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DUNSTABLE DOWNS GOLF CLUB RULES OF THE CLUB

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DUNSTABLE DOWNS GOLF CLUB RULES OF THE CLUB Powered By Docstoc
					                    DUNSTABLE DOWNS GOLF CLUB
                        RULES OF THE CLUB
                                                                                    October 2010
1. NAME
   The Club shall be called “Dunstable Downs Golf Club”. Hereinafter called “The Club”.

   The Club is a non-profit making organisation. All profit and surpluses will be used to
   maintain or improve the Club facilities. No profit or surplus will be distributed other than to
   another non-profit making body or to members on winding-up or dissolution of the Club.

2. OBJECTS
   The Club is formed to provide for the Members a golf course and Clubhouse with facilities
   for recreation and social events and all activities associated with the playing of golf.

3. MEMBERSHIP
   The Club shall comprise Life Members, Full Members, 5-Day Members, Juniors and Cadets.
   The total number in each category shall be determined by the Committee.

   Social and Temporary Members shall be elected by the Committee.

   Members who have not paid a Joining Fee shall have no voice in the control or management
   of the Club. Social and Temporary Members cannot compete for Club Trophies.

        MEMBERSHIP
4. LIFE MEMBERSHIP
   On the recommendation of the Committee a Member may be elected a Life Member at any
   general meeting of the Club, and shall thereafter be entitled to all the privileges of
   membership without paying the annual subscription or any special payment for such life
   membership.

5. JUNIOR MEMBERSHIP
   a) Junior membership shall be restricted to persons under 18 years of age at the date of
      admission. They shall serve a two year probationary period on terms determined by the
      Committee.

   b) The participation of Junior Members in Senior competitions, save where it is expressly
      provided for, shall be restricted to Junior Members with handicaps of 18 and under.

   c) Cadet membership to apply to persons between the ages of 18 and 25 years. Cadets
      will be interviewed for full membership in the year in which they become 25 years. Full
      membership is subject to interview and approval by the Committee and upon payment of
      the appropriate joining fee.

6. SOCIAL MEMBERSHIP
   Social Members must be proposed and seconded by Full or 5-Day Members of the Club and
   elected by General Committee.

   Social Members may use the facilities of the Clubhouse at all times.

   Social Members may not play on the course unless they have a current handicap or are
   playing with a Member.
Revised at AGM 30.10.2010
   Social Members holding such qualifications may play on a weekday by paying the
   determined green fee. At weekends they may only play one day a month - Saturday/Sunday
   but must be introduced by and play with a Full Member at the determined green fee.

   The Committee may approve the application from a current Member, who has paid a joining
   fee, to transfer to Social Membership due to illness or other special circumstances. These
   circumstances will be reviewed annually and the Committee reserve the right to cease a
   Member’s Social Membership. Such Social Members retain their voting rights.

7. ELECTION OF A MEMBER TO THE CLUB
   a) All Members shall be elected by the Committee.

   b) Any person proposed for election shall be nominated and seconded by two Full Members
      of not less than two years standing, and their name and address shall be prominently
      displayed in part of the Club premises frequented by Members for not less than 14 days
      before interview.

   c) On election of a new Member the Secretary/Manager shall notify the same to them in
      writing, furnish them with a copy of the Rules and request them to pay the entrance fee
      and first subscription, and such member shall be on probation for a period of two years
      during which time the Committee shall have power, at its discretion, to terminate the
      membership.

   d) Any Full Member can only nominate or second a maximum of two applicants for playing
      membership in any one calendar year.

8. OFFICERS
   The Officers of the Club shall be a President, two Vice-Presidents, a Captain, a Vice-Captain
   and a Treasurer.

   The longest serving current Vice-President will be recommended for election as President by
   the General Committee unless the Vice-President declines or is unable to continue on
   medical grounds. The President shall be elected at an Annual General Meeting by vote and
   shall hold office for two years.

   Vice Presidents shall be recommended for election by the General Committee and elected
   at the Annual General Meeting by vote. They shall hold office for two years when they shall
   retire, but shall be eligible for re-election.

