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					PREFACE
So far the rules regulating travelling allowance formed part of the
Sikkim Government
Service Rules issued by the Establishment Department in 1974. Subsequent
amendments to these rules were issued sometimes by that department and
mostly by
Finance Department through notifications which were scattered over
different places.
Though these rules, by and large, met the requirements of the time they
were made, were
by no means comprehensive. The need for a set of comprehensive Travelling
Allowance
Rules in one place to meet the present-day-requirement has, therefore,
been felt for quite
sometime. This compilation is a first ever systematic effort in this
direction.
..
2. Finance department will be responsible to keep this volume upto date
by issue of
correction slips as and when necessary. The Accountant General and the
heads of
departments are requested to bring to the notice of the Finance
department any
suggestions for corrections or additions that may be considered
necessary.
K.Sherab
Gangtok Secretary
The 1st July 1980 Finance Department.

CHAPTER - I
INTRODUCTORY AND DEFINITIONS
1. Short Title and commencement:
(1) These Rules may be called the “Sikkim Travelling Allowance (5th
Amendment)
Rules 2006",
(2) These rules shall come into force with immediate effect.
(3) In the Sikkim Travelling Allowance Rules, 1980 (hereinafter referred
to as the said
Rules),
2. Extent of Application:
These rules apply to all members of service and holders of posts whose
conditions of
service the Government of Sikkim are competent to prescribe. Subject as
aforesaid
they also apply to.
a) any person in respect of whose service, pay and allowances or pension
or any of
them special provisions has been made by an agreement made with him;
b) members of All India Services subject to the provisions contained in
Rules 3 and 4 of
All India Service (Travelling Allowance) Rules, 1954.
3. Definitions:
Unless there is something repugnant in the subject or context, the terms
defined in
this rule are used in the sense here explained.
(1) Camp equipment means tents and the requisites for pitching and
furnishing
them, or where tents are not carried, such articles of camp furniture as
it may
be necessary, in the interest of public service, for a Government servant
to take
with him on tour.
(2) Competent authority in relation to the exercise of any power, means
the Governor
or any authority to which the power is delegated by or under these rules.
(3) Controlling Officer means a head of department or other departmental
officer
who is entrusted with the responsibility of signing or counter signing
Travelling allowance bills of a Government servant or class of Govt.
servant.
(4) Family means a Government servant‟s wife or husband, as the case may
be
residing with the Government servant and legitimate children and step
children
residing with and wholly dependent upon the Government servant. For
transfer it
also includes parents, unmarried sisters, minor brothers residing with
and wholly
dependent upon the Government servant.
(5) Hill station means any place which Government may declare to be a
hill station.
(6) Pay means basic pay and includes any special pay or personal pay
which may
be sanctioned to a Government servant.
(7) Public Conveyance means a train, steamer or other conveyance which
may be
sanctioned to a Government servant.
(8) Transfer means the movement of a Government servant from one
headquarters
station in which he is employed to another such station, either -
(a) to take up duties of a new post; or
(b) in consequence of a change of his headquarters.
(9) Travelling allowance is a compensatory allowance granted to a
Government
servant to cover the expenses which he incurs in travelling in the
interest of public
service.
4. Removal of doubts: Where a doubt arises as to be the interpretation of
any of the
provisions of these or when a particular case is not covered by the
provisions of these
rules, the matter shall be transferred to the Finance Department for
decision.
5. Repeal: All rules, orders or notification which were in force
immediately before the
commencement of these rules and applicable to Government servants to whom
these
rules apply are hereby repealed.
CHAPTER II
GRADES OF GOVERNMENT SERVANTS AND DIFFERENT KINDS OF
TRAVELLING ALLOWANCES.
6. For the purpose of calculating travelling allowance Government
servants are
divided into four grades as follows:-( from 01.04.98)
(1) First Grade which include all Group A Govt. servants.
(2) Second Grade which includes all Group B Govt. servants.
(3) Third Grade which includes all Group C Govt. servants.
(4) Fourth Grade which includes all Group D Govt. servants.
7. The following are the different kinds of travelling allowances which
may be
drawn in different circumstances by Government servants:
1. Permanent travelling allowance.
2. Conveyance or horse allowance.
3. Mileage allowance.
4. Daily allowance.
These rules in this chapter explain the nature of these allowances and
the method of
calculating them.
Permanent Travelling Allowances :
8. A permanent monthly travelling allowance may be granted by Government
to
any Government servant whose duties require him to travel extensively.
Such
allowance is granted in lieu of all other forms of travelling allowance
for journeys
within the Government servants sphere of duty and is drawn all the year
round.
Conveyance or Horse Allowance :
9. Government may grant on such conditions as it thinks fit to impose, a
monthly
conveyance or horse allowance to any Government servant who is required
to travel
extensively at or within a short distance from his headquarters under
conditions which
do not render him eligible for daily allowance, subject to the production
of a
certificate that he owns and maintains a conveyance or horse and knows
how to drive
the conveyance or ride the horse. Provided that where the conveyance
allowance is
claimed in respect of a motor car it shall be sufficient for the
Government servant to
produce a certificate that he owns and maintains a motor car in good
running condition
and uses it for all official journeys for which the allowance is granted.
10. The Government servants who are granted conveyance allowance under
these
rules shall not be entitled to any other travelling allowance i.e. daily
allowance or
mileage allowance for journeys upto 16 kilometers from the usual place of
work at
the headquarters. For journeys beyond 16 kilometers performed otherwise
than in
his own conveyance, the travelling i.e. daily allowance and/or mileage
allowance as
admissible under the rules may be drawn in full.
MILEAGE ALLOWANCE
A-GENERAL
11. A mileage allowance is an allowance calculated on the distance
traveled which
is given to meet the cost of a particular journey.
12. Where there are more than one route between two stations, for the
purpose
of calculating mileage allowance, the journey is held to have been
performed by the
shortest or cheapest of the practical routes. If the difference in time
and cost between
the different routes is not great, mileage allowance may be calculated on
the route
actually used.
