PREFACE So far the rules regulating travelling allowance formed part of the Sikkim Government Service Rules issued by the Establishment Department in 1974. Subsequent amendments to these rules were issued sometimes by that department and mostly by Finance Department through notifications which were scattered over different places. Though these rules, by and large, met the requirements of the time they were made, were by no means comprehensive. The need for a set of comprehensive Travelling Allowance Rules in one place to meet the present-day-requirement has, therefore, been felt for quite sometime. This compilation is a first ever systematic effort in this direction. .. 2. Finance department will be responsible to keep this volume upto date by issue of correction slips as and when necessary. The Accountant General and the heads of departments are requested to bring to the notice of the Finance department any suggestions for corrections or additions that may be considered necessary. K.Sherab Gangtok Secretary The 1st July 1980 Finance Department. CHAPTER - I INTRODUCTORY AND DEFINITIONS 1. Short Title and commencement: (1) These Rules may be called the “Sikkim Travelling Allowance (5th Amendment) Rules 2006", (2) These rules shall come into force with immediate effect. (3) In the Sikkim Travelling Allowance Rules, 1980 (hereinafter referred to as the said Rules), 2. Extent of Application: These rules apply to all members of service and holders of posts whose conditions of service the Government of Sikkim are competent to prescribe. Subject as aforesaid they also apply to. a) any person in respect of whose service, pay and allowances or pension or any of them special provisions has been made by an agreement made with him; b) members of All India Services subject to the provisions contained in Rules 3 and 4 of All India Service (Travelling Allowance) Rules, 1954. 3. Definitions: Unless there is something repugnant in the subject or context, the terms defined in this rule are used in the sense here explained. (1) Camp equipment means tents and the requisites for pitching and furnishing them, or where tents are not carried, such articles of camp furniture as it may be necessary, in the interest of public service, for a Government servant to take with him on tour. (2) Competent authority in relation to the exercise of any power, means the Governor or any authority to which the power is delegated by or under these rules. (3) Controlling Officer means a head of department or other departmental officer who is entrusted with the responsibility of signing or counter signing Travelling allowance bills of a Government servant or class of Govt. servant. (4) Family means a Government servant‟s wife or husband, as the case may be residing with the Government servant and legitimate children and step children residing with and wholly dependent upon the Government servant. For transfer it also includes parents, unmarried sisters, minor brothers residing with and wholly dependent upon the Government servant. (5) Hill station means any place which Government may declare to be a hill station. (6) Pay means basic pay and includes any special pay or personal pay which may be sanctioned to a Government servant. (7) Public Conveyance means a train, steamer or other conveyance which may be sanctioned to a Government servant. (8) Transfer means the movement of a Government servant from one headquarters station in which he is employed to another such station, either - (a) to take up duties of a new post; or (b) in consequence of a change of his headquarters. (9) Travelling allowance is a compensatory allowance granted to a Government servant to cover the expenses which he incurs in travelling in the interest of public service. 4. Removal of doubts: Where a doubt arises as to be the interpretation of any of the provisions of these or when a particular case is not covered by the provisions of these rules, the matter shall be transferred to the Finance Department for decision. 5. Repeal: All rules, orders or notification which were in force immediately before the commencement of these rules and applicable to Government servants to whom these rules apply are hereby repealed. CHAPTER II GRADES OF GOVERNMENT SERVANTS AND DIFFERENT KINDS OF TRAVELLING ALLOWANCES. 6. For the purpose of calculating travelling allowance Government servants are divided into four grades as follows:-( from 01.04.98) (1) First Grade which include all Group A Govt. servants. (2) Second Grade which includes all Group B Govt. servants. (3) Third Grade which includes all Group C Govt. servants. (4) Fourth Grade which includes all Group D Govt. servants. 7. The following are the different kinds of travelling allowances which may be drawn in different circumstances by Government servants: 1. Permanent travelling allowance. 2. Conveyance or horse allowance. 3. Mileage allowance. 4. Daily allowance. These rules in this chapter explain the nature of these allowances and the method of calculating them. Permanent Travelling Allowances : 8. A permanent monthly travelling allowance may be granted by Government to any Government servant whose duties require him to travel extensively. Such allowance is granted in lieu of all other forms of travelling allowance for journeys within the Government servants sphere of duty and is drawn all the year round. Conveyance or Horse Allowance : 9. Government may grant on such conditions as it thinks fit to impose, a monthly conveyance or horse allowance to any Government servant who is required to travel extensively at or within a short distance from his headquarters under conditions which do not render him eligible for daily allowance, subject to the production of a certificate that he owns and maintains a conveyance or horse and knows how to drive the conveyance or ride the horse. Provided that where the conveyance allowance is claimed in respect of a motor car it shall be sufficient for the Government servant to produce a certificate that he owns and maintains a motor car in good running condition and uses it for all official journeys for which the allowance is granted. 10. The Government servants who are granted conveyance allowance under these rules shall not be entitled to any other travelling allowance i.e. daily allowance or mileage allowance for journeys upto 16 kilometers from the usual place of work at the headquarters. For journeys beyond 16 kilometers performed otherwise than in his own conveyance, the travelling i.e. daily allowance and/or mileage allowance as admissible under the rules may be drawn in full. MILEAGE ALLOWANCE A-GENERAL 11. A mileage allowance is an allowance calculated on the distance traveled which is given to meet the cost of a particular journey. 