Technical Academics & COMPLETED
Lead: Tien Luong students in:
Melbourne Cabling complete
“Digital links” between Elisabeth PCS Project Mathematics
Model
Murdoch-Theatre A [VisionSpace] & Manager: Peter 16 Feb 2007: AV cabling in progress
David Caro (Physics)-Laby Theatre Improve asset Phillips (for Chemistry (appropriate endorsements received
lifecycle completed cabling from IS Networks)
management Physics
Improve audience overflow works)
18 Dec: PCS completed required civil
capabilities for teaching & knowledge TSMP Earth Sciences
engineering works to convey cables
transfer activities Architecture between the buildings
Enable audio & visual links (for over-flow audience Arts
capacity) – to be controlled via touch panels (and
AMX endeleo TVM series for media distribution). Conference
attendees
Links to operate both ways (ie either theatre can
function as the overflow venue for the other
theatre, to deliver more flexibility and options for
conferences and School of Physics public
programs)
GUC funded
Media links from theatres to foyers Growing Esteem TLSS Technical Academics & 80% COMPLETED
Lead: Tien Luong students in:
(Carrillo Gantner, PLT, Copland) and Melbourne 6 July Carrillo Gantner Theatre works
enabling video capture within the Model PCS Project All faculties completed.
theatres using installed camera with Manager: Frank
McCoy Marketing & PLT works completed.
programmable pre-sets Communications
18 June: contractor commenced on
Carrillo Gantner Theatre [complete] Conference site in PLT – work in Carrillo Gantner
attendees to proceed in parallel with
LCD screen bottom foyer and top foyer near maintenance work to address air-con
entrance, no speakers required as they are leak
already there (implement over winter recess)
12 June: Tender finalised and
Public Lecture Theatre [complete] awarded
LCD screen on wall facing eastern entrance from SoW prepared by TLSS Technical
Cussonia Court, no speakers (implement over Lead
winter recess)
Technical Spec prepared
Copland Theatre
Tender released 28 May
LCD screen on suitable wall downstairs, to provide
Tender for approval at Tender Board
optimum visibility from stairs and lower foyer, plus
on 5 June 2007
extra speakers
(implement over summer recess in Nov/Dec07 –
deferred owing to bookings clash)
All LCD screens will provide digital signage
capabilities
Approved CPC funding
Equipment enhancements in Video Growing Esteem TLSS Technical Academics & COMPLETED
Lead: Carlo Sgro students in:
Conference Suite (LFR-104), Melbourne 28 June: Pre-award contract meeting
managed on behalf of Faculty of Model Documentation Land & Food
Land & Food Resources Lead: Dean Collett Resources 22 June: formal LFR budget
TSMP approvals (tender board submission
Scheduled for completion by end of first week of Training induction scheduled for Tues 26 June)
semester two (classes have been relocated to Lead: Janice
Tomlinson Tender successfully completed to
alternative venues). Contractor to be monitored
schedule
closely to ensure timely completion.
23 May: formal PCS approvals to
proceed with tendering
21 May: LFR Budget code received
July 6- Works due to commence 9th
of July.
4
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
EQUIPMENT LIFECYCLE Growing Esteem TLSS Technical All faculties COMPLETED, to schedule
Lead: Dean Collett
REPLACEMENT Melbourne Deployment and user induction
Model scheduled for July, in time for
Mac mini – semester two pilot as semester two commencement
replacement for ageing Mac G4’s Enable
eLearning Strategic intention, subject to user
• Arts Centre-317 & 319 [endorsed by Creative feedback, is to standardise on Mac
Arts] Enable
innovation in ICT mini as the preferred platform in all
• Elisabeth Murdoch-150 [replacing earlier iMedia theatrettes, to maximise
generation Mac mini] Equipment options for users, and to enable the
• Medical-ESJ King theatre [endorsed by lifecycle Timetable Office to maximise
Anatomy 15 June 2007] replacement utilisation of these theatrettes.