Note 1: The shortest route is that by which the destination could be
reached earliest
by the ordinary modes of travelling.
Note 2: If a Government servant travels by a route which is not the
shortest but is
cheaper than the shortest, his mileage allowance should be calculated on
the route
actually used.
13. Government may for special reasons which should be recorded permit
mileage
allowance to be calculated on a route other than the shortest or
cheapest, provided
that the journey is actually performed by such route.
B-JOURNEY BY RAIL
14. A Government servant is required to travel by the class accommodation
for
which travelling allowance is admissible to him. If he travels in a lower
class of
accommodation, he shall be entitled to the fare of the class of
accommodation actually
used and not the class to which he is entitled.
15. Mileage allowance for travelling by railways: For the purpose of
calculating mileage allowance, Government servants when travelling by
railways
shall be entitled to the class of accommodation according to the
following grades,
namely:-(from 01.10.91)
( i) First Grade - Second class AC2-Tier Sleeper/ First Class/
A.C. 3-Tier/A.C. Chair Car
(ii) Second Grade - A.C. Chair Car/First Class/ A.C. 3-Tier / Sleeper /
Second Class
(iii) Third and Fourth Grades - Sleeper/Second Class.
Note 1: Government servants of all grades will be entitled to
reimbursement of
reservation charges for a seat (for day journey) and sleeper (for night
journey) in
addition to the fare for the second class.
Note 2: When an official journey by train is cancelled in public
interest, cancellation
and reservation charges shall be reimbursed to the Government servant. On
transfer
under similar circumstances, these charges in respect of members of
family of a
Government servant shall also be reimbursed. The claim should be made in
the usual
T.A. bill form and the charges debited to Travel Expenses.
16. Except in the case of journeys on transfer (the rules about which are
contained
in Chapter IV) the mileage allowance admissible to a Government servant
in respect
of a journey by rail, is a single fare of the class of accommodation
actually used but not
exceeding the fare of the class to which he is entitled plus daily
allowances admissible
for the time spent on the journey.
17. Journey by A.C.C. First Class- Secretary to Government and Heads of
Department will be entitled to travel by A.C.C. First Class on tour only.
C -JOURNEY BY ROAD
18. For journey by road within Sikkim, a Government servant shall be
entitled to actual
motor fares at the rates prescribed by the Sikkim Nationalised Transport
or the Sikkim
Transport Authority, if no Government vehicle is provided.
19. Government servants of all grades shall be entitled to a mileage
allowance at the rate
of fifty paise per kilometer if the journey is performed on foot beyond a
radius of eight
kilometers from their headquaters or from the place of halt at an
outstation.
20. When the journey is performed by non-vehicular roads in areas upto
8000
feet,Governemnt servants of first, second and third grades shall, in
addition to mileage
allowance as admissible under Rule 19, be allowed reimbursement of the
cost of
carriage of equipments by coolie(s). The number of coolie(s) admissible
to different
grades of Government servants shall be as follows:-
First Grade - Three Coolie
Second Grade - Two Coolies
Third Grade - One Coolie
The rate per coolie shall be rupees five per kilometer subject to a
maximum of Rs.30
per day.
21. Journey by Non-Vehicular roads - When the journey is performed by
non-vehicular
roads in areas above 8000 feet, Government servants of first, second and
third grades
shall be entitled to engage a riding yak/mule/pony. For carrying
equipments,
Government servants of first, second and third grades shall be entitled
to engage a pack
animal or coolie(s) admissible under rule 20. The rates of riding pack
animal per day
shall be as follows:-
Above 8000 ft. Above 12000 ft.
and upto 12000ft.
(i) Riding Yak Rs. 40. Rs.50
(ii) Riding Mulepony Rs. 35 Rs.45
(iii) Pack Yak Rs. 27 Rs.40
(iv) Pack Mule/Pony Rs. 25 Rs.35
22. Journey outside Sikkim- For journey by road outside Sikkim, the rates
of
mileage shall be as follows:-
Government servants of the first and second grades : Actual fare by the
Public Bus or
three rupees per K.M. for journey by full taxi/own car; or one rupee per
kilometer for
journey by motorcycle/scooter/ cycle rickshaw.
Government servants of the third and fourth grades: Actual fare by public
bus; or one
rupees per kilometer for journey by motorcycle/scooter/ cycle rickshaw.
Note 1. For the purpose of this rule, the road journey outside Sikkim
shall be constructed
to mean the journey commencing from and ending at Siliguri or New
Jalpaiguri as the
case may be.
Note 2. The rates prescribed in this rule shall also apply to local
journey. The term
„local journey‟ shall be construed to mean a journey within the limits of
the town or city
in which the duty is performed.
Note 3. The Government servant on official tour to New Delhi and Calcutta
who uses
transportation facilities provided by Sikkim House, New Delhi or
S.T.C.S., Calcutta or
Tourism Department, Government of Sikkim, New Delhi or Calcutta shall be
entitled to
reimbursement of hire charges of transportation actually paid by him
notwithstanding the
rates prescribed above.
Note 4. Hiring of vehicle for full day or on hourly basis shall, however
be admissible
only to those officers who are entitled to attached vehicle as per the
rules of the State
Government i.e. officers of the rank of Joint Secretaries and above.
D-JOURNEY BY AIR
23. For the purpose of these rules, travel by air means journey performed
in the
machines of public air transport companies regularly plying for hire. It
does not
include journeys performed by private aeroplanes or air taxis.
24. Journey by Air -
1. A Government servant in receipt of basic pay of Rs.11,000/- per month
and above is
entitled to travel by air in standard class on official tours only.(from
01.04.98)
Travel by air also includes travel from Gangtok to Bagdogra by Helicopter
/ Air Service.
2. When journey of a Government servant entitled to travel by air is
cancelled solely
owing to official reasons, the deductions made by the Air Transport
Company due
to cancellation of ticket shall be reimbursed to him, if claim for
reimbursement is made
to the Government in the manner prescribed for claiming the travelling
allowance.