12. Where there are more than one route between two stations, for the purpose of calculating mileage allowance, the journey is held to have been performed by the shortest or cheapest of the practical routes. If the difference in time and cost between the different routes is not great, mileage allowance may be calculated on the route actually used. Note 1: The shortest route is that by which the destination could be reached earliest by the ordinary modes of travelling. Note 2: If a Government servant travels by a route which is not the shortest but is cheaper than the shortest, his mileage allowance should be calculated on the route actually used. 13. Government may for special reasons which should be recorded permit mileage allowance to be calculated on a route other than the shortest or cheapest, provided that the journey is actually performed by such route. B-JOURNEY BY RAIL 14. A Government servant is required to travel by the class accommodation for which travelling allowance is admissible to him. If he travels in a lower class of accommodation, he shall be entitled to the fare of the class of accommodation actually used and not the class to which he is entitled. 15. Mileage allowance for travelling by railways: For the purpose of calculating mileage allowance, Government servants when travelling by railways shall be entitled to the class of accommodation according to the following grades, namely:-(from 01.10.91) ( i) First Grade - Second class AC2-Tier Sleeper/ First Class/ A.C. 3-Tier/A.C. Chair Car (ii) Second Grade - A.C. Chair Car/First Class/ A.C. 3-Tier / Sleeper / Second Class (iii) Third and Fourth Grades - Sleeper/Second Class. Note 1: Government servants of all grades will be entitled to reimbursement of reservation charges for a seat (for day journey) and sleeper (for night journey) in addition to the fare for the second class. Note 2: When an official journey by train is cancelled in public interest, cancellation and reservation charges shall be reimbursed to the Government servant. On transfer under similar circumstances, these charges in respect of members of family of a Government servant shall also be reimbursed. The claim should be made in the usual T.A. bill form and the charges debited to Travel Expenses. 16. Except in the case of journeys on transfer (the rules about which are contained in Chapter IV) the mileage allowance admissible to a Government servant in respect of a journey by rail, is a single fare of the class of accommodation actually used but not exceeding the fare of the class to which he is entitled plus daily allowances admissible for the time spent on the journey. 17. Journey by A.C.C. First Class- Secretary to Government and Heads of Department will be entitled to travel by A.C.C. First Class on tour only. C -JOURNEY BY ROAD 18. For journey by road within Sikkim, a Government servant shall be entitled to actual motor fares at the rates prescribed by the Sikkim Nationalised Transport or the Sikkim Transport Authority, if no Government vehicle is provided. 19. Government servants of all grades shall be entitled to a mileage allowance at the rate of fifty paise per kilometer if the journey is performed on foot beyond a radius of eight kilometers from their headquaters or from the place of halt at an outstation. 20. When the journey is performed by non-vehicular roads in areas upto 8000 feet,Governemnt servants of first, second and third grades shall, in addition to mileage allowance as admissible under Rule 19, be allowed reimbursement of the cost of carriage of equipments by coolie(s). The number of coolie(s) admissible to different grades of Government servants shall be as follows:- First Grade - Three Coolie Second Grade - Two Coolies Third Grade - One Coolie The rate per coolie shall be rupees five per kilometer subject to a maximum of Rs.30 per day. 21. Journey by Non-Vehicular roads - When the journey is performed by non-vehicular roads in areas above 8000 feet, Government servants of first, second and third grades shall be entitled to engage a riding yak/mule/pony. For carrying equipments, Government servants of first, second and third grades shall be entitled to engage a pack animal or coolie(s) admissible under rule 20. The rates of riding pack animal per day shall be as follows:- Above 8000 ft. Above 12000 ft. and upto 12000ft. (i) Riding Yak Rs. 40. Rs.50 (ii) Riding Mulepony Rs. 35 Rs.45 (iii) Pack Yak Rs. 27 Rs.40 (iv) Pack Mule/Pony Rs. 25 Rs.35 22. Journey outside Sikkim- For journey by road outside Sikkim, the rates of mileage shall be as follows:- Government servants of the first and second grades : Actual fare by the Public Bus or three rupees per K.M. for journey by full taxi/own car; or one rupee per kilometer for journey by motorcycle/scooter/ cycle rickshaw. Government servants of the third and fourth grades: Actual fare by public bus; or one rupees per kilometer for journey by motorcycle/scooter/ cycle rickshaw. Note 1. For the purpose of this rule, the road journey outside Sikkim shall be constructed to mean the journey commencing from and ending at Siliguri or New Jalpaiguri as the case may be. Note 2. The rates prescribed in this rule shall also apply to local journey. The term „local journey‟ shall be construed to mean a journey within the limits of the town or city in which the duty is performed. Note 3. The Government servant on official tour to New Delhi and Calcutta who uses transportation facilities provided by Sikkim House, New Delhi or S.T.C.S., Calcutta or Tourism Department, Government of Sikkim, New Delhi or Calcutta shall be entitled to reimbursement of hire charges of transportation actually paid by him notwithstanding the rates prescribed above. Note 4. Hiring of vehicle for full day or on hourly basis shall, however be admissible only to those officers who are entitled to attached vehicle as per the rules of the State Government i.e. officers of the rank of Joint Secretaries and above. D-JOURNEY BY AIR 23. For the purpose of these rules, travel by air means journey performed in the machines of public air transport companies regularly plying for hire. It does not include journeys performed by private aeroplanes or air taxis. 24. Journey by Air - 1. A Government servant in receipt of basic pay of Rs.11,000/- per month and above is entitled to travel by air in standard class on official tours only.(from 01.04.98) Travel by air also includes travel from Gangtok to Bagdogra by Helicopter / Air Service. 