   The Captain, Vice-Captain and Treasurer shall be proposed, seconded and elected by vote
   at each Annual General Meeting. They shall hold office until the next Annual General
   Meeting.

9. COMMITTEE
   The Committee of Management shall consist of the Officers of the Club, the Ladies Captain,
   and eleven other Members. Five Members of the Committee shall be a quorum.

   The Captain shall preside at all General Committee Meetings.




Revised at AGM 30.10.2010
10. ELECTION OF COMMITTEE
    The election of Members of the Committee shall take place in the following manner -

   a) Any two Full Members of the Club shall be at liberty to nominate a Member of at least
      two years standing to serve on the Committee. The name of each Member so nominated
      shall be sent to the Secretary/Manager, on official forms provided in the Clubhouse,
      before the 1st day of September.

   b) A list of nominees and proposers shall be affixed to the Notice Board of the Club within 7
      days after the 1st of September in each year. Numbered voting list shall be prepared
      containing the names of Candidates only and shall be sent to all persons entitled to vote.
      The Voting Papers shall be returned by post in sealed envelopes to the
      Secretary/Manager or may be placed in a Special Ballot Box, provided at the Clubhouse
      for the purpose, not later than the time of the commencement of the Annual General
      Meeting.

       The candidates receiving the largest number of votes shall be automatically elected to
       the Committee to fill the vacancies available. In the case of a tie, the members present
       at the Annual General Meeting shall select by lot the Candidate or Candidates so tied.

       In the case of an insufficient number of Candidates the Committee shall have powers to
       fill the vacancies occurring.

   c) Of the 11 Members of the Committee, other than Officers and the Ladies Captain, 4 shall
      retire every year at the Annual General Meeting, but shall be eligible for re-election. If
      one or more of the non-retiring Members are elected to serve as Officers of the Club (eg
      Vice-Captain, Vice-President), those members will constitute one or more of the four
      retiring Members. Members shall, if necessary, for the purpose of creating vacancies on
      the Committee, retire in order of seniority, and in the case of equal seniority the order of
      retirement shall be determined by lot. The retiring Captain shall be automatically
      returned to the Committee for one year in place of one of the four retiring Members.

   d) The Child Welfare Officer shall be appointed by the General Committee.

    CO-
11. CO-OPTION AND CASUAL VACANCIES ON THE COMMITTEE
    Any casual vacancy on the Committee shall be filled by the Committee and any Member so
    chosen shall retire at the next Annual General Meeting, but shall be eligible for election at
    such Annual General Meeting.

   The Committee shall have the power to co-opt a Member for a period determined by the
   Committee. Such co-opted Member shall have no voting rights.

12. POWERS OF THE COMMITTEE
    a) The Committee, in addition to the powers hereinafter conferred upon them, shall have
       control of the finances of the Club, power to engage and dismiss the Club Servants and
       paid officers (including a whole or part-time paid Secretary or Secretary/Manager) and fix
       their remuneration, terms and conditions, and all such administrative powers as may be
       necessary for properly carrying out the objects of the Club in accordance with the Rules.

   b) The Committee shall have power to delegate all or any of their power to any sub-
      committee except in the case of expulsion of a Member or dismissal of a
      Secretary/Manager.


Revised at AGM 30.10.2010
13. DISCIPLINARY PROCEDURE
    Where a Member is reported to the Committee for misconduct, misdemeanour, infringement
    of the Rules or Bye-Laws of the Club or the etiquette of golf the Committee, in exercise of its
    powers under Rule 12 shall:

   a) Warn the Member against repetition
   or
   b) If satisfied that misconduct, misdemeanour or infringement has taken place, shall
      interview that Member and, after having heard that Member in reply, may prohibit the
      Member from the use of the Clubhouse or Course or both for such period as the
      Committee shall think fit.

