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					                                                                                Naperville 203 Indian Plains District 204
                                                                                          SIS RFP APPENDIX B
                                                                                       General Requiements
                A                                                   B                                                C            D                         E                             F
                                                                                                                                      Vendor Response
                                                                                                                              INCLUDED: c=current version; l=limited;
   1                                                                                                                              f=future release; n=not included
                                                                                                                              integrated
   2       Category                                          Requirement                                          Included?   with other               Vendor comments              Examples

                           "save" - entry of information in any module automatically saves, or very
   3    access & control   clearly prevents you from moving to another screen and losing the entry

                           ability to establish security by role, by location, and by individual user id -
                           ability to add users to security lists (rather than hard-code entry of role in 1-to-
   4    access & control   1 to user. Need to be able to give some users cross-functionality.)

   5    access & control   ability to grant access, view-only, edit rights depending on module

   6    access & control   Active Directory for IDs
                           allow for more than one building to view a student - Serving, Home and
                           Testing Schools will all need access to student's records. Could be 3 different                                                               i.e.: view Middle School grades
   7    access & control   buildings.                                                                                                                                    from high school

   8    access & control   Allow user-defined password not to be viewable as it is being typed
                           Audit trails of changes made - needs to have id, date and reason code. Must
   9    access & control   know what item was changed
                           Authorization - need to be able to expand and restrict rights by different                                                                    i.e.: coaches, sponsors, teachers -
   10   access & control   groups                                                                                                                                        ability to see a student's schedule
                           Automated password re-set: sent to email address stored in Student, Staff or
   11   access & control   Parent file; security-enabled
                           Field level Security - for display, edit - ability to lock edit, block view
   12   access & control   depending on security settings of individual fields
                           Login Attempts: Allow System Administrator to set attempt limits
                           Provide System Administrator with alerts / report of login attempt limits
   13   access & control   exceeded
                                                                                                                                                                         Support staff like reading
                                                                                                                                                                         specialists – need to see the data.
                                                                                                                                                                         assessment, intervention, parent-
   14   access & control   Method for adding other users to have desired access based on unique needs                                                                    teacher conferences


   15   access & control   password assignment & listing (accessible as desired, depends on building)


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                             page 1 of 126
                                                                                 Naperville 203 Indian Plains District 204
                                                                                           SIS RFP APPENDIX B
                                                                                       General Requiements
                  A                                                 B                                              C             D                         E                            F
                                                                                                                                     Vendor Response
                                                                                                                             INCLUDED: c=current version; l=limited;
   1                                                                                                                             f=future release; n=not included
                                                                                                                             integrated
   2        Category                                        Requirement                                         Included?    with other               Vendor comments             Examples
                           Passwords: Allow System Administrator to set requirements (alpha, alpha
   16   access & control   numeric, minimum and max length.)
                           Permissions default at user level, but can modify individual access to modules
   17   access & control   & data

   18   access & control   remote access
                                                                                                                                                                        assessment - viewed only by those
   19   access & control   security / access controls by assigned function; by team                                                                                     teaching that course

   20   access & control   single security sign-on access and then navigate through systems

   21   access & control   Support Secure Socket Layer (SSL) encryption
                           system time-out - allow user to set time.
   22   access & control   Allow access for time out to be set at district level for users.

                           Change in student status - generates warning reports & properly updates
   23   audit trail        affected modules: transportation, scheduling, class lists, other

                           Ability to enter as much info on a single page of entry as possible - limit need
   24   data entry         to move to new screens while working on a single function
                           ability to journal a student "case" - phone calls with parents, conversations,                                                               to allow academic progress
   25   data fields        actions taken                                                                                                                                monitoring- weekly and ongoing
   26   data fields        Allow for more than one Serving School, "Physical Presence" school

                           am / pm / full time field: Note for some EC (special education) students,
                           COULD be attending two schools, one as an AM student, one as a PM student.
                           Would this be similar to HS student who attends other HS, COD, or online for                                                                 used in Kindergarten, Early
   27   data fields        a class? <-- preserve "home school" and use scheduling to handle??                                                                           childhood
   28   data fields        fields on student static info record to include Indian Prairie Scholar
                           fields on student static info record to include last athletic participation
   29   data fields        physical date
   30   data fields        flag for out-placed students




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                           page 2 of 126
                                                                                Naperville 203 Indian Plains District 204
                                                                                          SIS RFP APPENDIX B
                                                                                       General Requiements
                 A                                                  B                                             C             D                         E                             F
                                                                                                                                    Vendor Response
                                                                                                                            INCLUDED: c=current version; l=limited;
   1                                                                                                                            f=future release; n=not included
                                                                                                                            integrated
   2       Category                                            Requirement                                     Included?    with other               Vendor comments              Examples

                            handle multiple school assignments:
                                   home school = school based on home address
                                   serving school = different school if applicable (ELL, spec ed, special
                                     requests)
   31   data fields                testing school
                            RTI (Response to Intervention) Logs - ideally using a drop down list of pre-                                                               seat change, schedule change, met
   32   data fields         determined interventions & ability for user to add to the list                                                                             with psych
                                                                                                                                                                       then can see from Parent Portal,
   33   data fields         teacher record - include picture                                                                                                           or other places in SIS


   34   data fields         track separately: Home School, Serving School (one or more), testing school

                            Data Format - consistency of phone number formats, spelling of addresses
                            (table with drop down street names from online database?), Capitals,
   35   data formatting     Apostrophe's, conventions - forced in entry where possible

   36   data formatting     store data using other than all caps - formatting conventions?                                                                             communications print in all caps


                            ability to print & scan bar codes that can be read using scanning devises. I.e.:
   37   data input          offices, library, study halls, nurse. Allow ease of capture of attendance info.
   38   data input          auto-fill fields
   39   data input          drop down selection
                                                                                                                                                                       errors on initial enrollment, errors
                                                                                                                                                                       for re-entry to district or move
   40   data input          duplicate entry protection - student DOB and first name or last or close?                                                                  from one building to another

                                                                                                                                                                       current system combines morning
                                                                                                                                                                       and afternoon class info into
   41   data requirements   can handle 1/2 day school session (am vs. pm kindergarten and Pre-K)                                                                       single class for attendance


                            Provide the capability to maintain all student demographic data as well as
   42   data retention      permanent record data for their entire years in District (PK-12+)



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                           page 3 of 126
                                                                                Naperville 203 Indian Plains District 204
                                                                                          SIS RFP APPENDIX B
                                                                                      General Requiements
                   A                                               B                                              C             D                         E                              F
                                                                                                                                    Vendor Response
                                                                                                                            INCLUDED: c=current version; l=limited;
   1                                                                                                                            f=future release; n=not included
                                                                                                                            integrated
   2       Category                                          Requirement                                       Included?    with other               Vendor comments               Examples
                           electronic storage of portfolio of student's work with links to records and links                                                           ask Aaron L 203: linked to what
   43   data storage       to Mission Strands                                                                                                                          Mission Strands?
   44   data storage       store scanned visitor IDs

                                                                                                                                                                       highlighting academic eligibility,
                                                                                                                                                                       or "at risk", infinite possibilities -
                           deleting - need data integrity for records associated with a student record,
                                                                                                                                                                       whatever could make
                           classes, other master files - should not be able to delete, BUT don't want to                                                               understanding information easier
   45   edits & controls   duplicate counts                                                                                                                            to process


   46   edits & controls   Provide “spell checking” ability to all narrative fields
                           use of drop-down, autofill, edits on range, edits on allowed values
                           • Provide an online list of all values for each validated field
                           • Support automatic insertion of a value into the proper field from a list of
                           valid values
   47   edits & controls
                           Validate each field as it is entered rather than after an entire screen or
   48   edits & controls   transaction is entered

   49   edits & controls   when codes are used in fields: drop down of code table for possible options
                           ability to select a group of students for assignment to a range of locker
   50   features           numbers as desired (alphabetically, boy/girl, random…)
   51   features           application code included with product (for update requests)
                                                                                                                                                                       Loading PSAE results from ACT
   52   features           Bulk load utility with editor                                                                                                               vendor
   53   features           Dashboard view / easy navigation of student key information:
   54   features           Display student status on every view of student throughout SIS




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                            page 4 of 126
                                                                           Naperville 203 Indian Plains District 204
                                                                                     SIS RFP APPENDIX B
                                                                                  General Requiements
                   A                                           B                                             C             D                         E                             F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                      Requirement                                      Included?    with other               Vendor comments              Examples

                       ID printing in buildings:
                        .System Admin or Building Admin ability to design fields to include on ID card
                        .print jpg or other images/graphics to ID card
                        .flexible formatting - resize image for printing to ID
                        .view on screen exact image to be printed
                        .bar codes (can be different fields included for staff vs. students)
                        .flexible selection and sort order
   55   features        .option to print to laser or to card printer

   56   features       interactive help feature: Context sensitive; field help; toggle on and off

                                                                                                                                                                  Kids in school that collecting
                                                                                                                                                                  homework for cuz sick – parents
                                                                                                                                                                  or sibling taking work back and
                                                                                                                                                                  forth. Would be great if there was
                                                                                                                                                                  a portal where the teacher could
                       Lesson depository for teachers. Available through a calendar and/or file-                                                                  send all info from one logon and
   57   features       sharing                                                                                                                                    one portal


                       locker assignments - locker numbers, combinations (for built-in lockers) -
                       system random generation of locker assignments, recording of assigned
   58   features       locker number, combination (hidden) // same with gym lockers
                       notice for principal - which teachers haven't entered end of marking period
   59   features       grades or attendance
                       process help - automatic direction to next screen of a process - process flow
   60   features       diagram

                                                                                                                                                                  In Vista, the quick screen items
                                                                                                                                                                  allow you to look at all info
                                                                                                                                                                  regarding # sections for a course,
                                                                                                                                                                  allows mass schedule changes,
                                                                                                                                                                  mass request adds/changes;
                                                                                                                                                                  allows you to view class list on
   61   features       Quick Screen Feature in maintenance – (included in 204's Vista package.)                                                                   screen by section
   62   features       RSS feed - change notice to those who subscribe


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                      page 5 of 126
                                                                              Naperville 203 Indian Plains District 204
                                                                                        SIS RFP APPENDIX B
                                                                                     General Requiements
                   A                                             B                                              C             D                         E                           F
                                                                                                                                  Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                          f=future release; n=not included
                                                                                                                          integrated
   2       Category                                       Requirement                                        Included?    with other               Vendor comments             Examples
                        shared communications log - to record activity (phone calls, messages, etc, for
                        a student), tied to that student & can view 1-click from Student's "Dashboard"
   63   features        view

   64   features        SIF Compliant (message broker) - demographic data, enrollment, ELL, etc
                        store activities/other membership info (i.e.: yearbook, newspaper,
   65   features        organizations)
   66   features        store record of student awards
                        Store student photo (viewable on student dashboard view and on seating
   67   features        chart)

                        Student Photo - part of student data, with ability to upload many photos
                        through a file load, or allow update of the student photo directly through a
                        screen view of the student, clicking the file to be used (i.e.: jpg from a stick,
   68   features        remote devise, etc.); AND ability to print photos and IDs
                        Student portfolios - ability to maintain, archive, access & transmit as
   69   features        requested
                        teacher view for entire class or individual: grades, assessment scores, lexile
   70   features        scores
   71   features        touch screen (for teacher homework checking)
                        year end rollover - need to have access to real time enrollment throughout                                                                   library system - lag of almost a
   72   features        system.                                                                                                                                      week to get enrollment info
                                                                                                                                                                     counselors to move onto next
                                                                                                                                                                     student when reviewing schedules
                                                                                                                                                                     - assume alpha ordering by last
   73   functionality   "next" to view next student if viewing a screen in a module                                                                                  name
   74   functionality   1-click from anywhere to pull up email editor
   75   functionality   ability to add data elements
   76   functionality   ability to open multiple windows within the system

                        ability to see current semester, current year, prior year, future year/semester
   77   functionality   without exiting and re-entering into the module/system



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                       page 6 of 126
                                                                             Naperville 203 Indian Plains District 204
                                                                                       SIS RFP APPENDIX B
                                                                                    General Requiements
                 A                                               B                                             C             D                         E                             F
                                                                                                                                 Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2       Category                                       Requirement                                       Included?    with other               Vendor comments              Examples
                                                                                                                                                                    i.e.: during scheduling; from
                                                                                                                                                                    Discipline view; from Gradebook -
                                                                                                                                                                    one click to access and initiate an
                        access to student request record and staff associated with the student (case                                                                email or make a phone call to
   78   functionality   manager, counselor, dean …) from within any program or function in the SIS                                                                  associated staff