2. When journey of a Government servant entitled to travel by air is cancelled solely owing to official reasons, the deductions made by the Air Transport Company due to cancellation of ticket shall be reimbursed to him, if claim for reimbursement is made to the Government in the manner prescribed for claiming the travelling allowance. 25. A Government servant authorised to travel by air on tour is entitled to mileage allowance equal to standard air fare for the journey and in addition to draw daily allowance for the entire absence form headquarters starting with the departure from headquarters and ending with the arrival at headquarters to cover on the way expenses as well as expenses for the halt at the outstation. 26. A Government servant who is not authorised to travel by air but who performs a journey by air on tour can draw only the travelling allowance to which he would have been entitled, if he had traveled by rail, road or steamer or the mileage allowance as calculated under Rule 25, which over is less. DAILY ALLOWANCE 27. General: A daily allowance is a uniform allowance for each of absence from headquarters on duty and is intended to cover the ordinary daily charges incurred by a Government servant in consequence of such absence. 28. Daily allowance within Sikkim-(from 01.04.98) (1) The rates of daily allowance within Sikkim shall be as follows:- Government servants of the - 1. First Grade - Rs. 150/- 2. Second Grade - Rs. 110/- 3. Third Grade - Rs. 90/- 4. Fourth Grade - Rs. 75/- (Amended vide Notification No. 08/Fin/Accts, dt. 13/12/2006) (2) For tours in areas above 8000 feet, additional daily allowance at the rate of fifty per cent of the rate prescribed for the corresponding grade under sub- rule (1) shall be admissible. (3) Government servant who stays in a Government or Public Sector Guest House or Dak Bunglow and is reimbursed the room rent paid by him shall be entitled to three fourth of the daily allowance admissible under sub-rule(1). Such payment shall be made only the claim is supported by the money receipt. (4) When a Government servant stays in a hotel providing boarding and/or lodging, the maximum admissible amount of daily allowance within Sikkim shall be as follows :(from 01.04.98) i) First Grade - Rs. 300/- ii) Second Grade - Rs. 250/- iii) Third Grade - Rs. 200/- iv) Fourth Grade - Rs. 175/- (Amended vide Notification No. 08/Fin/Accts, dt. 13/12/2006) Exception : A Government servant on tour within Sikkim if stays in PWD/RDD/Forest/State Guest House shall be entitled to claim re- imburssement of charges for lodging actually paid to the Guest House in addition to full daily allowance. Note 1 : For stay in a hotel, a certificate of non-availability of accommodation in PWD/RDD/Forest/State Guest House as the case may be, shall have to be obtained from the concerned Guest House and shall accompany the claim. However, this does not apply to Group C and D Government employees. Note 2 : The amount of daily allowance admissible to Government servant who stay in a hotel shall be the amount admissible under Sub-Rule (1) plus the lodging charges paid by the Government servant to the hotel which shall not exceed the amount under Sub-Rule (4). 29. Daily allowance outside Sikkim.- (1) When a Government on official tour outside Sikkim, stays in a Government or public sector guest house or make his own arrangements for halt, he shall be entitled to a daily allowance at the rate as shown below against each grade.(from 01.04.98). ------------------------------------------------------------------------- ------------------------ Grade In State and In other places Union Territory Capitals ------------------------------------------------------------------------- ------------------------ (a) (b) (c) ------------------------------------------------------------------------- ------------------------ First Grade Rs.250/- Rs.220/- Second Grade Rs.220/- Rs.200/- Third Grade Rs.190/- Rs. 160/- Fourth Grade Rs. 160/- Rs. 150/ (Amended vide Notification No. 08/Fin/Accts, dt. 13/12/2006) (2).A Government servant on official tour outside Sikkim, when he stays in a Government or public sector guest house shall be entitled to reimbursement of room rent actually paid by him in addition to full daily allowance admissible under sub-rule (1). The claim shall be supported by money receipt from the guest house in- charge. (3). When the Government servant stays in a hotel providing board and or lodging, the maximum admissible amount of daily allowance shall be as follows: ———————————————————————————————— Grade In State/Union Territory Capitals In other places ———————————————————————————————— (1) (2) (3) ——————————————————————————————— First Grade Rs.650/- Rs.525/- Second Grade Rs.550/- Rs.450/- Third Grade Rs.400/- Rs.350/- Fourth Grade Rs.375/- Rs.300/- (Amended vide Notification No. 08/Fin/Accts, dt. 13/12/2006) Note 1. For stay in a hotel in Calcutta or Delhi or Siliguri, a certificate of nonavailability of accommodation in STCS Guest House, Calcutta or Sikkim House, New Delhi or SNT Guest House Siliguri, as the case may be , shall have to be obtained from the concerned guest house and shall accompany the claim. However, this does not apply to class III and IV Government employees. Note 2. The amount of daily allowance admissible to a Government servant who stays in a hotel shall be the amount admissible under sub-rule (1) plus the lodging charges paid by the Government servant to the hotel which shall not exceed the amount shown under column 2 and column 3 of the table under sub-rule (3) as the case may be. Note 3. For the time spent in journey from the head quarters in Sikkim to the duty station outside Sikkim, the amount of daily allowance shall be the amount admissible under subrule (1) in rate chart column(c). For this purpose the total number of daily allowances will be calculated first. From this, purpose the total number of daily allowances will be calculated first. From this, the number of daily allowances for halt in hotel will be deducted. The remaining number of daily allowances will then be calculated at the rate shown under sub-rule (1) in rate chart column(c). 30. Whenever the claim is preferred with reference to the rates a per column 2 or 3 of the table in Rule 28(4) and 29(3) it should be accompanied by vouchers in a support of the stay in the hotel and a certificate to the following effect signed by the Government servant. “ Certified that I stay from.................... to................. at....................... at.........................” (Name of Hotel) (Name of Place) CHAPTER - III JOURNEY ON TOUR 31. General:- The headquarters of a Government servant shall be in such place as may be prescribed by Government. 