25. A Government servant authorised to travel by air on tour is entitled
to mileage
allowance equal to standard air fare for the journey and in addition to
draw daily
allowance for the entire absence form headquarters starting with the
departure from
headquarters and ending with the arrival at headquarters to cover on the
way expenses
as well as expenses for the halt at the outstation.
26. A Government servant who is not authorised to travel by air but who
performs a
journey by air on tour can draw only the travelling allowance to which he
would have
been entitled, if he had traveled by rail, road or steamer or the mileage
allowance as
calculated under Rule 25, which over is less.
DAILY ALLOWANCE
27. General: A daily allowance is a uniform allowance for each of absence
from
headquarters on duty and is intended to cover the ordinary daily charges
incurred by a
Government servant in consequence of such absence.
28. Daily allowance within Sikkim-(from 01.04.98)
(1) The rates of daily allowance within Sikkim shall be as follows:-
Government servants of the -
1. First Grade - Rs. 150/-
2. Second Grade - Rs. 110/-
3. Third Grade - Rs. 90/-
4. Fourth Grade - Rs. 75/-
(Amended vide Notification No. 08/Fin/Accts, dt. 13/12/2006)
(2) For tours in areas above 8000 feet, additional daily allowance at the
rate of fifty
per cent of the rate prescribed for the corresponding grade under sub-
rule (1) shall be
admissible.
(3) Government servant who stays in a Government or Public Sector Guest
House or Dak
Bunglow and is reimbursed the room rent paid by him shall be entitled to
three fourth of
the daily allowance admissible under sub-rule(1). Such payment shall be
made only the
claim is supported by the money receipt.
(4) When a Government servant stays in a hotel providing boarding and/or
lodging, the
maximum admissible amount of daily allowance within Sikkim shall be as
follows :(from
01.04.98)
i) First Grade - Rs. 300/-
ii) Second Grade - Rs. 250/-
iii) Third Grade - Rs. 200/-
iv) Fourth Grade - Rs. 175/-
(Amended vide Notification No. 08/Fin/Accts, dt. 13/12/2006)
Exception : A Government servant on tour within Sikkim if stays in
PWD/RDD/Forest/State Guest House shall be entitled to claim re-
imburssement of
charges for lodging actually paid to the Guest House in addition to full
daily
allowance.
Note 1 : For stay in a hotel, a certificate of non-availability of
accommodation in
PWD/RDD/Forest/State Guest House as the case may be, shall have to be
obtained
from the concerned Guest House and shall accompany the claim. However,
this does not
apply to Group C and D Government employees.
Note 2 : The amount of daily allowance admissible to Government servant
who stay
in a hotel shall be the amount admissible under Sub-Rule (1) plus the
lodging
charges paid by the Government servant to the hotel which shall not
exceed the amount
under Sub-Rule (4).
29. Daily allowance outside Sikkim.-
(1) When a Government on official tour outside Sikkim, stays in a
Government or
public sector guest house or make his own arrangements for halt, he shall
be
entitled to a daily allowance at the rate as shown below against each
grade.(from
01.04.98).
-------------------------------------------------------------------------
------------------------
Grade In State and In other places
Union Territory Capitals
-------------------------------------------------------------------------
------------------------
(a) (b) (c)
-------------------------------------------------------------------------
------------------------
First Grade Rs.250/- Rs.220/-
Second Grade Rs.220/- Rs.200/-
Third Grade Rs.190/- Rs. 160/-
Fourth Grade Rs. 160/- Rs. 150/
(Amended vide Notification No. 08/Fin/Accts, dt. 13/12/2006)
(2).A Government servant on official tour outside Sikkim, when he stays
in a
Government or public sector guest house shall be entitled to
reimbursement of room rent
actually paid by him in addition to full daily allowance admissible under
sub-rule (1).
The claim shall be supported by money receipt from the guest house in-
charge.
(3). When the Government servant stays in a hotel providing board and or
lodging, the
maximum admissible amount of daily allowance shall be as follows:
————————————————————————————————
Grade In State/Union Territory Capitals In other places
————————————————————————————————
(1) (2) (3)
———————————————————————————————
First Grade Rs.650/- Rs.525/-
Second Grade Rs.550/- Rs.450/-
Third Grade Rs.400/- Rs.350/-
Fourth Grade Rs.375/- Rs.300/-
(Amended vide Notification No. 08/Fin/Accts, dt. 13/12/2006)
Note 1. For stay in a hotel in Calcutta or Delhi or Siliguri, a
certificate of nonavailability
of accommodation in STCS Guest House, Calcutta or Sikkim House, New
Delhi or SNT Guest House Siliguri, as the case may be , shall have to be
obtained from
the concerned guest house and shall accompany the claim. However, this
does not apply
to class III and IV Government employees.
Note 2. The amount of daily allowance admissible to a Government servant
who stays in
a hotel shall be the amount admissible under sub-rule (1) plus the
lodging charges paid by
the Government servant to the hotel which shall not exceed the amount
shown under
column 2 and column 3 of the table under sub-rule (3) as the case may be.
Note 3. For the time spent in journey from the head quarters in Sikkim to
the duty station
outside Sikkim, the amount of daily allowance shall be the amount
admissible under subrule
(1) in rate chart column(c). For this purpose the total number of daily
allowances
will be calculated first. From this, purpose the total number of daily
allowances will be
calculated first. From this, the number of daily allowances for halt in
hotel will be
deducted. The remaining number of daily allowances will then be
calculated at the rate
shown under sub-rule (1) in rate chart column(c).
30. Whenever the claim is preferred with reference to the rates a per
column 2 or 3 of the
table in Rule 28(4) and 29(3) it should be accompanied by vouchers in a
support of the
stay in the hotel and a certificate to the following effect signed by the
Government
servant.
“ Certified that I stay from.................... to.................
at....................... at.........................”
