House Cleaning Contracts

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					                                        European Communities – Services contract – Restricted procedure

                                                    GB - Canterbury: Building - cleaning services

                                                                 2009/DR 001 - 008083

                                                                 CONTRACT NOTICE


            Official name and address of the contraction authority:
            Canterbury Christ Church University Att: Dorothy Reid, North Holmes Road, Canterbury CT1 1QU
            Tele: 01227 782118 Fax: 01227 470442
(1.1)       Email:
            Internet address(es) General address of the contracting authority (URL):
            Address of the buyer profile (URL):
            Address from which further information can be obtained:
(1.2)       As in 1.1
            Address from which documentation may be obtained:
(1.3)       As in 1.1
            Address to which tenders / requests to participate must be sent:
(1.4)       As in 1.1
            Type of contracting authority
(1.5)       Body governed by public law


II.1)       Description
II.1.1)     Type of works contract
II.1.2)     Type of supplies contract
            Type of service contract
II.1.3)     Service category: No.14
            Framework agreement:
II.1.4)     No
            Title attributed to the contract by the contracting authority:
II.1.5)     Building Cleaning Services
II.1.6)     Type of contract and location of works, place of delivery or of performance
            Canterbury Christ Church University - Augustine House Canterbury Kent
            NUTS code UKJ42 – Kent CC_ukUKUKJ42____
II.1.7)     The notice involves
            A public contract
II.1.8)     Short description of the contract or purchase(s)
            Canterbury Christ Church University wishes to set up a single Buildings Services Contract for the ‘new build’
            Augustine House in Canterbury, a single contract that cover everything: Furniture should be delivered at the
            end of July 2009 and Augustine House must be ready for use around 18th September 2009. The contract
            will include weekday night and weekend & night work. CCCU requires a costing for a ‘one off’ deep clean, of
            Augustine House internal & external during first week of September 2009. Also a price for up to four cleans per
            year. Augustine House, because of traffic on the ring road, will require up to 6 front of building cleans a year.
            PCs, units, key pads etc – will form a once a year element of the cleaning contract.
            Internal deep clean:
            Clean the main atrium; all glasswork; link bridge; wall washes; light fittings; Media wall – range of TV’s beside
            the Atrium; signage; computers in all open access areas – staff & student: internal surfaces; high level surfaces
            Kitchen equipment – heating grills – clean
            External clean:
            pathway around the outside; wash down the building; front of building; drop side glass; windows; massive flint
            panels; stainless steel railings; terraces; signage
            Specialist clean: Compass Rose
            Equipment needed will include ‘cherry pickers’ & extended vacuums
II.1.9)     Nomenclature
            Common Procurement Vocabulary (CPV):
II.1.9.1)    90911200
II.1.8.2)   Other relevant nomenclature ( CAP/NACE/CPC):
             Division into lots;
II.1.10)    No.
            Will variants be accepted:
II.2        Quantity or scope of the contract:
            Total quantity or scope:
II.2.1)     Not applicable
II.2.2      Options. Description and time when they may be exercised:
            Duration of the contract time or time limit for completion
II.3)       36 months from the award of the contract


III.1)      Conditions relating to the contract
            Deposits and guarantees required:
III.1.1)   Not applicable
           Main terms of financing and payment and/or reference to the relevant provisions:
III.1.2)   Not applicable
           Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded:
III.1.3)   Joint and several liability.
III.2)     Conditions for participation
           Information concerning the personal situation of the contractor, supplier or service provider and information and formalities
           necessary for the evaluation of the minimum economic, financial and technical capacity required:
III.2.1)   Potential suppliers must enclose with their application a pre- tender questionnaire (available on-line) providing proof of financial and
           technical ability.
           Legal position – means of proof required:
III.2.1.1) As per the pre-tender questionnaire
           Economic and Financial capacity – means of proof required:
III.2.1.2) As per the pre-tender questionnaire
           Technical capacity – means of proof required
III.2.1.3) As per the pre- tender questionnaire
III.3)     Conditions specific to services contracts
           Provision of the service is reserved to a specific profession:
III.3.1)   No.
           Legal entities required to state the names and professional qualifications of the personnel responsible for execution of the
III.3.2)   Yes.

          Type of procedure
IV.1)     Restricted
          Candidates already selected:
          Justification for the choice of accelerated procedure:
          Previous publication concerning the same contract:
          Prior information notice concerning the same contract:
          Other previous publications:
          Envisaged number of suppliers which will be invited to tender:
          Minimum number 6 - maximum number 8
          Award criteria:
          The most economically advantageous tender in terms of:
          Technical                      weighting                    40
          Cost                           weighting                    20
          Quality                        weighting                    20
          Environment & Social           weighting                    20
IV.3)     Administration information
          Reference number attributed to the file by the contracting authority:
IV.3.1)   DR/001
          Conditions for obtaining contract document and additional document:
IV.3.2)   Date: 28/02/2009 Time: 12:00
          Time – limit for receipt of tenders or requests to participate: ________________
IV.3.3)   Date: 03/03/2009 Time: 16:00
          Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.4)   Date: 10/03/2009
          Language or languages in which tenders or requests to participate may be drawn up
IV.3.5)   English
IV.3.6)   Minimum time frame during which the tenderer must maintain the tender
IV.3.7)   Conditions for opening tenders
IV.3.7.1) Persons authorised to be present at the opening of tenders
IV.3.7.2) Date, time and place:
: _____

           Non-mandatory notice:
VI.1       No
V1.2       Indication whether this procurement is a recurrent one and the estimated timing for further notices to be published:
           The contract relates to a project / programme financed by EU funds:
VI.3)      No
VI.4)      Additional information:
           Date of dispatch of this notice:
VI.5)      21.01.2009


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