32. A Government servant is on tour when absent on duty from his headquarters either within or with proper sanction, beyond his sphere of duty. Note 1: In case of doubt, Government may decide whether a particular absence is absence on duty for the purpose of this rule. Note 2: Government may prescribe the limits of the sphere of duty of any Government servant. 33. Government may impose such restrictions as it may think fit upon the frequency and duration of journeys to be made on tour by a Government servant or class of Government servants. 34. A Government servant draws travelling allowance for journeys on tour in the shape of mileage allowance and/or daily allowance at the rates prescribed in these rules. 35. Conditions for drawal of daily allowances: Daily allowances may not be drawn except during absence from headquarters on duty. A period of absence from headquarters begins when a Government servant actually leaves his headquarters and ends when he actually returns to his headquarters. 36. No daily allowance shall be admissible for any day in which the Government servant does not travel to a place beyond a radius of 16 kilometers from his headquarters. 37. Daily allowances of a Government servant on tour starts with the departure from headquarters and ends with the arrival at headquarters. It includes holidays occurring in between, subject to the following conditions:- a) No daily allowance is admissible on a day on which the Government servant is on casual leave of any other kind. b) No daily allowance is admissible on a holiday unless the Government servant is actually and not marly constructively in camp. c) If the Government servant returns temporarily to his headquarters on private business on Sunday or any other holidays he will not be entitled to daily allowance for that day. If a Government servant returns daily to his headquarters while on tour to an outstation, due to non-availibility of proper accommodation or for any other reason, he may draw daily allowance at the rates applicable to the outstation on all days on which he performs duty there to the same extent as would be admissible had he stayed at the outstation till the completion of the tour. However, on intervening Sundays and holidays, no daily allowance will be admissible unless he is actually (and not merely constructively) in camp. d). When the Government servant on tour is provided free board and lodging, he shall draw only one fourth of daily allowance for the day. If he is provided only free board, he shall draw half daily allowance for that day. If however, he is provided only free lodging, he will draw three fourth daily allowance for the day. 38. Full daily allowance shall be admissible for the first 60 days of continuous halt at any one place. The half begins from the day of arrival. The period of 60 days will include the day of casual leave, holidays and Sundays intervening irrespective of the fact whether daily allowance is allowed or not. 39. The admissibility of the Daily Allowance for continuous halt at any one place outside the Government servant‟s head quarter during tour shall be as follows. (a). First 60 days Full Daily Allowance (b). After 60 days and up to 180 days Half Daily Allowance (c). Beyond 180 days Nil. Note:- Halts for more than 60 days at any place will require prior approval of the Controlling Officer of the Government servant. 40. If a Government servant returns to his headquarter within six hours of the commencement of his tour, he shall not be entitled to any daily allowance. If he returns after six hours but within twelve hours from the commencement of his tour, he shall be entitled to half daily allowance, If his absence from headquarters on official tour is 12 hours or more than 12 hours, but does not exceed 24 hours, he shall be entitled to full daily allowance.. CHAPTER -IV JOURNEY ON TRANSFER 41. Travelling allowance may be drawn by a Government servant on transfer from one station to another only when the transfer is in public interest. A transfer at his own request should not be treated as transfer in public interest unless the authority sanctioning the transfer for special reasons which should be recorded, otherwise directs. 42. A journey on transfer is held to begin or end at the actual residence of the Government servant concerned. 43. A Government servant on transfer shall be entitled to the travelling allowance as follows:- (from 01.04.98) a) Actual motor fares as per rates prescribed by the Sikkim Nationalized Transport or the Sikkim Transport Authority for self and members of his family as defined in Rule 3(4) who accompany him. A Government servant and members of his family shall be entitled to three rupees per kilometer for journey from residence to bus stop and vice-versa; b) Actual rail fare for self, and members of the family but not exceeding the fare of the entitled class, if the journey involves travel by rail also, c) daily allowance at full rates for self for every completed day or part thereof occupied in the journey from residence. d) A lump sum transfer grant to a - First Grade Government servant Rs. 1000 Second Grade Government servant Rs. 800 Third Grade Government servant Rs. 600 Fourth Grade Government servant Rs. 500 e) A lump sum packing allowance at the rate shown below shall be paid to each grade : i) First Grade Rs. 800 ii) Second Grade Rs. 700 iii) Third Grade Rs. 500 iv) Fourth Grade Rs. 300 Note 1. In the case of children within the age group which entitles them to half fares or other concessional fares by rail or public transport services, only such fares shall be claimed. Note 2. A member of the family who follows the Government servant within six months of the date of transfer or precedes him not more than one month may, for the purpose of this rule, be treated to have accompanied him. 43. (A) For transfer within the same station.(from 01.04.98) i) No travelling allowance will be admissible if no change of residence is involved. ii) If there is change of residence as a result of transfer only the following reimbursement may be allowed:- a) Motor fares: Actual cost of motor fares for self and family but not exceeding the rate admissible under rule 43(A). b) Personal effects: Actual cost of transportation not exceeding the amount admissible under rule 45 shall be allowed. However, a lump sum transfer grant under rule 43(D) and lump sum packing allowance under rule 43 (A) shall not be admissible. 43. (B) For transfer between stations within a short distance.