(Name of Hotel) (Name of Place)

CHAPTER - III
JOURNEY ON TOUR
31. General:- The headquarters of a Government servant shall be in such
place as may be
prescribed by Government.
32. A Government servant is on tour when absent on duty from his
headquarters either
within or with proper sanction, beyond his sphere of duty.
Note 1: In case of doubt, Government may decide whether a particular
absence is
absence on duty for the purpose of this rule.
Note 2: Government may prescribe the limits of the sphere of duty of any
Government
servant.
33. Government may impose such restrictions as it may think fit upon the
frequency and
duration of journeys to be made on tour by a Government servant or class
of Government
servants.
34. A Government servant draws travelling allowance for journeys on tour
in the shape
of mileage allowance and/or daily allowance at the rates prescribed in
these rules.
35. Conditions for drawal of daily allowances: Daily allowances may not
be drawn
except during absence from headquarters on duty. A period of absence from
headquarters
begins when a Government servant actually leaves his headquarters and
ends when he
actually returns to his headquarters.
36. No daily allowance shall be admissible for any day in which the
Government servant
does not travel to a place beyond a radius of 16 kilometers from his
headquarters.
37. Daily allowances of a Government servant on tour starts with the
departure from
headquarters and ends with the arrival at headquarters. It includes
holidays occurring in
between, subject to the following conditions:-
a) No daily allowance is admissible on a day on which the Government
servant is on
casual leave of any other kind.
b) No daily allowance is admissible on a holiday unless the Government
servant is
actually and not marly constructively in camp.
c) If the Government servant returns temporarily to his headquarters on
private
business on Sunday or any other holidays he will not be entitled to daily
allowance for that day. If a Government servant returns daily to his
headquarters
while on tour to an outstation, due to non-availibility of proper
accommodation
or for any other reason, he may draw daily allowance at the rates
applicable to the
outstation on all days on which he performs duty there to the same extent
as
would be admissible had he stayed at the outstation till the completion
of the tour.
However, on intervening Sundays and holidays, no daily allowance will be
admissible unless he is actually (and not merely constructively) in camp.
d). When the Government servant on tour is provided free board and
lodging, he shall
draw only one fourth of daily allowance for the day. If he is provided
only free
board, he shall draw half daily allowance for that day. If however, he is
provided
only free lodging, he will draw three fourth daily allowance for the day.
38. Full daily allowance shall be admissible for the first 60 days of
continuous halt at any
one place. The half begins from the day of arrival. The period of 60 days
will include the
day of casual leave, holidays and Sundays intervening irrespective of the
fact whether
daily allowance is allowed or not.
39. The admissibility of the Daily Allowance for continuous halt at any
one place outside
the Government servant‟s head quarter during tour shall be as follows.
(a). First 60 days Full Daily Allowance
(b). After 60 days and up to 180 days Half Daily Allowance
(c). Beyond 180 days Nil.
Note:- Halts for more than 60 days at any place will require prior
approval of the
Controlling Officer of the Government servant.
40. If a Government servant returns to his headquarter within six hours
of the
commencement of his tour, he shall not be entitled to any daily
allowance. If he returns
after six hours but within twelve hours from the commencement of his
tour, he shall be
entitled to half daily allowance, If his absence from headquarters on
official tour is 12
hours or more than 12 hours, but does not exceed 24 hours, he shall be
entitled to full
daily allowance..

CHAPTER -IV
JOURNEY ON TRANSFER
41. Travelling allowance may be drawn by a Government servant on transfer
from one
station to another only when the transfer is in public interest. A
transfer at his own
request should not be treated as transfer in public interest unless the
authority sanctioning
the transfer for special reasons which should be recorded, otherwise
directs.
42. A journey on transfer is held to begin or end at the actual residence
of the
Government servant concerned.
43. A Government servant on transfer shall be entitled to the travelling
allowance as
follows:-
(from 01.04.98)
a) Actual motor fares as per rates prescribed by the Sikkim Nationalized
Transport
or the Sikkim Transport Authority for self and members of his family as
defined
in Rule 3(4) who accompany him. A Government servant and members of his
family shall be entitled to three rupees per kilometer for journey from
residence
to bus stop and vice-versa;
b) Actual rail fare for self, and members of the family but not exceeding
the fare of
the entitled class, if the journey involves travel by rail also,
c) daily allowance at full rates for self for every completed day or part
thereof
occupied in the journey from residence.
d) A lump sum transfer grant to a -
First Grade Government servant Rs. 1000
Second Grade Government servant Rs. 800
Third Grade Government servant Rs. 600
Fourth Grade Government servant Rs. 500
e) A lump sum packing allowance at the rate shown below shall be paid to
each
grade :
i) First Grade Rs. 800
ii) Second Grade Rs. 700
iii) Third Grade Rs. 500
iv) Fourth Grade Rs. 300
Note 1. In the case of children within the age group which entitles them
to half fares or
other concessional fares by rail or public transport services, only such
fares shall be
claimed.
Note 2. A member of the family who follows the Government servant within
six months
of the date of transfer or precedes him not more than one month may, for
the purpose of
this rule, be treated to have accompanied him.
43. (A) For transfer within the same station.(from 01.04.98)
i) No travelling allowance will be admissible if no change of residence
is involved.
ii) If there is change of residence as a result of transfer only the
following
reimbursement may be allowed:-
a) Motor fares: Actual cost of motor fares for self and family but not
exceeding the
rate admissible under rule 43(A).
b) Personal effects: Actual cost of transportation not exceeding the
amount
admissible under rule 45 shall be allowed. However, a lump sum transfer
grant
under rule 43(D) and lump sum packing allowance under rule 43 (A) shall
not be
admissible.
43. (B) For transfer between stations within a short distance.(from
01.04.98)
i) No travelling allowance will be admissible if no change of residence
is involved.
ii) If there is change of residence as a result of transfer, full
transfer T.A. as
admissible under rules 43(A) and 45 may be allowed. However, no lump sum
transfer grant and no lump sum packing allowance under rules 43(d) and
43(e)
shall be allowed if the distance between the two stations does not exceed
20
kilometers.
iii) Daily allowance shall be permissible if covered under rule 36.
