1 ST ANNUAL SUMMIT REPORT - 1ST ANNUAL SUMMIT REPORT by sdsdfqw21

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									2010

ACODLTI




                            “Grooming graduates with a difference”




[1ST ANNUAL SUMMIT REPORT]
A detailed report on ACODTLI’s 1st Annual Summit hosted in Bloemfontein from 22-24 April 2010
INDEX

  1. The
     Programme............................................................................................................1
     1.1. The Speaker’s profiles.................................................................................2
  2. The 1st day of the Summit......................................................................................3
  3. The 2nd day of the Summit.....................................................................................4
     3.1. The speakers
         3.1.1. Mr. Thabang Skhwambane...................................................................8
         3.1.2. Mr. Rudi Buys......................................................................................10
         3.1.3. Mr. Lupi Ngcayisa................................................................................13
         3.1.4. Dr. Judy Backhouse.............................................................................15
         3.1.5. Catherine Glennie...............................................................................17
  4. The 3rd day of the Summit
     4.1. Policy Discussions....................................................................................17
     4.2. Elections..................................................................................................21
     4.3. Announcements of Results.......................................................................21
     4.4. Evaluation................................................................................................21
  5. Closure................................................................................................................24




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1.   THE PROGRAMME
     22 APRIL 2010
     16H00-17H00: Registration
     17h00-17h30: Welcoming and Introduction of Interim Committee
     17h30-18h00: Election of Summit Committees
     18h00-20h00: Supper
     23 APRIL 2010
     06h00-07h20: Breakfast
     07h20-08h00: Roll Call
     08h00-08h25: Welcoming by Honorable Premier of The Free State, Mr Magashule
     08h30-09h15: The impact of Community Development Programmes in our Society – Thabang
     Skhwambane
     09h15-10h00: Identifying our target market and constructing programmes that are aligned to
     Institutional visions – Mr. Rudi Buys
     10h10-11h00: The Railway to Life Campaign – Lupi Ngcayisa
     11h00-11h15: Correspondences from partners
     11h15-11h25: Tea
     11h30-12h00: The Department of Social Development
     12h00-13h00: Lunch
     13h00-13h30: UFS Director, Community Engagement: Mr. B. Ramahlele
     13h30-14h30: Council on Higher Education: Dr. Judy Backhouse
     14h30-15h00: KOVSCOM Presentation
     15h00-16h00: Our youth, the future – leading today: Catherine Glennie
     16h00-16h15: Tea
     16h20-17h00: Corporate Social Investment – ABSA
     17h00-17h30: UCT Presentation
     17h30-18h00: Supper

     24 APRIL 2010
     06H00-07H20: Breakfast
     07h30-08h00: Stellenbosch Presentation
     08h00-09h30: Role of the National Office
     09h30-10h00: Tea
     10h00-11h30: Adoption of Policy Documents
     11h30-12h30: Financial Planning
     12h30-13h30: Lunch
     13h30-14h00: Lunch
     14h00-14h30: Evaluation Committee
     14h30-15h00: Recognition of Sponsors
     15h00-15h30: Announcement of results
     15h30-16h00: Closure & the National Anthem
     16h00-17h30: Supper




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2.   The Speaker’s Profiles
          THABANG SKHWAMBANE
             Mr Skhwambane is co-founder and executive Director of KAELO Consulting, a Consulting, a
             successful health and wellness company specializing in HIV/AIDS programmes. He is also the
             founding Director of The Lonely Road Foundation, an organisation set up to help rural
             communities manage their own ‘Orphan(ed) and Vulnerable Children (OVC) problems and
             programmes. He has committed himself to fighting not just HIV/AIDS but also other “silent
             killers” that South Africans neglect to prevent such as Diabetes, Hypertension and
             Cholesterol. His belief and that of KAELO, a company that manages almost 1000 HIV positive
             patients and many more chronic disease sufferers, is that if you keep the breadwinner of the
             family alive and productive, the entire family unit has the best opportunity of survival.

             The Lonely Road Foundation has raised over R1, 200,000 and is looking at building a strong
             network of volunteers, NPO’s, CBO’s, FBO’s to provide rural and underprivileged
             communities with the access that they need. “We will ensure that the state is given the best
             opportunity to carry out its mandate according to the constitution”says Thabang.
             www.thelonelyroadfoundation.org
             www.kealo.co.za
            Mr Rudi Buys
             Mr Buys is the former Chief Executive Officer of iGubu Leadership Agency. In his capacity, he
             has been involved with student affairs by holding key clients in the Higher Education Sector,
             including amongst others, The University of The Free State and Stellenbosch University. He
             has previously worked as a Commissioner at the Western Cape Youth Commission, was a
             spokesperson for the Western Cape Education Ministry and is a founding member of a
             number of civil society initiatives. His academic qualifications include an M. Theologia and B.
             Divinitatis (Hons Eq). He is the current Dean of Student Affairs at The University of The Free
             State.
            Lupi Ngcayisa
             Luphumlo Ngcayisa is a popular MetroFM DJ who selflessly encouraged listeners to donate
             school shoes to needy Children instead of giving him birthday presents. What followed was
             an astounding collection of 16000 pairs of shoes donated by individuals as well as South
             African businesses. The Railway to Life Campaign is a programme that he has now partnered
             with ACODLTI in implementing. His journey has seen him managing the likes of singers Swazi
             Dlamini, Unathi Nkayi, Mafikizolo and Badboy T. His company, Exclusive Management
             Services, has done work for Bongo Maffin.
            Miss Catherine Glennie
             Cat (as she preferred to be called) is a published author, international speaker, trainer and
             manifestation coach. She has been working in the motivational field for over 12 years. In
             1997 she left IT sector to write her first book, and start her motivational training business.
             She has since trained thousands of people from all over, written 3 more books, become a
             columnist for the Argus Newspaper and has published in London’s Daily Telegraph
             newspaper. More recently she has started writing for Destiny magazine and writes her own
             blog (www.catherineglennie.com).