• Microbiology-Thomas Cherry Theatrette
[endorsed by Microbiology 7 June 2007] Enable In some instances, deployment of
• Old Geology-Theatre 2 [endorsed by consistency Mac mini released space in lecterns
Mathematics & Statistics 7 June 2007] (TSMP) for cost-effective deployment of
Lectopia equipment in response to
• Richard Berry-Russell Love Theatre [ditto]
academic and student demand for
• Richard Berry-213 [ditto]
more Lectopia-enabled spaces.
EQUIPMENT LIFECYCLE Asset lifecycle TLSS Technical Arts COMPLETED
management Lead: Carlo Sgro
REPLACEMENT (Deteriorated projector first replaced
with spare as repair uneconomic at
Elisabeth Murdoch-150 $3K. New replacement installed after
Data projector replacement delivery).
Doug McDonell-510 and 511 Growing Esteem TLSS Project COMPLETED
Lead: Luigi
Upgrade tables across these spaces Melbourne Pacione Style selected – Lou has ordered
Model
Approved CPC funding HIGH PRIORITY for Melbourne
TSMP Model as spaces are used for
professional programs
Architecture-Chinese Room Growing Esteem TLSS Project Academics & COMPLETED, August
Lead: Lou Pacione students in:
Melbourne HIGH PRIORITY for Melbourne
Stage One – Winter Recess PCS Project Architecture
Model Model as space will be used for
• Upgrade carpet (done) Manager: Frank professional programs
TSMP McCoy Art History
• Re-locate cabinet against wall (done)
• Address any curtain issues (done) Architect: Conference
• Repair tables & manufacture six more (delayed Blomquist+Wark attendees
completion during August, alternative tables in
place)
Approved CPC funding
Architecture-Chinese Room Growing Esteem TLSS Project Academics & COMPLETED, to schedule
Lead: Tien Luong students in:
Melbourne Fast-tracked for winter recess
Stage Two – Winter Recess PCS Project Architecture
Model
• Installation of single data projection with PC Manager: Frank HIGH PRIORITY for Melbourne
TSMP McCoy Art History Model as space will be used for
• Installation of single slide projection
• Installation of DVD/VCR player Conference professional programs
Architect:
• Appropriate push-button controls (TBC) Blomquist+Wark attendees
[New project initiated June 2007]
Old Arts Building-small teaching Growing Esteem TLSS Project Academics & COMPLETED, to schedule
Lead: Luigi students in:
spaces and theatres Melbourne Pacione 21 June: quotes approved (allow up
Model All faculties to $2K)
Install pin-boards under entrance signage as per
University standard Enable +
consistency
PB/2K/2006 Conference
(TSMP)
attendees
Meet needs
identified by
conference
attendees
5
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
Re-cycle equipment to Creswick Growing Esteem TLSS Project Academics & COMPLETED, to schedule
Lead: Warren students in:
Campus Melbourne Smith (mentored Delivered:
Model by Tien Luong) LFR
2xVHS players
Enable Rural Medicine
consistency 2xTVs
(TSMP)
Lectopia to Creswick Growing Esteem TLSS Project Vet Sci COMPLETED
Lead: Warren
Melbourne LFR 29 June, a successful test from
One theatre only Smith (mentored
Model by Tien Luong) Creswick was undertaken by Warren
Rural Medicine (at
Implement audio & screen capture during June- and Ross.
Enable Creswick too)
July, as pilot only during semester two 2007,
eLearning 22 June update: Test box in place –
pending senior management decision regarding
support for teaching infrastructure at regional Enable tests revealed that it takes 16 hours
campuses. innovation in ICT to audio file to reach Parkville
Campus
Pilot subject to network issues being Enable
Early June 2006: Ross & Warren re-
resolved consistency
(TSMP) visited space and audited equipment
in more detail
Dec 2006: Initial visit undertaken by
Jon & Tien to assess all spaces and
prioritise work
Lectopia in Law Growing Esteem TLSS Technical Law COMPLETED
Lead: Warren
1. Assist Law by auditing all spaces currently Melbourne Smith (mentored Warren & Tien to audit spaces during
with Lectopia and advise on any required Model by Tien Luong) July [done].
improvements to the AV Infrastructure as Enable
digitisers come to the end of their warranty Jon, Warren and Tien discussed with
eLearning Phil Kent and Peter Jones on 4 June
period [faculty high priority]
2. Check with Law whether they would like to Enable (meeting requested with Ailsa and
consider full screen capture in any of their innovation in ICT Tien).
departmentally-managed spaces [not Peter Jones advised that screen
required] Enable
consistency capture is not a faculty requirement.
