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Draft Minutes - GLASGOW BRANCH

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					                                            GLASGOW BRANCH


                          Draft Minutes of the 2010 Annual General Meeting
                        of the Glasgow Branch of the British Computer Society
                       held at the Lord Todd, University of Strathclyde, Glasgow
                                on Monday 14th June 2010 at 6:30 pm.



1. Welcome/Apologies
   Richard Trail (Chair) welcomed the members present. The following apologies were received:
   Rod Blackwood, Paul Leonard, and Tejinder Singh Lota.

2. Minutes of the AGM of 1st June 2009
   Printed copies of the 2009 AGM minutes were made available to members. Daniel
   Livingstone and seconded by Bob McLeod proposed that the minutes be approved and this
   was accepted.

3. Matters arising
   A question was asked why the names of those present were not recorded on the AGM minutes.
   The Secretary, James Penn-Dunnett advised that, for at least the past five years, names of
   those present have not been recorded on the minutes but are are recorded on a separate
   attendance sheet.

4. Chair's Report
   The Branch Chair, Richard Trail gave the following report to those attending the AGM:

   “The year got off to a brisk start with a talk from Clarke Ching on Agile programming. Not so
   much a technical talk more an exhortation to finish projects! He is an evangelist for agile
   methods and reminded us that getting working software, even if it is not fully functional, to a
   customer early makes good business sense. Customer requirements change and software needs
   to be adaptable to meet the changing demands.

   We had the BCS President Elizabeth Sparrow up in November for her first branch visit since
   taking office. She talked to us about the BCS transformation which had been launched in
   September last year. Her talk was well received by the members present. However some
   members across the country have not been at all happy at the changes proposed by the
   management team, and they have gathered enough support to have an EGM convened to
   express their reservations at the direction the society is headed. The EGM takes place in
   London on 1st July and voting papers have been sent out to all members. I would urge you all
   to vote. We can have a discussion after the formal business of this AGM is concluded on the
   issues behind the calling of the EGM.

   The Christmas lecture was a well attended demonstration of augmented reality. Yolande and
   her partner came over from Holland to deliver the talk and to demonstrate how a fragment of
   plate could be transformed into an image of the whole plate and the view of the image could
   be manipulated in 3D. This technology is in its early days and I expect that practical examples
   will come along in due course.

   Unfortunately I was not able to attend the student event in October. It was a success except
   that we didn’t attract as many students to it as we would have liked. We have not been able to
   reach a wide audience with our publicity. Perhaps we should look at viral marketing methods
   with this younger age group.

   One of our own members gave us a memorable talk in January, on the early days of
   computing. It was quite astonishing how many ‘outsiders’ came along to hear Gordon Foulger
   talk about LEO one of the first computers developed for commercial applications. It was clear
   that there was a great deal of affection for the old valve driven kit, and the elementary coding
   that it could process. But it was from such humble beginnings that the computer industry
   developed, and it was a salutary lesson for us all to see how difficult it was to take these early
   steps.

   We made a successful visit to the BBC studios at Pacific Quay in February. It is a few years
   since we last had a site visit. When I invited names of those wishing to go on the visit it
   quickly became clear that demand for places outstripped availability. Naturally when going to
   premises like that the hosts restrict the numbers to a manageable group. However we must
   have behaved well as Tom Easson, the engineer from the BBC who led the tour, did indicate
   that he would be happy to see us back again.

   We made the change to holding our meetings on the second Monday of the month as an
   experiment . My impression is that it has been successful, as our talks have been as well
   attended as in previous years. There has been a significant innovation in garnering feedback
   from attendees. It is on Martin Blunn’s initiative that he has set up an online survey. After
   each meeting members have been invited to contribute their views and the response rate has
   been good. It has been interesting reading the generally positive remarks. There have also
   been suggestions for subjects for future talks and even site visits. I am sure that next year’s
   committee will give consideration to the comments and suggestions. We appreciate you taking
   the trouble to give the feedback.

   I wish to thank the other committee members and office bearers for their help over the year.
   Each contributes in his own way and their efforts makes the task of chairman a lot easier. It is
   the work of a very few dedicated volunteers who keep the branch going from year to year. I
   have been branch chairman for 2 years, and I will be stepping down today. It has been a
   privilege to serve as chairman and I wish my successor every success.”



5. Treasurer’s Report
   The Secretary, James Penn-Dunnett gave apologies from the Branch Treasurer, Rod
   Blackwood who was unavoidably held up in traffic on his way from Inverness to the AGM,
   and handed out copies of the following BCS Glasgow Branch Treasurer's Report 2009/10 to
   those attending the AGM:
“Expenditure for this year 2009/10 is slightly under budget. The following table is an extract
from the branch accounts report for April as provided by BCS head office. It shows branch
expenditure to the end of April. Note that net and VAT components of each expenditure are
listed on separate rows.
       Account Name            Date       Amount                         Supplier