                                                                                                                                                                    moving to "advisories" in future -
                                                                                                                                                                    all in the advisory should be able
                                                                                                                                                                    to view the student info; coaches,
                                                                                                                                                                    advisors, sponsors, all need to see
   79   functionality   additional groupings for students and teachers                                                                                              "their" students
   80   functionality   allow extended school year as needed (special ed, EL, NCLB)
                        Allow flexibility of setting Grading periods, attendance periods (quarters,
   81   functionality   semesters, trimesters…) Class.sections & Scheduling                                                                                         middle schools not the same as HS
   82   functionality   Allow for dual enrollment - two or more serving schools
                                                                                                                                                                    i.e.: one teacher may be taking
                        allow more than one teacher to be logged in at one time (or share access to a                                                               attendance and another is in the
   83   functionality   teacher's info)                                                                                                                             assignments function


   84   functionality   don't allow user to move from screen without warning if info not saved
                                                                                                                                                                    cell phone number, second
   85   functionality   dynamic search capabilities - search on fields as user desires                                                                              household name …


   86   functionality   easy maneuvering within the SIS - visual layout & intuitive important
                        editor - name spelling or other to get consistency of "Naperville", other city
   87   functionality   names, street names, addressing, "Mc" and "O'x" names
                                                                                                                                                                    parent last name, address, student
                                                                                                                                                                    first name, phone;
                                                                                                                                                                    search for lists of who took what
                                                                                                                                                                    classes; participated in activities,
   88   functionality   Field search: ability to search on all fields to pull up matching record(s)                                                                 …


   89   functionality   Field search: ability to search on portion of field (mid-field, beginning, end)




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                        page 7 of 126
                                                                              Naperville 203 Indian Plains District 204
                                                                                        SIS RFP APPENDIX B
                                                                                     General Requiements
                 A                                               B                                              C             D                         E                             F
                                                                                                                                  Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                          f=future release; n=not included
                                                                                                                          integrated
   2       Category                                        Requirement                                       Included?    with other               Vendor comments              Examples
                        functionality:
                         .Drag and drop feature
                         .autofill
                         ."finder" key
                         ."help" key
                         .edits for valid entries
   90   functionality    .dropdowns - if on a field with finite choices, click to see choices
   91   functionality   intuitive and simple to follow movement between screens
                        queries - ability to look up various selection criteria. By class info, by                                                                   ACT scores for students who have
   92   functionality   assessment info, by demographic info, etc, or cross-database criteria                                                                        taken AP classes
                                                                                                                                                                     currently Jr. Highs are on
                        semester, quarter, tri-mester - ability for system to handle various school year                                                             trimesters, all others are on
   93   functionality   divisions.                                                                                                                                   semesters
                        student must be allowed to attend class in a different building & allow that
   94   functionality   teacher to access the student info for grading, attendance
                        subsequent year registration process - handle exceptions for movement of
   95   functionality   student into next years' facility (ELL, special ed, EC)
                                                                                                                                                                     i.e.: automatically transfer student
                                                                                                                                                                     data to new schools based on
                        subsequent year registration process - handle movement of student into next                                                                  “feeder” schools or attendance
   96   functionality   facility for 6th, 9th grades.                                                                                                                boundaries

                                                                                                                                                                     Steeple Run splits between 2 JH;
   97   functionality   subsequent year transfer of data to correct school at next level                                                                             Kennedy splits between 2 HS
                        summer school - belong to year ending or upcoming, depending on District's
   98   functionality   policy
                        Year in school <> grade - ability to assign and promote pre-grade 1 and post
   99   functionality   grade 12
        general
  100   requirements    Desktop sharing /remote access for support
        general
  101   requirements    Course records maintained by District and used by all buildings
        general                                                                                                                                                      PE - would appreciate reading bar
  102   requirements    scan read IDs (or bar code from other) into SIS                                                                                              coded IDs for hand-scheduling




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                         page 8 of 126
                                                                                  Naperville 203 Indian Plains District 204
                                                                                            SIS RFP APPENDIX B
                                                                                         General Requiements
                 A                                                    B                                             C             D                         E                             F
                                                                                                                                      Vendor Response
                                                                                                                              INCLUDED: c=current version; l=limited;
   1                                                                                                                              f=future release; n=not included
                                                                                                                              integrated
   2       Category                                            Requirement                                       Included?    with other               Vendor comments              Examples
        general                                                                                                                                                          i.e.: assignment, not a "task";
  103   requirements         System Vocabulary USA English-based or can be edited                                                                                        grade, not a "mark" …
        general
  104   requirements         Training materials, training programs, documentation & resources

        general              Unique IDs for students & for teachers across district (when adding staff or
  105   requirements         students, system looks across entire district & history for assignment)
        general
  106   requirements         web-based. Cannot be client-based
                             Ability to see historical info about a student - which JR high they attended,
                             view prior year(s) grades in particular subject, interventions, test scores, spec
  107   historical data      ed…

  108   historical data      ability to see the history for a student who exited the district.
                                                                                                                                                                         Jr. High ability to view incoming
  109   historical data      Accessibility of student information from previous schools / years                                                                          5th grade records
                             Background color screens changes per year - makes it easier to see that you
  110   historical data      are working with historical data
                             Comprehensive – all years student has been in district (including preschool
                             and Pre-K):
  111   historical data      Ability to access data for reporting from current or any prior year
  112   historical data      Data archiving - store 17 years of history
                                                                                                                                                                         i.e.: view Middle School grades
  113   historical data      easy access to student prior year(s) records                                                                                                from high school
                             security / integrity of student records - 17 years history maintained; FERPA
  114   historical data      compliant; audit compliant
  115   ID Printing          Ability to print & create IDs in the buildings

  116   Illinois Reporting   Compliance with State of Illinois reporting requirements

  117   infrastructure       wireless access, other device access, work from building, PC, laptop or home
  118   integration          Ability to transfer photo to external systems
                                                                                                                                                                         quietly: building on lock down,
  119   integration          Alerts from Raptor or Plascotrax to building staff                                                                                          stranger entered building, etc




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                             page 9 of 126
                                                                              Naperville 203 Indian Plains District 204
                                                                                        SIS RFP APPENDIX B
                                                                                     General Requiements
                A                                                B                                                C            D                         E                            F
                                                                                                                                   Vendor Response
                                                                                                                           INCLUDED: c=current version; l=limited;
   1                                                                                                                           f=future release; n=not included
                                                                                                                           integrated
   2       Category                                      Requirement                                           Included?   with other               Vendor comments             Examples
                        Easy Links from student record to: SWANs, 504, IEP, Medical info … all in "one
  120   integration     place"
                        Email or letter creation from any screen throughout the SIS, integrated with
  121   integration     communication tools
                        Integrated Discipline Log with referral initiation, activity, resolution, - multiple
                        sources of entry. If unauthorized, still able to see resolution of a referral
  122   integration     initiated by that person.
                        integration with (or replacement of) AIMS-WEB (McGraw Hill) - program that
  123   integration     generates goal and trend lines.

  124   integration     integration with Blackboard (classroom software) - ability to attach to email

  125   integration     Integration with Raptor system & Plascotrax for scanning, reading in IDs
                        integration with Senteo (classroom answer devices) - at least csv of class
  126   integration     roster
  127   integration     link to National Sexual Predator database
                        registration, enrollment, parent interface (including communications) - multi-
  128   integration     language capabilities
                                                                                                                                                                      8th grader attending high school
                        summer school or other-school attendance & grades automatically included                                                                      class; summer school classes at
  129   integration     in transcript, gpa calculation, and all other records for that student                                                                        non-home-school location
                        year end rollover - "current grade" and "home school" - ability to bump to
  130   processing      next grade year <> number of years in the District
                        From primary Student Profile view - see staff assigned to each student (Dean,
  131   screen view     Counselor, Teachers, Case Worker…)

  132   summer school   MUST include summer school (all components of SIS for summer school)
  133   system load     19,000 students / 30,000+ students
  134   system load     2,500+ staff / 4,000 + staff




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                     page 10 of 126
                                                                            Naperville 203 Indian Plains District 204
                                                                                      SIS RFP APPENDIX B
                                                                                   General Requiements
                 A                                              B                                             C             D                         E                              F
                                                                                                                                Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2       Category                                       Requirement                                      Included?    with other               Vendor comments               Examples
                                                                                                                                                                   final grade submissions - all
                                                                                                                                                                   teachers in Gradebook at once,
                                                                                                                                                                   submitting final grades; home
                                                                                                                                                                   portal - high volume during
                                                                                                                                                                   registration, grading, schedule
  135   system load       system capable of handling high-volume activity                                                                                          release …

        system            Activity screen – can see who is online at what building and into which
  136   management        modules
        system
  137   management        efficient backup system - transparent to user community
                          New year processing: Roll students to next school year (advance current
        system            grade, change home school based on address mapping.) Should be
  138   management        transparent to users in buildings
                          Server for system must be able to handle the I/Os, data volumes, number of
        system            users with rapid response time on viewing, editing or reporting in any
  139   management        function of the SIS.
  140   training & help   animated help wizard
  141   training & help   online training - on-demand, specific to question or learning area
                          Alerts - easy to pick up from screen view in Dashboard, Seating Chart, other                                                             avoids over-informing and making
  142   visual display    student view - without over-confusion on screen.                                                                                         screen "too busy"

                                                                                                                                                                   highlighting academic eligibility,
                                                                                                                                                                   or "at risk", infinite possibilities -
                                                                                                                                                                   whatever could make
                                                                                                                                                                   understanding information easier
  143   visual display    use of colors and highlights throughout                                                                                                  to process




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                     page 11 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                       ASSESSMENT
               A                                               B                                            C            D                         E               F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                  Requirement                                         Included?   with other               Vendor comments   Examples
                        Access to summary level scores (i.e.: reading data) on all students in a
   3    assessment data school.

   4    assessment data    District assessments located in one place

   5    assessment data    maintain all forms of assessments: local, standard state, classroom

   6    assessment data    maintain CBM reading and math results (1-5)

   7    assessment data    maintain record of assessment dates and scores

   8    assessment data    Reading Level / CBM located in one place

   9    control/access     counselors need access to assessment info from student view in the SIS

   10   data integration   ability to include desired achievement scores on report card

   11   data integration ability to include desired achievement scores on transcript
                         Ability to store achievement and assessment data, also emotional and
   12   data integration behavior data.


                           accessibility to assessment data from teacher view, from counselor view,
   13   data integration   from assessment view, from curriculum view, other as desired

                         Aims-Web (Pearson) – PreK-8, universal screening product and progress
                         monitoring. Strength is reporting capacity for charts and graphs. Would
   14   data integration need to integrate data from product to Gradebook, SIS.

   15   data integration   Prairie State Exam status (test date, completed yes/no)
                           Ability to choose how to view information. Separated by targets or by
                           the assessment. Want to look at the target across the class, or how they
   16   data view          did on the overall assessment




2/4/2011ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                   page 12 of 126
                                                                                  Naperville District 203, Indian Plains District 204
                                                                                                SIS RFP APPENDIX A
                                                                                                     ASSESSMENT
                A                                                       B                                                    C            D                         E               F
                                                                                                                                              Vendor Response
                                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                                      f=future release; n=not included
                                                                                                                                      integrated
   2       Category                                             Requirement                                               Included?   with other               Vendor comments   Examples

                          summary screen of local and standardized test scores - showing where
   17   data view         students are in relation to local/state/national benchmarks


   18   features          Ability for data assessment on individual questions (within target)
   19   features          ability to copy targets from one class.section to another
   20   features          Easy and intuitive test creation and administration

   21   features          Grade sheet scanning – data delivered directly to teacher grade book
                          if added questions on a test, want to see an item analysis of how the
   22   features          students did on those questions (compared to the whole)
   23   features          Online test taking
   24   features          Standards reporting
   25   features          Test Generator and content test banks

                          want feature for copying sections or entire assessment to be used for
   26   features          another course/section without having to re-enter the questions

                          store and access to prior year(s) achievement score results with logical
                          access to look for and report/extract the data.
                          i.e. Search on student ID, link student ID in assessment history file to view using selection
                          criteria from class lists, grade reports, demographics and fill in assessment scores for
   27   historical data   each student on the list.)
                          Ability to enter an assessment one time and then selecting the targets
                          assessed on that assessment. And select which course this goes to and
   28   integration       which targets included
   29   integration       connect assessment program with the gradebook feature
   30   integration       SIS Must be able to integrate with Assessments
   31   integration       want to be able to test and import or export from/to SIS
   32   integration       want to be able to test and import or export from/to SIS
   33   links             Develop a tool that easily links UbD to standards/benchmarks.



