MICS4 WS1 - 405 - Survey Logistics and Arrangements

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MICS4 WS1 - 405 - Survey Logistics and Arrangements Powered By Docstoc
					Multiple Indicator Cluster Surveys
     Survey Design Workshop

      Survey Logistics and
         Arrangements



         MICS4 Survey Design Workshop
                        Logistics
• To achieve high quality survey results
• Organization, coordination and management

• Key logistical elements
   – Office equipment and supplies
   – Fieldwork equipment and supplies




                   MICS4 Survey Design Workshop
                     Logistics
• Forms a critical part in the success or
  otherwise of the survey esp. data quality

• It consumes a large part of the survey budget
  apart from per diem and venue hire

• Need to be planned and procured in advance


                MICS4 Survey Design Workshop
                    Logistics
• Prepare a detailed list of supplies and logistics
  items you will need

• Be “reasonably generous” in calculating
  survey supplies and be prepared to react
  rapidly if you need

• Be sure to have the items available before the
  survey implementation starts
               MICS4 Survey Design Workshop
 Office Equipment and Supplies
• Office and supplies
  –   Computers
  –   Notebooks
  –   Printers
  –   Software (MS Office, CSPro, SPSS)
  –   Network (data entry)
  –   Internet
  –   Data projector (?)
  –   Other office supplies (Stationery)


                MICS4 Survey Design Workshop
             Office programs
• MS Office or compatible software

• Word, Excel will be used extensively

• Powerpoint will be used during trainings and
  dissemination of survey findings



              MICS4 Survey Design Workshop
                          CSPro
• Census and Survey Processing System

• www.cspro.org
• Free download (registration required)

• Data entry program templates will be provided by
  UNICEF HQ
• Technical support will be available
   – Regional Office and consultants
   – HQ reviews

                  MICS4 Survey Design Workshop
                        SPSS
• Required for tabulations and other analysis
• www.spss.com
• Costly
• HQ to buy and supply limited copies to countries
• Same version and modules should be used to ensure
  compatibility
• HQ will provide template tabulation and other
  programs


               MICS4 Survey Design Workshop
           Fieldwork Equipment
•   Electronic scales
•   Measuring boards
•   Salt test kits
•   GPS

• Other fieldwork supplies
    – Bags, hats, t-shirts,
    – First aid kits, torches

• Vehicles !

                   MICS4 Survey Design Workshop
                      Listing
•   Recruitment
•   Training
•   Travel arrangements
•   Accommodation arrangements
•   Contacting local authorities




               MICS4 Survey Design Workshop
            Listing - Documents
• Listing manual (Supervisors and Listers)
• Maps of sampled clusters/ EAs
• Forms
   – Map information form (Form 1)
   – Map spotting (page 2 of Form 1)
   – Household Listing Forms (Form 2)
• ID cards
• Letter of introduction (from implementing agency)
            Listing – Supplies
• Markers or chalks           • Envelopes
• Stickers (if markers        • Bags, paper clips,
  will be used)                 staplers etc
• GPS                         • Clip boards
• Pens (blue, red etc)        • Comfortable vehicles
• Pencil - Mapper



               MICS4 Survey Design Workshop
  Arrangements Before Fieldwork
• Planning of data collection
  – Teams
  – Workloads
     • Organize and document sample by cluster, region, etc. and by
       survey team
  – Travel arrangements
     • literally for each team, transportation strategy
  – Accommodation arrangements
  – Monetary arrangements
  – Contacting local authorities (letter from implementing
    agency)
                    MICS4 Survey Design Workshop
    Arrangements Before Fieldwork
•   Translation of questionnaires and manual
•   Back translation
•   Pre-testing
•   Printing of questionnaires
•   Planning of training
•   Recruitment of fieldwork personnel
•   Identify personnel for data processing team




                     MICS4 Survey Design Workshop
Materials for fieldwork: Documents
 • Supervisor's and Editor's Manual
 • Interviewer's Manuals
 • Maps* and household listing forms* +
   Map spotting sheets*
 • ID cards
 • Letters of introduction
 • Questionnaires
 • Supervisor's Assignment Sheets
 • Interviewer's Assignment Sheets
               MICS4 Survey Design Workshop
Materials for fieldwork: Documents
 • Control sheets
   – Supervisor’s
   – Editor’s
   – Interviewers
 • ID cards
 • Complete list of current national
   immunization schedule


               MICS4 Survey Design Workshop
Materials for fieldwork: Supplies
• Anthropometric instruments
   - Weighing (SECA) scales
   - Measuring boards
• First aid kits
• Vitamin A Capsules
• Salt test kits (only for countries that will conduct
  salt testing)
• Advocacy materials (optional but it helps greatly)


