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Display Screen Equipment DSE Policy - 1 Introduction

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					                     Display Screen Equipment (DSE) Policy

                             Documentation Control

   Reference                 HS/SP/002
   Date approved             13 June 2009
   Approving body            Directors Group
   Implementation date       13 June 2009
   Version                   3
   Supersedes                NUH Version 2 (March 2008)
   Consultation undertaken   Senior Nurses / Managers, Occupational Health,
                             Safety representatives, ORPPC, OME, Directors
                             Group
   Target Audience          All line Managers, DSE Assessors and Users
   Supporting procedure (s) DSE Management Log
                            DSE Risk Assessment Form
                            DSE Risk Assessment Guidance
                            Procedure Flowchart
                            Eyesight Test Procedure Flowchart
                            Eye Examination Report
                            Notes for Optometrists
                            Recommended workstation / chair specification
   Review date              June 2011
   Lead Executive(s):        Medical Director
   Author / Lead Manager     Ergonomics Manager
   Further                   Margaret Stone, Ergonomics Manager ext 62745.
   guidance/information      Neil Mart, Head of Organisational Quality, Risk &
   from                      Safety ext 62553.
                             Anne Betts, Occupational Health ext 64391.




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                                       CONTENTS

         Paragraph      Title                                           Page
                 1      Introduction                                      3

                 2      Policy Statement                                  3

                 3      Definitions                                       4

                        Roles and responsibilities                        4
                         4.1 Manager                                      4
                 4
                         4.2 Assessor / Managers                          5
                         4.3 DSE User                                     5

                 5      Equality and diversity statement                  6

                 6      Education & Training                              6

                 7      Monitoring & Audit                                6

                 8      References                                        6

                 9      Supporting Information                            7
                        Display Screen Equipment Staff Management
         Appendix 1                                                       8
                        Log
                        Display Screen Equipment Risk Assessment
         Appendix 2                                                     9/10
                        Form
         Appendix 3     DSE Risk Assessment Guidance                    11/12
         Appendix 4     DSE Flowchart                                    13
         Appendix 5     Eyesight Test Procedure                          14
         Appendix 6     Eye Examination Report                           15
         Appendix 6.1   Notes for Optometrists                           16
         Appendix 7     Recommended Workstation / Chair specification    17
         Appendix 8     Employee Record of Having Read the Policy        18




    1.       Introduction
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            This policy sets out the Trust’s arrangements for compliance with the
            Display Screen Equipment (DSE) Regulations 2003 and associated
            guidance.

    2.       Policy Statement

            The Nottingham University Hospitals NHS Trust (NUH) recognises its
            responsibility as an employer to protect the health and safety of
            employees who work with display screen equipment (DSE).

            The Trust also acknowledges that health and safety hazards may arise
            from the use of this equipment. It is the intention of the Trust to ensure
            that any risks are reduced to a minimum.

            To this end the Trust will:
              • Carry out an assessment on every DSE workstation taking into
                  account the DSE, the furniture, the working environment and the
                  worker(s) who use the workstation
              • Take all necessary measures to correct any deficiencies identified
                  by the assessment
              • Take steps to incorporate changes of task within the working day, in
                  order to prevent intensive periods of on-screen activity
              • Raise awareness and train all appropriate staff on how to reduce
                  the risks associated with the use of DSE
              • Set and apply minimum standards for workstations
              • Ensure that the minimum standards are applied to all
                  refurbishments and new developments
              • Develop arrangements for the provision of eyesight tests for “Users”
                  of Display Screen Equipment
              • Provide financial assistance to staff for the purchase of corrective
                  appliances (glasses or contact lenses) where required specifically
                  for working with DSE.

            Failure to follow a trust policy could result in disciplinary action being
            taken, up to and including dismissal.