2/4/2011ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                    page 13 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                   ASSESSMENT
                A                                          B                                            C            D                         E               F
                                                                                                                         Vendor Response
                                                                                                                 INCLUDED: c=current version; l=limited;
   1                                                                                                                 f=future release; n=not included
                                                                                                                 integrated
   2       Category                                  Requirement                                     Included?   with other               Vendor comments   Examples

                      Easily link any worksheet, classroom activity, quiz, or test to standards so
                      teachers’ daily authentic assessment of students becomes formative
                      standards-based assessment. (Eventually this would feed into a
   34   links         standards based report card electronically.)
                      Automate FRL status for these records for updating real time with current
   35   State Info    FRL status in the system for State testing
                      Automate review of testing IEP info to allow for review of
                      accommodations, etc, before "accepting" for tests (such as ISAT) -
   36   State Info    download comes from State
                      Automate test results and status from the state. Remove manual review
   37   State Info    of lists from buildings.
                      Use UbD templates to formulate plans for instruction that track
                      formative information and standardize the development of instruction
   38   templates     units across all grade levels and subject areas.




2/4/2011ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 14 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                          ATTENDANCE

                 A                                               B                                            C            D                         E                             F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                          Requirement                                   Included?   with other               Vendor comments              Examples
                            Ability edit attendance from numerous portals (health office, dean's
                            office, any place in building, classroom, front desk, ) with audit control
                            capture of who entered, source's "role" (Dean, Health Tech, Office …) &                                                               attendance, nurse, teacher,
   3    access & control    date/time                                                                                                                             office, dean, counselors
                            Ability to access attendance from handheld device / PDA/ i-phone- i-
   4    access & control    touch / smart phone

                                                                                                                                                                  office or deans who work on
                                                                                                                                                                  resolution with parent /
                                                                                                                                                                  student to change unexcused
   5    access & control    ability to lock an entry                                                                                                              to excused absence

   6    access & control    Attendance info - viewable from classroom
   7    alerts              Attendance alerts to desired recipients (Deans, Special Ed)

   8    alerts              attendance and tardies - automated generation of notices to parents

                            Attendance module - if attendance on a student is missing, have
    9   alerts              notice/error flag (i.e.: admin or teacher skipped a student in error)
   10   alerts              Automatic flag when is absent more than 10 days

   11   alerts              Notify or warning that attendance has not been entered in classroom
                                                                                                                                                                  i.e.: missing 1 period attendance,
   12   communications      Attendance – ability to set trigger for automated phone calls                                                                         missing 2,
                            call back system - if student absent, call-back system that automatically
   13   communications      generates call home
                            Call outs- ability for system to email/text/call parents and let them know
                            when their student has been marked truant and allow them to make
   14   communications      corrections via code, etc.

   15   data requirements   ability to maintain a reason code table for attendance




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                  page 15 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                         ATTENDANCE

                   A                                             B                                            C            D                         E                             F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                        Requirement                                     Included?   with other               Vendor comments              Examples
                                                                                                                                                                  i.e.: an "under 5 minute tardy"
                                                                                                                                                                  vs. an "over 5 minute tardy" -
                                                                                                                                                                  different consequences &
                            ability to store codes for attendance reasons with ability to match those                                                             affects on notifying Deans,
   16   data requirements   codes to consequences & notifications                                                                                                 Parents, etc
                            allow free-form and standard comments to be entered for "reason" or
   17   data requirements   "comments" associated with an attendance mark

   18   data requirements   notes field with attendance
                            Reason field - included and viewable by teachers (other system they saw
                            had a highlight that pops up on the description code field with full
   19   data requirements   description)
                            for tardy students - show prior classroom (to allow easier determination
   20   display             by teacher)
   21   display             include ID, grade and sex of student on attendance screen
                            summary totals for tardies and absences - automatically included in
   22   display             student's attendance view

                                                                                                                                                                  i.e.: scan ID if attending the lit
                            "Presence Tracking" - historical tracking of extra-curricular, assignment                                                             center or optional science
   23   features            activity                                                                                                                              night or resume workshop
                            ability to review system-generated warning/alert communications prior
   24   features            to sending
                                                                                                                                                                  if absent X times, generate Y
                                                                                                                                                                  email/letter
                                                                                                                                                                  if tardy Z times, generates N
   25   features            ability to set thresholds for attendance "excessive" definition                                                                       email/letter
   26   features            automated calling feature for parental attendance alerts

                            automated email generation or other communication of attendance
   27   features            information (texting, phone call, letter home, email …)
                            automatic generation of dean referral upon student's 9th absence
   28   features            (depends on cap)



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                  page 16 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                   ATTENDANCE

                   A                                       B                                            C            D                         E                              F
                                                                                                                         Vendor Response
                                                                                                                 INCLUDED: c=current version; l=limited;
   1                                                                                                                 f=future release; n=not included
                                                                                                                 integrated
   2       Category                                    Requirement                                   Included?   with other               Vendor comments               Examples
                       Building view - see or notification for teacher who has not entered
   29   features       attendance
   30   features       feature to click on seating chart for taking attendance
                       for a "block" scheduled class, want to be able to take attendance for                                                                example: student leaves
   31   features       periods within the block                                                                                                             during the block

                                                                                                                                                            i.e.: For pre-arranged absences
                       Group entry of attendance at course.section level; grade level; other                                                                like a field trip that applies to a
   32   features       selection criteria                                                                                                                   group of students
                       High level view of attendance for a building or a group (classroom, Dean,
                       by grade, by team, etc…) and ability to click to process attendance from
   33   features       the high level view
                       high level view of attendance to include counts, totals for desired                                                                  totals by period; totals by building;
   34   features       grouping                                                                                                                             totals by grade level, etc
                       Need reminder to teacher if attendance not entered within 5 minutes of
   35   features       class start.
   36   features       option to track attendance by period (or not)
                       Radio button for entering attendance in each period - click from seating
   37   features       chart
                       scan & record detention attendance (PlascoTrac has feature that scans
   38   features       their ID)                                                                                                                            i.e.: for detention


   39   features       Single screen entry: Attendance fields and comments on single screen


                                                                                                                                                            an aide has responsibility for a
   40   features       Student Aide attendance view                                                                                                         student during study hall
   41   features       Substitute teacher attendance view
   42   features       Summary screen that displays number of absences by code
                       System-generated consequences and ability to set this at the building
   43   features       level                                                                                                                                X number tardies = 1 referral




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                              page 17 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     ATTENDANCE

                   A                                         B                                            C            D                         E                             F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                    Requirement                                     Included?   with other               Vendor comments              Examples
                                                                                                                                                              Pull up a screen for a month view
                                                                                                                                                              and see across top and the
                                                                                                                                                              periods down and the cod and
                                                                                                                                                              have the tardy code show so that
   44   features        View attendance in easy to navigate and understand format, real time                                                                  they can see tardy & track tardy’s


                        where attendance taken in one period only, rest of teachers in schedule
   45   features        need to see the attendance report for this student that day
                                                                                                                                                              if teacher makes a judgment call,
                                                                                                                                                              should be able to lock out changes
   46   functionality   ability to "lock" attendance status                                                                                                   to the attendance field
                        ability to enter attendance in advance for any date or date-range in the
                        school year for students that are part of a group, grade, home room, or                                                               i.e.: to pre-record attendance for
   47   functionality   teacher                                                                                                                               field trips, assemblies, etc.
                        ability to include a student in a class in a different building including
   48   functionality   attendance & gradebook inclusion
   49   functionality   ability to make corrections later in day or end of day

   50   functionality   Allow option for format for taking attendance - Seating chart or list view

   51   functionality   attendance comments, ability to enter for any individual absence
   52   functionality   capture attendance by periods within a day

   53   functionality   custom attendance codes permitted at teacher level
                        editing - allow any authorized editor to change attendance and reason,
                        though must have audit trail of who changed, when, why (and from
   54   functionality   what.)
                                                                                                                                                              Want ability to mark and show
                        Need maintainable table of definitions for attendance marking and                                                                     differences. Tardy… policies over
   55   functionality   reason code.                                                                                                                          5 minutes it’s a truant late.
                        Need truant and auto-generated-letters, emails sent to parents once hit
   56   functionality   certain auto-notify from attendance


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                              page 18 of 126
                                                                           Naperville District 203, Indian Plains District 204
                                                                                         SIS RFP APPENDIX A
                                                                                           ATTENDANCE

                  A                                                B                                            C            D                         E               F
                                                                                                                                 Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2       Category                                           Requirement                                    Included?   with other               Vendor comments   Examples
                             Allow the reporting of total attendance by class with the student’s grade
   57   gradebook features   data via the Internet
                             ability to turn off or on the parent interface with Attendance - or not
   58   integration          submit to parent portal until verified in office
   59   integration          attendance integration into grade book
                             connect to PlascoTrac (scanning device - prints passes) - updated
   60   integration          demographics, feed attendance system?
                             connection to Connect-Ed communications system for sending out phone
   61   integration          calls

                             integration with hand-held devices with real time update of student
   62   integration          demographic info to PlascoTrac, Principalm, mobile units
                             link attendance to gradebook allowing teachers easy view & highlight of
   63   integration          an unexcused absence (on the gradebook)
                             scan IDs for late arrivals or other attendance taking (into learning centers,
   64   integration          other)
                             Synch with PlascoTrac = tardy software (scans in, keeps counts of tardies
   65   integration          in the building.)
                             verification step for attendance - ability to work through absences
                             reported in the classroom from the dean's or school office & update
   66   process              reason codes
                             Ability for Deans & Counselors to print hall passes – Print pass with
   67   reporting            groups of kids. Deans & Counselors – pass printing
                             ability to print attendance record for a single student or for the entire
   68   reporting            class for current year or previous year
                             Ability to view attendance day by day, weekly, monthly, year for a
   69   reporting            student for current year or previous year

   70   reporting            Attendance codes - print out meaning or a legend on attendance reports

   71   reporting            attendance comments - show up on parent and student reports



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                      page 19 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                                  ATTENDANCE

                A                                         B                                            C            D                         E                            F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
   1                                                                                                                f=future release; n=not included
                                                                                                                integrated
   2       Category                                 Requirement                                     Included?   with other               Vendor comments             Examples

                      Attendance report to screen or print - includes line for end of each week,
   72   reporting     way to distinguish students in rows (without ink/paper waste)
   73   reporting     attendance sheet printout - available for printing
   74   reporting     print passes - excused dismissal
                      Reports for outside agencies such as truancies, court orders, that would
                      print out attendance and replace codes with the full description of what
   75   reporting     the code means and include a tally of totals
                      attendance view displays student picture (thumbnail if looking at more
   76   screen view   items on a page.)
                      Display a visually attractive picture of the attendance with green or
   77   screen view   yellow and reds, or line views of what attendance look like.
                                                                                                                                                           bold line every 5 days to separate
                      View of daily attendance record dates across top, easy to see end of week                                                            weeks; shading or distinguish rows
   78   screen view   mark marked, easy to visually see one student to the next                                                                            for ease of reading/viewing




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                          page 20 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                                    CALENDAR

             A                                            B                                            C            D                         E                              F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
1                                                                                                                   f=future release; n=not included
                                                                                                                integrated
2       Category                                      Requirement                                   Included?   with other               Vendor comments              Examples
                     Ability for calendar to factor in and mark Holiday (a version of a non
3    features        attendance day)

4    features        Ability to see total days of Instruction; teacher work days at a glance
5    features        Attendance/non attendance days
6    features        Course enrollment begin/end date
7    features        Quarter, trimester, semester begin/end date

 8   features        Snow day ( a version of a non attendance day) also teacher work days
 9   features        Student attendance begin/end date
10   functionality   Rollover to the new school year
11   functionality   Summer School
                     204 Using EMS: allows external renters to log into a web based system
                     and schedule a rental. Connect calendar info from EMS. If SIS contains
                     calendar and facilities scheduling, would need to:
                     - accommodate web-based rentals
     links & data    - make the facility Calendar available on the District website to view
12   integration     school functions (not private rentals)
     links & data    ability to enter building events on the calendar and mark for view level
13   integration     (parents, staff, etc.)                                                                                                                i.e.: meetings, etc.
                     Building calendar linked to EMS (facility management system maintained
     links & data    at District) for building rentals - ability to enter rentals into a building                                                          EMS system has web reservation
14   integration     calendar                                                                                                                              capability

     links & data    room availability & scheduling (outside of course scheduling) - view of
15   integration     available rooms for single-time usage




     2/4/2011ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                           page 21 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                   COMMUNICATIONS
               A                                               B                                            C            D                         E                            F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                      Requirement                                     Included?   with other               Vendor comments              Examples

                        Edit and maintain phone, address, email with indicators of which ones to
                        be used for which communications - For each parent, student, staff, could
   3    data maintained have more than one phone number, address, email address
                        Permissions: Permission for student picture in directory, on web, student
   4    data maintained work to be posted on web or newspaper, etc.


