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					   ENGAGING EVERYONE
IN THE SELF STUDY PROCESS
   Subtitle is Hyperbole: Won’t engage everyone

   But our self-study team reported that they
    were ―overwhelmed‖ by the attendance,
    participation and campus awareness

   Rooms packed, occasionally overflowing

   What we did — Suggestions for you
   Select a Core Team of Positive, Active,
    Engaged Leaders from all parts of the
    campus & community
       Central Planning Committee of 9
       Large Steering Committee of 40
    Involved committee members help to get
    buy-in
   Invite HLC Liaison for campus
    presentation early in the process
   Establish and follow your schedule
   Keep regular contact
       Group Workshops
       Keep focus
   Allow sufficient time for reading, responding,
    correcting and contributing
   Invite the campus to read and respond to drafts
   Utilize Multiple Modes
   Reminders from Chancellor at Campus
    Meetings
   Workshops and Presentations
   Electronic newsletter
   Web Site
   Newspapers
   Presentations to Community Groups
Mission and Core Values
      Wallet Cards
Just because it is important doesn’t mean that it has to
   be serious.
Prime example is the presentation for the campus in
   August 2006, a year and a half prior to our campus
   visit.
Our NCA Challenge was developed and adapted from
 a presentation by members of the self-study team
 from Lourdes College in Sylvania, OH at the 2006
 HLC Self-Study Workshop titled “Let the Games
 Begin!” (Therese Hoffman, et al.,)
NCA CHALLENGE
AUGUST 29, 2006
A light-hearted and hopefully relatively
painless look at a very important campus
responsibility

Offered in bite-sized pieces to help you digest
the essential information

But first a David Letterman moment:
(Samples from our Top10 list)
   …
   8. We’d probably be listed below Talk
    Radio’s COOO (College of Outrageous and
    Obnoxious Observations) in the next edition
    of U.S. News & World Report.
   9. We’d reduce the number of our students
    transferring and we’d have to write fewer
    letters of reference to graduate schools
   10. We’d only get transfer students from other
    unaccredited schools, like the Norman Bates
    School of Hospitality and Taxidermy
   1. We’ll get to do it all over again
       only next time will be not nearly as much fun
   2. Parking problems will be solved
       [Simple formula: fewer students = fewer faculty &
        staff = better parking]
   3. Students would get to work more—just not on
    campus
       (no federal financial aid or work study)
   Each of the Writing Task Forces created a game
    show that provided information about that goal and
    the self-study process.
   Strong attendance and very positive evaluations
   Brief examples from TIC TAC TOE
   There were also anagrams and Self-study crossword
    puzzles to complete for prizes.
   Anagram examples:
       “MASSES NEST” (1 word)
       “IF A SLY TITLIST TUNED ON US” (3 words,13,4,5)
   1. What do the initials HLC stand for?
     a. The Headquarters for Lecturing and Communication
     b. Healthy Litter Control
     c. Hypocritical Legal Curmudgeons
     d. The Homeland Liberty Crusaders
     e. The Higher Learning Commission
     f. The Hedahl Leadership Committee
   2. What do the initials NCA stand for?
     a. Numskull Charlatan Assembly
     b. North Central Association
     c. No Critical Awareness
     d. Nefarious Cowardly Assessment
     e. Nothing Credible or Authoritative
   3. What does PEAQ stand for?
        a. Petty Evaluations Allow Quibbles
        b. Pitiful Executive Appears Queasy
        c. Program to Evaluate Academic Quality
        d. Perplexed Editors Are Quiet
        e. Poor Educators Avoid Questions
   6. Which of the following will help provide the strongest
    self-study report?
     a. A report that only talks about the strengths of the
       university.
     b. A report that stresses the strengths but also recognizes
       areas for improvement.
     c. A report that only talks about the areas in which we
       need to improve.
     d. A report that focuses on what we would like people to
       think about us.
     e. A creative fictional presentation of our dream university.
   7. When the Visitation Team comes to the campus,
    who do they talk to?
       a. The members of the Self-Study committees
       b. Campus administrators and governance leadership
       c. Community leaders and alumni
       d. Anyone they encounter on campus
       e. All of the above
       f. None of the above except e
   Strong attendance and very positive evaluations*
    (model and promote culture of assessment)