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    3.       Definitions

             3.1    What is Display Screen Equipment (DSE)?

             The definition of display screen equipment covers both conventional
             (cathode ray tube) display screen and other display processes such as
             liquid crystal or plasma displays used in flat-panel screens, touch
             screens and other emerging technologies. Laptops are also subject to
             the Regulations if they are in use for an accumulated total of one hour
             per day.

             3.2    What constitutes a workstation?

             A workstation means an assembly comprising of:
                  Display screen equipment – typically, computer, keyboard,
                  mouse, printer and screen
                  Microscope
                  Any optional accessories to the display screen equipment
                  Any disk drive, telephone, modem, printer, document holder,
                  work chair, work desk, work surface or other item peripheral to
                  the display screen equipment
                  The immediate work environment around the display screen
                  equipment

             3.3    Who is a Display Screen Equipment User?

             A DSE User is defined as any person who:-
                 Normally use DSE for continuous or near-continuous spells of an
                 hour or more;
                 Use DSE in this way more or less daily;
                 Requires a high level of attention and concentration when using
                 the DSE

    4.           Roles & Responsibilities

    4.1           Managers

    4.1.1         Managers will ensure that adequate time and resources are
                  allocated to undertake the DSE Assessments.

    4.1.2.        Managers will nominate Assessors who will carry out workstation
                  assessments on their behalf. If Assessors aren’t nominated the
                  responsibility to undertake the assessments will rest with the Manager.



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    4.1.3.       Managers are responsible for ensuring that the nominated Assessor
                 and all staff attend the DSE training course run by the Health, Safety &
                 Ergonomics Department.

    4.1.4.       Managers are responsible for completing an annual review of all
                 assessments and for taking all necessary measures to correct any
                 deficiencies identified by the assessment.

    4.1.5.       Managers will ensure that appropriate expert advice and support is
                 sought for ergonomic, occupational health, technical and software
                 issues.

    4.1.6.       Managers are responsible for arranging reimbursement for
                 eyesight tests and corrective appliances where applicable in
                 accordance with the eyesight test procedure.

    4.2          Assessors / Managers

    4.2.1        Assessors / Managers to identify DSE users as per the definition in
                 Paragraph 3.3 These should be logged on the Display Screen
                 Equipment Staff Management Log (Appendix 1).

    4.2.2        In conjunction with the User, Assessors / Managers will undertake
                 assessments of all workstations (The Display Screen Equipment Risk
                 Assessment Form and Workstation Assessment Guidance can be
                 found in Appendices 2 and 3 of this Policy document). The completed
                 assessments must be passed to the Manager for review / action.

    4.2.3        A record of any assessment must be kept in individual staff
                 records. The action plans (risk control measures) from these
                 assessments will be recorded and reviewed when there is a
                 change in the:
                   workstation (furniture, DSE or location)
                   software
                   tasks (e.g. increase in the amount of time required to be spent
                   using DSE)
                   environment (e.g. lighting)
                   new users starting work, or changing workstations periodically.
                   change in individual circumstances e.g. returning to work,
                   pregnancy etc.

    4.3          DSE Users (Staff using DSE)

    4.3.1        DSE Users are required to inform their Manager if they consider
                 their workstation is causing any discomfort.


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    4.3.2        All Users of DSE are entitled to a keystone or eyesight test. The
                 Occupational Health Department can provide a keystone test
                 alternatively staff can attend the Staff Optometry Department
                 (Queen’s campus) or visit their high street optician for an
                 eyesight test. More details on the eyesight test procedure can
                 be found within the NUH Workplace Safety Toolkit or via the
                 Health, Safety & Ergonomics webpage on the Intranet.

    5.      Equality and Diversity Statement

                 The NUH is committed to ensuring that, as far as is reasonably
                 practicable, the health, safety and welfare of staff and students is
                 paramount and does not discriminate against individuals or groups on
                 the basis of their ethnic origin, physical or mental abilities, gender,
                 age, religious beliefs or sexual orientation.