   5    data maintained Staff records: Include staff email addresses, office phone numbers
                        Storage and maintenance of non-parent / others wishing to receive
   6    data maintained communications
                        Ability to create district-managed email address assignments: Assign
                        students, parents District email addresses with auto-forward that
   7    features        student/parent responsible for maintaining
                        Ability to record and track communications: communication type, date
   8    features        mailed, comments (to help with 2nd requests)
                                                                                                                                                                all winter athletes; all sophomore
   9    features          Ability to select Email grouping for communications                                                                                   girls; students in class;
                          Ability to update communications preferences (multiple mailing
   10   features          addresses, "all-call", email notifications) - "self-subscribe"
                          Accommodate for 2 parents, at 2 different addresses, to be called thru
   11   features          ConnectED
                          Allow user to send one mailing to a household with multiple siblings in a
   12   features          school

                          flexible communications - email entire class, single group of students, all
   13   features          Ability to text or IM
                          Instant email notifications (automatically generated when truant to class,
   14   features          receive referral, have a grade of an F, etc.)
                          Maintain Communications Preferences - Selected by parent or student in
   15   features          self-serve portal



2/4/2011ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                 page 22 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                              COMMUNICATIONS
                A                                         B                                            C            D                         E                             F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
   1                                                                                                                f=future release; n=not included
                                                                                                                integrated
   2       Category                                   Requirement                                   Included?   with other               Vendor comments              Examples
                      message board capability - teachers able to put a note up to selected
   16   features      recipients
                      Parent, student web access – school capable of posting messages,
   17   features      information to be viewed
   18   features      Text messaging (IM) options
   19   features      texting / SMS
                      Ability to create a group of students and then use Connect-ed to make                                                                i.e.: to parents of students on a
   20   integration   phone calls automatically.                                                                                                           particular bus route
                      Compatible with Microsoft Outlook (can design custom email
   21   integration   notifications)
                      Communications to home - Ability to set Language preference (may NOT
   22   languages     be same as ELL)
                      Language translation – computer software does a literal translation and
   23   languages     you get a poor translation quality.                                                                                                  large Hispanic population in 204
                      Access to teacher communications fields for contact info (address, email,
   24   links         phone)
                      Need automated link of communication info from SIS to communications
   25   links         tool
                      Ability to record phone conversations dates, comments. Shared across
   26   logs          staff
                                                                                                                                                           i.e.: send a student to the Dean's
   27   messaging     Alert system into classroom from elsewhere or to user group, other                                                                   office, sent to teacher




2/4/2011ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                             page 23 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                             CONFERENCE SCHEDULING
                A                                            B                                             C            D                         E                             F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                     Requirement                                     Included?   with other               Vendor comments              Examples
   3    features        Clear division of days (color coded)

                        Display all staff (drop down selection?) associated with student for
                        parents to select from for scheduling conferences (Teacher, counselor,
   4    features        administrators, the special education case manager, etc)
   5    features        Log of scheduling history

                        parent conferences: digital conference signups - (rather than taking a
   6    features        sheet around to the teachers to fill in openings in a calendar)
                        Parent portal - ability to schedule more than one student into parent's
                                                                                                                                                               i.e.: JH /HS /ELE conferences
                        conference schedule, accessing conferences across buildings or for more                                                                simultaneously (multi-grade
   7    features        than one student within a building.                                                                                                    parents)

                        Scheduling two teachers together for team taught classes - with options                                                                High School conferencing 203 for
   8    features        for individual teachers                                                                                                                some classes - co-taught classes

                                                                                                                                                               i.e.: the math teacher may like 10
                                                                                                                                                               minute conferences and the social
                        Teacher-determined flexibility for conference time blocks for scheduling                                                               science teacher would like five
    9   features        conferences                                                                                                                            minute conferences.
   10   features        Team scheduling - with options for individual teachers                                                                                 Junior High conferencing 203
                        ability to allow access to scheduling first to families with more than one
   11   functionality   child in building
                        From parent portal - use student schedule, available online, to know
   12   functionality   which teachers conferences are needed for.
                        ability to schedule parent-teacher conferences using the SIS integrated
   13   integration     through the parent portal and teacher portal
                        Parent ability to request times (without refreshing after each time/slot
   14   integration     selection)
   15   integration     Use Microsoft Outlook for Conference Scheduling?




2/4/2011ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 24 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                              Course Master File
             A                                            B                                             C            D                          E                           F
                                                                                                                         Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
1                                                                                                                    f=future release; n=not included
                                                                                                                 integrated
2       Category                                   Requirement                                       Included?   with other               Vendor comments             Examples

                   courses all have sections - course and section is a class. A teacher teaches
3    definition    a course/class. And a second teacher assigned if desired.

4    features      ability to assign more than one teacher to a class

                   Provide the capability to distribute course credit in multiple areas (e.g.,
5    features      course credit of 2 credits into 1 credit for arts and 1 credit for elective)

                   teams/groups = teachers assigned to team - teacher's courses are then
                   tied to that team as well. Any student in one of those courses are tied to
6    links         that team. Teachers and students can belong to more than one team.

                                                                                                                                                            course master file could be
                                                                                                                                                            separate from section assignments
                   section = specific class section is taught by assigned teacher(s) in a specific
                                                                                                                                                            that would include school year,
     links or      location for a specific time period of the day populated with students                                                                   semester, - many sections to one
7    component?    assigned to that section                                                                                                                 course, additional each semester.
     record
8    components    active/inactive = active classes can be scheduled
                   Allow for courses to be segmented by grading period (by semester, by
                                                                                                                                                            middle schools on trimesters, 1-
     record        quarter, by trimester) as desired. Allow for different breakdowns within                                                                 semester courses vs. full year
9    components    the district or within a building.                                                                                                       courses


     record        assigned teacher(s) = one or more teacher assigned to a course.section.
10   components    All assigned teachers have ability to edit gradebook info, attendance info
     record
11   components    building = building in which this section of the course is being taught
     record
12   components    class type = semesters, quarters, full year, trimester class

     record        Course = specific course i.e.: pre-calc or calc or calc AB or calc AC (AP
13   components    levels) - root base level, as broken down as we can get for a course


     2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                        page 25 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                   Course Master File
           A                                                 B                                             C            D                          E                            F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
1                                                                                                                       f=future release; n=not included
                                                                                                                    integrated
2       Category                                      Requirement                                      Included?    with other               Vendor comments              Examples
     record
14   components    Course Code = course key 1-to-1 match with course title
     record        course levels = ability to designate levels (1, 2, 3, 4 or I, II, III, IV as
15   components    desired)
     record
16   components    Course Title Display = Full Title for transcript printing, reports
     record
17   components    Course Title Short = Course Title (provide # characters allowed)
     record        Department = math, lit, music, larger spectrum ,<-- cert matches here at
18   components    JH
     record        dual credit = HS and college credit earned: By law, must be different
19   components    course code
                   grade level = EC, JH, elem, HS or "extended" mandatory finite set of
     record        options that translates to a single numeric code to allow for sending of                                                                    203 - had been 1 = EC, 2=GS, etc /
20   components    info for state reporting or aggregation, analysis                                                                                           comply with State Coding
     record
21   components    graduation credits = Grad requirement credits earned
     record
22   components    graduation requirement = Course meets grad requirement & which one
     record
23   components    Maximum Enrollment
     record
24   components    Minimum Enrollment
     record
25   components    Online course designation - Online Flag? Requirements satisfied
     record                                                                                                                                                    for courses offered as pass/fail
26   components    Pass/Fail designation - non-graded class                                                                                                    only


     record        room = record includes building, room number, characteristics (1st floor,
27   components    second, etc,) capacity, type (lab, lecture hall, classroom, etc.)
     record
28   components    section location = room assignment for that class




     2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                            page 26 of 126
                                                                Naperville District 203, Indian Plains District 204
                                                                              SIS RFP APPENDIX A
                                                                            Course Master File
           A                                            B                                             C            D                          E                    F
                                                                                                                       Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
1                                                                                                                  f=future release; n=not included
                                                                                                               integrated
2       Category                                  Requirement                                     Included?    with other               Vendor comments        Examples
                   Strand = denotes differences in course delivery: AP, Honors, Regular (i.e.:
     record        an ELL algebra adjusted for ELL, or a self-contained special ed class,
29   components    summer school)
                   sub-course = possible 2 courses within single classroom (i.e.: different
     record        levels of German, some ELL) - make sure credit not given to teachers for
30   components    more than one section of teaching
     record
31   components    Subject = calc, stats, biology, chem, physics, <-- cert matches here at HS

                   teams/groups = teachers work in teams/groups i.e.: algebra - can share
                   District final exam for all algebra… if we do course coding correctly, we
     record        can find all teachers who are in "algebra" bucket. To put teachers in right
32   components    "group" so they can see what they need to see.
                   term = 21 = semester class first semester; 22 = second semester of full-
     record        year; need ability to differentiate between quarters or semesters, or)
33   components    31,32,33 in JHs
     record        weight = ability to designate weight (for GPA calculation) = "Honors" or
34   components    upper levels in language courses




     2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                    page 27 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                              Dashboard - Student Profile
                   A                                             B                                           C           D                         E                              F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                       Requirement                                    Included?   with other               Vendor comments              Examples
                        Ensure correct spelling & formatting of address fields (street, second line,
                        city, state, zip) - ensure consistency of names, spelling, spaces,                                                                      automatically checks address to
   3    data formatting capitalization, etc.                                                                                                                    mapping program
                        Age Display: In student profile view, age calculated from DOB and
   4    features        displayed
   5    features        Dashboard view / easy navigation of student key information

                         FERPA Compliance - including notices, lists, alert, handling of integration                                                            Age 18 - parents cut off, switches
   6    features         points (parent communications, addressee on student mailings)                                                                          to student.


                         one click "dive" to additional student info including schedule, transcript,
                         grades, attendance, health, … with security / access determined for the
   7    features         user viewing and their access level for the additional modules.
                         Permission flag for parent of FERPA 18+over to view records, receive
   8    features         communications
                         Residency validation - capture date completed, by whom, comments,
                         items used to validate residency (will match a list of approved documents
   9    features         for validation)
        Student Record
   10   Components       "Cohort" Year Code = Intended Graduation Year
        Student Record
   11   Components       "Specials" / "Alerts" - color and image use for highlighting special info                                                              allergies, IEP, restraining order
        Student Record
   12   Components       # of referrals / Discipline info
                                                                                                                                                                for appropriate adult contacts -
        Student Record                                                                                                                                          not sure consistent between 203
   13   Components       18-year-olds - need notification flag                                                                                                  & 204
        Student Record
   14   Components       Ability to exchange information with PlascoTrac
        Student Record   Ability to track DCFS info? Contact? Can we track? When you make a
   15   Components       report and if it is founded, you can keep electronically.




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 28 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                            Dashboard - Student Profile
                A                                              B                                            C           D                         E                             F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                       Requirement                                   Included?   with other               Vendor comments              Examples
                         Activity Tracking: Ability to track the requests to past schools (grades,
                         transcripts) for enrollments – same with withdrawns, sent records and
        Student Record   when, and ability to make a note that the student is missing fees to past
   16   Components       school.
        Student Record
   17   Components       Alerts: no photo publication
        Student Record   Alerts: Orders of protection – date range in effect and who they can be
   18   Components       released to.
        Student Record
   19   Components       Assigned Counselor's name
        Student Record
   20   Components       Attendance info
        Student Record
   21   Components       Audit trails of changes made
        Student Record
   22   Components       birthplace
        Student Record
   23   Components       Bus number, route
        Student Record
   24   Components       connect to special needs info & 504
        Student Record
   25   Components       Current grades / GPA
        Student Record
   26   Components       Current Schedule
        Student Record
   27   Components       Dean's Name
        Student Record
   28   Components       DOB
                                                                                                                                                               i.e.: family given 1-year exception
                         easy identifier for serving school attendance exceptions - home vs.
                                                                                                                                                               for serving school after a move,
        Student Record   attending vs. serving school(s). "Exception" Code, "Reason" code, free-                                                               but not given exception for next
   29   Components       form comment, Expiration date                                                                                                         year

        Student Record   Easy log in to system, allow re-entry after time out without losing current
   30   Components       screen
        Student Record
   31   Components       Eligibility
        Student Record
   32   Components       email address



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                               page 29 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                               Dashboard - Student Profile
                A                                               B                                             C           D                         E                             F
                                                                                                                              Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2       Category                                      Requirement                                      Included?   with other               Vendor comments              Examples
        Student Record
   33   Components       Emergency contact name and contact details (phone, cell, address)
        Student Record
   34   Components       emergency contacts, doctor, dentist
        Student Record
   35   Components       Ethnicity
        Student Record
   36   Components       Fee waiver field - to be set by District (restricted viewing)
        Student Record
   37   Components       FRL field - note field needs to have restricted viewing
        Student Record
   38   Components       Gender
        Student Record
   39   Components       grade level / school
        Student Record
   40   Components       Health info
                         Home status: own, rent, with a drop down for the lease date, living with
        Student Record   others - 1-home record -to-1 or many students (all students in that
   41   Components       residence)
        Student Record
   42   Components       ID number
        Student Record
   43   Components       language(s)
        Student Record
   44   Components       last location or end date and reason
        Student Record
   45   Components       Locker number
        Student Record
   46   Components       math acceleration
        Student Record
   47   Components       Name
                                                                                                                                                                 Neuqua student outplaced to
                                                                                                                                                                 other facility but need to track as
        Student Record                                                                                                                                           a Neuqua student for many
   48   Components       Outplacement info separate from home school info                                                                                        functions

