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					University of Brighton


Academic promotion process – notes for guidance

This guidance is designed to assist Panels, as well as Deans, Heads of School and
members of academic staff seeking a promotion/regrading.

Role profiles

The case for promotion/ regrading will be considered against the agreed role profiles for
research (Ac1-4) or for teaching, research and scholarship (Ac2-4).

The role profiles list a greater number of activities than any one member of staff is likely to be
carrying out at any one time. The regrading/ promotion procedure requires the Advisory
Panel on Staffing to assess an individual’s role against the threshold where at least 70% of
the listed activities are being undertaken, or alternatively that individual is approaching this
requirement (for example by undertaking 60-65% of responsibilities currently) and will reach
the threshold within a short period of time.

The main purpose of the role profiles is to describe the duties and responsibilities of
academic staff depending on whether the role is primarily concerned with teaching and
research/ scholarship (Ac2-Ac4), or research (Ac1-4). They are generic and each grade
builds on the requirements of the lower grades, so the duties are cumulative and increase in
depth and complexity. No member of staff on a grade is expected to be engaged in all
elements of each of the key areas of responsibility simultaneously, either at the current grade
or previous grade profiles. The role profiles are based on the national academic role profiles
which were adapted locally for the matching and promotion process, as part of the
implementation of the Framework Agreement.

Scope of the academic promotion procedure

For staff on standard lecturing contracts, the grade of Lecturer (Ac2) represents the entry
grade for staff engaged in general academic (teaching, research and scholarship) roles
whether on an hourly paid, part-time fractional or full time basis. In accordance with
agreement reached with the Universities and Colleges Union (UCU), the university
recognises that there is a normal expectation of progression from Lecturer (Ac2) to Senior
Lecturer (Ac3). The academic promotion procedure covers promotion from Ac2 to Ac3 and
from Ac3 to Ac4.

For academic staff employed on research contracts, there are agreed role profiles for
Research Officer (Ac1), Research Fellow (Ac2), Senior Research Fellow (Ac3) and Principal
Research Fellow (Ac4). The academic promotion procedures cover promotion/progression
from Ac1 to Ac2, from Ac2 to Ac3 and from Ac3 to Ac4. Research Officer roles are entry
grades for academic staff and will be filled through the normal recruitment arrangements.

General guidance

For academic staff, the promotion/ regrading process takes into account duties and
responsibilities (and individual achievements). It assumes acceptable performance and
personal capability to work at the higher level. Therefore overt judgements about quality of
performance (whether offered by the Head or member of staff) should not be made in the
application as the case for promotion will be determined by the degree to which the role is
being discharged sufficiently at the higher level, or will shortly be.


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Research is an original investigation undertaken in order to gain knowledge and
understanding. It includes all basic, applied and experimental research including production
of research papers and reports, conference attendance – if connected with a specific
research project, research collaboration etc. Details of research should include publications,
conference presentations, successful funding applications, and supervision of research
students in the format used in the RAE including Title, Location, Volume, Pagination, Year,
ISBN/ASSN number, Type (e.g. book, exhibition, journal article) and details of co-authorship
using a separate sheet as necessary. Peer reviewed journals should be indicated.

Promotion from Lecturer to Senior Lecturer

The grade of Senior Lecturer is used for experienced professionals who operate with a
significant degree of autonomy and independence, taking responsibility for their teaching and
associated responsibilities and contributing to the development of programmes and activities
in the School. Panels will generally adopt a ‘light touch’ approach in considering applications
for promotion from Ac2 to Ac3 against the context of an expectation of progression through
these two grades in the natural course of an academic career. Heads are expected to
ensure that opportunities to undertake duties at senior lecturer level are provided to enable
such career progression.

For promotion for Lecturing staff at Ac2 to the Senior Lecturer (Ac3) grade, there should be
evidence that the full range of senior lecturer level duties is being undertaken against the
relevant % threshold and covering all the key elements of the Ac3 level role profile.

Promotion from Senior Lecturer to Principal Lecturer

The Principal Lecturer grade is used for academic posts which involve leadership functions,
in the field of teaching, or research, or economic and social engagement activity, or in a
combination of these. Leadership, in this context, involves responsibility for significant
elements of the work of a school or a faculty (e.g. taught courses or research activity,
economic or social engagement), including delivery, quality assurance, resource
management, intellectual leadership and standing.

Quantitative measures may play a part in consideration of promotion case, but should be
treated with caution (for example, a single publication would not be sufficient to meet a
research criterion, but full responsibilities for a small postgraduate course should not be
discounted simply on grounds of small student numbers in the teaching and learning
element).