    6.      Education & Training

                 All Assessors / Managers and DSE Users are required to attend DSE
                 training via the Health Safety & Ergonomics Department.
                 Such training includes:
                 • An introduction to the DSE regulations
                 • Understanding the optimum workstation requirements
                 • Reducing & removing hazards & risks
                 • The eyesight test process
                 • Risk Assessment process and tool

                 Training records are kept and monitored by the Health, Safety &
                 Ergonomics department to ensure appropriate training is taking place
                 and is effective. Managers will be informed of all staff attending or
                 failing to attend the booked training session; where staff failed to
                 attend it is the responsibility of the Manager to follow this up and
                 ensure they attend the next available session.

    7.      Monitoring & Audit

                 The implementation and effectiveness of this policy will be monitored
                 through the Trust Health & Safety Committee. As part of the NUH
                 Workplace Safety Programme compliance reviews and local
                 inspections / audits will seek to measure compliance with this policy.

    8.      References

                 The Display Screen Equipment Regulations 2002, HMSO



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     9.      Supporting Procedures

                 To assist compliance with this policy, supporting procedures are
                 attached as appendices:
                 Display Screen Equipment Staff Management Log – Appendix 1
                 Display Screen Equipment Risk Assessment Form – Appendix 2
                 DSE Risk Assessment Guidance – Appendix 3
                 DSE Flowchart – Appendix 4
                 Eyesight Test procedure – Appendix 5
                 Eye Examination Report – Appendix 6
                 Notes for Optometrists – Appendix 6.1
                 Recommended workstation / chair specification – Appendix 7




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                                                                 Appendix 1

                 Display Screen Equipment Staff Management Log

Department___________________________________________________


                                                                  If eligible for
                                                      Has a
                                                                   an Eyesight
                                                   Workstation
                                   Is the person                 test, date test
                   Name                            Assessment
                                   a DSE User?                     undertaken
                                                      been
                                                                 (if not eligible
                                                   undertaken?
                                                                    enter N/A)
                                     Y      N       Y      N




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                                                                                        Appendix 2

      NUH Display Screen Equipment (DSE) Risk Assessment Form
Location Details               Assessment Details
Department                     User’s name:

                               Date of assessment:

                               Date of last assessment (if applicable)

                               Assessor’s name:
Location of Workstation

Is there a change in circumstances (e.g. software, location?) Please state

Have you experienced any work-related aches or pains?                        Yes             No