(from 01.04.98) i) No travelling allowance will be admissible if no change of residence is involved. ii) If there is change of residence as a result of transfer, full transfer T.A. as admissible under rules 43(A) and 45 may be allowed. However, no lump sum transfer grant and no lump sum packing allowance under rules 43(d) and 43(e) shall be allowed if the distance between the two stations does not exceed 20 kilometers. iii) Daily allowance shall be permissible if covered under rule 36. 44. Transportation of personal effects:- A Government servant transferred from one station to another shall be entitled to the cost of transportation of his personal effects as per rates prescribed by the Sikkim Nationalised Transport. (by road). 45. (1) The maximum quantity of personal effects which may be transported at Government cost by a Government servant shall be as follows:-(from 01.10.91) i) First Grade 3000 kgs. ii) Second Grade 2000 kgs. iii) Third Grade 1000 kgs. iv) Fourth Grade 600 kgs. Note: The term „personal effects‟ means furniture, beddings, utensils, Crockery and such other personal articles a person of his status may be reasonably expected to possess and actually possesses. (2) In addition to the cost of transportation ,a lump sump amount for loading , unloading and transportation of personal effects shall be paid at the following rates, namely:- i) First Grade - Rs. 800 ii) Second Grade - Rs. 700 iii) Third Grade - Rs. 500 iv) Fourth Grade - Rs. 300 (3) If both husband and wife are Government servants and both of them are transferred at the same time within six months of the transfer of the husband or the wife, as the case may be, from one and the same old station to one and the same new station, the travelling allowance shall be admissible to one only if both of them are of the same grade, and if one of them is of the higher grade, then to the one belonging to the higher grade treating the other as a member of the family in both the cases. Explanation: 1 The transfer of a Government servant from Sikkim to Siliguri and viceversa shall be construed to mean as transfer within Sikkim for the purposes of these rules. Explanation: 2 During transfer from one station to another within Sikkim the cost of transportation of personal effects upto the prescribed limit by road-cum- animal transport, as the case may be, shall be admissible to a Government servant according to the schedule of rates as may be prescribed by the Government. 46. (1) When a transfer is to or from a place outside Sikkim connected by rail to Siliguri, the cost incurred on transportation of personal effects by road or other authorised mode of transport between places in Sikkim and Siliguri at prescribed rates, plus transportation by goods train between Siliguri and the other designed station in India connected by rail shall be admissible. The Government servant shall, however, have the option, as far as transportation by goods train is concerned, to utilise any other means of carriage except air, for any part of the admissiable limits of the personal effects provided that reimbursement of the expenditure on such accounts plus the cost on that part,if any , which is transported by other means of carriage shall not be in excess of the cost that would have been incurred if the whole of the admissible quantity had been transported by goods train. (2) In addition to the cost of transportation a lump sum amount shall be paid for loading, unloading and transportation of personal effects as under:- i) First Grade - Rs.1,200 ii) Second Grade - Rs. 900 iii) Third Grade - Rs. 600 iv) Fourth Grade - Rs. 300 Note: In case of a person appointed on deputation or on contract basis from outside Sikkim, his travelling allowance to join his duty at the place of posting under the State Government, as well as, for return journey on termination of deputation or contract service shall be governed by these rules unless otherwise provided in his terms of deputation or contract. 47. No daily allowance shall ordinarily be admissible for halt made by a Government servant or his family during the course of journey on transfer unless Government is satisfied that such halts were unavoidable and were made under circumstances beyond the control of the Government servant. 48. No Government servant is entitled to travel by air on transfer except with the special prior approval of Government. CHAPTER V JOURNEY FOR OTHER PURPOSES 49. Journey to give evidence: If a Government servant is summoned to give evidence in a criminal case, a case before a court of enquiry or a civil case to which Government is a party and the facts as to which he is to give evidence have come to his knowledge in the discharge of his public duties, he may draw travelling allowance as on tour including daily allowance for halts. Note 1. In such cases, the claim should be accompanied by a certificate of attendance given by the court and no payment should be accepted from the court. Note 2. A Government servant summoned to give evidence while on leave is entitled to the travelling allowance under this rule. 50. Journey to obtain medical certificate:- (a) If a Government servant being stationed where there is no medical officer of the Government, is required to obtain a medical certificate from such a medical officer, he may draw travelling allowance as on tour for the journey undertaken to obtain that certificate. Note: No travelling allowance is admissible for a journey undertaken to produce health certificate on first appointment to Government service. (b) A Government servant who is directed by the competent authority in the interest of public service to apply for invalid pension may, if he is required to make a journey in order to appear before a medical board, draw the actual travelling expenses, subject to a maximum of the amount of travelling allowance calculated for the journey on tour but without any daily allowances for halts. If it be necessary from him to return to his headquarters after appearing before the medical board, he may draw the actual travelling expenses subject to the same maximum. 51. Journey to undergo training: When a Government servant is selected to undergo a course of training a competent authority may decide the scale, if any, on which he shall draw travelling allowance for the original journey to and the return journey from the place of training and for the halts at such place. Provided that where a Government servant is selected for attending training classes in the Accounts and Administrative Training Institute at Gangtok from outside Gangtok, he shall not be entitled to any daily allowance except for the days of journey from the headwater to Gangtok and return journey from Gangtok to Headwater after completion of training. 