                       River Falls
                       Mayor Don
                       Richards
   In addition to regular emails, the campus web
    site, and the use of our campus daily electronic
    newsletter, Falcon Daily, we created a series of
    ―Special Editions‖ for news and special
    requests.
   Don’t send stuff out unless you really have
    something to report or request
   Some sample special edition headlines follow:
Holiday planning and gatherings are over. Final grades have been
submitted. There are a lot of things that you can't do this
time of year. But one thing that you can do is take a bit of time to
review the first draft of the UWRF self-study . Please take time to review
the draft now.
  YOU REALLY DON'T HAVE TO EAT THE WHOLE THING!
But we do need you to take a bite. Please take some time to check the
second draft of the self-study. The semester is over, and as you finish
grading your finals and all of the end of semester activities, please take
some time to check the accuracy and completeness of our second draft at . . .
SUGGESTIONS for taking ―smaller bites‖: . . .
    DON'T LEAVE US (OR YOUSELF) HANGING!
Please take some time to check the accuracy and completeness of the
most recent draft of the self-study.
THE RACE IS ON, BUT THERE ARE STILL HURDLES TO CLEAR!
There are still important steps to take and this is no time to stumble or falter. The
university and the self-study team needs your involvement and help. We realize that
you are all involved in a race of your own, as you are preparing for the start of a new
academic year. But it is essential that you take time to check the accuracy and
completeness of the third draft of the institutional self-study.
                     DON'T DROP THE BALL NOW!
We are driving to the end of the writing phase of our self-study process, and we need
your help to complete the report. Please submit comments, corrections, additions
and suggestions for places to cut . . . This will be your final opportunity to comment
on and correct the report before it is finalized and sent to our readers and to the
Higher Learning Commission.
   Surveyed faculty, staff, department chairs and
    external stakeholders
   Surveys provided essential data and got a large
    percentage of the campus and external
    community informed and involved
   Established a ―Reading Team‖ not involved
    with the writing groups—an additional dozen
    people committed to the process.
   Brad Caskey

   Jennifer Willis-Rivera

   Presentation to Faculty & Staff/Fall 2007
    THE HLC IS COMING!
ASK NOT WHAT UWRF CAN DO
FOR YOU, BUT WHAT YOU CAN
       DO FOR UWRF
 BRAD CASKEY & JENNIFER WILLIS-RIVERA
SELF-STUDY DOCUMENT:
HOW CAN YOU HELP NOW?
   1. Provide feedback on the current document!
     Time     is of the essence!
         September 25th input deadline - This is your last chance
           for significant input!
       All edits great and small!
         Minor stylistic edits to massive revision suggestions
         welcome
                   Note: if you don’t read the whole thing…search for your
                            department or activities in which you’ve been
        involved
RULES OF ENGAGEMENT:
     Our greatest need!
         Examples/evidence that is missing
           Focus on “closing the loop”
             - objective, assessment/data collection, discussion,
                   change
         Corrections/clarifications
         Evidence (e.g., data, photos)
          *Please send everything to Gorden - also note that not
          everything will end up in the official document but will be
          part of the larger set of documents and information
          available for the team
SELF-STUDY DOCUMENT:
HOW CAN YOU HELP NOW?
     2. Bring your data sets up-to-date!
          Assessment   plans/data
          Web sites
          Major plan sheets


     3. Promote:
            “closing the loop” culture
            awareness of the process
            up-coming visit
            mission statements
            HLC/NCA criterion
            culture and need for assessment**
   Talk to your students about assessment in classes – what
    you do and why you do what you do (to the extent that is
    possible/feasible).
   Explain to students that assessment not only provides
    them with a grade, it also provides you and the
    department with a way to collect data about the course
    itself.
   Show students where assessment fits in your class by
    providing information about assessment (not just grading)
    on your syllabus.
   Collect examples of assessment. Be able to talk about and
    show the entire assessment process – objectives, data
    collection, analysis, use of the analysis. The closed look is
    most important. How does your assessment feed back
    into your course?
   Remember – We will be working on student awareness of
    assessment and connections to the mission statement. You
    want the students to be talking about you and your class.
HOW CAN YOU HELP WHEN THE
HLC/NCA TEAM IS ON-SITE FOR THE
VISIT (APRIL 21-23, 2008)?

1. Have all course and department information
   up-to-date
     web sites
     assessment plans
     major plan sheets
HOW CAN YOU HELP WHEN THE
HLC/NCA TEAM IS ON-SITE FOR THE
VISIT (APRIL 21-23, 2008)?

2. Be aware of mission statements at all levels
   (University, College, Department) and how
   the relate to each other. Be able to provide
   examples of how course or department
   activities are related to these missions.
HOW CAN YOU HELP WHEN THE
HLC/NCA TEAM IS ON-SITE FOR THE
VISIT (APRIL 21-23, 2008)?

3. Be able to demonstrate awareness of
   assessment at multiple levels and have ―in-
   hand‖ examples of how you have closed the
   loop in your course, curriculum, and via
   student activities (social and research)
HOW CAN YOU HELP WHEN THE
HLC/NCA TEAM IS ON-SITE FOR THE
VISIT (APRIL 21-23, 2008)?