        Student Record
   49   Components       Outside placement - ability to see these students, even if out-placed
        Student Record
   50   Components       outside placement school name


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                 page 30 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                 Dashboard - Student Profile
                A                                                B                                             C           D                         E                            F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                       Requirement                                      Included?   with other               Vendor comments             Examples
        Student Record
   51   Components       Parent contact info - including legal guardian, visitation restrictions
        Student Record
   52   Components       Parent custodial information and ability to see both parents' contact info.
        Student Record
   53   Components       Permission flag to use pictures on internet (default = Y)
        Student Record
   54   Components       Phone number change – audit trail - source, as of date, reason
        Student Record
   55   Components       project arrow
        Student Record
   56   Components       Siblings
        Student Record
   57   Components       Special Ed info (504, Case Manager, IEP, etc)
        Student Record
   58   Components       start date - for the District (not just for a level or school)
        Student Record
   59   Components       start date (school, state, US) start grade
        Student Record
   60   Components       Student activities / sports
                                                                                                                                                                  i.e.: when a change made to a
                                                                                                                                                                  student's residence-based info,
        Student Record   Student data connected to home info, parent info, with ability to have                                                                   should not have to make same
   61   Components       single source for home info (address) changes                                                                                            change to each sibling

        Student Record   Student Photo - ability to maintain, update with new jpg or compatible
   62   Components       file into student profile
                                                                                                                                                                  Example: used for temporary
        Student Record   Temporary Information Notification: data field used to store information                                                                 change in transportation; Notice
   63   Components       to be displayed with student profile, attendance, gradebook                                                                              of death in family; etc.




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                 page 31 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                            Demographics-Enrollment
                 A                                         B                                             C            D                         E               F
                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2      Category                                    Requirement                                     Included?   with other               Vendor comments   Examples
                     Alerts – restraining order, on suspension, and know when you can notify
   3    alerts       the other household
                     Track and report home school students to be included or not-included in
                     the Average Daily Membership calculations in the regular calendar without
   4    census       any custom programming
                     "Attendance Exception" = waiver to attend a school that is not the
                     student's "Home School", include reason codes (user maintained, add or
        data         delete codes,) free-form comment, expiration date (that defaults to end of
   5    components   current school year)
        data
   6    components   "On Suspension" and start date, end date - viewable on Profile
        data
   7    components   Add field for "No Trespass" for student not permitted on property
                     additional mandatory fields:
                      - U.S. start date (default to DOB unless Birth city <> USA)
                      - District start date
        data          - Birth city
   8    components    - Race
        data
   9    components   addresses, phone, emails - allow multiple of each
        data         Attending School Info - maintain information for “at-home” instruction or
   10   components   attend special programs
        data
   11   components   Capture student status = in good standing / not in good standing
        data
   12   components   clear designation of which parent student lives with
        data
   13   components   clubs, extra curricular activity listed, viewable from main student info page
        data         community service hours tacking - running total, CS hours, date,
   14   components   authorization, description




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 32 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                            Demographics-Enrollment
              A                                            B                                             C            D                         E                             F
                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2      Category                                   Requirement                                      Included?   with other               Vendor comments              Examples

                     District enrollment vs. building enrollment: maintain two separate dates,
        data         one for initial enrollment in the District and one for movement within the
   15   components   district (i.e.: between levels - from JH to HS.)
        data         drivers ed - need to be able to include completion through other programs,
   16   components   no grade, credit updated
        data
   17   components   Enrollment code to capture homeless
                     Enrollment date: For State Reporting, allow for enrollment and withdrawal
        data         dates to be tracked and reported by student in year, month, day and                                                                     Date to indicate first day student
   18   components   month/day/year formats                                                                                                                  entered school this year
                     Enrollment date: Support Statewide, district and school definable
        data         enrollment and withdrawal codes mapped to the State reporting
   19   components   requirements
                                                                                                                                                             will mean that District will require
        data                                                                                                                                                 updated proof of residency when
   20   components   field for "lease" or "rent" indicator with contract expiration date                                                                     rental contract or lease expires

                                                                                                                                                             enter name and address of
        data                                                                                                                                                 previous school or next school &
   21   components   free-form notes                                                                                                                         date when records sent
        data
   22   components   full year enrollment flag (per State definition)
                     Graduation fields - expected graduation year (actual graduation year),
        data         "Graduated" flag - Graduated, Current Student, Un-Enrolled, Did not
   23   components   graduate
        data         Grid code field - additional fields with drop down capabilities? Reference
   24   components   table
                     head of household record - primary, non-primary (a parent or guardian
                     living at another address, name(s), address, phone numbers (home, cell,
        data         work), e-mail address, listing all family members, school attendance
   25   components   location




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                              page 33 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                             Demographics-Enrollment
              A                                             B                                             C            D                         E               F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2      Category                                   Requirement                                       Included?   with other               Vendor comments   Examples
        data         Home School, Serving School - maintain history of previous addresses,
   26   components   schools tied to student record.
        data         Home, Serving, Testing, Attending School - allow for different value for
   27   components   each
        data         If serving school <> home school, verify attendance exception & show
   28   components   warning
        data
   29   components   Include bus info on the enrollment screen
        data
   30   components   include extra curricular activities, athletic and non-athletic
        data         Maintain multiple address fields with different purposes
   31   components   up to 60 characters in length
        data
   32   components   Maintain multiple email addresses with purpose indicator
        data
   33   components   Maintain multiple phone numbers with purpose indicator
        data         Maintain record of student-specific honors and awards with date the honor
   34   components   or award was received
        data
   35   components   Maintain students graduate program of study or diploma type

                     Mandatory fields: ID number, full legal name, birth date, gender, ethnicity,
                     birthplace, language(s), current grade level, e-mail address, bus number,
                     bus stop, walker indicator, emergency contacts, doctor, dentist, ELL
        data         ,Special Ed, outside placement school name (if applicable), start date,
   36   components   (school, state, US), start grade, last location or end date and reason code.
        data
   37   components   mother maiden name (birth cert)
        data         Name Fields - Full First (matches birth cert), Nickname, legal middle and
   38   components   last name
        data         need automated entry verification of address to map, boundaries, grid
   39   components   code, subdivision




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                page 34 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                            Demographics-Enrollment
              A                                            B                                             C            D                         E                            F
                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2      Category                                   Requirement                                      Included?   with other               Vendor comments             Examples

        data         Out of District indicator
   40   components     Info needed for fee payments from out of district services provided)
        data         outplacement flag - off or on, with outplacement facility, address fields
   41   components   filled in
        data
   42   components   Parking spot field, license plates (and ability to store more than one)
        data
   43   components   phone number allow 10 digits
        data
   44   components   phone number unlisted indicator
                     Provide the capability to record, track and print user-defined items
        data         including (example: drivers ed, community service hours, consumer ec
   45   components   Proficiency exam)
        data                                                                                                                                                 need to ask Dave what this
   46   components   RCDTS code                                                                                                                              means…

        data                                                                                                                                                 indicates most recent reason
   47   components   Reason Code - Enrollment                                                                                                                student entered school this year
        data
   48   components   record parent status: custody, rights, primary, (can have 2 primary)
        data         Record PE locker info. Combinations. (Would need very high level security -
   49   components   i.e.: only Athletic Director access.)
                     record second parent information with codes on whether the address is
        data         included for primary correspondence; Custody code; Parent/Guardian,
   50   components   access to information indicator
        data         Registration Status: “pre-enrolled”, “active”, “active off-site” and
   51   components   “inactive” student status
        data         Registration Status: ability to clearly identify "registered" status for
   52   components   upcoming school year
        data         residency types: need to differentiate owner, leaseholder, renter and
   53   components   include expiration date




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                            page 35 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                           Demographics-Enrollment
              A                                            B                                             C            D                         E               F
                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2      Category                                   Requirement                                      Included?   with other               Vendor comments   Examples
        data
   54   components   Special fields - permission denial (no info to military, photographs…)
        data
   55   components   Student Alternative ID field
        data
   56   components   Student ID
        data         Transportation: bus, walk, daycare, YMCA (ability to update table of
   57   components   options)
        data
   58   components   Withdrawal Code and Reason Description (free-form)
                     address verification - to map, (residential address verification system?) -
        edits &      consistent naming convention of residence including suffixes (St. Ave. Ct.
   59   controls     …)

        edits &      Automated lookup/verification for mapping and boundary assignments
   60   controls     (replace manual grid code maps for assigning schools)
        edits &      Edit and validate district enrollment date (cannot be 00/00/00 or other
   61   controls     invalid date).
        edits &      Enrollment information - information through one entry screen with
   62   controls     prompts, verification
        edits &      Ethnicity – entry must be from drop down list of options. Cannot move to
   63   controls     next field unless some entry was selected.
                     need fool-proof method to ensure if a student is re-enrolling, that they are
                     not entered in as a new student, but resume enrollment using prior ID &
                     records
        edits &      may include drop down by last name or first name, cross ref DOB, other
   64   controls     info
        edits &
   65   controls     proof of residency verification
        edits &      registration packets - checks to make sure that serving school exception
   66   controls     won't expire for next school year
        edits &      Secure methodology for change of address verification - pending / district
   67   controls     approval / other


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 36 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                            Demographics-Enrollment
               A                                           B                                             C            D                         E                             F
                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2      Category                                   Requirement                                      Included?   with other               Vendor comments              Examples
        edits &
   68   controls     store data in correctly capitalized format (names, addresses, notes…)
        edits &
   69   controls     Table for maintaining race codes - drop down from demographics screen
        edits &      table lookup or autofill of grid code for home school defaults (grade,
   70   controls     middle, high school)
        edits &
   71   controls     table lookup or autofill of subdivision residence location
        edits &      Verify no outstanding fees prior to registration/re-enrollment completion -
   72   controls     Warning if fees are due
                     ability to extract unlimited information from demographics database
   73   extracts     (currently limited to 10 fields in Vista)

   74   features     ability to add demographics fields and be user-managed (i.e.: in a table)
   75   features     ability to free-form additional fields                                                                                                  license plates
                     Allow for dual or multiple enrollment schools (outplaced, special situation,
   76   features     combined campus)
                     easy to follow, intuitive process for adding, "enrolling" new student into
   77   features     system with value ranges, verification, edits in fields
   78   features     Enrollment counts - easy access to totals and subtotals - real time

                     Handling of non-traditional families / protection orders, other. -- highlight
   79   features     or other easy to see method for student with special circumstances
                     logic to prevent duplicate entry of a student - DOB, first name, parent
   80   features     names … birth mother maiden name?
                     Promotable grade level - maintain table of standard promotions; allow
   81   features     individual student variation if needed

                     Quick Enroll feature: Allow for quick, first-time registration of mandatory
   82   features     fields with periodic reminders to complete other required fields
   83   features     relationships - siblings, parents (may have different last names)



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                             page 37 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                Demographics-Enrollment
               A                                               B                                              C            D                         E                            F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2      Category                                      Requirement                                        Included?   with other               Vendor comments             Examples

                        School year (1st, 2nd… sophomore…) field must allow for flexibility of Early
   84   features        Childhood 3,4,sometimes 5-years, "13s" - services post 12th grade
                        store previous/subsequent school: name address and date for records
   85   features        transfer

                        track and group students for clubs, sports & activities: Sponsor or a coach                                                               similar to teacher view - coach
                                                                                                                                                                  view with ability to group,
                        access to the connect-ed with the student info system, lists, tracking,
                                                                                                                                                                  communicate with, track
                        attendance, extracts. Messaging to participants (texts, email, phone or                                                                   information, track statistics,
   86   features        address.)                                                                                                                                 collect monies, send reminders
   87   features        view of students enrolled for next year - access to contact info

                        withdrawal notice & withdrawal notice status: when student withdraws,
                        provide notice to office and all staff with connection to the student;
   88   features        status to track - notification, recording, processing needed
                        Provide for real-time registration of students at either the school or district-
   89   functionality   level, or other location
        links & data
   90   integration     ability to automatically send email home upon referral

        links & data    ability to load student picture (pdf, other) into student profile view from an
   91   integration     input screen. Update authorization at Deans, Office, District.
        links & data    Easy link to update parent info (assuming separate records) if parent info
   92   integration     not previously in system for siblings
        links & data    Tie dwelling address to bus number, bus stop, grid code, student record,
   93   integration     parent record
                        Attendance exceptions report: report showing expiring and already-expired
   94   reporting       lease and rental agreements.
                        Home school and outplaced should be getting a registration packet from
   95   reporting       their home school
        residency       Canned report: past xx days for residency verification, notification to
   96   verification    parent, letter generated


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                  page 38 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                               Demographics-Enrollment
               A                                              B                                             C            D                         E                            F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2      Category                                    Requirement                                        Included?   with other               Vendor comments             Examples
        residency       easy research to check with Counties to determine if school is in 204
   97   verification    boundaries

                        residency verification fields - approval with drop down for items included
                        in verification (scan or visual?), 3 required. NO VERIFICATION flag - to
        residency       indicate missing info when enrolling. Should be district timelines where the                                                            30 days to return with proof of
   98   verification    report gets sent that missing data                                                                                                      residency.