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            22 APRIL 2010, THURSDAY
            Welcoming by Founder and National Coordinator, Miss N. Koza. She made an apology on behalf of the
            organizing committee for the delay of the programme. We were hours behind schedule.
       1.   THE OPENING
            Delegates were welcomed by Miss N. Koza, the Founder and National Coordinator of ACODTLI. On
            behalf of the organizing committee, she commended the student leaders on welcoming the initiative
                                      st
            and forming part of the 1 Annual Summit.
       2.   THE DELEGATES
            The following Institutions were represented;
            Institution                                       No. of delegates
            University of Cape Town                           6
            University of Stellenbosch                        5
            Cape Peninsula University of Technology           6
            Rhodes University                                 3
            Nelson Mandela Metropolitan University            6
            University of Fort Hare                           7
            Walter Sisulu University                          7
                                                                                                         1
            The University of The Free State                  23 (includes representation from their SIFE and
                                                              KOVSCOM team)
            Central University of Technology                  6
            Monash University, South Africa                   2
            Wits University                                   7
            The University of Johannesburg                    3
            The University of Pretoria                        6
            Vaal University of Technology                     4


       3.   THE SPONSORS
            ACODLTI’s 1st Annual Summit was sponsored by;
                  The Premier’s Office, The Free State Province
                  The University of The Free State, Community Engagement Unit
                  Friendly 7eleven, The UFS Campus
                  Xerox
                  Reign Seed
                  ABSA
                  PEN-IT Solutions
                  The City of Mangaung
       4.   ELECTION OF SUMMIT COMMITTES
            4.1. EVALUATION COMMITTEE
                 First Proposal was to elect a number of delegates who were going to form part of the evaluation
                 committee.
                 Second proposal was to have all Institutions represented in the committee.
                 The summit voted for the second proposal and each Institution submitted a name to form part of
                 the committee. The following delegates formed part of the Evaluation Committee;




1
    Students in Free Enterprise

                                                                                                               5
                         Institution                                   Name
                         University of Cape Town                       S. Mayson
                         University of Stellenbosch                    H. Armstrong
                         Cape Peninsula University of Technology       Z. Mbolekwa
                         Rhodes University                             J. Kahn
                         Nelson Mandela Metropolitan University        Zuko
                         University of Fort Hare                       V. Mbiza
                         Walter Sisulu University                      S. Dlamini
                         The University of The Free State              T. Morobane
                         Central University of Technology              T. Hlabahlaba
                         Monash                                        J. Vihishima
                         Wits University                               M. Cindi
                         The University of Johannesburg
                         The University of Pretoria                    T.
                         Vaal University of Technology

            4.2. SCRIBING COMMITTE
                 After a few minutes of deliberation, the Summit decided to keep the scribes that the National
                 Committee had organised which were;
                      Miss Siphe Ntsaluba, a residence Prime at The UFS
                      Miss. T. Manabile, chairperson of a portfolio committee, UFS Student Parliament
       5.   CHANGES ON THE PROGRAMME
             10h00-10h30: Tea
             10h30-11h00: Media Briefing, depending on the time the Premier arrives
       6.   SUPPER
            The delegates were treated to a braai and wine.

23 APRIL 2010, FRIDAY

       1.   WELCOMING
            Miss Koza welcomed the delegates to the second day of the summit. The following Institutions were
            specifically mentioned as they arrived after the conclusion of the first day;
                 The University of Fort Hare
                 Walter Sisulu University
                 Vaal University of Technology
                 Wits University

An apology for Mr. Manqoba Ngubo, the Co-Founder and CFO of the organisation was made writing two
semester tests.

       2.   ACODLTI’S BACKGROUND BY MISS KOZA
            2.1. INCEPTION

            ACOLDTI was reported as the brain child of the UFS SRC Community Development 2008/2009 term.
                      2
            KOVSCOM organised a Summit in 2009 with the concept of bringing Community Development
            Leaders under one umbrella. The Summit was hosted by The UFS and funded by the office of the
            Dean of Student Affairs, the UFS.




2
    Kovsies Community Services, a registered NPO in the University of The Free State

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   The Summit commenced on Thursday 06My-08May 2010. It was facilitated by Mr Paseka Mokoena,
   the Head of Student Development at the UFS. The programme comprised of visitations of two of the
   projects that the UFS was working on, presentations on Institutional Programmes and discussions
   regarding the establishment of a National Office. The following Institutions formed part of the
   KOVSCOM SUMMIT;

        The University of The Free State
        Rhodes University
        The University of Fort Hare
        Wits University
        Stellenbosch University , and
        The University of Pretoria
   An interim Committee comprising of 1 delegate from each Institution was tasked with establishing the
   National Office and thus organising the 2010 Summit. Wits University volunteered to organise the
   2010 Summit which was welcomed by The Summit. The interim committee was dysfunctional due to
   a number of factors that hindered progress and continuity i.e. the communication breakdown
   between the members and the lack of enthusiasm for the programme. Miss Koza and Mr Ngubo who
   are now the Founding members established the organisation from Bloemfontein.

2.2. PURPOSE OF THE ORGANISATION

       Community Engagement is one of the three core functions of Institutions of Higher Education &
       Training and ACODLTI aims at assisting Institutions in developing this function. The organisation
       believes that by having students pioneering this unit is beneficial for the entire country it will
       produce graduates that promote and advocate for social responsibility, hence the motto
       “Grooming graduates with a difference”. The organisation believes that through exposing the
       students to both the internal and external communities of their respective Institutions assists
       them in acquiring the practical social and economic development skills that are not provided for
       in the lecturer rooms and not realistically covered in workbooks.
       ACODLTI‘s role is therefore to raise awareness of Community Engagement Programmes in
       Institutions of Higher education & Training amongst students through;
             Providing platform for Community Engagement leaders to deliberate on development
                 factors of their programmes through organising gatherings that will equip the student
                 leaders with the necessary knowledge and skills
             Offering expertise facilitation of the construction of these programmes together with
                 their communities
             Acquiring the needed financial assistance to implement and effectively manage the
                 programmes
             Being the student led body that will be their link to the external world

   2.2. THE MANAGEMENT OF THE ORGANISATION
      Miss Koza, on behalf of the Founding Committee, clearly stated that ACODLTI belonged to the
      Institutions. It was established to ensure the effective running of student led programmes in all
      Institutions of Higher Education & Training. As the founders, they registered the organisation as an
      NPO under Section 21 of the Company’s Act. Complying with the Act’s regulations, they drafted
      and submitted the following founding documents;
           -    The Constitution
           -    The Articles of Association
           -    The Memorandum of Association

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           The documents were merely drafted for the purposes of registration and the continuity of the
           initiative until decided upon by a democratically recognised National Summit. The policy documents
           which will be adopted by the Summit shall serve as the highest source of reference for the
           organisation. They will also dictate how the management of the organisation will be constructed.