14. EXPULSION OF A MEMBER
    To expel a Member from the Club, notice shall be sent to the Secretary/Manager signed by
    five Members, acquainting him with the circumstances that give rise to such notice. The
    Secretary/Manager shall then communicate with such Member (so that they may have the
    opportunity of explaining or withdrawing from the Club) and shall call a meeting of the
    Committee, who are empowered to decide the question. If a two-thirds majority of the
    Members of the Committee present vote for their expulsion, the Member shall be expelled.
    Any Member so expelled shall have the right to appeal to an Extraordinary General Meeting,
    to be summoned within 21 days of their expulsion, when a majority of two-thirds of those
    present and voting shall be required to confirm the expulsion. If the expulsion be not
    confirmed the Member shall be reinstated. This rule shall not be delegated by the General
    Committee.

   Any Member expelled in accordance with the Rules, or otherwise ceasing to be a Member of
   the Club shall forfeit all such rights to, or claim upon the Club or its property or funds, as they
   would have by reason of membership.

15. DUTIES OF THE SECRETARY/MANAGER
    The Secretary/Manager shall be responsible to the Committee for the day to day
    administration of the Club, all correspondence and shall have custody of all documents
    belonging to the Club, except Deeds of Title to Club Property. He shall keep full and correct
    Minutes of all Meetings attended and records of all Club competitions.

16. DUTIES OF THE HONORARY TREASURER
    The Treasurer shall keep the accounts of the Club and shall prepare the Balance Sheet and
    the Annual Statement of Accounts, which shall after audit, be printed and circulated to all
    Members with the notice of the Annual General Meeting.

17. INDEPENDENT ACCOUNTANT(S)
    At each Annual General Meeting of the Club an Independent Accountant(s) shall be
    appointed to hold office until the next Annual General Meeting. In case of a casual vacancy
    the Committee of Management shall appoint an Independent Accountant(s) who shall hold
    office until the Annual General Meeting following his or their appointment. The Independent
    Accountant(s) shall make a report to the Members on the accounts examined by them and
    on every Balance Sheet laid before the Members in General Meetings during their term of
    office. No Officer of the Club or Members of the Committee of Management shall qualify for
    appointment as Independent Accountant(s) and further, every Independent Accountant(s)
    shall be a qualified Member of a recognised body of Accountants.




Revised at AGM 30.10.2010
18. TRUSTEES
    The Trustees shall be 4 in number. In the event of death or resignation of a Trustee the
    Committee shall have the power to co-opt a replacement who will be eligible for election at
    the next Annual General Meeting.

19. CLUB PROPERTY
    The property of the Club shall be vested in the Trustees, who shall be appointed at a
    General Meeting. The Trustees shall have the power to sell, mortgage, lease or otherwise
    deal with the property of the Club or any part thereof and power to purchase property for and
    on behalf of the Club and generally to adopt such measures as may appear to them
    necessary in the interest of the Club, at the request of the Committee and with the consent
    of the Members in General Meeting assembled.

   The Trustees shall sign and execute all deeds as representing the Club, and such
   signatures shall be binding on all Members of the Club. The Trustees shall be indemnified
   against risk and expense out of the Club property.

    WILFUL
20. WILFUL DAMAGE
    Any Member causing wilful damage to any hedge, tree, fence, green or Club property shall
    arrange repair of the same at their own expense, or repay the Club for any repair carried out.

21. CLUB FINANCE
    If at any time the Club in General Meeting shall pass a resolution authorising the Committee
    to borrow money, the Committee shall thereupon be empowered to borrow for the purposes
    of the Club, such amount of money, either at one time or from time to time, and at such rate
    of interest and in such form and manner and upon such security as shall be specified in such
    resolution, and thereupon the Trustees shall, at the direction of the Committee, make all
    such disposition of the Club property, or any part thereof and enter into such agreements in
    relation thereto as the Committee may deem proper for giving security for such loans and
    interest. All Members of the Club, whether voting on such resolution or not, and all persons
    becoming Members of the Club after the passing of such resolution, shall be deemed to
    have assented to the same as if they had voted in favour of such resolution.

22. SUBSCRIPTIONS
    a) The annual subscription shall be due on 1st January but may be paid in two equal
       instalments on 1st January and 1st July in each year with the addition of 10% on each
       instalment, or in monthly instalments by means of any scheme approved by the
       Committee.