4. Be aware that a member of the team could
   approach you at any time and your response
   will have an impact on their impression of
   UWRF!
CLIFF’S NOTES: Special Edition Summaries

SPECIAL MAILINGS: e.g. Teaching Academic
  Staff

DAILY COUNTDOWN: 2 weeks prior to the visit
 Included reminders and something to focus on
 in preparation for the visit
HLC/NCA Cliff-Notes: Vol 2
   On Monday April 21, Tuesday, April 22, and Wednesday, April 23 the University
    of Wisconsin – River Falls will be hosting an accreditation team from the Higher
    Learning Commission/North Central Association of College and Schools. While
    this team is on campus they will be interacting with a wide variety of faculty, staff,
    students, and administrators during both formal meetings (open to the public and
    specific to different units on campus) and informal conversations that team
    members will have as they walk around campus.

   A positive review from this team can have significant implications for UWRF as we
    being the Living the Promise phase of our development and we are making every
    effort to ensure that everyone on campus is familiar with the contents of the self-
    study report available on-line at: http://www.uwrf.edu/selfstudy/.

   In order to help insure that even those who are unable to review the entire report
    will be able to have informed interactions with the HLC/NCA team, over the
    course of the next few weeks we will be offering a series of ―cliff-notes‖
    highlighting information in each of the main sections of the document. The first of
    these is found below. Please take the time to check out these highlights and to
    review in more detail any section(s) of the report related to your work on campus.
HLC/NCA Cliff-Notes: Vol 2

   CRITERION TWO: PREPARING FOR THE FUTURE http://www.uwrf.edu/selfstudy/ChapterTwo.pdf

   Core Component 2A: The University of Wisconsin-River Falls realistically prepares for a future shaped by
    multiple societal and economic trends.
   *Current strategic planning (e.g., diagram of strategic planning blueprint, planning assumptions)
   *Living the Promise themes (emphasis on creating culture of learning; commitment to invest in human resources,
    focus on being an inclusive and welcoming campus; commitment to providing services and promoting
    development of region and St. Croix Valley; effort to identify, pursue, and realize financial resources to fulfill
    University mission)
   *Globalization (e.g., Global Connections, international agreements, International Traveling Classroom)
   *Sustainability (e.g., energy self-sufficient, member of the Association for the Advancement of Sustainability in
    Higher Education, St. Croix Institute for Sustainable Community Development)
   *Responding to Growth (e.g., UW System growth agenda, traditional undergraduate enrollment, non-
    traditional/adult learners)
   *Responding to regional shifts in demographics and educational demand
   *Responding to technological changes
   *Responding to our multicultural society (e.g., UW System Equity Scorecard, Plan 2008)
   *Hiring practices (e.g., equity and affirmative action offices)

   Core component 2B: The University of Wisconsin-River Falls’ resource base supports its educational programs
    and its plans for maintaining and strengthening their quality in the future.
   *Budget overview (including resource base)
   *Salaries and benefits (including peer rankings)
   *Changing university budgeting (e.g., Society of College and University Planning, UWRF planning process in text
    and diagram)
   *UWRF resource base: Looking forward (e.g., UWRF differential tuition, Office of Grants and Research, UWRF
    Foundation, Falcon Action Network)
   *Facilities planning (e.g., long range campus development Plan)
   *Library planning (e.g., library’s strategic planning process, UW System Library Shared Electronic Collection)
PUBLICATION OF EXECUTIVE SUMMARY

SELF-STUDY UPDATE

PRE-VISIT MEETING one week prior to the visit

FINAL MEETING REMINDERS
Key points from the Pre-visit meeting on April 17th:
 1) Attendance and participation is vitally important    You
  are encouraged to wear name tags to assist the team
  members in identifying you.
 2) Be familiar with the UWRF Mission and Vision.
 3) You are encouraged to respond honestly to questions
  about our strengths and concerns, discussing the varied
  ways that you positively impact UWRF and the challenges
  that you face.
 4) Please be as flexible as possible in adjusting your
  schedules. We may have additional requests for meetings
  or information while the team is on campus.
 5) If you receive requests for additional information, please
  respond as quickly as possible. The team is only on campus
  for a short time.
 6) Attendance and participation is crucial!
TAKE NOTE. THESE MEETINGS ARE IMPORTANT!
Next Monday and Tuesday, April 21 & 22, UWRF will be hosting the
accreditation team from the Higher Learning Commission / North Central
Association of College and Schools. Please note the scheduled meeting
times and locations and mark your calendars. We'd also ask that you do all
that you can to encourage others to attend.
             Don't Miss the Bus:
            HLC Meeting Reminder
The HLC visiting team for our re-accreditation is on campus
           Monday & Tuesday, April 21 & 22.
Special Efforts to Inform and Involve Students in
  the HLC Self-Study and Visitation

1)   Notices to Residence Hall Assistants
2)   Treasure Hunt
3)   Word Find
4)   Facebook Page
5)   Mission statement awareness
    ―They are coming. . .‖            But who are ―they?‖ The Higher Learning Commission
    accreditation team of course! UWRF is undergoing accreditation this semester, and the
    culmination of this is the visit from the Accreditation Team in April. To publicize this
    event and to help you learn more about UWRF, we will be running a series of contests
    for students, faculty and staff. We will have a new contest every one to two weeks, each
    highlighting a different aspect of UWRF and the accreditation process. Have fun!!