      3.   KEYNOTE SPEAKERS
           The first day if the Summit comprised of presentations from various speakers who covered different
           matters of discussions. The organisers aim was to have presentations that were going to raise
           awareness of the real core of the Summit and have some of them using their personal lives as their
           points of reference. These speakers were also individuals that were founders of organisations that
           ACODLTI might establish a progressive partnership with.

                3.1. The Impact of Community Development Programmes in our Society
                by Thabang Skhwambane
                              3.1.1. Thabang’s Background
           Mr Skhwambane, an investment banker who is a UCT Alumnus with a B.Com. Accounting & Finance
           degree was born in Botswana and schooled in Namibia. He shared his life story about his friendship
           with Mark Shuttleworth, his first bankruptcy which led him to work as a waiter for survival. His second
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           bankruptcy followed which together with other personal experiences led to establishment of Kaelo ,
           an HIV/AIDS Consulting Company. The establishment of the company was a result of the realisation
           that neither the Government nor the Private Sector had leadership that cared deeply about the
           suffering of its people. This was during the stages where South Africa was trying to find its feet in the
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           fight against HIV/AIDS with organisations like TAC fighting the government for ARV’s and a health
           system that showed more sympathy towards those affected and infected by the virus. In 2006 they
           had 1500 HIV infected patients and in 2009 the number had increased to 250 000. The lesson he has
           learnt from that period was that, it is never about you but about the people you are assisting.
                              3.1.2. The Lonely Road Foundation
                                            3.1.2.1. The organisation’s origin
           Mr Thabang told the story as follows, ‘I was in Limpopo doing work for Kaelo and on that particular
           day we had visited an orphanage that cared for not more than 30 children under the age of 16. As we
           were busy with other thing, when we were passing a particular door I hear something making noise
           from inside. I inquired what it was and immediately wanted to satisfy my curiosity and open the door
           to look for myself. Nothing could have ever prepared me enough for what I was about to see, a 22
           month old who was trying to feed himself pap and 2 chicken feet.
           From the condition that room was in, the clothes he was wearing to the sight of what was supposed
           to be his meal for that day, were nothing compared to the response I got from one of the caregivers
           when I asked why an infant was living in those conditions. Her response was that he should learn to
           fend for himself and that he must learn to be independent. Right there and then, I decided that it was
           going to be the last time that he ever lives like that’ Thabang concluded.




3
    www.kaelo.co.za
4
    Treatment Action Campaign

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             3.1.2.2. Their vision and scope of work

The Lonely Road Foundation empowers a grassroots,
community-based response to critical issues for children in rural and
underprivileged communities across South Africa who have been
orphaned and made vulnerable. Launched as an activation agency,
The Lonely Road initiates projects, links to existing support
programmes and creates a sustainable environment for rural and
underprivileged communities to build their own capacity to care for
their Orphans and Vulnerable Children (OVC).

Through a commitment to working in partnership with existing
organizations and stakeholders (such as Government, NGOs,
Corporate Companies, Funding Institutions and Volunteers). The
Foundation provides underprivileged communities with:

       Legal support
       Financial support
       Operational support

        We work hard to motivate and support rural and
        underprivileged communities to access the resources that
        will assist them in managing the health and well-being of
        their orphans and vulnerable children by helping to meet
        their basic needs and human rights.

       Food & Water
       Care
       Shelter
       Education

              3.1.2.3. Kilimanjaro
Thabang decided to cycle from South Africa to Mount Kilimanjaro in Tanzania to
raise funds for The Lonely Road Foundation. The idea of the journey was to
symbolise the lonely journey that children growing up in child headed household
face growing up. Their survival skills which are nothing compared to what he was
about to do motivated him to climb the mountain. On 30 June 2007, he started his
journey, The Lonely Road trip. He had to cycle 110km daily.

He was in partnership with Metro FM to communicate with the viewers about his
trip and also raise more awareness about the initiative.
From being mistaken to a reporter in the Zimbabwean borders to pitching tents on a
Botswana terminate land that went crazy on him and to finally cycling 5 456km on
his own, all made him realise how precious life is.
He added that in life, he has learnt that the only fulfilment one gets is when
following your passion. The organisation has taken US R&B musician Kenny Latimore
to Limpopo where he was moved by the sight of a child headed home which
depended on an 8 year, old Olga, for survival. Kenny together with members of his
church had brought shoes washed every child’s feet that was present before they
could put on new shoes.

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             Since that day Olga and her 2 siblings never had to worry about where their next
             meal will come from.

             The organisation caters for OVC . These are children who have no support structures
             when their parents/caregivers are incapacitated or die from AIDS related illness.
             They have trained over 175 care givers who are responsible for the 2500 orphans
             they feed on daily basis.