52. Journey to attend an examination: A Government servant who is required to appear at an obligatory departmental examination outside his place of duty, is entitled to draw travelling allowance as on tour for journey to and from the place at which he appears for the examination. Explanation: This does not, however, apply to cases where a Government servant fails to qualify in the first attempt and is made to re-appear subsequently. 53. Journey to attend official function: When a Government servant is formally excepted by Government to an official function at a place other than his place of duty, he may be allowed to draw travelling allowance as on tour. 54. Journey for treatment outside Sikkim: Under the Sikkim Government service (Medical Facilities) Rules, a Government servant who has rendered a minimum service of one year shall be entitled to avail of medical facilities at a place outside Sikkim subject to the condition laid down in these rules. These facilities are, also admissible to the Government servants wife/husband, as the case may be, legimate child/children, unmarried sister‟s, minor brothers and step children and parents wholly dependent on the Government servant. Note: „Dependent parents‟ means parents wholly dependent upon the Government servant and who reside with the Government servant and whose income from all sources does not exceed Rs.500 per month. 55. For journey to and from the place of treatment outside Sikkim the following travelling allowance shall be admissible. a) Journey by rail i)For the Government Servant (as a patient) Fare of the entitled class or of the lower class by which the Government servant actually travels plus daily allowance for day(s) or part of a day occupied in Journey by rail or road-cum-rail as for the journey on tour under the rules in force but without daily allowance for halts. ii) For the members of the Family (as patient) Fare of the class to which the Government servant is. entitled to travel on tour under the Rules in force or of the lower class by which they actually travel but without daily allowance for halts. b) Journey by road i)For the Government Servant (as a patient). For the road portion of the journey or for the journey between stations connected by road only,actual fare paid for the journey by bus. ii) For the members of the Actual fare paid for the journey by bus. Family(as a patient). Note: If the patient travels by means of conveyance other than these specified in this rule or by his/her private conveyance travelling allowance shall be admissible to the extent other wise admissible under these rules. c) Actual conveyance charges i)For the Government servant (as a patient) Actual conveyance charges limited to mileage allowance at tour rates under the rules in force (without daily allowance) subject to maximum of Rs.500/-. ii)For the members of the Family (as patient). Actual conveyance charges limited to half the mileage allowance at tour rates (with-out daily allowance) admissible to the Government servant under the rules in force subject to maximum of Rs.250/-. Note: Actual conveyance charges are admissible only in cases where the journey is undertaken within the same city-Municipal or corporation area. d) Travelling allowance for escort:- An escort will be entitled to travelling allowance both ways at the rates admissible under these rules to a member of the family of the Government servant provided it is certified in writing by the Director of Health Services that it is unsafe for the patient to travel alone and that an escort is necessary to accompany him/her to the place of treatment. Similarly, travelling allowance will also be admissible if it becomes necessary for an escort to travel again to fetch the patient on production of a similar certificate as mentioned above from the authorities of the hospital/institute where he/she receives treatment. CHAPTER-VI JOURNEY ON RETIREMENT AND JOURNEY BY THE FAMILY OF THE GOVERNMENT SERVANT ON HIS DEATH 56. Journey on retirement: A Government servant on retirement shall be entitled to the travelling allowance for self and members of his family, including allowance for incidental expenses and transfer grant, on the scale laid down in Rule 43 in respect of the journey from the last station of his duty to his home town. He shall also be entitled to the cost of transportation of personal effects on the scale laid down in Rule 45 subject to the provisions of Rule 46 and note thereunder. 57. When a Government servant wishes to settle down not in his hometown but at another place, he may be permitted to avail the concession upto latter place. In that event the amount reimbursable to him would be that which would have been admissible had he actually proceeded to his hometown, or the amount reimbursable had the latter place been the hometown , whichever is less. 58. The concession may be availed by the Government servant who is eligible for it any time during his leave preparatory to retirement or during his refused leave, or within six months of the date of his retirement. Note: Before reimbursing the travelling allowance admissible under this rule, the controlling officers should satisfy themselves, as far as possible, that the claimant and members of his family actually performed the journey to the hometown or the other place to which he might have proceeded to settle there, e.g.. by requiring the production of original vouchers relating to transportation of personal effects, conveyance etc. 59. Journey by the family of the Government servant on his death:- The family of a Government servant who dies while in service shall, for the journey from the last headquarters of the Government servant to his normal place of residence which shall be permanent home as entered in his service book, be entitled to the travelling allowance as follows provided journey is completed within six months after the death of the Government servant. a) Actual motor fares at the rate prescribed by the Sikkim Nationalised Transport or the Sikkim Transport Authority. b) Actual railway fare of the class of accommodation to which the deceased Government servant was himself entitled for each member of the family. c) Actual cost of transportation of personal effects to which the deceased Government servant was entitled under Rule 45 subject to provisions of Rule 46 and notes thereunder. d) Lump sum grant to which the deceased Government servant was entitled under Rule 43(d). e) A lump sum packing allowance as admissible under clause(e) of rule 43 shall also be paid to the family of the deceased Government servant. 