                        Verify the residency…. Residency check with what items were used to
                        verify…. Whoever has checked, then you could verify at the dwelling level.
        residency       If there’s an exception that permits – enrollment code that is used for
   99   verification    boundary exceptions. Should be good only for one more year

                        Display Parent full first and last names for student; Student record(s) linked
  100   screen layout   to parent records (1 parent - 1 or more students)
                        "Head of Household" - Family level view - contact information for a family,
                        including Names, address, phone numbers (home, cell, and work), e-mail
                        address. This screen should also show all family members, along with their
  101   screen layout   school attendance location.

  102   screen layout   include view of siblings on enrollment screen - age, school attending, other




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 39 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                  Discipline-Intervention
                 A                                              B                                             C           D                         E                             F
                                                                                                                              Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2       Category                                       Requirement                                     Included?   with other               Vendor comments              Examples
                                                                                                                                                                 i.e.: if you are the referring
                                                                                                                                                                 teacher, you should be able to see
   3    access             should be able to click and see a referral if you are in the sequence                                                                 what happened
   4    data               Maintain and tracking coding of 504 behavior issues

        discipline event   Include bell period for discipline event; Include location (with drop down
   5    recording          for ease of reporting) and location description

   6    edits & controls   one-to-one consequence to event & ability to prevent duplicates
                           "Dean's Log" - Ability to record notes with date, entered by, for recording
   7    features           contacts
                           ability for parent to put an electronic signature on a reported discipline
   8    features           item, showing acknowledgement that they have seen
                           ability to record descriptive notes, date, and pull up all records - prior
   9    features           levels

   10   features           ability to track issue type (tardy, fighting, etc)
   11   features           ability to view history in discipline - prior year's info
                           Able to ‘tag’ someone not following dress code so you can see if the issue
   12   features           was addressed earlier in the day
                           Behavior Intervention Plans (BIPs) - free form data capture with security
   13   features           features
                           central depository of communication events with family, from multiple
                           sources (dean, counselor, teacher, front office…) including notes,
                           date/time, who entered // ability to one-click pull up from Student
   14   features           Profile/Dashboard
   15   features           Detention completion verification
                           discipline consequence field with audit trail of who entered, time/day,
                           notes; counting a discipline item once (not based on how many days                                                                    i.e.: sending to Saturday school,
   16   features           suspended)                                                                                                                            detention, etc
   17   features           Maintain and track "referrals" online.
                           Notetaking feature - log for admin, deans, counselors to use to record
   18   features           anecdotal notes about a student



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 40 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                   Discipline-Intervention
                A                                               B                                              C           D                         E                              F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                       Requirement                                      Included?   with other               Vendor comments               Examples

                        Online referral system: Could be email. Real time referrals. Want a
                        trigger to allow viewing the referral and then sending it on. Automated
   19   features        Signature need. Need to have a way to have parent sign.
   20   features        Parent contact logs – record all contacts

   21   features        Referrals generate automatic notice to Deans, Social Workers

   22   features        separate documentation notes vs. items that will be reported

                        Supervisor for in-school suspension needs to be set up as a teacher with a
                        view as if it's a 1-time seminar with admission begin & end. Need to be
                        able to see student info for all kids in a suspension - schedule, regardless
                                                                                                                                                                  this info is coming from Deans as
                        of home building, health info, copy of their IEP, demographic info, referral                                                              middleman currently. Should be
   23   features        info, ability to add notes - including PM and Saturday school                                                                             easier process.
   24   features        tracking of referrals
                                                                                                                                                                  when trying to identify a student,
                                                                                                                                                                  might want to pull up all "Josh" in
                                                                                                                                                                  first or middle name and show
                                                                                                                                                                  names, pictures to select the
   25   functionality   Ability to scroll through names and pictures in a "Dean's View"                                                                           student
   26   functionality   Ability to searches dynamically – on any demographic field
                                                                                                                                                                  to be used in id-ing when asking a
   27   functionality   ability to show only a picture on the screen (hide names)                                                                                 student to look at photos


                        discipline activity - ability to log activity tied to a discipline occurrence -
   28   functionality   including free-form notes and capture author, time & date
                        drop down of consequences, user-maintained & ability to tally and report                                                                  going outplaced, or IEP, or if it
   29   functionality   or extract                                                                                                                                warrants possibility of expulsion.)
                        drop down of discipline infraction, user-maintained & ability to tally and
   30   functionality   report or extract                                                                                                                         i.e.: bullying, fighting, trespass, etc




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                   page 41 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                  Discipline-Intervention
                  A                                             B                                             C           D                         E                            F
                                                                                                                              Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2       Category                                         Requirement                                   Included?   with other               Vendor comments             Examples
                          Most basic – entering referrals for database for temporary records for
                          discipline and ability to recall by finding based on partial name or ID
   31   functionality     number… need it to be a viewable report

   32   historical info   ability to load past data into discipline system
   33   historical info   comprehensive - includes all years in school system for a student
                                                                                                                                                                 may have to be "sent" to referring
                          Ability for teacher who makes a referral to see the entire result &                                                                    teacher to keep wall up on
   34   integration       outcome                                                                                                                                Discipline data
                          Ability to view Student Profile from Discipline (Dean View) - pull up
   35   integration       attendance, grades, demographics, locker, schedule
                          connect discipline record if Special ed - Consequences can be different for
   36   integration       Special Ed (different letters…)
   37   integration       integration of Discipline data with Parent Portal view
   38   integration       integration of SIS Discipline info with SWIS
                          Integration with Communications - Ability to send referral notices to
   39   integration       parents via email
   40   integration       online access to Illinois school codes lookup
                          remote devices: Deans have been trying to get mobile database in their
                          hands cuz often off campus when supervising students; Ideal for
   41   integration       emergencies

   42   integration       separate attendance referrals from discipline referrals
                          suspension notice - accessibility by coach or advisor If student in activity
   43   integration       or sport
                          Automated letter of notice generation, using mail-merge (or equivalent)
                          to generate the letter when consequence is selected; To include
                          suspension, trespassing, etc, and ability to add letter unique to
   44   process           consequence codes

   45   reporting         Comprehensive Reporting-include all data for end of year state reports




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 42 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Discipline-Intervention
                 A                                            B                                             C           D                         E               F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2          Category                                  Requirement                                     Included?   with other               Vendor comments   Examples

                         Discipline letter generation to include: Generate the letter and send it to
                         the right parties. Generate the letter. Pull down of the offense, number
   46   reporting        of days, and have to reference the hand book of the codes.
   47   reporting        Discipline reporting - data analysis (graphs, charts, trends)

   48   reporting        PBIS canned reports/extracts as needed

                         Data access to pull up grade level measure info with intervention data and
   49   RTI              see scores, ELL, attendance, IEP, disabilities and relationships

   50   RTI              Need to maintain and collect RTI and associated data of interventions
                         viewing 8th grade recommendations for reading intervention - store info
   51   RTI              and ability to view together with assessment scores
                         Discipline view - all data to once screen for whatever level needs to see
   52   screen view      (department, building, district)
                         Security of Discipline information (department - see only their
   53   security/control department)
                         ability to cumulate building discipline data as required by Illinois for
   54   State Reporting review and posting to IWAS




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                 page 43 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                Elgibility Athletics
               A                                           B                                            C            D                         E               F
                                                                                                                         Vendor Response
                                                                                                                 INCLUDED: c=current version; l=limited;
   1                                                                                                                 f=future release; n=not included
                                                                                                                 integrated
   2       Category                                  Requirement                                     Included?   with other               Vendor comments   Examples
                      athletics fields needed:
                      -sport
                      -award earned (level)
                      -date of physical
        data          -fees paid
   3    components    -consent for steroid testing
        data
   4    components    capture athletics physical date
        data
   5    components    copy and store contracts
        data          Input, maintain, track & report on: Awards earned (1 student-to-many
   6    components    Awards), athletics or activities or academics
        data          Input, maintain, track & report on: Fee waivers issued (Out of pocket
   7    components    maximum for athletics/activities)
                      Input, maintain, track & report on: Fees paid - date, comments, deposit
                      ID, balance due, amount paid, payment method, check or transaction ID.
        data          Including invoicing, A/R tracking, deposit totals, account balances,
   8    components    integration with SIS fees

        data          Input, maintain, track & report on: Participation by sport (or activity),
   9    components    level and calendar year (1 student -to- many sports/activities, per year)
        data          Maintain end dates and comments for student participation to track
   10   components    drops, changes in participation
                      Ability to input, maintain, track and report on any information relative to
   11   features      student athletic participation
   12   features      Athletics – online registration: hold harmless, eligibility form
   13   features      Coach access for scores, etc.
                      Equipment "check out" and Fines – athletic coach (see what equipment
                      has been checked out) – if player doesn’t return the jersey, want to have
   14   features      the fine.)
   15   features      Maintain Athletic Calendars
   16   features      On-line sport/activity registration
   17   features      Scheduling contracts - schedules, contracts with other schools


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                              page 44 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                   Elgibility Athletics
                A                                            B                                             C            D                         E               F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                    Requirement                                      Included?   with other               Vendor comments   Examples
        links & data   Athletics/Activity View: Integration with Academic info for athletic
   18   integration    eligibility real time
        links & data
   19   integration    Athletics/Activity View: Integration with disciplinary data real time

        links & data   Athletics/Activity View: Integration with health info data real time
   20   integration    i.e.: immunization / health participation
        links & data
   21   integration    Athletics/Activity View: Integration with student schedules and grades
        links & data   Clean interface for calendars-upload/download with district/activities
   22   integration    calendar

        links & data   Eligibility view of students with student name/ID number/grade/group-
   23   integration    sport/class-teacher/failing/near failing/space for comment/etc
                       Integration with Health Data: Completion of athletic physical (yes or no),
        links & data   date of physical, date that the physical "expires", Key health issues that
   24   integration    impact participation.
                       interface with parent portal for entering athletics registration information
        links & data   & sending health forms - auto entry (rather than key entry from paper
   25   integration    forms)
        links & data   Maintain Eligibility field for students (evaluates current grades - viewed in
   26   integration    SIS - or fed from SIS)
        links & data   Tie in or replacement of "Athletics 2000" program for scheduling, score
   27   integration    reporting, calendars, rosters, other
                       ability to forward eligibility reports by coach/sponsor listing all students
                       in that club/activity/sport and their eligibility status (status = ineligible,
                       boarder line, eligible) to email (mail merge-like capability?) - ability to
   28   reporting      forward to parents

                       Ability to link to print award certificates (to card stock, pre-formatted
   29   reporting      options, select group of recipients easily, print individually)



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                 page 45 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                 Elgibility Athletics
               A                                            B                                            C            D                         E               F
                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2       Category                                     Requirement                                   Included?   with other               Vendor comments   Examples
                      automated eligibility reporting - system generates (with override at
   30   reporting     teacher level
                      Eligibility Reporting - to include both eligibility and students on "boarder
                      line." By sport, activity, with staff responsibility listed (which sport or
   31   reporting     activity affected, coach assigned)
                      Physical expirations: Generate a notification prior to the expiration of a
                      physical - listing for staff sponsors, coaches of students on their lists;
                      Individual notices to parents via email or through parent portal as a
   32   reporting     "Warning" or "Status"




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 46 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                                 ELL
                A                                                 B                                             C           D                         E                            F
                                                                                                                                Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2       Category                                        Requirement                                      Included?   with other               Vendor comments             Examples
        data
   3    components         Birth Country
        data
   4    components         ELL End Date (not filled until exit ELL services)
        data
   5    components         Limited English Proficiency (LEP) - maintain flag
        data
   6    components         Native Language
        data
   7    components         Preferred Language
        data
   8    components         Refusals
        data
   9    components         US Start Date - (cannot be empty field)
        data                                                                                                                                                       day student entered / attended a
   10   components         US School Start Date - (cannot be empty field)                                                                                          US school


   11   edits & controls   If LEP, all fields must be completed
        links & data
   12   integration        Access to ELL fields by building (from building) or by all ELL students




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                 page 47 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                       Fees & Finances
                A                                                B                                            C            D                         E                            F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                       Requirement                                      Included?   with other               Vendor comments             Examples