The Treasure Hunt!
    This treasure hunt is to find 5 objects that represent the core values of the
    University – Academic Excellence, Integrity, Inclusiveness, Community
    Leadership and Continuous Improvement. The clues below will lead you
    to the objects. None of the objects are removable, so to win the contest
    you must clearly describe the object the clue is referring to. Send your
    answers to HLC.Contests@uwrf.edu. The first person to guess all 5
    answers correctly will receive 4 tickets to a show of their choice at the
    UWRF Theatre. Everyone who submits a correct answer will have their
    name entered into a drawing for an IPod Nano at the end of the semester.
    Winners will be contacted by e-mail. If no correct answers are submitted
    by Monday, further clues will be sent out via the student list serve. Have
    fun and Good Luck!
   A mark of academic excellence is what students aspire to achieve
   It is within who we all are, and we proudly show
   This mark of academic excellence for all to see, at the four corners
   Welcoming you to our campus and the academic excellence
    inside.

   Integrity is marked here daily, ever changing, yet ever the same.
   As we've move into the days of gold reaching toward the bottom,
   We know that when few are here to see, the circle will begin again
   And we move into the days of brown reaching toward the top.

   Inclusiveness, gemelos make this our hallmark,
   We are the University, we are River Falls
   Down the strada, along the douro, together, we stand as one
   Embracing all povos as part of our közösség
   Find the clues using the documents at
    www.uwrf.edu/selfstudy. All chapters and page numbers
    are marked. Winner is the first person to correctly answer
    the question posed by the mystery boxes! All page numbers
    refer to the page numbers on the document, not the page
    numbers on your computer. Remember, the first person to
    answer the question wins a great prize, and all participants
    are eligible for the drawing for the I-Pod at the end of April!

   1. The enrichment program for youth grades 3-8 run at the
    University:
      (Chapter 1 p. 43)
      ___ ___ ___ ___ ___ ___ ___ ___ - ___
       16                                   9
   2. The NAC stands for the:
       (Chapter 1 p. 45)
       ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
          1                                               17
   ___ ___ ___ ___ ___ ___ ___
            5
   3. The primary goal for the university is to create a:
       (Chapter 2 p. 74)
       ___ ___ ___ ___ ___ ___ ___ ___ ___
        11
   ___ ___ ___ ___ ___ ___ ___ ___
         3
   4. The UPG stands for the:
       (Chapter 2 p. 107)
       ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
             2
                    15
       ___ ___ ___ ___ ___
A Facebook Page informed
over 730 students about
the re-accreditation visit.
   Students were given mission and core value
    cards
   ―Secret shoppers‖ would ask to see the cards
   Students received a UWRF pin and an entry
    into the ipod contest if they could produce the
    card
A couple of hard lessons:
  Have an Institutional Research office you can depend on.
  A good support staff person can be invaluable.
  Regardless of how many people are involved, one person will
   have to do the ultimate writing.

A few happy lessons:
   Work with a small committed team to do the final evaluation and
    proof-reading of the ultimate report.
   Delegate when you can. Trust that others will respond and follow
    through.
   Find someone from the library to assist with the Resource Room.
    
   And finally:
                        WE SALUTE YOU!
. . . This was not an achievement of a small group of people. Accreditation
is a recognition granted for the work that is done by all of you on all parts of
the campus. Without your efforts to make this a better place to learn, work,
and serve our students and the people of this region, we would not have
been successful. For your continued good work, we thank you.
                            Applause. Applause.
   The re-accreditation visit from the Higher Learning Commission
    has been completed very successfully. That could not have
    happened without the work and involvement of so many people
    across the campus.

   The visiting team indicated how impressed they were by all of the
    people who were aware of the importance of the self-study and
    were actively engaged in the process. Finally they commented on
    the quality of the interactions with so many of you—your honesty
    and openness, your concern about the well-being of the university
    and of each other, and how much that you all are doing with
    limited resources. Several of the visitors indicated that this was
    one of the strongest and most effective visits that they had ever
    participated in. This is truly a special place, and your
    involvement is sincerely appreciated.
FOR MORE INFORMATION PLEASE
 VISIT OUR SELFSTUDY WEBSITE:
  http://www.uwrf.edu/selfstudy

      OR CONTACT US AT:
    gorden.o.hedahl@uwrf.edu
    bradley.j.caskey@uwrf.edu
  jennifer.willis-rivera@uwrf.edu

				
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