In some cases, leadership of a subject, strand, route or pathway may be treated as
equivalent to responsibility for a whole course elsewhere. Similarly design, development and
delivery of a single, degree programme may be sufficient to meet the requirement for
‘responsibility for a range of programmes of study’ (the latter is not to be understood as
necessarily requiring responsibility for multiple degrees). The requirement is to demonstrate
a level of breadth or depth sufficient to meet the Ac4 grade/level.

Promotion may be considered where an individual is making high level contributions to a
number of different areas of the school’s work, without having sole responsibility for any one
aspect.

In the context of research, the words ‘leadership’ and ‘capacity to lead’ are open to
interpretation but in either case, there must be evidence to support the case for promotion.
Panels will not interpret the following activities as leadership: registration for research
degrees, developing teaching materials and publishing material not based on independent
research.

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                                      -Page 2 of 9 -
Leadership opportunities will vary, especially where professors hold the main responsibility
for research leadership and management, and in subject areas in which original research is
mainly conducted on an individual, rather than a team basis, and this must be
accommodated in the assessment. ‘Capacity to lead’ will be judged on the impact, and
consequent indication of potential, of the individual’s contribution, internally and/or in a
subject or professional community. It is accepted that for some senior lecturers there may
have been limited opportunities to perform leadership roles and therefore demonstrating a
willingness and ability to undertake a new role can be considered alongside evidence of
actual performance in a current leadership role.

The decision of the Advisory Panel, with reasons against the main elements of the relevant
role profile, will be notified in writing to the member of staff concerned, and the relevant Head
of School/Dean. If a review request is submitted subsequently, the written notification of the
Review Panel decision will include clear and detailed explanation of each criterion that the
member of staff has not met.

Promotion from Lecturer Ac2 to Senior Lecturer Ac3

This list is not exhaustive or prescriptive. Other examples are also acceptable, and not all
categories of examples suggested here need be evidenced for the category to be satisfied.

Teaching and              Examples of evidence which may be submitted
learning support
                           •   Details of teaching content and materials designed by the
                               member of staff. Examples of teaching materials or
                               approaches.
                           • Information about modules and courses delivered to
                               demonstrate a breadth and variety of teaching across a number
                               of modules or courses (within the subject area).
                           • Experience of undertaking module or course reviews, gaining
                               accreditation/validation of modules/course and/or modifying
                               modules following a module or course review.
                           • Details of assessment activity undertaken.
Research and               • Details of learning materials and articles, or equivalent, which
scholarship                    demonstrate a greater level of expertise in teaching and
                               learning and research than would be expected of a basic
                               Lecturer.
                           • Full details of publications which demonstrate an appropriate
                               level of research and scholarship
                           • Details of invitations to deliver papers at external
                               events/conferences/ exhibitions.
Communication             Likely to be covered in the above examples
Liaison and                • Details of involvement with consultancy and/ or community
networking                     partnerships (either independently or part of a team) which
                               support income generation, or developing local partnerships
                               under economic and social engagement.
Managing people            • Examples of module development/leadership
                           • Examples of any supervision within research teams or as a
                               PhD supervisor
                           • Examples of support for less experienced colleagues
Teamwork                   • Evidence of working with a team
Pastoral care             Likely to be covered in other examples



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                                       -Page 3 of 9 -
Initiative, problem-      •   Details of contribution to the development of policy and practice
solving and                   within the school or university (e.g. academic administration
decision-making               such as developing student recruitment, course accreditation,
                              marketing the university and/or partnership working).
                          • Information on attendance at school or faculty boards or other
                              committees or working groups.
Planning and             Likely to be covered in other examples
managing resources
Sensory, physical &      Likely to be covered in other examples
emotional demands
Work environment         Likely to be covered in other examples
Expertise                 •   CPD record with details of qualifications undertaken or
                              completed and dates of development activity undertaken.

Promotion from Senior Lecturer Ac3 to Principal Lecturer Ac4

This list is not exhaustive or prescriptive. Other examples are also acceptable, and not all
categories of examples suggested here need be evidenced for the category to be satisfied.