44. Transportation of personal effects:- A Government servant transferred
from one
station to another shall be entitled to the cost of transportation of his
personal effects as
per rates prescribed by the Sikkim Nationalised Transport. (by road).
45. (1) The maximum quantity of personal effects which may be transported
at
Government cost by a Government servant shall be as follows:-(from
01.10.91)
i) First Grade 3000 kgs.
ii) Second Grade 2000 kgs.
iii) Third Grade 1000 kgs.
iv) Fourth Grade 600 kgs.
Note: The term „personal effects‟ means furniture, beddings, utensils,
Crockery and
such other personal articles a person of his status may be reasonably
expected to possess
and actually possesses.
(2) In addition to the cost of transportation ,a lump sump amount for
loading , unloading
and transportation of personal effects shall be paid at the following
rates, namely:-
i) First Grade - Rs. 800
ii) Second Grade - Rs. 700
iii) Third Grade - Rs. 500
iv) Fourth Grade - Rs. 300
(3) If both husband and wife are Government servants and both of them are
transferred at
the same time within six months of the transfer of the husband or the
wife, as the case
may be, from one and the same old station to one and the same new
station, the travelling
allowance shall be admissible to one only if both of them are of the same
grade, and if
one of them is of the higher grade, then to the one belonging to the
higher grade treating
the other as a member of the family in both the cases.
Explanation: 1 The transfer of a Government servant from Sikkim to
Siliguri and viceversa
shall be construed to mean as transfer within Sikkim for the purposes of
these rules.
Explanation: 2 During transfer from one station to another within Sikkim
the cost of
transportation of personal effects upto the prescribed limit by road-cum-
animal transport,
as the case may be, shall be admissible to a Government servant according
to the
schedule of rates as may be prescribed by the Government.
46. (1) When a transfer is to or from a place outside Sikkim connected by
rail to
Siliguri, the cost incurred on transportation of personal effects by road
or other authorised
mode of transport between places in Sikkim and Siliguri at prescribed
rates, plus
transportation by goods train between Siliguri and the other designed
station in India
connected by rail shall be admissible. The Government servant shall,
however, have the
option, as far as transportation by goods train is concerned, to utilise
any other means of
carriage except air, for any part of the admissiable limits of the
personal effects provided
that reimbursement of the expenditure on such accounts plus the cost on
that part,if any ,
which is transported by other means of carriage shall not be in excess of
the cost that
would have been incurred if the whole of the admissible quantity had been
transported by
goods train.
(2) In addition to the cost of transportation a lump sum amount shall be
paid for loading,
unloading and transportation of personal effects as under:-
i) First Grade - Rs.1,200
ii) Second Grade - Rs. 900
iii) Third Grade - Rs. 600
iv) Fourth Grade - Rs. 300
Note: In case of a person appointed on deputation or on contract basis
from outside
Sikkim, his travelling allowance to join his duty at the place of posting
under the State
Government, as well as, for return journey on termination of deputation
or contract
service shall be governed by these rules unless otherwise provided in his
terms of
deputation or contract.
47. No daily allowance shall ordinarily be admissible for halt made by a
Government
servant or his family during the course of journey on transfer unless
Government is
satisfied that such halts were unavoidable and were made under
circumstances beyond
the control of the Government servant.
48. No Government servant is entitled to travel by air on transfer except
with the special
prior approval of Government.

CHAPTER V
JOURNEY FOR OTHER PURPOSES
49. Journey to give evidence: If a Government servant is summoned to give
evidence
in a criminal case, a case before a court of enquiry or a civil case to
which Government is
a party and the facts as to which he is to give evidence have come to his
knowledge in the
discharge of his public duties, he may draw travelling allowance as on
tour including
daily allowance for halts.
Note 1. In such cases, the claim should be accompanied by a certificate
of attendance
given by the court and no payment should be accepted from the court.
Note 2. A Government servant summoned to give evidence while on leave is
entitled to
the travelling allowance under this rule.
50. Journey to obtain medical certificate:-
(a) If a Government servant being stationed where there is no medical
officer of the
Government, is required to obtain a medical certificate from such a
medical officer, he
may draw travelling allowance as on tour for the journey undertaken to
obtain that
certificate.
Note: No travelling allowance is admissible for a journey undertaken to
produce health
certificate on first appointment to Government service.
(b) A Government servant who is directed by the competent authority in
the interest of
public service to apply for invalid pension may, if he is required to
make a journey in
order to appear before a medical board, draw the actual travelling
expenses, subject to a
maximum of the amount of travelling allowance calculated for the journey
on tour but
without any daily allowances for halts. If it be necessary from him to
return to his
headquarters after appearing before the medical board, he may draw the
actual travelling
expenses subject to the same maximum.
51. Journey to undergo training: When a Government servant is selected to
undergo a
course of training a competent authority may decide the scale, if any, on
which he shall
draw travelling allowance for the original journey to and the return
journey from the
place of training and for the halts at such place. Provided that where a
Government
servant is selected for attending training classes in the Accounts and
Administrative
Training Institute at Gangtok from outside Gangtok, he shall not be
entitled to any daily
allowance except for the days of journey from the headwater to Gangtok
and return
journey from Gangtok to Headwater after completion of training.
52. Journey to attend an examination: A Government servant who is
required to
appear at an obligatory departmental examination outside his place of
duty, is entitled to
draw travelling allowance as on tour for journey to and from the place at
which he
appears for the examination.
Explanation: This does not, however, apply to cases where a Government
servant fails
to qualify in the first attempt and is made to re-appear subsequently.
53. Journey to attend official function: When a Government servant is
formally
excepted by Government to an official function at a place other than his
place of duty, he
may be allowed to draw travelling allowance as on tour.