3. Review feasibility of pausing recordings Ability to pause recording is very high
[faculty high priority] (TSMP)
priority.
4. Review feasibility of capturing video of
speaker into Lectopia [faculty priority] TLSS committed to implementing
interim video capture using DVD
recorder in Theatre GM15 [this will
be recorded as a separate project].
Implement templates for Remedy TSMP TLSS Technical All faculties 90% COMPLETED
Lead: Warren
incident reports ID Directions Smith 29 June: 80% complete
Goal: to reduce the team effort that goes into Managing client 21 June update: some templates in
logging incidents from TLSS Service Desk satisfaction place and being tested
levels
Decisive meeting held 21 May 2007
Professional attended by Jon, Warren, Nino,
development of Dean, Peter. Agreed that Peter will
all TLSS staff proceed to complete required works
ITIL compliance during winter recess, to ensure
delivery for semester two.
Agreements re closer working ID Directions TLSS Technical Manager TLSS ACHIEVED
Lead: Warren
relationship with Desktop Support Managing client Smith All faculties July 6: DSS (Kevin) are willing to
Services satisfaction make two images a year (Dec/June),
levels TLSS to deploy the image.
• DSS to create PC image according to
appropriate timetable for our environment ITIL compliance DSS will provide software updates,
(deployment during Dec & June likely) TSS to provide list of software
TLSS Workload
• TLSS to deploy image & patches (during requirements, and machine to test
management
semesters) image on.
• TLSS to create Mac image until further notice
6
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
Laminated blue & grey signage with Managing client TLSS Project Manager TLSS COMPLETED
satisfaction Lead: Warren
appropriate logos levels Smith All faculties
• Arts Centre Building (student workshops &
eSeminar rooms)
• David Caro Building (student workshops &
eSeminar rooms)
• Council Chamber
Prioritised pilot deployment of power Risk mitigation TLSS Technical Manager TLSS COMPLETED
Lead: Warren
surge protection for AV racks TLSS Workload Smith (mentoring All faculties July 6, Warren has undertaken this in
management by Tien Luong) the shared teaching spaces within
Tien Luong and Nino Colella to prioritise between
10 & 20 spaces. Equipment ordered. Medicine, Richard Berry and Old
Geology buildings, Architecture, Old
Arts, Eco&Comm, David Caro, Asia
Centre (Carrillo Gantner Theatre,
Law GM15.
New web support pages for student Managing client TLSS Technical Manager TLSS COMPLETED
satisfaction Lead: Dean Collett
workshops levels All faculties
To enable replacement of legacy database (which
we may be unable to maintain for much longer)
Manage closer working relationship Managing client TLSS Technical Manager TLSS COMPLETED
satisfaction Lead: Dean Collett
with Horwood Sound Studio [May levels All faculties Dean has recently undertaken this
onwards] work, with the ability of continuing
this with approval from the
Support for sound editing sessions
Manager, TLSS, when request for
support occurs.
Lectopia scheduling support Managing client TLSS Technical Manager TLSS COMPLETED, to schedule
satisfaction Lead: Janice
All faculties Bookings for semester two classes
Highest Priority: To provide support to Ailsa levels Tomlinson
& Ross while they concentrate upon deployment due by Friday 13 July
TLSS Workload
of screen capture & enabling more Lectopia sites
management
Update Learning Precinct Model Managing client TLSS Technical Manager TLSS COMPLETED
satisfaction Lead: Janice
Recent revisions achieved – likely to be a few levels Tomlinson All faculties
more at end of July after completion of projects
Condition Audit of Equipment and Growing Esteem TLSS Technical All faculties except COMPLETED
Leads: Michael VCA and MBS
Room Fabric Melbourne D’Aprano and Alex 21 June: completion expected by
Model Steve (assisted by end-June. Only rooms outstanding
Equipment (against new room type pages AND
legacy database) Enable Luigi Pacione are in Babel Building (due to changes
eLearning regarding fabric) to the locks).