                 MICS4 Survey Design Workshop
Materials for fieldwork: Supplies

• Blue ink for interviewers
• Red ink for the field editor and supervisor
• Clipboards, briefcases (bags)
• Paper clips, scissors, string, staplers, tape, torches,
  etc.
• Envelopes to store completed questionnaires,
• Rain coats (if fielding takes place in the raining
  season)

                 MICS4 Survey Design Workshop
          Preparing for fieldwork
                   Field supervisors:
• Obtain sample HH lists and/or maps for each area in
  which his/her team will be working and discuss
  problems
• Become or be familiar with the area of work
• Determine travel arrangements and accommodations
• Contact local authorities to inform them about the
  survey




                 MICS4 Survey Design Workshop
            Preparing for fieldwork
                    Field supervisors:
• Obtain all monetary advances, supplies, and
  equipment
• Careful preparation by the supervisor is important for
   – facilitating the work of the team in the field
   – for maintaining interviewer morale
   – for ensuring contact with the central office




                  MICS4 Survey Design Workshop
             Organizing fieldwork
                    Field supervisors:
•   Assign work to interviewers
•   Maintain fieldwork control sheets
•   Make sure that assignments are carried out
•   Make spot checks of the household questionnaire
•   (with the field editor) Regularly send completed
    questionnaires and progress reports to the field
    coordinator




                  MICS4 Survey Design Workshop
            Conducting fieldwork
                    Field supervisors:
•   Keep headquarters informed of the team's location
•   Communicate any problems to the field coordinator
•   Take charge of the team vehicle
•   Be sure to develop a positive team spirit along with
    careful planning of field activities




                  MICS4 Survey Design Workshop
           Conducting fieldwork
 Before forwarding completed questionnaires/clusters
• Include all individual questionnaires into the
  household questionnaires
• Check household questionnaires for the number of
  eligible women and children, and their
  corresponding line numbers and verify against
  individual questionnaires (and control form)
• For incomplete interviews, include blank
  questionnaires with only the identification
  information and the result code


                 MICS4 Survey Design Workshop
         Conducting fieldwork
Forwarding questionnaires to the Central Office:
• Instructions from the director of field operations

• Packaging and protection of questionnaires

• Confidentiality of data in questionnaires

• Proper instruction developed and implemented for
  transportation of questionnaire to avoid their loss or
  information

• Ensure regular transport; should be frequent at beginning
  of fieldwork


                MICS4 Survey Design Workshop
         Monetary Advances and
           Communications
• The supervisor should have sufficient funds
• Including funds for fuel and minor vehicle repairs, for guides,
  and for communication with central office.
• Advances for per diem allowances to be given directly to
  individual interviewers, field editors, measurers and
  supervisors.
• Communication system of teams with the central office:
  supplies, payments, return of questionnaires, etc.




                   MICS4 Survey Design Workshop
Transportation and Accommodations

• Travel arrangements and coordination
   – Vehicles, taxis, buses, boats, horses, etc.
   – Maintenance and security of the team vehicle.
   – Use of vehicle
   – The driver of the vehicle takes instructions from the
     supervisor.
• Food and lodging arrangements




                    MICS4 Survey Design Workshop
     Contacting Local Authorities

• Supervisor's responsibility to contact the regional, district,
  local, and village officials before starting work in an area.

• Letters of introduction will be provided, but tact and
  sensitivity in explaining the purpose of the survey will help
  win the cooperation needed to carry out the interviews.




                   MICS4 Survey Design Workshop
                     Fieldwork

•   Working hours
•   Off days
•   Travel days (No work?)
•   Fuel
    – Should be sufficient
    – Coupons vrs cash


                  MICS4 Survey Design Workshop
                Monitoring
• Monitoring visits to fieldwork teams

• Field check tables
• Feedback to teams




              MICS4 Survey Design Workshop
                       Data Entry
• A large room for data entry
   –   Computers (specifications?)
   –   Software (CSPro)
   –   Keyboard with numpad
   –   Tables (to accommodate PC, questionnaires)
   –   Space to store received and completed questionnaires
   –   Green pen
   –   Backup needs
   –   Flash drives and external hard drive
   –   UPS needs
   –   Printer, toners/cartridges
   –   Network
                    MICS4 Survey Design Workshop
                   Data Entry
• Adaptation of data entry programs
  – CSPro


• Extra training of data entry staff
  – Data entry clerks
  – Supervisor(s)
  – Editor
     • To accept/check incoming questionnaires

                MICS4 Survey Design Workshop
                   Data Entry
• Taking notes, recoding ‘Other’ answers

•   Monitoring of data entry
•   Working hours
•   Shifts (?)
•   Editing/Checks
•   Field Check Tables
•   Double data entry

                MICS4 Survey Design Workshop
                  Data Analysis
•   Clean/Raw datasets
•   Adding weights
•   Final datasets
•   SPSS software
•   Adaptation of tabulation programs
    – SPSS syntax files
• Detailed list steps will be available in the
  MICS4 manual
                  MICS4 Survey Design Workshop