                            3.1.2.4. Interaction with the delegates
       (a)    Wits University: You were all alone in the wilderness, did you ever think about
             quitting?
                 o Thabang: Everyday, I did think about that, but I took myself out of it. Every
                      time it became tougher, I imagined myself as an orphan who had no care
                      giver looking after them, no food, shelter and no love to receive. Those
                      thoughts gave me enough motivation to go on. I had to do it for them.
       (b)   UCT: What incentives to you use to encourage people personally and what were the
             results in the community?
                 o Thabang: It’s all about doing anything you set your mind to. We offer
                      training to the caregivers who also get a stipend to provide for their
                      communities.
       (c)   UCT: There is a broad number of companies that share the same sentiments as
             your organisation, of them do you have any plans of partnering with either.
                 o Thabang: We work with a couple of companies. The organisation merely
                      serves as the link between them and the communities.
       (d)   Wits: What form of support system do you offer to the people after your testing
             drive to follow up on their progress
                 o Thabang: We link up with the Government Departments to assist us with
                      the counselling and medication for the patients.
                 o In conclusion: I wish I was still at University to join you on this initiative.
                      Remember it never about you, but about the community. I want you to
                      remember two things. Firstly, when doing this type of work, you need to
                      remove yourself from it. It should never be about you. Secondly, when
                      approaching your communities you must know your game. Make time
                      understand who you are, what you want and advocate why you are the
                      right people. That’s the only way they will see how genuine you are.

3.2. IDENTIFYING OUR TARGET MARKET AND CONSTRUCT PROGRAMMES THAT ARE ALIGNED
     WITH OUR INSTITUTION’S VISION
     By Rudi Buys

   Community Engagement:
   Aligning Africa, Identify and Mission

            CONSIDERATION 1: The case of becoming, the growth and progression. Community
             Engagement is firstly about self development. It’s a clear movement from one place
             to another
            CONSIDERATION 2: Dialogue with self and the community. Initiating dialogue with
             the community
            Who are we

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                         Who do we want to be

 Mr Buys highlighted on how important it is to firstly understand ourselves before embarking on such
programmes. He highlighted how we never locate identity and dialogues with communities. Our identity as
Africans is derived from the slogan – ‘Motho ke motho ka batho’ (a Sesotho phrase for ‘a person is a person
through people)

                         CONSIDERATION 3: Beginning in vision. Starting where discourse has lead you to
                          society and the alignment of the programmes.
                         CONSIDERATION 4: Shared values and unique translations



                          3.2.1.   ARGUMENT 1: COMMUNITY ENGAGEMENT AS AN ESSENTIAL
                                   EXPRESSION OF IDENTITY AND UNIQUELY AFRICAN ENGAGEMENT
        APPLICATION:
        The application is towards the mental attitudes in people from both black and white Associations. It’s
        the contrived consciousness, how the mental attitudes force and lastly, who we think we should
        serve.
                           3.2.2. ARGUMENT NO2: ENGAGING COMMUNITIES AND ALIGNING
                                     PROGRAMMES REQUIRES CLARITY OF MISSION
             (A) We need to firstly answer the following questions;
                                  Where are we going?
                                  Why do we want to do without aligning our role in Higher Education
                                      considering South Africa’s challenges
             (B) The Higher Education focus is;
                              Learning
                              Translating
                              Transferring
                              Shared Transformation
                              Capacity and initiative for reflection
             (C) The programmes we construct and run should be aimed at developing capacity and
                 initiative for reflection;
                              On themselves
                              Environment
                              Surrounds
             (D) An example on a sustainable programme in alignment with a mission of Institution will be
                 The University of The Free State. Their programmes focus
                             on;
                                 Total student development
                                 Social reconstruction
                                 Building next layers of youth leader engagement using schools as centres of
                                     development

                          3.2.3.   ARGUMENT 3: ALIGNING MISSION WITH IDENTITY REQUIREMENTS

                              (A) We must always aim at building a movement towards;
                                Civil society in democracy
                                Responsive citizenship
                                Engaged leadership

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           Vibrant and reflective youth sector

       (B) What the movement will require;
            Networking (connectors and connections)
              Be active with the networking. Engagements in the Higher Education
              i.e. advocate for the transformation budget to be intergrated in every
              department.
            Transversal and integrated approach
            Transferring of shared meaning and skills
            The transfer of dialogue (shared meanings and skills about what makes
              sense in life) . In the process we need to clarify within the context. We
              must engage with the communities by leading. Leadership in thinking
              and the understanding of building a
              movement.
  3.2.4. Interaction with the Delegates
(A) ACODLTI; When aligning community development leaders and either of the
    communities are you suggesting a rather bipolar engagement.
           o Rudi; Yes, a bipolar engagement. When approaching a community
              irrespective of whether it’s the internal nor external community, you
              should always be clear about the following;
                                   Who you are
                                   What you offering them
                                   How they can benefit from it
(B) UCT; What is the role of Institutions in communities? Who drives the curriculum
    transformation agenda’s?
           o Rudi; We need to have open debates in our Institutions and within
              our communities.

(C) Rhodes; What’s the distinction between community development and
    community engagement?
           o Rudi: Community Development focuses on building communities.
                With Community Engagement one focuses on conversations in and
                with the community.
(D) UFS: Our schools and Institutions still don’t have lessons aimed at advocating
    Ubuntu, how do we address that as students?
           o Rudi; I believe our Institutions have adopted the spirit of Ubuntu
                through their missions and vision statements. We may have challenges
                in the alignment processes. The one intervention method I propose is
                through student leadership. When our student leadership fully
                understand what their Institutions are and what they stand for, the
                entire student community has a better chance of understanding how
                their Institutions function.
                 When engaging as an Institution, we must remember we are a team
                and it’s crucial for us to reflect diversity and transformation.
(E) Monash: Engagement with the Institution’s stakeholders is what assisted Monash
    in understanding both their communities.
(F) WSU; We need to indentify our indigenous knowledge system. We need to align
    it with our Institutions and Communities’ visions. Our Institutions need
    transformation methods that are aligned to what our communities need.