   3    edits & controls Separate District fees from building-owned fees
                         separate ledger codes for income accounts and feeding deposit info with
   4    edits & controls payment records to "Business" view of SIS
                         track check numbers, payment method, audit trail (by whom, date), date
   5    edits & controls paid, deposit number

   6    edits & controls   track fee payments

   7    edits & controls   Track fees for various activities, purchases - payment, balances, invoicing                                                            yearbooks, intramurals, band
                           Ability at District to apply bounced checks, other charges, adjustments to
    8   features           Building-Owned accounts
    9   features           Ability to create payment plans
   10   features           Ability to handle bounced checks
                           Ability to manage invoice creation from teacher, coach, department;
                           record and track payments and payables; composite of all to parents
   11   features           through parent portal
   12   features           Ability to process refunds (credits)

                           Ability to use a retailing payment system through parent portal with
   13   features           pricing between District and bank/credit card (no extra for middle man)
   14   features           account management system - fee collection online

                           Activities & Sports - ability to create a group of students and to create
   15   features           and track invoices. "Manage Team" or "Manage Activity" module

                           Automated fee waivers: after 3 occurrences of $80 participation fees in a
                           year, the fees are waived. I.e.: yearbook, band, 2 sports – any after 3 are
   16   features           waived. Fees would need to be designated as counting toward this or not
   17   features           deposit feature with audit controls
   18   features           fee invoicing - create invoices individually or en masse




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                 page 48 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                    Fees & Finances
                A                                            B                                            C            D                         E               F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                  Requirement                                       Included?   with other               Vendor comments   Examples
                       Handle multiple sources of payment: online through parent portal, in
   19   features       person, through mails
   20   features       handle refunds (fees returned back to parent account; move)
                       Include "created by" or source for invoices (teacher, sponsor, District, …)
   21   features       and description

   22   features       Invoicing - for collecting and invoicing the early childhood program
   23   features       payment plan option for fee payments
                       Separate and track fee invoicing, collections, A/R features for District vs.
   24   features       Building accounts
   25   features       Single account overview - student, ability to roll up for family
   26   features       tuition fees for 1/3 of early childhood program

                       Ability to invoice, track, create deposits, categorize by account codes for
        links & data   payment online for fees and for registration fees; library fines, lab fees,
   27   integration    class fees, workbook, club fees, athletic fees, activity fees, field trips
        links & data   Access to teacher communications fields for contact info (address, email,
   28   integration    phone)
        links & data   Access to vendor lists from Lawson - for A/P check creation from activity
   29   integration    accounts
        links & data
   30   integration    Connection to Parent portal
        links & data   Fee summary - fees charged, paid history - integrated with fee sources
   31   integration    and summary with payment function to parent portal
        links & data
   32   integration    fees accessible and payable from parent portal
                       For TSR: List how many sections of each class taught. Ability to read &
        links & data   review prior to incorporating into State reporting. Include codes for the
   33   integration    types of classes.
        links & data   Payment ledgers for activity accounts including integration with bank
   34   integration    reconciliation




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                page 49 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                  Fees & Finances
                A                                           B                                            C            D                         E               F
                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2       Category                                   Requirement                                     Included?   with other               Vendor comments   Examples
        links & data
   35   integration    integration of online fee payments with Finance (Lawson) system
        links & data   Pull teacher position info, % of day, years of service, other TSR data into
   36   integration    and out of Lawson
        links & data   Textbook management - integrated with SIS for invoicing and payment of
   37   integration    textbook fees, fines
   38   reporting      outstanding fee balance reports / statements available
   39   reporting      statement creation & automated transmittal via email or mail




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 50 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                    FRL & Food Service
                A                                              B                                            C            D                          E              F
                                                                                                                              Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                   Requirement                                        Included?   with other               Vendor comments   Examples
                        Maintain counts of total "free lunches" (FRL), reduced, and denied
   3    data components provided

   4    data components   provide "hidden" screen of economic indicator

   5    data components   View FRL
   6    features          Additional field, district-maintained, for "fee waiver"

                          include adjustment to fees (school, athletic, other) if FRL flagged
   7    features          or use of additional fee waiver flag for same
                          Reporting, notice or other to send serving building/service notice for
   8    features          outplaced student is FRL, to provide free lunch
        links & data      access to food service data from building owner view (principals/front
   9    integration       office) to inquire on balances, other info
        links & data      allow import of counts from food service application - summary by
   10   integration       school
        links & data
   11   integration       Link families - FRL approval would apply to all students for the family




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                  page 51 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                   Grades and Transcripts
                A                                                   B                                         C            D                     E                         F
   1                                                                                                                           Vendor Response
                                                                                                                       integrated
   2       Category                                        Requirement                                     Included?   with other        Vendor comments             Examples

                          Allow for grouping of teachers into teams with access to student info on
                          the team including demographic info, grade info, attendance info (even if
   3    access & controls student not in teacher's classroom directly)

                            Allow teacher access to online grade entry facilities from any secure
   4    access & controls location including classroom, home or other Internet accessible location


                          counselor access to gradebook view of a student or multiple grade books -
   5    access & controls all courses in a student's schedule (screen view, print options)
                          Department Chair access to gradebooks, attendance, detail and summary
   6    access & controls info for teachers in their department
                                                                                                                                                           i.e.: more than one teacher can be
                          Gradebook accessible to all teachers in group associated with a                                                                  assigned and listed for a
   7    access & controls class.section                                                                                                                    class.section
                          Provide grading system controls to specify a date range that teachers may
                          enter or change grades, outside of which, grade entry is only allowed by
   8    access & controls school or district staff
                            Provide software security to restrict teachers to read and edit his/her
   9    access & controls   own class data
                                                                                                                                                           ex: modified, home schooled,
   10   class rank          ability to exclude some students from class rank calculator                                                                    varied program
                            Provide ability to rank all students with GPA of 4.0 or above as number
   11   class rank          one in class
                            Provide the capability to exclude certain students from class rank/size
   12   class rank          calculation (e.g. Special Ed)
        course
   13   description         Course title
        course
   14   description         Course Weight
        course
   15   description         Fields for a start date and end date.
        course
   16   description         Store requirements met for each course?
        course                                                                                                                                             What they recommend does not
        recommendation      For recommendations, ability to pass recommendations to counselors for                                                         efficiently get to counselors in
   17   s                   ease of scheduling approvals                                                                                                   current SIS




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                          page 52 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                             Grades and Transcripts
                  A                                        B                                            C            D                     E                          F
   1                                                                                                                     Vendor Response
                                                                                                                 integrated
   2       Category                                   Requirement                                    Included?   with other        Vendor comments              Examples
        course
                       For recommendations, need to see cumulative folder of gradebook,
        recommendation transcript, schedule (including upcoming semester if working in semester
   18   s              1), assessment info

   19   display       display class average and assignment average from gradebook view
                      gradebook view - easy to view and track across visually (every other line                                                      for noting exception, re-taking
   20   display       highlighted, or click to highlight a row…)                                                                                     test, …
                      view a single student's grade summary only (hiding other students grades                                                       would be used in parent
   21   display       from view.)                                                                                                                    conferencing
   22   features      "Quick-grade" fill of an assignment
                                                                                                                                                     parent calls - screens do not
   23   features      ability for teacher to view parent view of student info                                                                        match up in current system
                      ability to calculate GPA and class rank without course.section weights
   24   features      (weight = 1.0 for all courses for this GPA calculation)
                      Ability to clone (copy templates of) assignments, and tests into
   25   features      Gradebook.
                      Ability to enter comments associated with a grade - notation that
   26   features      comment is there, viewable though parent or teacher portal
   27   features      Ability to import and export gradebook contents
   28   features      Ability to import and export gradebook templates

                      Allow the user to archive all graduated student data, including selected
   29   features      demographics and transcript data, for an indefinite period
                      Allow the users to define the numeric grade range equivalent for letter
   30   features      grades
   31   features      audit trail of changes to semester/final grade or average

   32   features      Building view - see or notification for teacher who has not entered grades
                      Combined classrooms - more than one course taught in a room by a
                      teacher: Ability to see seating chart and attendance combined;
   33   features      Gradebook separately




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                     page 53 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
               A                                            B                                             C            D                     E                        F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other        Vendor comments             Examples
                      Flexibility of grade coding: numbers, letters, or other as maintained in a
                      table, i.e.:
                        Permit grade codes of failing, incomplete, not reported, withdraw fail, or
   34   features      passing


                      Gradebook integrated with attendance for grade entry - Using
                      assignment or test due date, easy view of that day's attendance for the
   35   features      student (highlighted field for anything other than present ... other.)
                      Must provide for user-defined alpha and/or numeric grades with the
                      capability to report the same grade in multiple formats such as IPSD
                      grades in a numeric format and out of district students in an equivalent
   36   features      alpha grade format or vice versa

   37   features      Permit teachers to select district-, school-, and/or teacher-level comments


                      Permit the honor roll calculation to filter for the minimum attempted
   38   features      course credits and lowest individual grade for qualification

                                                                                                                                                       i.e.: drawing 1 and 2 and 3;
                      Provide ability to manage multiple class.sections in the same classroom                                                          German 4 & 5 combined into
                      period:                                                                                                                          single classroom;
                                                                                                                                                       Challenge lab – independent study
                      - Seating Chart combined
                                                                                                                                                       with 30 kids in the room and each
                      - Attendance combined                                                                                                            kid is Independent Study science,
   39   features      - Separate Gradebooks                                                                                                            … 30 different schedules
   40   features      Provide capability to show GPA, class rank/size on screen
                      Provide for the selection and reporting of multiple comments for each
   41   features      student per course
                      Provide the capability for calculating full or partial credit by course as
   42   features      determined by school policy

                      Provide the capability to compute term, semester and/or final grades
   43   features      from marking period grades and exams based on school formula
                      Provide the capability to define and update multiple diploma levels and
   44   features      graduation requirements
                      Provide the capability to determine if a student has passed or failed a
   45   features      course taken in previous year (grade)


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                      page 54 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                            B                                            C            D                     E                         F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other        Vendor comments             Examples

                        Provide the capability to handle multiple honor roll and rank in class
                        calculations as defined by the district algorithms for honor roll, GPA and
   46   features        rank in class without additional cost for vendor custom programming
                        Provide the capability to maintain different alpha and numeric grading
   47   features        tables by school and grade level
                        Provide the capability to override the computer-calculated semester/final
   48   features        grade or average
                        Provide the capability to post final grades and credits to the course
   49   features        history file automatically
                        Provide the capability to post summer school grades and credits to the
   50   features        course history file automatically

   51   features        Standards based grades – categories instead of a number or letter
   52   features        Summer school grades incorporated into Gradebook, transcripts
                        "exempt" option for a grade - this item is not to be included in the total
   53   functionality   grade for this student
                        a place to enter local assessments for grading. Ability to choose whether
   54   functionality   to include in semester grade
                        ability to set "course templates" of weighting for semester exam that
   55   functionality   could be set at a district level
   56   functionality   ability for teacher to override "+" and "-" with grades
   57   functionality   ability for teacher to override grade calculation
                        ability to "check off" that an assignment has been turned in but not
   58   functionality   graded. Mark not included in grade calculation.
                                                                                                                                                       some teachers prefer to start
                                                                                                                                                       semester with max points
                                                                                                                                                       available. Then deduct for missed
   59   functionality   ability to assign negative points                                                                                              attendance, other.
                        ability to batch "off-line" load scores, grades … Teachers do not want the
                                                                                                                                                       current system shows as
                        assignment, test, whatever to load for parent/student view until they are                                                      "incomplete" - causes more
   60   functionality   "ready"                                                                                                                        problems than it is worth
                        ability to copy grade categories and/or settings for the categories to
   61   functionality   multiple class/sections


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                      page 55 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                A                                             B                                            C            D                     E                          F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
    2      Category                                      Requirement                                    Included?   with other        Vendor comments              Examples
   62   functionality   ability to create an assignment and add to all classes as selected
   63   functionality   ability to create district-wide rubrics based on standards
                        ability to differentiate some assignments - requirement for some
                        students, not all (currently have to "exempt" students to exclude from an
   64   functionality   assignment)
   65   functionality   ability to handle any scale for grading (out of 100, out of 4 …)

   66   functionality   ability to include a student housed at a different school in the class                                                          i.e.: German 5 - only one site
                        ability to make an adjustment to a grade from a previous year - update in
   67   functionality   teacher's records and to transcript
                                                                                                                                                        still show for grading, but not
   68   functionality   ability to select grades that are NOT to be included in total for term                                                          included - as desired by teacher
                        Ability to track and keep comments - flexibility of the gradebook to use as
   69   functionality   you want and to capture and store text/comments
                        ability to transfer grades from one class to another if changing classes,
   70   functionality   including student's current grade %

