; request for public records in morris county
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request for public records in morris county


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									General Instructions for Fillable Forms
Please note that this is a fillable form and may be filled out on your computer. It is NOT the same as electronic filing and it is not possible to electronically submit this form—you must print it out after entering the information. If the form requires a signature, we must receive the form with an original signature. IMPORTANT: The free Adobe Reader software cannot save the form with the fill-in data for use at a later time. You can, however, save a blank fillable form for future use. To do this, hit your browser’s back button to return to the previous page. Once there, right-click on the link to this form and select Save Target As/Save Link As from the pop-up menu which appears. Save the form in the directory of your choice, then use Adobe Reader to view and print at your convenience. • After reading through these instructions, proceed to the first page of this form. Once it’s displayed in your browser window, position the hand pointer inside a form field and click. The hand pointer changes to an I-beam in fields where entering text is permitted. • Enter your information and then press Tab on your keyboard to go to the next field. You may also use your cursor to move from field to field. Simply place your cursor in the field you want to fill in and click. • Once you have filled out the entire form and are ready to print it, be sure to make note of how many copies you will need. See below for further information. • Make sure the cursor is not inside a form field before printing the form. To do this, use the mouse to click in an area of the form where there are no fields. • Do NOT use your web browse’s print function. Instead, use the print button at the left of the Adobe Reader tool bar, which appears immediately above the viewing window. • Clicking on the print button launches a print dialogue box which gives you several options, including the option to print the entire document or specify a range of pages to print. Since there is no need to include the instruction pages when you submit the Request for Public Records form to the Sheriff’s Office, we suggest you specify a print range from Page 2 to Page 3 and then retain Page 2 for your records. The Custodian of Records will provide you with a signed copy of the actual form which will serve as your receipt.



Caveat: In situations where you need more room than provided for entering information into a field, you will have to attach your own supplemental information to the printed form. If you can’t see what you’ve entered into a field in its entirety, that means it won’t be visible when printed either.

Morris County Sheriff’s Office Custodian of Records P.O. Box 900 Morristown, NJ 07963-0900 (973) 285-6600

Request for Public Records: Instructions

A request for Public Records must be submitted on this form which has been adopted by the Morris County Sheriff’s Office (MCSO). If your request is approved, the MCSO will compile the records and make the copies requested; they will normally be available within seven (7) business days pursuant to statute. If a document or copy which has been requested is not a public record pursuant to statute or if it cannot be provided within seven (7) business days, you will be provided with a response with that information within the seven (7) business days. The seven (7) business day time frame begins the day after your request has been received by the Custodian of Records for the MCSO. Per N.J.S.A. 47:1A-1, et seq. the terms “public record” and “government record” in New Jersey do not include the following (not an all-inclusive list): • Criminal investigatory records • Victim’s records • Inter-agency or intra agency advisory, consultative, or deliberative material • Emergency or security information or procedures for buildings or facilities • Administrative or technical information regarding computer hardware, software and networks which, if disclosed, would jeopardize computer security • Information regarding labor-management negotiations including statements of strategy or negotiating position • Pension and personnel records in possession of this department Except as otherwise provided by law or regulation, the fee for duplication of a government record in printed form shall be as indicated on the attached “Request for Public Records” application. We will notify you of any extraordinary service fees or other additional charges authorized by state law or regulations before fulfilling your request. If a document is requested to be mailed, a delivery/postage fee will be charged. Pursuant to N.J.S.A. 47:1A-5c, this agency may impose a reasonable special service charge if the nature, format, manner of collation, or volume of a government record is such that it cannot be reproduced by ordinary document copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate your request. The Requestor will be notified in advance of the special service charge and may object to the charge prior to it being incurred.

Morris County Sheriff’s Office: Request for Public Records: Instructions Rev. 4/05

Morris County Sheriff’s Office Custodian of Records P.O. Box 900 Morristown, NJ 07963-0900 (973) 285-6600

Request for Public Records Form
Clear Form
Please be sure you have read the preceding page for important information related to your rights concerning government records.

Requestor Information
Name of Requestor Street Address Daytime Telephone Number City, State, Zip E-Mail Address
To expedite your request, please be as specific as possible.

Payment Information
Max. Authorized Cost: $_______ Select Method of Payment Cash Certified Check Money Order (Made payable to MCSO) Fees: Pages 1-10 75¢ per page Pages 11-20 50¢ per page Pages 21+ 25¢ per page Special Service Charge: Extraordinary service fees will be additional and are dependent upon request.

Record Request Information

To Be Completed by the Custodian of Records
Requested records will be ready on: Estimated # of pages: Estimated Cost: Deposit:*

* Deposit may be required when the anticipated cost of reproduction will exceed $25.00

This completed form, when signed by a designated Morris County Sheriff’s Office employee, shall constitute a receipt for the records request and any deposit made by the Requestor.

Under penalty of law, the Requestor hereby certifies that he/she has not been convicted of any indictable offense under the laws of New Jersey, any other state or the United States and is not seeking government records containing personal information pertaining to a victim or a victim’s family as provided by N.J.S.A. 47:1A-1 et seq.

Request Granted Number of Pages Document Fee Delivery Fee Special Service Charge Yes No

Requestor’s Signature


Total Fee Deposit Due Upon Completion

Morris County Sheriff’s Office

Date Fulfilled

You have a right to appeal the decision that the document or documents are not public records. You may take your appeal to the Public Records Council or to the New Jersey Superior Court as provided by N.J.S.A. 47:1A-6 and 7.

Morris County Sheriff’s Office: Request for Public Records Form Rev. 4/05

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