Fabric (eg blinds, curtains, carpets, walls, lighting,
ceiling) to be logged into Remedy, and then into Enable Jon briefed Michael & Alex on 4
BEIMS innovation in ICT June. Project reflects audit
requirements and will directly
contribute to management of the
expectations and perceptions of
departmental managers.
Service Desk enrichment - pilot IS Directions TLSS Project IES COMPLETED
Manager: Jon
Gillian to work on TSS Service Desk from Friday Professional Peacock Jon will review in July
9th Feb onwards (up to 5 hours each Friday), & development of
commence creation of DMS knowledge base in all TLSS staff Gillian began working on the Service
Remedy desk in Feb 07, but due to changes
with staff workloads and work
aspects in TSS, she now undertakes
this time undertaking preventative
maintenance in shared teaching
spaces.
7
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
Operational relief for TSS to enable Enabling team TLSS Project Jon Peacock COMPLETED
achievements Lead: Nino Colella
projects to proceed while meeting all Two Support Assistants rostered
service targets for TLSS Service during winter recess to provide
Desk operational back-fill to sustain TSS
service desk operations, so that team
members may focus on other client
commitments and achievement of
project targets
EQUIPMENT LIFECYCLE Melbourne TLSS Technical Academics & COMPLETED
Model Lead: Carlo Sgro students across all
REPLACEMENT (Nino Colella while disciplines & Implementation completed ahead of
Improve asset Carlo on leave) faculties schedule. Replacement lamps
Upgrade obsolete data projectors lifecycle ordered.
which have reached the end of their management Timetable Office
design life Tender awarded on schedule
Enable TLSS staff
consistency 27 June: old projectors returned
GUC funding: $161K total (TSMP)
July 6: Asset disposal forms
completed, projectors donated to
charitable foundation
EQUIPMENT LIFECYCLE Enable TLSS Project Academics & COMPLETED
consistency Lead: Carlo Sgro students in:
REPLACEMENT (TSMP)
Documentation Vet Sci
Vet Sci-VRI Theatre Equipment lead: Dean Collett
lifecycle TLSS Staff
• Replace broken touch panel Induction lead:
replacement
• Upgrade document camera Janice Tomlinson Timetable Office
CAMPUS MASTER PLANNING Planned TLSS Project PCS COMPLETED
demolition of Lead: Carlo Sgro
Decommission two theatres building Scheduled for first two weeks of
Winter Recess – decommissioned
(As directed by PCS on behalf of University equipment must be recycled into
Council Building and Estates Committee) other spaces during winter recess to
return benefits to the community
Biochemistry-Trikojus Theatre [partly
complete at 23 June – had to be rescheduled due Communication issued via Staff
to unexpected leave – complete 28 June] News and Circulars in advance
Biochemistry-Russell Grimwade Jon Peacocke provided advice to
PCS of other campus theatres that
Theatre [complete 29 May] could be considered for formal re-
naming to honour the original
benefaction of Grimwade Family, and
other spaces that could be re-named
to honour Professor Trikojus.