54. Journey for treatment outside Sikkim: Under the Sikkim Government
service
(Medical Facilities) Rules, a Government servant who has rendered a
minimum service
of one year shall be entitled to avail of medical facilities at a place
outside Sikkim subject
to the condition laid down in these rules. These facilities are, also
admissible to the
Government servants wife/husband, as the case may be, legimate
child/children,
unmarried sister‟s, minor brothers and step children and parents wholly
dependent on the
Government servant.
Note: „Dependent parents‟ means parents wholly dependent upon the
Government
servant and who reside with the Government servant and whose income from
all sources
does not exceed Rs.500 per month.
55. For journey to and from the place of treatment outside Sikkim the
following
travelling allowance shall be admissible.
a) Journey by rail
i)For the Government Servant
(as a patient) Fare of the entitled class or of the lower class
by which the Government servant actually
travels plus daily allowance for day(s) or part of a
day occupied in Journey by rail or road-cum-rail
as for the journey on tour under the rules in
force but without daily allowance for halts.
ii) For the members of the Family
(as patient) Fare of the class to which the Government
servant is. entitled to travel on tour under the
Rules in force or of the lower class by which
they actually travel but without daily allowance
for halts.
b) Journey by road
i)For the Government Servant
(as a patient). For the road portion of the journey or for the
journey between stations connected by road
only,actual fare paid for the journey by bus.
ii) For the members of the Actual fare paid for the journey by bus.
Family(as a patient).
Note: If the patient travels by means of conveyance other than these
specified in this rule
or by his/her private conveyance travelling allowance shall be admissible
to the extent
other wise admissible under these rules.
c) Actual conveyance charges
i)For the Government servant
(as a patient) Actual conveyance charges limited to mileage
allowance at tour rates under the rules in force
(without daily allowance) subject to maximum of
Rs.500/-.
ii)For the members of the Family
(as patient). Actual conveyance charges limited to half the
mileage allowance at tour rates (with-out daily
allowance) admissible to the Government servant
under the rules in force subject to maximum of
Rs.250/-.
Note: Actual conveyance charges are admissible only in cases where the
journey is
undertaken within the same city-Municipal or corporation area.
d) Travelling allowance for escort:- An escort will be entitled to
travelling allowance
both ways at the rates admissible under these rules
to a member of the family of the Government
servant provided it is certified in writing by the
Director of Health Services that it is unsafe for the
patient to travel alone and that an escort is
necessary to accompany him/her to the place of
treatment. Similarly, travelling allowance will also
be admissible if it becomes necessary for an escort
to travel again to fetch the patient on production of
a similar certificate as mentioned above from the
authorities of the hospital/institute where he/she
receives treatment.

CHAPTER-VI
JOURNEY ON RETIREMENT AND JOURNEY BY THE FAMILY OF
THE GOVERNMENT SERVANT ON HIS DEATH
56. Journey on retirement: A Government servant on retirement shall be
entitled to the
travelling allowance for self and members of his family, including
allowance for
incidental expenses and transfer grant, on the scale laid down in Rule 43
in respect of the
journey from the last station of his duty to his home town. He shall also
be entitled to the
cost of transportation of personal effects on the scale laid down in Rule
45 subject to the
provisions of Rule 46 and note thereunder.
57. When a Government servant wishes to settle down not in his hometown
but at
another place, he may be permitted to avail the concession upto latter
place. In that event
the amount reimbursable to him would be that which would have been
admissible had he
actually proceeded to his hometown, or the amount reimbursable had the
latter place been
the hometown , whichever is less.
58. The concession may be availed by the Government servant who is
eligible for it any
time during his leave preparatory to retirement or during his refused
leave, or within six
months of the date of his retirement.
Note: Before reimbursing the travelling allowance admissible under this
rule, the
controlling officers should satisfy themselves, as far as possible, that
the claimant and
members of his family actually performed the journey to the hometown or
the other place
to which he might have proceeded to settle there, e.g.. by requiring the
production of
original vouchers relating to transportation of personal effects,
conveyance etc.
59. Journey by the family of the Government servant on his death:-
The family of a Government servant who dies while in service shall, for
the
journey from the last headquarters of the Government servant to his
normal place of
residence which shall be permanent home as entered in his service book,
be entitled to the
travelling allowance as follows provided journey is completed within six
months after the
death of the Government servant.
a) Actual motor fares at the rate prescribed by the Sikkim Nationalised
Transport or the
Sikkim Transport Authority.
b) Actual railway fare of the class of accommodation to which the
deceased Government
servant was himself entitled for each member of the family.
c) Actual cost of transportation of personal effects to which the
deceased Government
servant was entitled under Rule 45 subject to provisions of Rule 46 and
notes thereunder.
d) Lump sum grant to which the deceased Government servant was entitled
under Rule
43(d).
e) A lump sum packing allowance as admissible under clause(e) of rule 43
shall also be
paid to the family of the deceased Government servant.
60. The amount of travelling allowance admissible to the family of
deceased
Government servant under Rule 59 shall be paid in the order of precedence
given below:-
i) The surviving widow or husband as the case may be.
ii) The eldest surviving (dependent) child of the deceased Government
servant provided
that he/she has attained the age of majority.
iii) Any person who in the opinion of the Head of Department/Office, is
fit to receive
payment on behalf of the minors subject to the execution by such person
of a bond, duly
signed by two sureties agreeing to indemnify Government against any
subsequent claim,
provided that such a bond may be dispensed with when payment is made to
legal
guardian.
Note 1. The amount may be drawn on Travelling allowance bill by the Head
of
Department/ Office under whom the deceased Government servant last
served.
The certificates usually obtained at present from the Government servant
in support of
transfer travelling allowance claim regarding class of accommodation
used, dependency
and relationship of the family members, actual expenses on transportation
of personal
effects, etc. may be adopted mutatis mutandis and obtained from the
claimant in support
of the claim.