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               We need to establish an environment of communication that will enable our
               communities to address their needs. When we engage with our communities as
               Institutions, we should shy away from treating them as unskilled and uninformed
               and rather listen to how they wish their communities could be improved. It’s
               imperative to understand that when working with people in these communities,
               we are dealing with people’s lives and their future hence the huge debate of
               sustainability forms part of the numerous summits organised by various
               structures that promote causes such as ACODLTI.
                      o Rudi; Prior 1994, Our Institutions of Higher Education & Training did
                           not put much effort or we can bluntly say they did not care much for
                           our communities. However, things have changed and student leaders
                           you now form part of the highest decision makers in Institutions.
                           That’s where you need to advocate for such causes. Do your research
                           and propose methods of bridging the Institutions and our
                           communities. Empower yourselves but creating platforms of
                           engagements amongst yourselves like how you have done with this
                           Summit. Go back to your constituencies and empower, share the
                           knowledge and take it back to our communities, your communities.
                           South Africa needs youth leaders whose mental attitudes channel
                           positive attitude and who promote social responsibility.
3.3. THE RAILWAY TO LIFE CAMPAIGN
     BY LUPHUMLO LUPI NGCAYISA
             3.3.1. Mr. Ngcayisa’s background
                       He expressed his sincere gratitude for the invitation. He was raised by a
                      domestic worker in Port Elizabeth. He finished matric but dropped out of a
                      Tertiary Institution due to lack of funds.
             3.3.2. The campaign
                      The idea came about after he had followed a middle class couple in
                      Sandton who were shopping with their daughter and what seemed to be
                      the daughter’s friend. What moved him was the smile on their daughter’s
                      face as she tried on a pair of new school shoes. At that moment, he
                      thought of many kids especially from disadvantaged areas who go to school
                      daily either on their feet or wearing torn shoes. ‘ In my mind, I immediately
                      pictured 900 smiles because of new shoes’ Lupi said, as he tried to relive
                      that day to the delegates.

                      He then decided to go on air and made a request to all his fans, friends and
                      family to rather buy a pair of school shoes instead of buying him a birthday
                      present. The initial target was 900 but unfortunately while promoting the
                      campaign on air, he mistakenly said 9000 instead of 900. An anonymous
                      caller who donated R50 000 cash and of course donations from their entire
                      country helped him reach that target.

                      By the end of Feb 2009 we had collected 16 600 and now we are sitting at
                      23 000.




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3.3.3.   The partnership with ACODLTI
         He mentioned how delighted he was when he received a correspondence
         from ACODLTI requesting to join him on the campaign. He mentioned how
         his dream is to ensure that every province benefits from the initiative. He
         handed over the campaign to the National Committee and commended
         then on the establishing such an empowering organisation.
         ‘Always remember it’s the little things that matter the most in life. When
         engaging with your communities with the aim of constructing programmes
         that will uplift and improve their well being, keep that in mind, always. You
         are blessed to have the opportunities bestowed upon you in this day and
         age. Don’t ever take that for granted.
         Milk out every opportunity you can to empower yourselves so as informed
         leaders. Once again, congratulations on your initiative’ said Lupi concluding
         his address to the delegates.
3.3.4. Interaction with the delegates
     (A) Monash: Your presentation was real and very inspiring, thank you. What
         keeps you going everyday?
         o Lupi: My appetite for life and beauty. I love beautiful things. Loves
              keeps me going and life’s ups and down. They award me the
              opportunity to get to know myself better.
     (B) UFS: In restructuring our dreams, one might argue that the youth does not
         believe that education is the key anymore. Look at the number of students
         dropping out of high schools especially from disadvantaged areas.
         o Lupi - We need more interaction with the young people. There is a
              need for a cultivation of a self-belief culture in our communities. That’s
              where organisations such as ACODLTI come in handy for our nation.
              You each come from different Institutions, social and economical
              backgrounds. You have managed to put aside your differences,
              compromise where necessary and focus on what’s important, our
              communities. The demotivated youth you are referring to just needs
              someone like you to reach out to them.
     (C) ACODLTI: Take us through your first delivery of shoes
         o Lupi – We were in Cape Town and had 3400 school children from 4
              schools waiting for us in a Community Hall. Metro FM was
              broadcasting live that day. We made 3400 kids smile that day, for me
              that was enough. I wish we could have reached out to more. That day
              will always have a special place in my heart, that’s when The Railway
              to Life Campaign started.




                                                                                     14
                                                 5
               3.4. AN ADDRESS FROM THE CHE
                    BY DR. JUDY BACKHOUSE
                    Dr Backhouse firstly thanked the organisers for the invitation and applauded them on the
                    initiative.
                              3.4.1. CHE’s Background The South African Council on Higher Education (CHE) is
                                     an independent statutory body responsible for advising the Minister of
                                     Higher Education and Training on all higher education policy issues, and for
                                     quality assurance in higher education and training.
                                     The CHE was established in May 1998 in terms of the Higher Education Act,
                                     No 101 of 1997 (reference: Higher Education Act 101 of 1997).

                                      Responsibilities
                                      The responsibilities assigned to the CHE by the Higher Education Act and
                                      the Education White Paper 3 of 1997 can be grouped into four main areas
                                      of work:
                                       Advising the Minister of Education at his or her request, or proactively,
                                          on all policy matters related to higher education
                                       Assuming executive responsibility for quality assurance and quality
                                          promotion within higher education and training, including programme
                                          accreditation, institutional audits, programme evaluation, quality
                                          promotion and capacity building
                                       Monitoring and evaluating whether, how, to what extent and with
                                          what consequences the vision, policy goals and objectives for higher
                                          education are being realised, including reporting on the state of South
                                          African higher education
                                       Contributing to the development of higher education by taking
                                          initiatives to provide guidance on key national and systemic issues,
                                          producing publications, holding conferences and conducting research
                                          to inform government and stakeholders about immediate and long-
                                          term challenges of higher education

                                          CHE secretariat
                                          The Office of the CHE's Chief Executive Officer and the Advice and
                                          Monitoring Directorate are responsible for giving effect to the
                                          organisation's responsibilities in the areas of advice and monitoring,
                                          and the development of higher education.

                                          The CHE has one permanent committee, the Higher Education Quality
                                          Committee (HEQC). The HEQC has executive responsibility for quality
                                          promotion and quality assurance in higher education. It is led by an
                                          Executive Director, with a Deputy Director responsible for coordinating
                                          the work of the HEQC with that of the higher education institutions
                                          and for relations with stakeholders in general.

                                          The HEQC has four directorates:
                                         Institutional Audits Directorate - responsible for conducting audits of
                                          public and private higher education institutions' systems for ensuring
                                          good quality of provision in the three core functions of teaching and
                                          learning, research and community engagement.