60. The amount of travelling allowance admissible to the family of deceased Government servant under Rule 59 shall be paid in the order of precedence given below:- i) The surviving widow or husband as the case may be. ii) The eldest surviving (dependent) child of the deceased Government servant provided that he/she has attained the age of majority. iii) Any person who in the opinion of the Head of Department/Office, is fit to receive payment on behalf of the minors subject to the execution by such person of a bond, duly signed by two sureties agreeing to indemnify Government against any subsequent claim, provided that such a bond may be dispensed with when payment is made to legal guardian. Note 1. The amount may be drawn on Travelling allowance bill by the Head of Department/ Office under whom the deceased Government servant last served. The certificates usually obtained at present from the Government servant in support of transfer travelling allowance claim regarding class of accommodation used, dependency and relationship of the family members, actual expenses on transportation of personal effects, etc. may be adopted mutatis mutandis and obtained from the claimant in support of the claim. Note 2. Before reimbursing the travelling allowance admissible under this rule, the controlling officers should satisfy themselves, as far as possible, that the members of the family of the deceased Government servant actually performed the journey to his permanent home e.g. by requiring the production of original vouchers relating to transfer of personal effects, conveyance. CHAPTER-VII CONTROLLING OFFICE 61. (1) Heads of departments and offices shall be the Controlling Officers for the purpose of travelling allowance in respect of Government servants mentioned against each:- Designation of Controlling Category of Govt. Servants Officers. ------------------------------------- ----------------------------------- - Heads of Departments All Officers and staff working under them excluding those under Heads of Offices. Heads of Offices All Officers and staff working under them. (2) The Secretaries and Heads of Department shall be their own Controlling Officers for the purpose to travelling allowance. 62. No bill for travelling allowance, other than permanent travelling allowance, shall be paid unless it is signed or countersigned by the Controlling Officer of the Government servant who presents it. 63. Except where expressly permitted by Government a Controlling officer may not delegate to subordinate his duty of countersignature. 64. The right of a Government servant to travelling allowance including daily allowance is forfeited or deemed to have been relinquished if the claim for it is nor presented within one year from the date on which the journey is completed. 65. Duties of Controlling officers:- A Controlling Officer is personally responsible to Government for the correctness of travelling allowance bill signed or countersigned by him. Before signing or countersigning a travelling allowance bill he should satisfy himself. a) that the facts of the journey on which the claim is based and the distances entered in the bill are correct; b) that the rate of pay and the purpose of journey are correctly recorded in the bill; c) about the necessity, frequency and duration of journeys and halts for which travelling allowance is claimed and disallow the whole or any part the travelling allowance claimed for any journey or halt, if he considers that a journey was of excessive duration; d) that the allowances claimed have been correctly calculated in accordance with the rules and that on the whole the charges are reasonable and indisputable payable by Government; e) that where the actual cost of transporting personal effects is claimed under these rules, the scale on which such effects were transported was reasonable, and to disallow any claim which, in his opinion does not fulfill that condition. He shall also scrutinize the details and satisfy himself that claim is reasonable; f) that the bill is supported by actual payees receipts or certificates of payment where necessary; g) that there is adequate provision in the sanction budget to which the bill may be charged; and h) that each bill is correctly recorded in the Travelling Allowance Register. GOVERNMENT OF SIKKIM FINANCE DEPARTMENT GANGTOK No.140/Fin/Adm Dated:Aug.10 1993 STANDING ORDER Subject : Procedure for approval of tour programmes 1. Tours within Sikkim a) Heads of Departments will obtain approval of their tour programs from the Ministry concerned. A copy of the approved tour program will be submitted to the Chief Minister and Chief Secretary. b) All Gangtok station Class I officers will obtain approval of their tour programs from the head of department. c) All district heads of offices and officers in charge of District Offices of Departments will obtain approval of their tour programs from the District Collector who is deemed to be their Controlling Officer under Sikkim Allowance Travelling Rules 61 (I). d) All other officers and staff will obtain approval of their tour programs from the head of office designated as Controlling Officer under the Sikkim Travelling Rules 61 (I). 2. Tours outside Sikkim a) Head of Departments will obtain approval of the Chief Minister through Chief Secretary and Minister of the Department. Copy of the approved tour program will be sent to the Chief Minister, the Minister concerned and Chief Secretary. b) All other officers will obtain approval of the Minister of the Department through the head of department and Head of Office. c) Non-gazetted staff will obtain approval of the head of department through the head of office. SD/- G.P.Pradhan Secretary Finance GOVERNMENT OF SIKKIM FINANCE DEPARTMENT GANGTOK. CIRCULAR No.38/Fin. Dated 16.12.96 Subject: Simplification of adjustment on account of pay and T.A advance on transfers- Avoidance of Inter Government settlement. Under the provisions of Article 36 (b)(ii) of Accounts Code Volume I, in cases of transfer of Government servants from one Government to another, travelling allowances (both ways) are borne by the borrowing Government and the advance of pay, if drawn, is accounted for in the books of the Government to which the official proceeds on transfer. 2. The existing procedure involves settlement of inter-State transactions with its attendant complication of operation of suspense heads, issuance of cheques, bank reconciliation etc. In order to avoid such inter Governmental settlements, has now decided that in case of transfer of a Government servant from one Government to another, any advance towards Pay/T.A. paid by lending Government would be finally booked as Revenue expenditure in its own books. Recovery/Adjustment of these advances from the Government servants Pay/T.A. bills will be watched through last pay certificate and credit/net Debit would be accounted for in the books of the borrowing Government. The same drill will operate in reverse when the Government servant reverts to the parent Government. 