2010-2011 WASHINGTON STATE DAIRY AMBASSADOR PROGRAM CONTRACT
This contract is a binding agreement between the Washington State Dairy Women (hereinafter “Dairy Women”) and
_________________________ (hereinafter “contestant”) and contestant’s parent(s)/guardian(s).
In consideration of the Dairy Women allowing contestant to participate in the 2010 Washington State Dairy
Ambassador Contest, it is agreed by and between the undersigned parties that if the contestant is selected as the
Washington State Dairy Ambassador, (hereinafter “Ambassador”) or as a Washington State Ambassador Alternate
(hereinafter “Alternate”) the following shall apply:
1. The contestant will hold the title of Ambassador/Alternate from June 25, 2010 until a new
Ambassador/Alternate is selected. Should the Ambassador marry or become unable to perform the duties
of Ambassador, as determined by the Dairy Women’s Ambassador Committee (hereinafter “Ambassador
Committee”), the title will pass to the individual selected by the judges as the first alternate, provided she
remains eligible to serve and is available to serve as determined by the Ambassador Committee. If that is
not the case, the title will pass to the individual selected by the judges as the second alternate, subject to
the same rules of eligibility. Should an Alternate marry or become unable to perform the duties of alternate,
as determined by the Ambassador committee, that title will pass to an individual previously selected by the
Judges to be the next alternate.
2. The scheduling of the Ambassador/Alternate during her reign will be established by the Washington State
Dairy Women Event Coordinator. The Ambassador will be reimbursed at a per diem rate of $100 for a full
day (over 4 hours) and $50 for a part day (4 hours or less) plus expenses. The Alternates will receive $50
per diem plus expenses. If the Alternate is called upon to perform duties in the absence of the State
Ambassador, she will receive appropriate per diem.
3. The Ambassador will be provided additions to her wardrobe for official appearances as deemed necessary
by the Ambassador Committee. The Ambassador will be assisted with these purchases by the Ambassador
Committee’s appointed consultant. If an Alternate is called upon to complete the duties of the Ambassador,
she will be provided additions to her wardrobe as deemed necessary by the Ambassador Committee.
4. At the end of her year’s reign, the Ambassador will be eligible to receive a scholarship of $7000.00,
$6000.00 from the Washington State Dairy Products Commission and $1000.00 from the Washington State
Dairy Women, to be paid to the college of her choice. If for any reason the Ambassador is unable to
complete her reign, the scholarship eligibility amount will be divided on a pro-rated basis between the
Ambassador and the alternate who completes her reign.
At the end of their year’s reign, Alternates will each be eligible to receive a $2000.00 scholarship, $600.00
from the Washington State Dairy Products Commission and $1400.00 from the Washington State Dairy
Women, to be paid to the college of their choice. If for any reason an Alternate is unable to complete her
reign, the scholarship sum will be reduced on a pro-rata basis.
The Ambassador/Alternates must begin to draw from available scholarship funds within two years of
completing their reign. If they do not, they will receive, in lieu of the scholarship, the amount as follows:
Ambassador, $1000; Alternates, $275. Upon the payment, the applicable scholarship fund will no longer be
available. Once the Ambassador/Alternate begins to draw from her scholarship fund, she has four years
from which to draw the balance. If she does not use the entire scholarship amount within the four years, the
scholarship fund will no longer be available.
If the Ambassador/Alternate has a bachelor’s degree or equivalent degree at the time of her selection as
Ambassador/Alternate, the scholarship money shall be available for post graduate study or as an
educational reimbursement for documented, previously incurred college expense.
5. All appearances of the Ambassador/Alternate must be approved by the Ambassador Committee.
Contestant agrees that all persons requesting her appearance will be asked to contact the Dairy Women’s
Event Coordinator. In addition, mandated appearances for State Alternate Dairy Ambassadors are included
in the Washington State Alternate Ambassador Guidelines.