5
    The Council on Higher Education

                                                                                                                   15
                                         National Reviews Directorate - responsible for re-accrediting existing
                                          programmes in specific disciplines and/or qualification areas.
                                      Programme Accreditation Directorate - responsible for accrediting the
                                          learning programmes of public and private higher education
                                          institutions.
                                      Quality Promotion and Capacity Development Directorate -
                                          responsible for implementing the HEQC's quality promotion and
                                          capacity development programme which disseminates information
                                          and knowledge about quality assurance, and prepares individuals and
                                          institutions to participate in implementing the HEQC's quality
                                          assurance system.
                           3.4.2. Launching of SAHECEF
                                     SAHECEF was launched by academics whose interest was to raise the
                                     awareness of community development in Institutions of Higher Education
                                     and Training. They are the heads of Community Engagements in their
                                     respective Institutions. This stemmed from a general view that Institutions
                                     lacked an understanding of what Community Engagement was about. The
                                     volunteerism was not licked to research in Tertiary Institutions and that
                                     may hinder community work from properly contributing to each
                                     Institution’s growth.
                                     This platform is used by the Managers to identify challenges in Institutions
                                     and formulate strategies of more Institutional involvement in our
                                     communities. ACODLTI is exactly what SAHECEF needs to push forward
                                     with this cause.
                           3.4.3. Interaction with the delegates
                       (A) CPUT; What quality structures can be brought in to ensure that community
                           engagement receives as much attention as research and academics?
                                     o Dr. Backhouse: The issue is in the curriculum. We need more
                                          engagements between all the stakeholders that are currently involved
                                          with our education system.
                                           The research curried out is only facilitated by Professors and it’s very
                                          rare that student leaders play a major role in such researches
                       (B) UFS; As a country we have a crisis of access to higher education, it becomes
                           problematic for us to advocate such programmes when majority of the youth’s
                           future looks doomed.
                                o Dr. Backhouse: Ideally, free education is what we all want and advocate
                                     for. There are a lot of questions that rise up with that argument. Can our
                                     government afford that, do we have adequate facilities and have do we
                                     have strategies as to who will benefit
                       (C) Dr Backhouse: In conclusion, an interesting point of consideration is that,
                           Institutions do not receive any funding from the Department of Higher Education &
                           Training specifically for Community Engagement. Summits of this kind should draft
                           recommendations to the Minister’s and CHE offices based on the research you will
                                                                                  6
                           carry out. The link between ACODLTI and SAHECEF will enable you grant you at
                           platform to engage father with academics managing community engagement
                           programmes in Institutions of Higher Education & Training.




6
    South African Higher Education Community Engagement Facilitators

                                                                                                                16
             3.5. OUR YOUTH, THE FUTURE, LEADING TODAY
                  By Catherine Glennie
                          3.5.1. Miss Glennie’s background
                                   Cat, as she preferred being called went bankrupt and decided to leave the
                                   IT industry totally and follow her calling. She has established as herself as
                                   one of the most well established motivational speaker and life coach
                                   nationally who is also recognised internationally.
                                   She has published three books already. Miss Glennie’s presentations are
                                   more practical and less theoretical. Her audience forms part of all these
                                   presentations by being her subjects.
                          3.5.2. The presentation
                                        3.5.2.1. Principle 1: History holding back from where we are
                                                 Miss Glennie requested 2 delegates to assist her in making a
                                                 practical example of how influential our past is. Through an
                                                 entertaining demonstration, Miss Glennie highlighted the
                                                 following;
                                                             Our past should merely indicate where we have
                                                                 been but should never dictate our future
                                                             As a country, we have a divided past, our
                                                                 present is healing and we have an obligation to
                                                                 ensure that our future is united
                                        3.5.2.2. Principle 2: Positive Mindsets
                                                 Revolutionalising how we craft our leadership styles is very
                                                 crucial. Our energies are leading more powerfully. Miss
                                                 Glennie was assisted by two delegates in her presentation. It
                                                 was a humorous but informative presentation that triggered a
                                                 lot of emotions from the audience. ‘Raise your consciousness
                                                 and leave separation anxiety behind. This country needs
                                                 young leaders like you. ‘she concluded.



4.   PRESENTATIONS
     The organising committee requested 3 Institutions namely; The University of Cape Town, The university of
     The Free State and Stellenbosch University. Those presentation form part of the Institutional Community
     Engagement Report.

24 APRIL 2010, SATURDAY

1.   POLICY DOCUMENTS DELIBERATIONS
                      1.1. SUGGESTIONS FROM INSTITUTIONS
                  o RHODES - Purpose, scope, mission and the limitations of the association
                                      1. National control of organisations (character)
                                      2. Provincial, regional, Institutional level and overall
                                           communication.
                  o VUT - Code of conduct
                      Election process
                      Office bearers
                      Composition of delegations

                                                                                                             17
o   Wits - Membership
o   UFH – The discussion on the Constitution will not be concluded today. We need to
    establish the rules of engagement to discuss who should attend the Policy Summit.
    An interim Committee which must be guided by Interim documents must be elected.
    They must guide the association to the Policy Summit which must take place within
    the next three months.
o   UFS – We need a projector to look at these discussions and agree on the process.
    Suggests 3 points to discuss because of time constraints.
    Ideas of continuity will fall later. Vote on the Interim Committee and define the
    purpose as a group. Suggests 1 vote per Institution.
o   UKZN – Procedure of running the meeting

    1.2. RULES OF ENGAGEMENT
                         3. Respect each other
                         4. Speakers must wait to be noted
                         5. No questions will be taken during the group presentations,
                               there will be time allocated for that.
                         6. During the questions session, points of clarity will be taken and
                               questions will be answered.
    1.3. GROUPS DISCUSSIONS
                                   1.3.1. GROUP 1 - UCT, KOVSCOM PRPJECT LEADERS,
                                             UJ and UFH
    (A) Name
         The name must change to Association of Community Engagement Leaders in
         Tertiary Institutions. This suggestion was linked to Mr Rudi Buy’s presentation.
    (B) Vision
         Inclusive of all Institutions of Higher Learning, including FET Colleges. The
         association should aim at promoting sustainable community engagement
         programmes with a great interest in communities.
    (C) Programmes
         The National Programmes should be similar to the provincial’s
    (D) Membership
                                     All Institutions should form part of the association.
                                     Proposes a voting proxy, 2 voting members per
                                         Institution. An SRC and a non-SRC member will each
                                         vote on behalf of the Institution.
                                     An annual subscription fee should be charged per
                                         head annually.
    (E) Management
                                     Keep the Founders of the Association and add three
                                         more portfolios. The Association needs a
                                         Chairperson, Secretary and a Public Relations
                                         Officer. We need to elect the three office bearers.
    (F) Policy Summit
                                     Choose a place for the Policy Summit which should
                                         be at least in three months.