4150: Catering              01 Jun 2009      85.11 UNIVERSITY OF STRATHCLYDE
4150: Catering              01 Jun 2009       3.75 UNIVERSITY OF STRATHCLYDE
4150: Catering              26 Jun 2009      85.11 UNIVERSITY OF STRATHCLYDE
4150: Catering              26 Jun 2009       3.75 UNIVERSITY OF STRATHCLYDE
4130: Speakers expenses     06 Oct 2009     200.00 ROD BLACKWOOD
4900: Other Costs General   06 Oct 2009     -75.00 ENGINEERING COLLEGE OF AARHUS
4900: Other Costs General   06 Oct 2009      75.00 ENGINEERING SCOTLAND
4900: Other Costs General   06 Oct 2009      75.00 ENGINEERING COLLEGE OF AARHUS
4150: Catering              28 Oct 2009     666.00 CORDIA SERVICES LLP
4150: Catering              28 Oct 2009      29.30 CORDIA SERVICES LLP
4150: Catering              28 Oct 2009      86.96 UNIVERSITY OF STRATHCLYDE
4150: Catering              28 Oct 2009       3.82 UNIVERSITY OF STRATHCLYDE
4150: Catering              10 Dec 2009      86.96 UNIVERSITY OF STRATHCLYDE
4150: Catering              10 Dec 2009       2.97 UNIVERSITY OF STRATHCLYDE
4150: Catering              14 Dec 2009     294.00 EN CROUTE CATERING
4150: Catering              14 Dec 2009      14.94 EN CROUTE CATERING
4130: Speakers expenses     22 Dec 2009     512.00 Y G KOLSTEE
4130: Speakers expenses     19 Jan 2010      12.60 GA FOULGER
4150: Catering              28 Jan 2010      87.66 UNIVERSITY OF STRATHCLYDE
4150: Catering              28 Jan 2010       5.19 UNIVERSITY OF STRATHCLYDE
4130: Speakers expenses     25 Feb 2010       7.99 Y G KOLSTEE
4150: Catering              16 Mar 2010      87.66 UNIVERSITY OF STRATHCLYDE
4150: Catering              16 Mar 2010       5.19 UNIVERSITY OF STRATHCLYDE
4100: Postage               01 Apr 2010      47.51 ROYAL MAIL
4100: Postage               01 Apr 2010       0.51 ROYAL MAIL
4150: Catering              27 Apr 2010      87.66 UNIVERSITY OF STRATHCLYDE
4150: Catering              27 Apr 2010       5.19 UNIVERSITY OF STRATHCLYDE
4150: Catering              31 May 2010    -450.00 Part of Student Event Catering to Special Projects




As in previous years, most of the expenditure has been on catering and speakers' expenses.
The catering items for University of Strathclyde are for regular meetings, the one from Cordia
Services is for the student event and the one from En Croute is for the Christmas meeting. We
were allocated £450 from the BCS special projects fund for the student event, so only part of
its costs are charged to the branch.
The"Speakers Expenses" item for Rod Blackwood is for book tokens for speakers' gifts and
should really be under "Other Costs General". Almost all of the rest of the speakers' expenses
are for the speaker from the Netherlands for the Christmas meeting. The "Postage" items are
for 100 post-paid envelopes for the committee to use for BCS business. I expect these to last
us for several years.
Catering for the May and June meetings is not included; I expect these to be 2 x (£87.66 +
£5.19) = £185.70. Some expenses incurred by committee members are still to be claimed and/
or processed: I expect these to be £72.72 (JPD wine for Christmas event, speaker gift for
student event, travel to Scotland IS as BCS delegate, secretarial expenses) + £180 (DL car hire
for Christmas event speaker) = £152.72. I expect that the total expenditure for the year will be
around £2046.83 + £185.70 + £152.72 = £2385.25. The branch budget for this year was
£2699, so I expect the final spend for the year to be £313.75 (11.6%) under budget.
For next year we applied for a budget of £3730 for branch running costs including £1200 for
student prizes for all six of our local universities We have been allocated a budget of £2700 for
   branch running costs and £606 for student prizes with the possibility of a further allocation for
   student prizes if we arrange to spend the £606. We declared that we will apply for a budget of
   £1100 for the student event and expect to be told of the result of this application when we
   make it in September.”

6. Election of Branch Officers for 2010/11
   It was proposed by Angus Pemberton that Richard Trail take up the position of Chair. This
   was seconded by Bob McLeod and there being no other nominations, Richard Trail was duly
   elected.
   It was proposed by Richard Trail that James Penn-Dunnett take up the position of Vice Chair.
   This was seconded by Arun Kumar Sathyanarayan and there being no other nominations,
   James Penn-Dunnett was duly elected.
   It was proposed by Richard Trail that James Penn-Dunnett take up the position of Secretary.
   This was seconded by Bob McLeod and there being no other nominations, James Penn-
   Dunnett was duly elected.
   It was proposed by James Penn-Dunnett that Rod Blackwood take up the position of
   Treasurer. This was seconded by Daniel Livingstone and there being no other nominations,
   Rod Blackwood was duly elected.

7. Election of Branch Committee Members for 2010/11
   It was proposed by James Penn-Dunnett that the following persons be elected to the new
   Branch Committee: CPD Officer - Eddie Gray ; Members - Martin Blunn ; Daniel Livingstone
   ; Tejinder Singh Lota ; Paul Leonard ; Alasdair Thomson ; Arun Kumar Sathyanarayan ;
   Myles Gorton ; Debbie-Jane Reyes and Althea Tolentino. This was seconded by Craig
   McCallum and there being no other nominations, the above mentioned new Branch committee
   was duly elected.

8. Any Other Business
   A member asked if automated calenders could be made available to members. The Secretary
   agreed to raise this at the next Branch committee meeting. Another member asked if meetings
   could be video recorded. The Secretary said that the Branch has video recording equipment
   and some events have previously been recorded however this was dependant on agreement
   with the event speaker. Another member said there should be better liaison with students at
   Universities and Colleges and could Branch meetings or events be advertised in Universities.
   The Secretary agreed to raise this at the next Branch committee meeting.

				
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