       The subscription shall be fixed by the Members in General Meeting and any notice to
       alter the subscription shall be given in the notification of Annual General Meeting.

   b) The Committee shall have power to determine from time to time the amount of Entrance
      Fees and Green Fees and to restrict the numbers of Members as circumstances
      demand.

   c) Any Member wishing to withdraw from the Club shall notify the same to the Secretary/
      Manager prior to 1st January and in default of such notice will be liable to subscription for
      the year commencing on that day as well as for all arrears.




Revised at AGM 30.10.2010
   d) Any Member being in arrears on 14th January/July, or have failed to make two
      successive payments on monthly instalment scheme approved by the Committee, shall
      cease to be a Member and the Secretary/Manager shall give notice to that effect. The
      names of those given such notice shall be posted in the Clubhouse.

                        MEETING
23. ANNUAL GENERAL MEETING
    a) The Annual General Meeting of the Club shall be held not later than 31st October at such
       time and place as the Committee shall determine. At the Annual General Meeting 25
       members shall form a quorum.

       The President shall preside at the Annual General Meeting.

   b) The Committee may call an Extraordinary General Meeting when any question of urgent
      importance shall arise, and shall be bound to do so on receiving a requisition signed by
      ten Members of the Club, or by a Member who has been expelled by the Committee and
      desired to appeal to an Extraordinary General Meeting. Twenty-five Members form a
      quorum at an Extraordinary General Meeting.

   c) At least fourteen days notice of any General Meeting, specifying the business to be
      transacted, and the day, place and hour of the meeting shall be sent to every Member by
      letter to his address in the Club Register.

       No amendment other than a motion for adjournment shall be moved to any resolution
       proposed at any Annual General Meeting or Extraordinary General Meeting unless
       written notice of the amendment shall have been sent to the Secretary/Manager not less
       than seven days prior to the meeting. Whenever any such notice is given it shall be
       immediately posted.

       Notice of Business - Any Member desirous of moving any resolution at the Annual
       General Meeting shall give notice in writing to the Secretary/Manager not later than the
       last day of August.

   d) No Rule of the Club (other than Rule 27) shall be repealed or altered, and no new Rule
      shall be made save by a two-thirds majority of the Members present and voting at a
      General Meeting and twenty-eight days notice of the intention to propose any new Rule
      or alteration shall be given to the Secretary/Manager, who shall send notice to every
      Member to his address in the Club Register at least fourteen days before the General
      Meeting.

   e) At all meetings of the Club, or of the Committee, the Chairman shall have, in case of
      equality, a casting vote.

    BYE-
24. BYE-LAWS
    The Committee is empowered to make, repeal and amend such Bye-Laws as they may from
    time to time consider necessary for the well-being of the Club, which Bye-Laws repeals and
    amendments shall have effect until set aside by the Committee or a General Meeting.

25. COMPLAINTS
    All complaints shall be made in writing to the Secretary/Manager who will respond. Where
    the complaint cannot be dealt with by the Secretary/Manager, it shall be submitted to the
    Committee whose decision shall be final.




Revised at AGM 30.10.2010
26. GREEN FEES
    Green Fees shall be paid in the Professionals Shop or other designated place before play
    commences.

27. OPENING OF CLUB PREMISES
    The Club premises shall be opened to members daily except for Christmas Day between
    such hours as the Committee shall from time to time determine, but the Committee may
    close them for such time as is deemed necessary for repairs.

28. PERMITTED HOURS
    The permitted hours for the supply of intoxicating liquors shall be determined from time to
    time by the Committee in accordance with the statutory conditions for the time being in force.

   The permitted hours will be displayed on the main Notice Board.

   Persons under the age of 18 are not allowed to purchase or consume alcohol on the Club
   premises.

29. VISITORS
    Subject to any restriction which may from time to time be imposed by the Committee, the
    following shall be entitled to admission to the Club premises and to purchase intoxicating
    liquor for consumption on the premises

   a) Golfers on payment of the appropriate Green Fee.

   b) Those taking table meals in the Club premises.

   c) Those attending, as ticket holders, any function organised by the Club on the Club
      premises.

   d) Club employees.