                                                                                          18
                                The Constitution draft must be sent out for
                                 suggestions. The elections will be then be adopted
                                 according to the Constitution.

                           1.3.2.   RHODES, NMMU, WITS, UFS-SRC and VUT
(A) Association
                        It should remain an NPO, it’s easier that way to source
(B) Purposes

                   It’s clear that it’s a Community organisation. The scope should
                   not change

(C) Limitations
                        The association should not dictate how Institutions run their
                        programmes but merely served as the guiding structure.
(D) Management
                        The Board of Directors should be elected. It must decide on
                        term of office.
                           1.3.3. UKZN, MONASH, STELLENBOSCH, WSU, CPUT
(A) Scope
                        The main objective of the association should be assisting
                        Institutions in carrying out sustainable projects to their
                        communities.
(B) Membership
                                All Institutions should form part of the association.
                                An annual membership should be paid at a date
                                 that will be determined by the Policy Summit.
                                Membership should be terminated where necessary
                                 guided by the Code of Conduct.
                                Each Institution should be represented by 2
                                 delegates and have only 1 vote.
(C) Management
    The association should have 5 National Committee members and 9 Provincial
    Representations. The Summit should remain the highest decision making body.



                          1.3.4. GROUP 4 : KOVSCOM EC, UP, SIFE and CUT
   (A) Purpose of Association
                            Assist Institutions that don’t have well structured
                                programmes in constructing their organisations
                            Provide educational, effective management and
                                financial management assistance at all times
                            Assist on sourcing funding for programmes
   (B) Management
                            The Board of Directors should have a term of 5
                                years. All 9 Provinces should also be presented. It
                                should be chaired by The Minister , Dr. Nzimande
                            We should add the Secretary, a Public Relations
                                Officer and Chairperson.

                                                                                      19
                                                     The Chief Financial Officer should have a
                                                      qualification




                        (C) Policy Summit

                                                 Institutions should be given adequate time to deliberate
                                                  on the Policy Documents
                                                 Only 2 people from each Institution and who actually do
                                                  community development programmes should attend to
                                                  eliminate politics.

                     1.4. COMPILATION OF SIMILAR POINTS SUGGESTED BY GROUPS
                          CHAIRED BY: Mr Ngubo
                                                   1. Membership
                             -Voting rights
                             - Delegates to Summit

                          2. Structure

                               - Board of Directors

                              - Provincial Officers

                               - Interim Committee

      This stage of the Summit was not finished due to a lot of questions the floor from the delegates.
      The Chairperson then decided to open the floor for questions
                      1.5. Questions & Discussion points
   UFH: The Board of Directors should comprise of all provincial Representatives and not delegates
   US: The Board of Directors main objective is to simultaneously the National Executive Committee
    accountable while giving guidance where necessary. Some delegates may form of the Board of
    Directors
   Rhodes: The Majority of seats in the Board should be filled by students
   WSU: The Board should be individuals who represent structures not individuals
   UP: The Board should comprise of permanent employees of Universities who have the skills and
    experience. It should not have students as the majority of seat bearers because of accountability.
   UCT: SHAWCO has a student majority on their Board
   UFH: The Board of Directors should be discussed at the next Summit. The focus now is the Policy
    Summit.
   NMMU: National Committee should comprise of 5 office bearers and 9 Provincial Representations
    who shall be the ex-officio members of the NEC.
   CPUT: Interim Committee needs to work hard, their scope of work should not only be the
    organisation of the Policy Summit. They should ensure that the association is building relationships
    with other structures that have the same vision as our association.
   WSU: Institutions that more sites should not be limited by the number of delegates that are
    prescribed for each Institution

                                                                                                           20

                                                    st
     NMMU: Proposes the last week of July or the 1 week of August. The discretion lies with the National
     Committee

4.   ELECTIONS
     4.1. OFFICIALS TO BE ELECTED
          (A) Chairperson
          (B) Secretary
          (C) Public Relations Officer
     4.2. PROCEDURE
          The delegates agreed unanimously on the following points of procedure:
                            -   A nomination must have at least two thirds of seconders
                            -   If the nominee accepts the nomination, the name shall be listed on the
                                candidate list.
                            -   An Institution may only nominate once
                            -   When the nomination process is done, we shall move to the next office
                                bearer nomination list.
                            -   Each Institution will only have 1 ballot paper for each Office bearer and
                                vote for their preferred candidate by writing down their name and close
                                the ballot paper
                            -   The Chairperson will collect all ballot papers from each Institution
                            -   The Ballot papers shall be counted in the presence of the entire summit
                            -   The results shall be announced immediately

     4.3. THE NOMINATIONS
          4.3.1. Chairperson
    Yumna Moosa – UCT
    Velani Mbiza – UFH
          4.3.2. Secretary
    Zuko – CPUT (1 seconder, automatically does not make candidate list)
    Cara – US (declined)
    George - Rhodes (declined)
    Cameron Stewart- Rhodes
    Zuko – NMMU
          4.3.3. Public Relations Officer
    Zuko – CPUT (declined)
    Sabelo – WSU
    Lwando Maki - UCT

          4.3.4. The Provincial Representatives
    KwaZulu-Natal – Siyabonga Nkontwane, UKZN
    Eastern Cape - Velani Mbiza, UFH
    Western Cape - Siyabonga Hani, CPUT
    Free State – Seepe, CUT
     4.4. THE RESULTS
          Chairperson – Yumna Moosa
          Secretary – Cameron Stewart
          Public Relations Officer – Lwando Maki




                                                                                                            21
4.5. EVALUATION
     (a) KOVSCOM – UFS
         The reception on Thursday was well organised and the braai was an excellent idea for the
         delegates to get to know each other. The food was excellent, always. The accommodation
         was rather crowded and the showers were cold. For future references, the organising should
         look at not allowing in delegates who had to pay their registration fees in time and rather let
         them find their own accommodation.