MU Wireless Signage Managing client TLSS Project Manager TLSS COMPLETED, to schedule
satisfaction Lead: Warren
Placed at entrance to all TLSS managed spaces levels Smith All faculties
with wireless (according to MU wireless website)
• Richard Berry-G03, G04, G05, G09, G10
[wireless infrastructure completed mid-April 06]
• Physics Podium-201, 202, 203, 204 [wireless
completed 22 Feb 06]
• Babel-206, 217 [wireless completed 22 Feb 06]
• Economics & Commerce-G04, G05, G06, G07,
G08 [wireless completed 13 Dec 05]
Sidney Myer Asia Centre-ground level rooms
8
Projects Rationale TLSS Project Stakeholders Current project phase
Technical Key time-lines
Lead/Mgr Progress update
Re-designed room support pages Managing client TLSS Technical Manager TLSS COMPLETED, to schedule
satisfaction Lead: Dean Collett
For eLearning studios, Learning suites, eSeminar levels All faculties
rooms, iMedia theatres/theatrettes, eLecture
theatres (linking rooms to user guides)
To enable replacement of legacy database (which
we may be unable to maintain for much longer)
EQUIPMENT LIFECYCLE Improve asset TLSS Project TLSS staff COMPLETED, to schedule
lifecycle Lead: Nino Colella
REPLACEMENT Finance
management (supported by Stage 1 [completed June]
Equipment disposal Michael D’Aprano
TSMP and Alex Steve, • Obsolete computer screens
Surplus obsolete equipment MUST be securely and Janice • Obsolete VCR players
disposed. Asset disposal documentation MUST Tomlinson • Obsolete switching equipment
be completed according to policy manual managing digitiser • Obsolete/broken TVs
disposal)
Withdrawn Mac digitisers: send to Green Recycler Stage 2 [completed July]
Arts Centre Store-room closes August 2007 • Obsolete data projectors
Carlo disposed old projectors week
of July 2
• Withdrawn Mac digitisers
July 2, Janice coordinating pick up of
digitisers.
Obsolete PCs and Macs
STRATEGIC PROJECT Growing Esteem TLSS Technical Academics & COMPLETED, to schedule
Lead: Carlo Sgro students in the
Melbourne
Room 169 [Learning Lab] in the (on leave – Physical & Scheduled during Easter
Model Michael D’Aprano Chemical
Chemistry Building (variations recess (10-13 April)
covered) Sciences
arising from stage one works) (Chemistry,
Essential project completions (stage one): Physics)
• Adjust lighting pre-sets to emphasise the Professional
modes of learning [completed by lighting programs in ABP
engineers as part of the original contract and & Education
commissioning] – Peter Jamieson and Peter Peter McPhee
Tregloan invited to attend the works on site
and provide input [apologies from Peter Peter Jamieson
Jamieson]
• Achieve dual projection capabilities from tutor
station [completed by Space Age]
• Adjust lighting fade from 4 seconds to 2
seconds [completed by SpaceAge]
• Install “black-out” film on western windows
[completed as variation under contract]
• Repair carpet damage arising from leaking
defective air-conditioning system [completed by
contractor as defect under contract]
METHODOLOGY
Project activities for which TLSS provides strong technical leadership Project activities that must be formally managed by PCS as the
demonstrated by: ensuring balance between innovation and custodians of the University’s built environment and all plant &
compliance with design standards; providing strong quality assurance equipment. PCS Project Manager must formally approve all variations
role; and, managing innovation adoption by academics and students and TLSS Technical Lead must regularly update him/her with any
(through intuitive design, training, consultations, exemplary guides) concerns about quality or timeliness of completion or defects
RB: Requirements brief [produced by TLSS or AV consultant – this phase BR: Building Requisition & appointment of AV consultants
includes preliminary budget assessment and liaison with Timetable Office]
TR: Tender released to market
9
TS: Technical Specification [produced by AV consultant] TA: Tender awarded by Tender Board and Contract Award meeting
T&C: Test & Commission AV equipment [assist with co-ordination of testing SC: Site Commencement by prime contractor/builder
data networks, security systems, telephones]
PC: Practical Completion by prime contractor/builder
DR: Defect Resolution [identify issues and provide written report to PCS
Project Manager] DR: Defect Resolution [PCS Project Manager formally advises consulting
architect who formally supervises defect resolution]
UI: User Induction [including production of user guides and updating
database and liaison with Timetable Office]
PIR: Post-Implementation Review (generally 6 months after commissioning)
Role clarification: PCS Project Manager must oversee all minor building works and TLSS Project/Technical Lead must oversee multimedia equipment
commissioning and user inductions. TLSS Project/Technical Lead is responsible for ensuring that colleagues in TLSS are well-briefed on the respective
project, including given opportunities to attend selected site meetings, invited to attend the formal hand-over of the space by the AV consultant and architect
(as agreed at Group Meeting 28 Nov 2005), and provided with a scheduled induction into the space. All TLSS team members are responsible for seeking
further information about respective projects from the relevant TLSS Project/Technical Lead.
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