   All visitors shall sign the Visitors’ Book.

   Every Member shall be allowed to introduce guests. The Member is responsible to ensure
   that their guests comply with the Club Rules and before leaving that all expenses incurred,
   whether for the Member or the guests, are paid.

30. RULES OF GOLF
    The Rules of Golf as adopted by the Royal and Ancient Golf Club of St. Andrews, except
    where modified by the Bye-Laws of the Club shall apply.

31. NOTICES
    No notices, papers, placard or other material shall be displayed or altered in the Clubhouse
    or on Club property without the authorisation of the Secretary/Manager.

32. DRESS IN THE CLUBHOUSE OR ON THE COURSE
   Dress rules will be determined by the Committee and posted on the Notice Board with the
   By-Laws of the club.




Revised at AGM 30.10.2010
33. ADDRESSES OF MEMBERS
    Every Member shall from time to time communicate to the Secretary/Manager their address
    or that of their agent. Such address shall be inserted in the Register of Members and all
    notices sent by post to such address shall be deemed to have been delivered on the day
    following posting.

34. MEMBERS BOUND BY RULES
    Every Member shall be bound and submit to the Rules and Bye-Laws of the Club.


                    THE
           RULES OF THE CLUB APPERTAINING TO JUNIOR MEMBERS

1. CRITERIA FOR MEMBERSHIP
   Membership of the Junior Section is subject to interview. Representatives from the
   membership committee and the Junior Organiser will conduct individual interviews with
   prospective boy members. The Ladies Captain and the Junior Organiser will conduct
   interviews with prospective girl members.

   Recognising that age and ability can influence readiness for Junior membership,
   applications will not be considered in chronological order. Where more applications have
   been received than there are places available, the following criteria will be considered:-

   1)           Family association within the Club
   2)           Handicap to age profile
   3)           Age
   4)           Length of time on the waiting list
   5)           Attitude at the interview
   6)           Parental interest

2. HANDICAPS
   Under 12’s start with a handicap of 45, and play off ladies red tees. 4 cards must be
   submitted before an E.G.U. handicap will be awarded. There are three divisions in the
   section:-

   Division 1          Handicap 0 - 18
   Division 2          Handicap 19 - 28          Girls 19 - 54
   Division 3          Handicap 29 - 45

   Division 3 players are not eligible to play in Club Competitions or Medals. Neither may they
   mark cards for Division 1 or 2 players in Competitions or Medals. There are special events
   and meetings arranged for Division 3 players throughout the year.

   The participation of Junior Members in Senior competitions, save where it is expressly
   provided for, shall be restricted to Junior members with handicaps of 18 and under. If the
   competition allows Junior members to participate, as indicated in the diary, or rules of the
   competition, the Junior must play with a cadet, or adult member.




Revised at AGM 30.10.2010
3. AGE BRACKETS
   Subscription rates are determined by age, and are categorised as follows:-

   Junior 1            ( - 16)
   Junior 2            (16 / 17)
   Cadet 1             (18 / 19)
   Cadet 2             (20 / 22)
   Cadet 3             (23 / 25)

4. FULL MEMBERSHIP
   On January 1st in the year after reaching the age of 25 years, Cadets may transfer to Full
   Membership provided they meet two criteria, as follows:-

   1) They have an EGU handicap.
   2) They are accepted following an interview with the Membership Committee.

   The entrance fee payable is the Full Membership fee applicable on January 1st upon being
   accepted as a full member, discounted by 10% for every year of continuous Junior or Cadet
   Membership held, up to a maximum of 80% discount.

5. GENERAL

   Junior members will be on probation for the first two years of membership.

   Juniors may not start before 11.00 a.m. on Saturdays and Sundays unless they are playing
   in a senior competition and playing with a cadet or full member.

   On Junior Medal days, they may start at 10.00 a.m.

   Juniors without an E.G.U. handicap may not play at weekends until after 4.00 p.m. on the
   main course.




Revised at AGM 30.10.2010

				
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