        The speakers were relevant and it seems as if the organising committee invited speakers who
        were going to form part of ACODLTI in the future as they seem to refer to how well they
        knew about the initiative.
        The organisers should improve on time management as we were an hour late on the last day
        of the Summit. The policy discussion was rather disappointing as some delegates showed no
        respect at all when addressing each other. This led to a lot of tension and confusion. The
        organising committee should only invite Community Development leaders as majority of the
        SRC members representing their Institutions were not involved in any manner with the cause
        they were there for. It was disappointing to see that the organisers were not given any
        recognition and thanked for the hard work done and especially when they had to organise
        everything in 2 weeks.
    (b) CENTRAL UNIVERSITY OF TECHNOLOGY
        Even though they arrived 3 hours late and during supper, the organising committee did all
        they could to accommodate us immediately. The rooms were however small and crowded
        with uncomfortable beds.

         The speakers were excellent, informative and motivational. They seemed to understand
         ACODLTI’s vision and what we were seeking to achieve with the organisation. It was
         disappointing that the Premier did not make it and did not even send a representative.

         The delegates were rude and the first Chairperson was forced into a corner where she had
         no choice but to retaliate. Some delegates were too personal which caused a lot of tension.
         There was no respect at all, some delegates would speak without having been given platform
         to. It was clear that there were political tensions and some delegates seemed to have other
         agendas. The organising committee should have clearly given a presentation as to the
         motivation behind the initiative. Maybe the reason some delegates were confused is
         because they did not understand what was going on. But still, there was no reason for the
         manner in which some of them behaved.
         Only the Community Development Leaders must attend such gatherings as this will eliminate
         politics. The organising committee should look at not allowing Institutions who did not
         register on time to be accommodated as this led to the situation because they had to be
         accommodated even though they were not expected. The Organising Committee should use
         all lines of communication to ensure that all Institutions understanding what each gathering
         will entail and what is expected from them.

         Congratulations to the organising committee for the great initiative and summit.




                                                                                                     22
(c) UCT
    The reception was well organised even though the programme started late. The
    accommodation and refreshments were satisfactory. The organising committee should have
    fully disclosed what this Summit hopes to achieve and what each institution hopes to achieve
    from the partnership.
    The speakers were excellent and motivational. Rudi Buys was by far the best speaker. He had
    the experience of being a student leader which makes him understand where we are
    standing right now and that was highly visible during his presentation.
(d) US

The reception was well prepared. The accommodation was neat, comfortable and clean.
However, they should look into organising bigger rooms. We enjoyed the braai session as it gave
us an opportunity to know each better without the formalities. The organising committee should
look at getting local speakers instead of spending a lot of national speakers. The policy
discussions degenerated into a battle for power. The organisers should look into having a
Chairperson that will facilitate the policy discussions who may or may not form part of the
Committee. The National Committee should now work hard in the execution of the initiative. The
Institutions need to be informed clearly of what the organisation is and what is expected from
them. There was a lot of misunderstanding regarding what ACODLTI has is store and where
Institutions fit in. These misunderstandings resulted in a heavy debate and politics which create
disunity.

(e) NMMU
    We arrived very late but were assisted with everything. The organising committee could have
    done better with the conditions of the rooms. The organisers should be very strict about not
    allowing Institutions who have not registered to attend any session or receive any
    accommodation. The speakers were excellent and very informative. The policy discussions
    were however very disappointing. The organising committee should have given more clarity
    on the organisation. The behaviour of some delegates was totally unacceptable.
(f) UFH
    We arrived 6 hours late but were well received by the organising committee. However, the
    rooms were very cold and the bathrooms were insufficient. The food was not bad but the
    owner was very rude. The speakers were very well prepared for their presentations. They
    were informative, inspirational and motivational. The policy discussions could have been
    handled better. We think that the character of the Chairperson came out too strong and the
    delegates were sometimes not understanding in matters where they should have. The
    emotional and heated arguments were unnecessary. There was nothing wrong with asking
    questions, but the repetition that took place irritated a couple of people.
    Congratulations to the organising committee for the beautiful initiative. We recommend that
    you be retained in the National Committee.
(g) Rhodes
    The reception was neat, simple and well organised. The accommodation was acceptable but
    the rooms were very cold. The bathrooms did not represent the ratio of people
    accommodated. The programme was very well prepared and the speakers were well
    prepared. The speakers had a background of what the organisation was aiming to achieve as
    they always referred to it. Their presentations were very well informative.
    The organising committee should look at allowing more time for programme discussion as
    that will provide Institutions with a platform to learn from each other. The policy discussions
    need at least a 2-day summit that will exclusively focus on them.

                                                                                                23
              The whole session could have been handled better. Some delegate did not behave in
              a respectful manner at all. Congratulations to the organising committee on the summit.
          (h) Monash
                The reception was well organised even though the programme started later than expected.
                The accommodation was acceptable but the rooms were very cold and the showers were not
                enough for the accommodated people. The speakers were very informative and
                motivational. The Institution’s presentations should have been allocated more time and
                more Institutions should have been given an opportunity. The policy discussions were a bit
                disappointing. Delegates need to respect each other regardless of any difference of opinion
                that may arise. The organisers need to organise a Policy Summit that will focus exclusively on
                the policy documents.
5.   CLOSURE
     On behalf of the organising Committee, Miss Koza thanked the delegates for their presence and
     officially declared the Summit closed.




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