If yes, brief description:
Have you had an eye test (at an Opticians) within the last 2 years?              Yes         No
Note: Answer the questions by circling the appropriate responses
Workstation Criteria                                                              Comments
1. Can the workstation be adjusted to suit the User’s needs?                      Yes No
    (see guidance note 1)
2. Can the User sit comfortably?                                                  Yes   No
    (see guidance note 2)
3. Is there adequate space on & under the desk to allow the User to move?         Yes   No
    (see guidance note 3)
4. Is there sufficient space in front of the keyboard to support                  Yes   No
   the User’s wrists & hands?
5. Does the User’s chair have castors / glides appropriate for flooring? (see     Yes   No
    guidance note 5)
6. Can the User adjust their seat? (see guidance note 6)                          Yes   No
7. Is the seat pad the correct depth? (see guidance note 7)                       Yes   No
8. Can the height & tilt of the backrest be adjusted?                             Yes   No
    (see guidance note 8)
 9. When the User’s chair is correctly adjusted do their feet rest flat on the    Yes   No
    floor / footrest?
10. Is the keyboard separate from the screen / laptop? (see guidance note 10)     Yes   No
11. Is the mouse comfortable for the User?                                        Yes   No
12. Are the keyboard symbols clearly defined and easy to read?                    Yes   No
13. Does the monitor screen tilt?                                                 Yes   No
14. Does the User need glasses when at the Display screen equipment?              Yes   No
    Check type of lenses used (see guidance note 14)
15. Is the monitor at the correct height & distance from the User?                Yes   No
    (see guidance note 15)
16. Is the screen free from glare and / or reflections?                           Yes   No
    (see guidance note 16)
17. Is the screen adjustable for brightness and contrast?                         Yes   No
    (see guidance note 17)
18. Is the screen easy to read with well defined characters?                      Yes   No
19. Does the User regularly use a telephone?                                      Yes   No
    Is a phone headset required? (see guidance notes 19)                          Yes   No
20. Is the working area adequate for the task?                                    Yes   No
21. Is there screen-cleaning equipment available?                                 Yes   No
22. Is a document holder provided if required? (see guidance note 22)             Yes   No
23. Date User attended DSE training
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Environment                                                                     Comments
E1. Is ventilation adequate and the working environment                   Yes     No
    draught free? (if issues raised refer to Facilities / Estates)
E2. Are room temperature and humidity comfortable?                        Yes    No
     (if issues raised refer to Facilities / Estates)
E3. Are noise levels acceptable and do they allow normal                  Yes    No
   conversation? (see guidance note E3)
E4. Is the overall level of light / lighting adequate for the task?       Yes    No
     (see guidance note E4)
Software
S1. Does the software allow you to work at your own pace?                 Yes    No
S2. Is the software suitable for the task and easy to use?                Yes    No
    (if no refer to ICT)
Actions
If you have circled “no” in any of the above sections, please list, in the table below, the actions
agreed as necessary to reduce the risk.
DSE Users should leave a copy of this signed assessment with either the DSE Assessor or Manager and
retain the original for future reference.

                                                             Manager       Date to be
                       Actions                                                             Date completed
                                                            Responsible     rectified




The above actions have been considered and agreed as being necessary to reduce risk.

              User                                Assessor                       Manager
Name:
Signature:
Date:
  Please note: If there is a risk or action that cannot or shouldn’t be managed locally this must be
  transferred to the Trust’s Generic Risk Assessment Tool.
  The risk rating will determine who then needs to be involved / informed.
Useful Contacts                                         Useful Information
1. Health, Safety & Ergonomics Dept                   Recommended Workstation / chair specifications –
   Ext 62745 (QMC), 57127 (City)                      see Appendix 7
                                                      Health issues related to DSE – contact Health, Safety
2. Occupational Health ext 61268
                                                      & Ergonomics dept for advice
3. ICT Department ext 69000
4. Property Services Facilities Helpdesk ext 62111 /
   55900
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                                                                                     Appendix 3
                                DSE Risk Assessment Guidance

This document supports the NUH Display Screen Equipment (DSE) Risk Assessment Form ~
use this if you find you need more information on a particular question. All the numbers
relate to those in the Risk Assessment Checklist for ease of use.
                                    Workstation/chair Criteria
 Question from the DSE
   User Assessment                            Further information / suggestions…..
       Checklist
                              Is the monitor at a comfortable viewing distance? (approximately at
1. Can the workstation be
                              arms length.)
adjusted to suit the User’s
                              Is the work surface of a sufficient depth to locate the monitor at a
needs?
                              comfortable viewing distance?
                              Try pushing the display screen further back to create more room for the
                              keyboard, hands and wrists.
2. Can the User sit
                              The keyboard should be located approx. 50 - 100mm from the edge of
comfortably?
                              the desk.
                              Users of thick raised keyboards may require a wrist rest.
                              The work surface should not be used for storage purposes.
3. Is there adequate
                              There MUST be adequate space for the User’s legs under the desk;
space on & under the
                              items must not be stored under desks – sufficient space is required to
desk to allow the User to
                              allow the User to stretch and move.
move?
                              Consider reorganising the office layout and check obstructions.
                              Castors are suitable for carpet & carpet tiled floors
5. Castors / Glides           Glides / semi braked castors are suitable for hard floors
appropriate for flooring      Wheelchair users require specialist assessment to be carried out by the
                              Ergonomics Dept.
                              The User should be able to carry out their work sitting comfortably.
                              For information on setting up the workstation & chair correctly,
                              attendance on DSE training session is required for User / Manager &
                              Assessor.
                              The arms of chairs can prevent the User from getting close enough to
6. Can the User adjust the
                              use the equipment comfortably, consider removing these.
seat?
                              The User should have a straight back, supported by the chair, with
                              relaxed shoulders; additional back supports should not be required if
                              the chair is set up correctly.
                              Adjust the chair height to get the User’s arms in the right position, then
                              adjust the display screen equipment height if necessary.
                              When the User is sat with their bottom at the back of the chair, there
                              should be approximately 3 finger widths between the chair pad and the
7. Seat pad – correct
                              User’s knees. There should also be at least 1 inch of padding in the
depth
                              centre of the seat pad. The seat fabric must be intact, not frayed or
                              split.
                              Each office chair must be adjustable forward & backwards, and should
8. Back rest adjustment
                              also adjust up & down
                              This is a requirement, unless the task makes it impracticable (e.g.
10. Is the keyboard           where there is a need to use a laptop).
separate from the screen?     If a laptop is used continuously for more than 1 hour, a docking station
                              should be considered.