Note 2. Before reimbursing the travelling allowance admissible under this
rule, the
controlling officers should satisfy themselves, as far as possible, that
the members of the
family of the deceased Government servant actually performed the journey
to his
permanent home e.g. by requiring the production of original vouchers
relating to transfer
of personal effects, conveyance.

CHAPTER-VII
CONTROLLING OFFICE
61. (1) Heads of departments and offices shall be the Controlling
Officers for
the purpose of travelling allowance in respect of Government servants
mentioned against
each:-
Designation of Controlling Category of Govt. Servants
Officers.
------------------------------------- -----------------------------------
-
Heads of Departments All Officers and staff working under them
excluding those under Heads of Offices.
Heads of Offices All Officers and staff working under them.
(2) The Secretaries and Heads of Department shall be their own
Controlling Officers for
the purpose to travelling allowance.
62. No bill for travelling allowance, other than permanent travelling
allowance, shall be
paid unless it is signed or countersigned by the Controlling Officer of
the Government
servant who presents it.
63. Except where expressly permitted by Government a Controlling officer
may not
delegate to subordinate his duty of countersignature.
64. The right of a Government servant to travelling allowance including
daily allowance
is forfeited or deemed to have been relinquished if the claim for it is
nor presented within
one year from the date on which the journey is completed.
65. Duties of Controlling officers:- A Controlling Officer is personally
responsible to
Government for the correctness of travelling allowance bill signed or
countersigned by
him. Before signing or countersigning a travelling allowance bill he
should satisfy
himself.
a) that the facts of the journey on which the claim is based and the
distances entered in
the bill are correct;
b) that the rate of pay and the purpose of journey are correctly recorded
in the bill;
c) about the necessity, frequency and duration of journeys and halts for
which travelling
allowance is claimed and disallow the whole or any part the travelling
allowance claimed
for any journey or halt, if he considers that a journey was of excessive
duration;
d) that the allowances claimed have been correctly calculated in
accordance with the
rules and that on the whole the charges are reasonable and indisputable
payable by
Government;
e) that where the actual cost of transporting personal effects is claimed
under these rules,
the scale on which such effects were transported was reasonable, and to
disallow any
claim which, in his opinion does not fulfill that condition. He shall
also scrutinize the
details and satisfy himself that claim is reasonable;
f) that the bill is supported by actual payees receipts or certificates
of payment where
necessary;
g) that there is adequate provision in the sanction budget to which the
bill may be
charged; and
h) that each bill is correctly recorded in the Travelling Allowance
Register.

GOVERNMENT OF SIKKIM
FINANCE DEPARTMENT
GANGTOK
No.140/Fin/Adm Dated:Aug.10 1993
STANDING ORDER
Subject : Procedure for approval of tour programmes
1. Tours within Sikkim
a) Heads of Departments will obtain approval of their tour programs from
the Ministry
concerned. A copy of the approved tour program will be submitted to the
Chief Minister
and Chief Secretary.
b) All Gangtok station Class I officers will obtain approval of their
tour programs from
the head of department.
c) All district heads of offices and officers in charge of District
Offices of
Departments will obtain approval of their tour programs from the District
Collector
who is deemed to be their Controlling Officer under Sikkim Allowance
Travelling Rules
61 (I).
d) All other officers and staff will obtain approval of their tour
programs from the
head of office designated as Controlling Officer under the Sikkim
Travelling Rules 61
(I).
2. Tours outside Sikkim
a) Head of Departments will obtain approval of the Chief Minister through
Chief
Secretary and Minister of the Department. Copy of the approved tour
program will be
sent to the Chief Minister, the Minister concerned and Chief Secretary.
b) All other officers will obtain approval of the Minister of the
Department through
the head of department and Head of Office.
c) Non-gazetted staff will obtain approval of the head of department
through the head
of office.
SD/-
G.P.Pradhan
Secretary Finance
GOVERNMENT OF SIKKIM
FINANCE DEPARTMENT
GANGTOK.
CIRCULAR
No.38/Fin. Dated 16.12.96
Subject: Simplification of adjustment on account of pay and T.A advance
on transfers-
Avoidance of Inter Government settlement.
Under the provisions of Article 36 (b)(ii) of Accounts Code Volume I, in
cases of
transfer of Government servants from one Government to another,
travelling
allowances (both ways) are borne by the borrowing Government and the
advance of
pay, if drawn, is accounted for in the books of the Government to which
the official
proceeds on transfer.
2. The existing procedure involves settlement of inter-State transactions
with its
attendant complication of operation of suspense heads, issuance of
cheques, bank
reconciliation etc. In order to avoid such inter Governmental
settlements, has now
decided that in case of transfer of a Government servant from one
Government to
another, any advance towards Pay/T.A. paid by lending Government would be
finally
booked as Revenue expenditure in its own books. Recovery/Adjustment of
these
advances from the Government servants Pay/T.A. bills will be watched
through last pay
certificate and credit/net Debit would be accounted for in the books of
the borrowing
Government. The same drill will operate in reverse when the Government
servant
reverts to the parent Government.
3. In all cases of transfer of Government servants between two
Governments,
weather for proceeding on deputation or on reversion taking place or on
after 1.1.87,
settlement of advance of Pay and T.A. will be in accordance with these
orders. (Based
on Ministry of Finance, Department of Expenditure, Controller, General of
Accounts
O.M.No.14(6)/86/TA dated 17.11.86).
Sd/-
K.C.Pradhan
Secretary Finance

GOVERNMENT OF SIKKIM
FINANCE DEPARTMENT
GANGTOK
No.29/Fin/Adm/96 Dated:25.09.96
OFFICE MENORANDUM
Subject: Tours outside Sikkim
Ref: This Department Standing Order No. 140/Fin/Adm dated: 10th Aug.1993
Attention of all Heads of Department/ Offices is invited to Finance
Department‟s
standing orders on the subject indicated above wherein certain procedures
had been
spelt cut for Tours outside Sikkim.
