Contract Workforce document sample
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Tarleton State University Employee/Contract Workforce Questionnaire The General Appropriations Act (76th Legislature) Section 9-11.18 contains provisions that no appropriated funds may be expended for payment of a contract workforce in which the contract is executed, amended, or renewed after September 1, 1999, until the institution develops comprehensive policies and procedures for the contract workforce. Contract workers are defined as independent contractors, temporary workers supplied by staffing companies, contract company workers, and consultants. Employee / Independent Contractor Could the contractor or contractor’s employees be considered as University employees according to U.S. Department of Labor or Internal Revenue Service Guidelines (Refer to Attachment A)? Should any of the criteria apply, contact Human Resources for further evaluation. Contract Workforce I. Does the contract amount exceed or could it possibly exceed $10,000? Yes____ If answered Yes, then proceed to Question II No_____ If answered No, contract is not subject to Contract Workforce requirement (If $15,000 or more refer to TAMUS Regulation 25.99.03, Section 4.5) II. Is the contract to be paid from State Appropriations? (Account # 120000-189999) Yes____ If answered Yes, then proceed to Question III No_____ If answered No, contract is not subject to Contract Workforce requirement (Local Funds, Account # 200000-899999, are exempt from this reporting) III. Is the contract for services included in the list below? Foreign Office Activities Consultant Services Educational/Training Services Financial/Accounting Services Legal Services Medical Services Veterinary Services Lecturers Other Professional Services Investment Counseling Architectural/Engineering Maintenance/Repair-Software Maintenance/Repair-Computer Equipment Temporary Employment Agencies Computer Programming Services Cleaning Services Client Worker Services Data Processing Services Purchased Contracted Services . If the contract is to an independent contractor within the U.S. Department of Labor and Internal Revenue Service guidelines, the contract amount exceeds $10,000, the contract amount is to be paid from state appropriations, and the service is a workforce contract service, then the contract is subject to the Contract Workforce reporting requirements. Contract Workforce Reporting Requirements 1. Determine whether the contractor has been an employee of the University or any other Texas A&M University System component within the last 24 months. If so, then refer to TAMUS Regulation 25.99.03, Section 1.5 for requirements. 2. Conduct a cost-benefit analysis for any new, modified or renewed contracts. Contracts required by statute and inter-agency contracts are excluded from this provision. Contact Associate Vice President for Business Affairs at 9877 for assistance in making this determination. Compute and compare the contractor’s charge with the salaries and benefits paid to employees who can do the same type of work. Contact Executive Director of Budgets/Payroll/Personnel at 9877 for assistance in determining salary and benefit costs. If additional costs to the university will be incurred, include an itemized estimate of these costs. Compare productivity between the contract workers and employees. Determine if there are training costs for the contractor that will not be regained. List any non-related reasons for contracting such as need for skills not available. Determine if benefits outweigh the costs. 3. Document how the use of the contractor fits into the University’s staffing strategies, including mission, goals, and objectives. 4. Document how the use of a contractor relates to existing and future employee skills needed by the University. 5. Document consideration of the nature of the service given existing staff and workload. This information must be received in Business Services prior to payment.