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14. Does the User need        Varifocal / bifocal lenses require the monitor to be flat on the desk to
glasses when using the        prevent excessive head & neck movement.
display screen equipment?
- check type of lenses.
                              Is the monitor at a comfortable height?
                              The User’s eye-line should be in the top half of the screen unless User
15. Is the monitor at the     wears varifocal / bifocal lenses (see guidance note 14)
correct height and            The User should not be tilting their neck to view the monitor. Provision
distance from the User?       of monitor risers can be used to adjust the height of the monitor.
                              A monitor arm may provide some extra distance between the User and
                              the edge of the desk.
                              Use a mirror placed in front of the screen to check where reflections are
                              coming from.
                              You might need to move the screen or desk and / or shield the screen
16. Is the screen free from   from the source of reflections. Avoid where possible the User facing or
glare and reflections?        having a window directly behind them.
                              Ensure windows have adequate blackout blinds and these are in good
                              working order.
                              Screens that use dark characters on a light background are less prone
                              to glare and reflections
17. Is the screen             Alter throughout the day as lighting changes.
adjustable for brightness
and contrast?
                           Consider which side of the desk the telephone is situated on (this
                           depends on whether the User is left / right handed); a person picking up the
19. Does the User          telephone and starting to write must not place the telephone on their
regularly use a telephone? shoulder.
                           If the telephone is used regularly consider the use of a headset or
                           Bluetooth ear-piece.
                           This is required for User’s who regularly copy documents from paper
22. Is a document holder   onto the computer, the document holder should be positioned to
required?                  prevent the User from having to excessively move the head to look at
                           documents and the monitor.
                                            Environment
E3. Are noise levels          Consider moving sources of noise e.g. printers away from the User.
comfortable?                  Any problems, contact Occupational Health.
                              Check that blinds work. Blinds with vertical slats can be more suitable
                              than horizontal ones.
                              Alter room layout to ensure the User does not face or have a window
E4. Is the overall level of   behind them.
light / lighting adequate for If these measures do not work, consider anti-glare screen filters as a
the task?                     last resort.
                              Users should be able to control light levels e.g. by adjusting window
                              blinds or light switches. Consider shading or repositioning light sources
                              or providing local lighting e.g. desk lamps.
                                                Software
                              Software should help the User carry out the task, minimise
S2. Is the software           stress and be user friendly. Check Users have appropriate
suitable for the task and     training in using the software. Software should respond quickly
easy to use?                  and clearly to User input, with adequate feedback, such as
                              clear help messages. (Any problems contact ICT)


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                                          DSE Flowchart                              Appendix 4


                     A DSE Assessor should be nominated from each area.
                                 They must receive DSE training
        Where this is not possible, the Manager is required to fulfil the Assessor’s role.