3. In all cases of transfer of Government servants between two Governments, weather for proceeding on deputation or on reversion taking place or on after 1.1.87, settlement of advance of Pay and T.A. will be in accordance with these orders. (Based on Ministry of Finance, Department of Expenditure, Controller, General of Accounts O.M.No.14(6)/86/TA dated 17.11.86). Sd/- K.C.Pradhan Secretary Finance GOVERNMENT OF SIKKIM FINANCE DEPARTMENT GANGTOK No.29/Fin/Adm/96 Dated:25.09.96 OFFICE MENORANDUM Subject: Tours outside Sikkim Ref: This Department Standing Order No. 140/Fin/Adm dated: 10th Aug.1993 Attention of all Heads of Department/ Offices is invited to Finance Department‟s standing orders on the subject indicated above wherein certain procedures had been spelt cut for Tours outside Sikkim. While reiterating these rules, it is further ordered that : 1. Tours outside the State should be kept to the absolute minimum. 2. Greater efforts should be made to utilise the services of the resident Commissioner, Sikkim House, Delhi who should be suitably briefed so that he can represent the Government of Sikkim in quite a few meetings. 3. Officers who are not entitled to travel by air should plan their tour programs well in advance so that they do not have any difficulty in obtaining railway reservation. 4 The period of the tour should be kept to the absolute minimum and each day to be spent outside the State should be fully justified in terms of specific tasks that need to be carried out and necessity of the personal presence of the officer concerned. 5. T.A. bills of Secretary/Heads of Departments when submitted should have a photocopy of the approved tour program and tour dairy duly approved by the Chief Secretary. Standing Order No.140/Fin/Adm. dated 10th August, 1993 shall stand modified to that extend. Sd/- Tashi Tobden Commissioner cum Secretary Finance Department FINANCE DEPARTMENT GANGTOK. CIRCULAR Dated : 16.12.96. No. 38/Fin Subject : Simplification of adjustment on account of pay and T.A. advance on transfer - Avoidance of Inter Govt. settlement. Under the provisions of Article - 36(b) (ii) of Accounts Code Volume I, in cases of transfer of Government servants from ono Government to another, travelling allowances (both ways) are borne by the borrowing Government and the advance of pay, if drawn, is accounted for in the books of the Government to which the official proceeds on transfer. 2. The existing procedure involves settlement of inter-State transactions with its attendant complication of operation of suspense heads, issuance of cheques, bank reconciliation etc. In order to avoid such inter-governmental settlements, the Government of India, in consultation with State Governments, has now decided that in case of transfer of a Government Servant from one Government to another, any advance towards pay / T.A. paid by lending Government would be finally booked as revenue expenditure in its own books. Recovery / adjustment of these advances from the Government servant‟s pay/T.A. bills will be watched through last pay certificate and credit / net debit would be accounted for in the books of the borrowing Government Servant reverts to the parent Government. 3. 3. In all cases of transfer of Government Servants between two Governments, whether for proceeding on deputation or on reversion taking place or on after 1.1.1987, settlement of advances of pay and T.A. will be in accordance with these orders, (Based on Ministry of Finance, Department of Expenditure, Controller General of Accounts, O.M. No. 14(6)/86/TA dated 17.11.86). Sd/- ( K.C. Pradhan ) Secretary Finance. GOVERNMENT OF SIKKIM FINANCE DEPARTMENT GANGTOK CIRCULAR No. 07/Fin/Acctt Dated 15.5.98. It has been brought to the notice of the Finance Department, that T.A. bills in respect of Drivers are being submitted with the Log Book only. This does not give a clear indication of the claims preferred being genuine. Henceforth, it is directed that all T.A. claims of drivers shall be supported by a copy of the approved Tour Program of the Officer with whom the Driver has performed the tour along with the Log Book of the vehicle. Pay and Accounts Office will not pass such T.A. bills, if not supported by the Tour program of the Officer and Log Book. Sd/- T.Tobden Finance Secretary GOVERNMENT OF SIKKIM FINANCE, REVENUE AND EXPENDITURE DEPARTMENT GANGTOK No. 08/Fin/Accts Dated: 13/12/2006 NOTIFICATION The governor of Sikkim is pleased to make the following rules further to amend this Sikkim Traveling Allowance Rules, 1980, namely: 1. These rules may be called the Sikkim Traveling Allowances (5th Amendment) Rules, 2006. 2. These rules shall come into force with immediate effect. 3. In the Sikkim Traveling Allowances Rules, 1980 (hereinafter referred to as the said Rules), Rule 28: (A) The existing rate chart in sub rule (1) to Rule 28 shall be substituted with the following, namely :- “Government Servants of the : 1. First Grade Rs. 150/- 2. Second Grade Rs. 110/- 3. Third Grade Rs. 90/- 4. Fourth Grade Rs. 75/- (B) The existing rate chart in sub rule (4) to Rule 28 shall be substituted with the following namely 1. First Grade Rs. 300/- 2. Second Grade Rs. 250/- 3. Third Grade Rs. 200/- 4. Fourth Grade Rs. 175/- (C) The existing rate chart in sub rule (1) to Rule 29 shall be substituted with the following namely 1. First Grade Rs. 250/- Rs. 220/- 2. Second Grade Rs. 220/- Rs. 200/- 3. Third Grade Rs. 190/- Rs. 160/- 4. Fourth Grade Rs. 160/- Rs. 150/- (D) The existing rate chart in sub rule (3) to Rule 29 shall be substituted with the following namely 1. First Grade Rs. 650/- Rs. 525/- 2. Second Grade Rs. 550/- Rs. 450/- 3. Third Grade Rs. 400/- Rs. 350/- 4. Fourth Grade Rs. 375/- Rs. 300/- Sd/- (T.T. Dorji)IAS, ADDITIONAL CHIEF SECRETARY, GOVERNMENT OF SIKKIM Memo No. 5(1)78/Fin/Acts/663 Dated: 13/12/2006. Copy to:- 1. All Head of Departments 2. All Head of Offices 3. All Drawing & Disbursing Officers of the Departments. 4. Accountant General, Sikkim, Gangtok 5. Director, AATI 6. Director, Treasury, Pay & Account Office 7. Director, State Lotteries, Finance Deptt. 8. Director, Pension/GPF & GIS. 9. Addl. Director, Internal Audit, Finance Dept 10. Chief Pay & Accounts Officer (East/West/North/South) 11. Special Secretary, Home Department for publication in the Official Gazette (soft copy enclosed). 12. All Officers of Finance Department. 13. Guard File & 14. File. ASSISTANT DIRECTOR, FINANCE, REVENUE & EXPDT. DEPTT.