6. It is understood and agreed that the position of Ambassador/Alternate is created to perform a public
relations function for dairy farmers and for the entire dairy industry in the State of Washington. Therefore,
during her reign, the Ambassador/Alternate must reflect wholesomeness and the health-giving benefits of
dairy products if she is to effectively function as the Ambassador/Alternate. The impression the
Ambassador/Alternate leaves with the people she meets should encourage them to use dairy products and
to build favorable attitudes toward dairying in general. For these reasons, the Dairy Women, acting through
its Ambassador Committee, reserves the right to remove an Ambassador/Alternate from her position if the
Ambassador/Alternate ceases to be able to effectively reflect the attributes determined necessary for that
position by the Dairy Women. It is agreed that such a determination lies exclusively with the Dairy Women
acting through its Ambassador Committee and that the contestant has no contractual or other right to
remain in the position of Ambassador/Alternate for the anticipated duration of her reign.
7. The title of Washington State Dairy Ambassador/Alternate may be used by contestant only with the express
permission of the Dairy Women. Except with the express written permission of the Ambassador Committee
of the Washington State Dairy Women, contestant will not endorse any product or otherwise us the name
Washington State Dairy Ambassador/Alternate, or any combination thereof, either directly or indirectly to
sponsor or endorse any product or otherwise engage in any promotional activities in which the name
“Washington State Dairy Ambassador” is used or implied.
8. As the Ambassador/Alternate, the contestant will carry out duties as assigned by the Dairy Women, whose
program coordinator, or someone assigned by her, will accompany the contestant on all approved
appearances. Contestant must be willing to adjust her schedule to travel in order to make appearances
throughout the state. Appearances will be scheduled with schools, civic, fraternal, professional and social
organizations, and with the media. Contestant agrees to comply with Washington State Dairy Ambassador
Guidelines as they are established from time to time by the Ambassador Committee.
9. It is agreed that the Dairy Women, its membership, including the Dairy Ambassador Committee and the
Dairy Ambassador Coordinator, will be held harmless from any legal action which may result from their
sponsorship or management of the Dairy Ambassador Program.
10. The contestant hereby certifies that she has read the 2010 Washington State Dairy Ambassador Contest
Rules and that she meets the eligibility standards identified in said rules. These rules are incorporated into
this contract as if fully set forth herein; provided, if there is any conflict between the terms of said rules and
the terms of this contract, the terms of this contract shall prevail.
11. This contract represents the entire agreement between the parties and, except at expressly identified
herein, there are not verbal or other agreements, which alter or expand the terms of this contract.
The foregoing is hereby accepted and consented to by me on this _____day of __________, 20____
If contestant is under 18 years of age, her parent(s) guardians(s) must sign below.
As parent(s)/guardian(s) of ______________________________________, we hereby consent to the terms of this
contract on this __________day of _____________________,20_____
The signatures below acknowledge contestant’s selection as the 2010 Washington State Dairy
Ambassador/Alternate and confirm the terms of that selection as described in this contract.
Washington State Dairy Women President Ambassador Committee Chairwoman
WASHINGTON STATE ALTERNATE AMBASSADOR CONTRACT
1. A state alternate represents the entire Washington Dairy Industry. It is important to be familiar with the
industry – the production process, the products and the people she represents.
2. When making an appearance, the alternate is to present herself in the image of the state ambassador. That
is, she is to possess a public relations mind-set, as well as be flawlessly groomed (spotless, wrinkle-free,
make-up, appropriate hairstyle, professional).
3. Be punctual. Assume responsibility for being on time always.
4. Participate in an orientation session and wardrobe assessment with the State Ambassador Coordinator
within a month following selection as state alternate.
5. Attend and participate in the four mandatory appearances throughout the year of her reign as follows: the
Dairy Ambassador Workshop in July, including any event that may follow the workshop (additional day
following workshop, Dairy Day at the Legislature, the Washington State Dairy Ambassador Contest
Orientation and the Washington State Dairy Ambassador Contest and Coronation. Need to be available for
all functions asked of them pertaining to the Dairy Ambassador Program.
6. Be available for fairs and WIAA events.
7. Be available if needed when the state ambassador has schedule conflicts and when events arise where
additional ambassadors are needed/requested.
8. Be available to make an appearance, on occasion, in the region of her residence.
An alternate is a great asset to the Dairy Ambassador Program. She is reminded that the scholarship is substantial
and comes with responsibility to the program. The Ambassador Committee recognizes that needs vary from year to
year according to the kinds and locations of appearances requested and according to the geographical
representation of those selected as Ambassador and Alternate.