                   The Assessor / Manager should ascertain who is classified as a DSE
                                                  User.
                    Log this information on the DSE Staff Management Log (Appendix 1)

                                                                     Staff using DSE more than 1
          Staff not using DSE                                         hour per day continuously
        continuously for an hour


 Staff not classified as a User at this
 time should be kept under review                   If eye or eyesight tests are required these should
    in case circumstances alter.                        be arranged via Occupational Health for a
   The Workstation MUST still be                      keystone test or Staff Optometry Service (QMC
               assessed.                             Campus) or own opticians for a full eyesight test.
                                                    (See separate flowchart for eye test procedure) –
                                                                        Appendix 5




     DSE Assessor / Manager undertakes
     DSE Workstation assessment using                                All Users must attend the
       assessment checklist provided.                                   DSE training session




                 Completed assessments are handed to line Manager for action if applicable
                                              and signature.
                   Any ergonomic issues identified to be referred to the Ergonomics Dept



          If there is an action that cannot or shouldn’t be managed locally
               this MUST be transferred onto the Trust’s Generic Risk
                                   Assessment Tool.

            The risk rating generated will determine who then needs to be
                                 involved / Informed.


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                                Eyesight Test Procedure                                        Appendix 5



                                                                DSE Users are eligible for a full eyesight
                                                                 test this can be performed by the Staff
           A Keystone test can be                                 Optometry Department (QMC Campus)
      performed by NUH Occupational
                                                                      or via a high street Optician *
             Health Department
           (this service is free of charge)



      Occupational Health (OH) will identify
          if further action is required.
                                                                       Take eye examination report form
                                                                         (Appendix 6) to Opticians / Staff
                                                                       Optometry Service for completion


  No further action                 OH may refer to Optometry
      required.                   department for full eyesight test.
     If the user
  encounters any
   problems they
    user should                          Reimbursement for eyesight test must be co-ordinated via User’s
    contact their                                                    Manager.
      Manager                            The receipt will be required and the Trust will reimburse the cost
                                                                     of the test.
                                          The Manager is responsible for arranging reimbursement from
                                                              the departmental budget.


                                    If the Staff Optometry Service
                                         or Optician advises that
                                        corrective appliances are
                                                 required
                                      SPECIFICALLY FOR DSE
                                                  WORK


                       Corrective appliance required specifically for DSE work
         The member of staff should pay for the services and appliance provided by the Optometry
                                               dept / Optician.
   A copy of the receipt for the appliance (which must also indicate that the corrective appliance is for
   DSE work) & the completed Eye Examination Report Form should be sent to the User’s line Manager
                                             for re-imbursement.
             The Trust will only pay for a basic frame & lenses (Approx £50 as at October 2006).
     If the User decides to purchase a more expensive frame then they will incur the additional cost.


* The Optician must provide information on to the eye exam report



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                                                                                                                Appendix 6



                                              Eye Examination Report

SECTION 1: To be completed by the Employer / Employee prior to examination
Employer:        The employee named below is a VDU (DSE) User as defined under the DSE Regulations 1992. Please
                 complete the following form and file in personal file.


Employee Details:                                                              Distance from Eye (in cm) to:
Name: ___________________________________                                      Keyboard: ________________
Department: _______________________________                                    Screen: __________________
Job Title: _________________________________                                   Documents: _______________
Type of Work Involved: ______________________                                  Position of top of screen to eye
Other Relevant Details: _____________________                                  level: _____ cm above / below
_________________________________________


SECTION 2: To be completed by the Optometrist
Optometrist:     I confirm that I am acquainted with the Association of Optometrists’ guidelines on the visual requirements of
                 VDU / DSE Users as defined in the current edition of the AOP handbook and the following is the result of my
                 examination.