While reiterating these rules, it is further ordered that :
1. Tours outside the State should be kept to the absolute minimum.
2. Greater efforts should be made to utilise the services of the resident
Commissioner,
Sikkim House, Delhi who should be suitably briefed so that he can
represent the
Government of Sikkim in quite a few meetings.
3. Officers who are not entitled to travel by air should plan their tour
programs well in
advance so that they do not have any difficulty in obtaining railway
reservation.
4 The period of the tour should be kept to the absolute minimum and each
day to
be spent outside the State should be fully justified in terms of specific
tasks that need to
be carried out and necessity of the personal presence of the officer
concerned.
5. T.A. bills of Secretary/Heads of Departments when submitted should
have a
photocopy of the approved tour program and tour dairy duly approved by
the Chief
Secretary.
Standing Order No.140/Fin/Adm. dated 10th August, 1993 shall stand
modified to that
extend.
Sd/- Tashi Tobden
Commissioner cum Secretary
Finance Department

FINANCE DEPARTMENT
GANGTOK.
CIRCULAR
Dated : 16.12.96.
No. 38/Fin
Subject : Simplification of adjustment on account of pay and T.A. advance
on transfer -
Avoidance of Inter Govt. settlement.
Under the provisions of Article - 36(b) (ii) of Accounts Code Volume I,
in cases of
transfer of Government servants from ono Government to another,
travelling allowances (both
ways) are borne by the borrowing Government and the advance of pay, if
drawn, is accounted
for in the books of the Government to which the official proceeds on
transfer.
2. The existing procedure involves settlement of inter-State transactions
with its attendant
complication of operation of suspense heads, issuance of cheques, bank
reconciliation etc. In
order to avoid such inter-governmental settlements, the Government of
India, in consultation
with State Governments, has now decided that in case of transfer of a
Government Servant from
one Government to another, any advance towards pay / T.A. paid by lending
Government would
be finally booked as revenue expenditure in its own books. Recovery /
adjustment of these
advances from the Government servant‟s pay/T.A. bills will be watched
through last pay
certificate and credit / net debit would be accounted for in the books of
the borrowing
Government Servant reverts to the parent Government.
3. 3. In all cases of transfer of Government Servants between two
Governments, whether for
proceeding on deputation or on reversion taking place or on after
1.1.1987, settlement of
advances of pay and T.A. will be in accordance with these orders, (Based
on Ministry of
Finance, Department of Expenditure, Controller General of Accounts, O.M.
No. 14(6)/86/TA
dated 17.11.86).
Sd/-
( K.C. Pradhan )
Secretary Finance.

GOVERNMENT OF SIKKIM
FINANCE DEPARTMENT
GANGTOK
CIRCULAR
No. 07/Fin/Acctt Dated 15.5.98.
It has been brought to the notice of the Finance Department, that T.A.
bills in respect of
Drivers are being submitted with the Log Book only. This does not give a
clear indication
of the claims preferred being genuine.
Henceforth, it is directed that all T.A. claims of drivers shall be
supported by a copy of
the approved Tour Program of the Officer with whom the Driver has
performed the tour
along with the Log Book of the vehicle.
Pay and Accounts Office will not pass such T.A. bills, if not supported
by the Tour
program of the Officer and Log Book.
Sd/- T.Tobden
Finance Secretary

GOVERNMENT OF SIKKIM
FINANCE, REVENUE AND EXPENDITURE DEPARTMENT
GANGTOK
No. 08/Fin/Accts Dated: 13/12/2006
NOTIFICATION
The governor of Sikkim is pleased to make the following rules further to
amend this Sikkim
Traveling Allowance Rules, 1980, namely:
1. These rules may be called the Sikkim Traveling Allowances (5th
Amendment) Rules, 2006.
2. These rules shall come into force with immediate effect.
3. In the Sikkim Traveling Allowances Rules, 1980 (hereinafter referred
to as the said Rules),
Rule 28:
(A) The existing rate chart in sub rule (1) to Rule 28 shall be
substituted with the following, namely :-
“Government Servants of the :
1. First Grade Rs. 150/-
2. Second Grade Rs. 110/-
3. Third Grade Rs. 90/-
4. Fourth Grade Rs. 75/-
(B) The existing rate chart in sub rule (4) to Rule 28 shall be
substituted with the following namely
1. First Grade Rs. 300/-
2. Second Grade Rs. 250/-
3. Third Grade Rs. 200/-
4. Fourth Grade Rs. 175/-
(C) The existing rate chart in sub rule (1) to Rule 29 shall be
substituted with the following namely
1. First Grade Rs. 250/- Rs. 220/-
2. Second Grade Rs. 220/- Rs. 200/-
3. Third Grade Rs. 190/- Rs. 160/-
4. Fourth Grade Rs. 160/- Rs. 150/-
(D) The existing rate chart in sub rule (3) to Rule 29 shall be
substituted with the following namely
1. First Grade Rs. 650/- Rs. 525/-
2. Second Grade Rs. 550/- Rs. 450/-
3. Third Grade Rs. 400/- Rs. 350/-
4. Fourth Grade Rs. 375/- Rs. 300/-
Sd/-
(T.T. Dorji)IAS,
ADDITIONAL CHIEF SECRETARY,
GOVERNMENT OF SIKKIM
Memo No. 5(1)78/Fin/Acts/663 Dated: 13/12/2006.
Copy to:-
1. All Head of Departments
2. All Head of Offices
3. All Drawing & Disbursing Officers of the Departments.
4. Accountant General, Sikkim, Gangtok
5. Director, AATI
6. Director, Treasury, Pay & Account Office
7. Director, State Lotteries, Finance Deptt.
8. Director, Pension/GPF & GIS.
9. Addl. Director, Internal Audit, Finance Dept
10. Chief Pay & Accounts Officer (East/West/North/South)
11. Special Secretary, Home Department for publication in the Official
Gazette (soft copy
enclosed).
12. All Officers of Finance Department.
13. Guard File &
14. File.
ASSISTANT DIRECTOR,
FINANCE, REVENUE & EXPDT. DEPTT.

				
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