Teaching and             Examples of evidence which may be submitted
learning support
                          •   Details of leadership role in relation to a courses or courses
                              (which include undergraduate or post graduate, full or part-
                              time). This could also include a range of other courses (such as
                              foundation degrees, diplomas, top up degrees and professional
                              qualifications).
                          •   Details of new courses designed and developed by the role
                              holder and responsibility for ensuring these were successfully
                              validated as meeting quality assurance standards.
                          •   Contextual information about the nature of the course(s).
                          •   Details of innovative teaching techniques –awards
                              received/nominated for.
                          •   Details of involvement in the development of teaching and
                              learning strategies.
                          •   Details of role undertaken, or shortly to commence, as subject
                              leader, for a subject/discipline.
Research and              •   Full details of publications or other outputs which demonstrate
scholarship                   leadership in research and scholarship.
                          •   Submission to the most recent RAE/REF.
                          •   Details of submission of bids as Principal Investigator and/or of
                              obtaining significant grants or other types of funding within the
                              subject/field with dates and level of award.
                          •   Details of invitations to deliver papers at external
                              events/conferences/ exhibitions with dates.
                          •   Details of involvement in the development of school research
                              strategies
                          •   Details of refereed publications.
                          •   Details of research projects where impact/influence has been
                              national or international
                          •   Details of leadership roles at national level such as
                              organisation of conferences, key-note speaker, lead role in
                              professional association.

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                                      -Page 4 of 9 -
Communication               Likely to be covered in the above examples
Liaison and                 •   Details of initiating and leading consultancy and/ or community
networking                      partnerships which support income generation within the
                                school/faculty or in university-wide projects
                            •   Examples of active engagement in/leadership of external
                                networks.
                            •   Details of appointments as external examiner, subject reviewer
                                or other professional advisory role.
Managing people             •   Details of formal mentoring of peers and/or colleagues.
Teamwork                    •   Examples of successful team working/resolving problems
                                in/between teams.
Pastoral care               •Details of role as personal tutor/responsibility for dealing with
                             complex student issues referred to role holder as senior
                             member of staff.
Initiative, problem-    Likely to be covered in other examples
solving and
decision-making
Planning and                •   Details of responsibilities as a course leader, examination
managing resources              officer, admissions officer with examples of work undertaken in
                                this role.
                            •   Examples of involvement or participation in school/faculty or
                                university-wide strategic planning – including details of role and
                                contribution.
                            •   Details of any budget/expenditure monitoring responsibilities .
Sensory, physical &     Likely to be covered in other examples
emotional demands
Work environment        Likely to be covered in other examples
Expertise                   •   Curriculum vitae.
                            •   Continuing professional development record.
                            •   Examples of awards, external appointments, professional
                                standing and peer recognition at national level including
                                publications, conference attendance, teaching awards etc.




Approved as final version
31.3.10


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                                        -Page 5 of 9 -
Promotion from Research Officer Ac1 to Research Fellow Ac2

This list is not exhaustive or prescriptive. Other examples are also acceptable, and not all categories
of examples suggested here need to be evidenced for the category to be satisfied.

                                                  Research Fellow (Ac2)
Teaching and              Details of involvement with student assessment and supervision
learning support
                          Information about teaching or tutoring undertaken
Research and              Details of research proposals and objectives developed by the member of staff
Scholarship               Details of research projects involved in.
                          Details of any co-authored publications or contribution to conferences,
                          exhibitions or events
                          Details of invitations to deliver papers/ research findings at external events/
                          conferences.
Communication             Likely to be covered in other examples
Liaison and               Examples of participation in networks (within and outside the university)
networking
Managing people           Likely to be covered in other examples
Teamwork                  Details of collaborations with other researchers
                          Meetings attended as representative of the research team/school/university
Pastoral care             Likely to be covered in other examples
Initiative, problem-      Details of research techniques and methods used and developed
solving and decision
                          Information about research projects undertaken, and role in these, including
making
                          innovations and ideas
Planning and              Details of involvement in planning and managing activities
managing resources
Sensory, physical         Likely to be covered in other examples
and emotional
demands
Work environment          Likely to be covered in other examples
Expertise                 CPD record with details and dates of development activity in this area
                          Details of any awards


Promotion from Research Fellow Ac2 to Senior Research Ac3

This list is not exhaustive or prescriptive. Other examples are also acceptable, and not all categories
of examples suggested here need to be evidenced for the category to be satisfied.

                                       Senior Research Fellow
                                                (Ac3)
Teaching and learning         Examples of supervising research students
support
                              Contribute to the development (and delivery) of teaching materials linked
                              to training in research methods and methodology and research
                              structuring and planning.
Research and                  Examples of developing proposals for research projects which will
scholarship                   contribute to the development of new knowledge and understanding and
                              require a greater level of expertise of research than would be expected
                              of a Research Fellow.