                                                                                                Tick One             See
                             Result of Eye Examination
                                                                                                 ONLY               Notes
 1 Meets standards without spectacles or contact lenses
 2 Meets standards with current spectacles or contact lenses
 3 Meets standards with new spectacles specifically for VDU/DSE                                                      A
 use
 4 Meets standards with new spectacles/ contact lenses, but
   not specifically for VDU / DSE use
 5 Does not meet standards                                                                                           B
 6 Further VDU / DSE examination required in ______ years
Notes:
A Appliance specifically for VDU / DSE use should only be supplied when these are necessary and when appliance for any
    other use (such as driving, TV or reading) cannot be used. For example, when the layout of the screen and / or documents
    is such that an intermediate focus is required and the User cannot see at this distance with any other appliance.
    If you have ticked box 3 please indicate below the type of lens advised and your reasons for prescribing spectacles
    specifically for VDU / DSE use.
Appliance details:
        Single Vision                   Bifocal                  Progressive                      Other (Specify)

 Reason for Supply:


B   The aim of the standards in the guidelines is to ensure comfortable vision and is not discriminatory.
    Established VDU / DSE Users who do not meet the standards, but are asymptomatic, or whose symptoms can be alleviated
    with appropriate measures, should not be prevented from continuing to work with a VDU / DSE.
 Name of Optometrist:                                             Name and Address of Practice:

 Signature of Optometrist:


 Date:


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Page 2 of Eye Examination Report                                                   Appendix 6.1
                                       Note for Optometrists



Extract from the Association of Optometrists website:
http://www.assoc-optometrists.org/services/visual/visual_1010158725.html


 The Association of Optometrists recommends the following guidance to practitioners on visual
                                  standards for DSE Users.

The ability to read N6 throughout the range 75-33cm with adequate visual acuity for any task
undertaken at a greater distance, if this is an integral part of the work.

                 Well-established monocular vision or good binocular vision.
                 Phorias at working distances should be corrected unless well-compensated or deep
                 suppression is present.
                 No central (20 degrees) field defects in the dominant eye.
                 Near point of convergence normal.
                 Clear ocular media checked by ophthalmoscope.



 The above guidance is intended to increase the level of operator comfort and efficiency. It is not a set of
          inflexible criteria and should not be used to stop a person from working with DSE’s.




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                                                                                   Appendix 8

 RECOMMENDED WORKSTATION / CHAIR SPECIFICATION




                                 700-900mm
                                 (depending on monitor)
                                                                                         710-720mm




The above diagram shows the dimensions of a workstation that, together with an appropriate
chair (plus screen raiser and foot rest if necessary), provide the User with a comfortable and
safe working environment.

Chairs should have adjustable height, adjustable back (height and tilt), 5-star base with semi-
braked castors for tiles / lino flooring and at least 1 inch thick seat padding. Adjustable lumbar
support and seat slide are standard features of new chairs.

Office Innovations, Godfrey Syrett and Office Update & Ergomonkey are the recommended
suppliers of chairs who meet these requirements and they will bring in a chair on a 10-day trial.
The chairs are guaranteed for 5 years, so it is advisable to keep a note of the order number and
date purchased. Full details of chair suppliers can be found within the Health, Safety &
Ergonomics related Policies & Procedures section of the Health, Safety & Ergonomic Website.

The ideal height of a monitor can vary and space should be allowed for it to be raised for taller
Users. Users who wear bifocals / varifocals may need the screen flat on the desk.

Please note that it is not advisable to fix shelves to the wall immediately behind or over the
monitor.




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                                                                         Appendix 8


                 EMPLOYEE RECORD OF HAVING READ THE POLICY



      DISPLAY SCREEN EQUIPMENT POLICY

      I have read and understood the principles contained in the named
      policy.

        PRINT FULL NAME            SIGNATURE                   DATE




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