                                                                                                  May 2010
                                          -Page 6 of 9 -
Research and                  Details of contribution to the development of policy and practice within
scholarship                   the school or university (e.g. research strategy, contributions to course
                              accreditation; marketing the university and/or partnership working) which
                              may include attending school or faculty boards or other committees or
                              working groups.
                              Examples of transferring knowledge gained from scholarship to research
                              (including collaborative research) to other external activities, for example
                              carrying out other types of consultancy and community partnerships
                              (under economic and social engagement).
                              Examples of contributing to bids for funding
                              Details of invitations to deliver papers at external events/conferences/
                              exhibitions.
Communication                 Likely to be covered in other examples
Liaison and networking        Examples of working as part of a research team (either within or external
                              to the university)
                              Details of involvement with research networks (including those linked to
                              funding bids), consultancy and/ or community partnerships (either
                              independently or part of a team) which support income generation, or
                              developing local partnerships under economic and social engagement.
Managing people               Examples of assisting colleagues to develop their research techniques
                              within the university
                              Examples of support for less experienced colleagues on personal
                              development
                              Examples of supervising others e.g. within research teams
Teamwork                      Evidence of working within a team
Pastoral care                 Likely to be covered in other examples
Initiative, problem-          Examples of research programmes would include carrying out a number
solving and decision          of small to medium pieces of research work (which may be research
making                        projects in their own right); or contributing a body of work to a larger,
                              more complex piece of research work (or project).
Planning and managing         Likely to be covered in other examples
resources

Sensory, physical and         Likely to be covered in other examples
emotional demands

Work environment              Likely to be covered in other examples


Expertise                     CPD record with details and dates of development activity undertaken.
                              Details of awards and appropriate external appointments

Promotion from Senior Research Fellow Ac3 to Principal Research Fellow Ac4

This list is not exhaustive or prescriptive. Other examples are also acceptable, and not all categories
of examples suggested here need to be evidenced for the category to be satisfied.

                                      Principal Research Fellow
                                                 (Ac4)
Teaching and learning       Experience of research leadership for research projects which would
support                     include managing research projects and supervising research teams.




                                                                                                  May 2010
                                          -Page 7 of 9 -
                        Examples of supervising research students.

Teaching and learning   Ability and expertise to develop innovative learning and teaching materials
support                 at various levels for courses linked to training in research methods and
                        methodology and research structuring and planning.
                        The contribution to teaching and learning may also include supporting
                        course accreditation, the delivery of teaching, undertaking course reviews
                        and other quality assurance work.
                        Details of involvement in the development of teaching and learning
                        strategies.
Research and            Examples of developing proposals for large or smaller research projects
scholarship             which will contribute to the development of new knowledge and
                        understanding and require a greater level of expertise of research than
                        would be expected of a Senior Research Fellow.
                        Details of involvement in the development of school research strategies.
                        Making a strategic contribution to the development of policy and practice
                        within the school or university (e.g. networking to identify research
                        opportunities, marketing the university to developing partnerships under
                        EaSE).

                        Details of submission of bids as Principal Investigator and/or of obtaining
                        significant grants or other types of funding within the subject/field with
                        dates and level of award.
                        Submission to the most recent RAE/ REF (or other examples of
                        contributing to bids for funding).
                        Details of invitations to deliver papers at external events/conferences/
                        exhibitions with dates.

                        Details of leadership roles at national level such as organisation of
                        conferences, key-note speaker, lead role in professional association.
                        Details of research projects where impact/influence has been national or
                        international.
                        Full details of publications or other outputs which demonstrate leadership
                        in research and scholarship
                        Details of refereed publications.
Communication           Likely to be covered in other examples

Liaison and             Examples of active engagement in/leadership of external networks.
networking              Details of appointments as external examiner, subject reviewer or other
                        professional advisory role.
                        Details of developing links and partnerships linked to promoting research
                        and economic and social engagements within and external to the
                        university. For example initiating and leading consultancy and/ or
                        community partnerships which support income generation within the
                        school/faculty or in university-wide projects.
Managing people         Details of formal mentoring of peers and/or colleagues.
Teamwork                Examples of successful team working/resolving problems in/between
                        teams.
Pastoral care           Likely to be covered in other examples
Initiative, problem-    Likely to be covered in other examples
solving and decision
making



                                                                                             May 2010
                                      -Page 8 of 9 -
Planning and            Examples of research programmes would include carrying out a number of
managing resources      small to medium pieces of research work (which may be research projects
                        in their own right); or contributing a body of work to a larger, more complex
                        piece of research work (or project).
                        Examples of involvement or participation in school/faculty or university-
                        wide strategic planning – including details of role and contribution.
                        Details of responsibilities as a research project leader with examples of
                        work undertaken in this role.
Sensory, physical and   Likely to be covered in other examples
emotional demands

Work environment        Likely to be covered in other examples


Expertise               Examples of awards, external appointments, professional standing at
                        national level including publications, conference attendance, research
                        and/or teaching awards etc.


Research posts - Approved as final version
12.5.10




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                                      -Page 9 of 9 -

				
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