   71   functionality   ability to turn rounding off or on as desired for grade calculation (+ and -)

   72   functionality   Ability to view current grades for a student
                        ability to transfer course work from one instructor to a different
   73   functionality   instructor (class changes)
   74   functionality   allow 1/2 points for scoring

                        An option to make changes at one time for all the classes – setting grade
   75   functionality   percent options, putting in categories, printing more than one class

   76   functionality   Athletic eligibility – logically tied to grade book. Activities as well
   77   functionality   Auto-fill assignment titles if re-using a title
                        automated & secure grade change processing with audit trail - once
   78   functionality   grade pulled into SIS for report card / transcript
   79   functionality   calculate grade using number correct out of possible correct -




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                        page 56 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                A                                            B                                             C            D                     E                           F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2       Category                                  Requirement                                        Included?   with other        Vendor comments               Examples
                        carry over grade components into subsequent terms (semesters,
   80   functionality   trimesters)
   81   functionality   comments - allow for a teacher's "narrative"
                                                                                                                                                        for noting exception, re-taking
   82   functionality   comments / notes line for individual grades                                                                                     test, …


                        comments feature for gradebook, tied to individual assignments
   83   functionality   accessible with a single click/drop down (from teacher or parent view)

                        convert from one point value to another - from 60 to 100 point
   84   functionality   equivalent or vise-versa (i.e.: 84% = 84 points/100 or 50 points/60)
                        copy assignment feature - copied to one or more other classes
   85   functionality   copy to other sections, classes, terms
                        copy student's record into another section (if set up same as previous
   86   functionality   section)                                                                                                                        student moves out of one class
   87   functionality   Courses allow for dual credits
                                                                                                                                                        apply to all sections of the day for
   88   functionality   Create assignments and place in multiple classes simultaneously                                                                 this subject
   89   functionality   Cumulative and semester-current GPAs viewable
                                                                                                                                                        Every Day Math, Six Traits of
   90   functionality   Customized rubrics to report district assessments                                                                               Writing
   91   functionality   Easy navigation and audit trail for grade corrections

   92   functionality   Edit multiple assignments at one time
   93   functionality   Edit multiple assignments at one time (Making the Grade)

   94   functionality   entering grades - ability to 1-click skip an entry without moving to mouse

   95   functionality   entering or changing a grade - few clicks. Ability to get right to the grade
                        Fast load time for opening gradebook, even after populated with a full
   96   functionality   semester's worth of detail.
                        Final Exam - can be made of multiple components. Need to be able to
                        enter in each component and have it roll up into a final exam grade for
   97   functionality   report cards                                                                                                                    i.e.: oral plus written
   98   functionality   final exam - decimals allowed


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                         page 57 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
                A                                            B                                           C            D                     E                           F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
    2      Category                                      Requirement                                  Included?   with other        Vendor comments               Examples
   99   functionality   final exam - score needed on final calculated
                        Fix weighting for components of a grade (or turn off and let total points                                                     homework, quizzes, final exam,
  100   functionality   add without weighting)                                                                                                        semester term paper
  101   functionality   flexibility for weights of categories of grade components
                        flexibility to have different weights for categories from one grading
                        period (semester, trimester, quarter) to the next. Managed at teacher
  102   functionality   level.

                        flexible grading program - allow teachers to assign weights, convert from
                        percentage to grade. Allow additional items to grade components
  103   functionality   (additional homework assignments, quizzes, projects, etc.)
                                                                                                                                                      i.e.: if teacher gives finals at
                                                                                                                                                      quarter, have quarter grades
  104   functionality   flexible term weighting                                                                                                       subtotal for the quarter
                        from gradebook: pull up an assignment by clicking the grade on a
                        student's grade summary screen: Connection to SharePoint storage of
  105   functionality   assignments?
                                                                                                                                                      i.e.: Students getting D’s and F’s ;
                                                                                                                                                      juniors, girls, click on your class
                        From Teacher view (Gradebook?_ Ability to email out to select groups –                                                        and send a message to those
  106   functionality   ability to create groups – with as few clicks as possible                                                                     student or students

                                                                                                                                                      looking for simple application
                        functionality of dropping lowest grade or more than one grade from the                                                        without having to drill down into
  107   functionality   composite grade. Grade history remains with gradebook.                                                                        categories


  108   functionality   functionality: ability to enter multiple grades, comments at one time
  109   functionality   Grade adjustments - flexible, audit controls
  110   functionality   Grade book module accessible through teacher mobile devices
  111   functionality   Grade book module accessible to parents/students online

                        grade changes: ability to make change from summary page for class
  112   functionality   changes from summary view or from detail view
                        grade correction - entry through student grade screen or through class
  113   functionality   grade screen


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                       page 58 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                            B                                            C            D                     E                          F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other        Vendor comments              Examples
  114   functionality   grade correction for dropped class - recorded, no affect on GPA
                                                                                                                                                       outcome in science might be
                                                                                                                                                       4,3,2,1, might be 90,80,70, could
                        Grade methodology flexibility - District may switch to                                                                         be descriptions associated with
  115   functionality   standards/performance based grading (meets, exceeds, …)                                                                        numeric ranking of a standard
                        Grade methodology flexibility - manage at the department or teacher
  116   functionality   level
                        grade reports include stats capability (mean, median & mode) & ability to
  117   functionality   create histogram/graph of results

  118   functionality   gradebook - "check all" - to check that an assignment has been submitted
                        gradebook - allow one or more teachers assigned to a class ability to edit
  119   functionality   in gradebook
                        gradebook edits - access from summary listing or from within the
  120   functionality   assignment
                        gradebook module feed SIS grades and transcripts without duplicate
  121   functionality   submission requirements
                        gradebook needs to be able to convert from % to a score easily & ability
  122   functionality   to change the weighting assigned if desired
                                                                                                                                                       i.e.: pie chart with grade
                                                                                                                                                       components: homework, tests,
                                                                                                                                                       final % of grade
                                                                                                                                                       graphs for grade distribution for
  123   functionality   gradebook to include charts & graphs                                                                                           an assignment/class total


  124   functionality   gradebook: ability to check something as submitted or not (no grade)
  125   functionality   grades - decimals allowed
                        grades can be entered as points, %, running points, letter grades - or any
  126   functionality   combination for a class.section
                        Grading module - if grade is missing, have notice/error flag (i.e.: teacher
  127   functionality   skipped a student in error)




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                       page 59 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
                A                                            B                                           C            D                     E                        F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2       Category                                     Requirement                                   Included?   with other        Vendor comments             Examples
                        how would the SIS handle PE classes where during the semester, students
                        move through "sections" 4 weeks at a time, changing teachers - but
                        midterm and semester grades need to be a composite of the
  128   functionality   section/teachers
                        If looking at gradesheet for a teacher - see current grade in class (screen
  129   functionality   view or report)

                        if working from a whole-class screen for entering an assignment/grade,
  130   functionality   highlight the student that you are entering the grade for
                        import categories and assignments into other classes and across grading
  131   functionality   periods
                        Integrated Special Education Students: Ability to have a different test
                        series and gradebook for a special ed student. Want them integrated for                                                       creates confusion for others in
                                                                                                                                                      classroom with current
                        seating chart and attendance. // Or ability to designate an assignment as
                                                                                                                                                      workaround - Right now they
                        required or not, as long as it non-required assignments don't show on                                                         "exempt" one group or the other
  132   functionality   parent view.                                                                                                                  on each assignment.
  133   functionality   Maintain benchmarks (if moving to standards based grading)
                        maintain exited student's gradebook info as "inactive" if student transfers
  134   functionality   or drops class

  135   functionality   Make comments on an assignment/grade report that can be repeated
                        mass change feature for changing % and entering categories for all
  136   functionality   classes for a teacher
                        missing assignment option: printed 1 student per page or select many
  137   functionality   students

                        Missing assignments: multiple codes with different meanings. Each may
                        or may not affect final grade. Ability to differentiate:
                        Current System codes:
                         Blank - assignment not recorded, no final grade impact
                         X = excused from assignment (= "exempt"), no final grade impact
                         Z = assignment missing, 0 points, affects final grade
  138   functionality    0 = assignment turned in, 0 points awarded, affects final grade


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                     page 60 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                            B                                            C            D                     E                            F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2       Category                                    Requirement                                     Included?   with other        Vendor comments               Examples

                                                                                                                                                       example: Term Paper assignment,
                        need gradebook to contain sub-components for an element that roll up                                                           total points/% broken into outline,
  139   functionality   into a single grade (second example: PE 5 points day/attendance)                                                               biography, note cards, content, …


                        need gradebook to have feature to show replacement grades with notes,
                                                                                                                                                       Retake a test, re-do an
                        comments / ability to select which grade to be chosen for this item                                                            assignment; could be more than
  140   functionality   identify item as a "replacement grade"                                                                                         one do-over
  141   functionality   offline grading - access to teacher portal off-site (web-based)

  142   functionality   option to enter only a due date in with a grade (skip start date if desired)

                        organize gradebook by item or by target for standards based grading                                                            i.e.: solving 2-step equation; multi-
  143   functionality   view assignments by target or chronologically                                                                                  step equation…


                        provide "pending" grade option - not excused, not 0, not "incomplete"
                                                                                                                                                       would use for partially graded
                        pending, excused = not factored into total grade; 0, incomplete, not                                                           work, for student who was absent
  144   functionality   excused = factored into total grade                                                                                            and received extension
                        Provide the ability to track and report on student progress on State
  145   functionality   adopted standards, benchmarks, or grade level indicators
  146   functionality   record and track extra credit (simply)


                        report card - drop down list of comments or free-form comments;                                                                set at building, for district, for all
  147   functionality   Comments maintained in table with security access set at desired level                                                         Jhighs, …
                        scoring sub-categories (target based grading) - go into each target and
  148   functionality   score it, roll up to single grade
  149   functionality   semester exam grade - can be made up of multiple components

  150   functionality   Semester grades
  151   functionality   show # correct, % correct, (if used) and grade for each item
                        single page screen view or printout option to see grade report for a
  152   functionality   student or all students in a class
  153   functionality   Snapgrades - similar features


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                         page 61 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                  Grades and Transcripts
                A                                              B                                            C            D                     E                           F
   1                                                                                                                         Vendor Response
                                                                                                                     integrated
   2       Category                                      Requirement                                     Included?   with other        Vendor comments              Examples
                          Split block or team teachers to have both see the gradebook. (same at
  154   functionality     HS with PE)

  155   functionality     summary screen view: of a class period; of a student;

                          term grade for transcript - ability to select to "Submit Final Grade"
  156   functionality     ability to edit grade (set at a specific access level)
                                                                                                                                                         i.e. quarter grades roll into
  157   functionality     term grade in gradebook then rolls up into final grade                                                                         semester grade


  158   functionality     track interim grades (needed for eligibility, real time grade reporting)
                          tracking ability without assigning a grade - i.e.: journaling - components
                                                                                                                                                         i.e.: for a term paper - note cards
                          of an assignment that can be added together for the grade on the                                                               checked in, table of contents,
  159   functionality     assignment                                                                                                                     references, outline …
  160   functionality     translate from points to percentages as desired
  161   functionality     view, edit, update multiple grades in single screen
                          Want to be able to use click devices and scantrons to import directly into
  162   functionality     Gradebook.

                          Weighting to get to total generated by system: major category % of total
                          grade and within the category, unlimited components with ability to set
  163   functionality     points for each or % of that total (Homework, quizzes, final)
                          Permit certain courses to have a negative weighting for calculating the
                          weighted GPA without any additional vendor custom programming ?less
  164   GPA calculation   than 1.0 or less than zero???
                        Provide the ability to exclude certain courses from the GPA calculation
  165   GPA calculation without any vendor custom programming
                        Provide the capability to automatically calculate and report a cumulative
                        GPA as specified by IPSD algorithms and based on all course grades
                        received, or only selected academic grades without any additional vendor
  166   GPA calculation custom programming
                        Provide the capability to automatically calculate and report a current GPA
                        by term or semester or marking period without any additional vendor
  167   GPA calculation custom programming



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                          page 62 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                  Grades and Transcripts
               A                                               B                                             C            D                     E                          F
   1                                                                                                                          Vendor Response
                                                                                                                      integrated
   2       Category                                    Requirement                                        Included?   with other        Vendor comments              Examples
                        Provide the capability to calculate and store multiple GPAs based on user
  168   GPA calculation defined criteria


                          Provide the option of calculating and reporting a GPA for the current
  169   GPA calculation   grade term without any additional vendor custom programming

        gradebook         Ability to add an assignment for one class.period and copy it to the
  170   features          gradebooks for same or other teachers for additional class.periods.
        gradebook         ability to change a score or a grade (should include audit trail of previous                                                    in pinnacle, have to delete and
  171   features          entry, comment if needed)                                                                                                       then re-enter

                                                                                                                                                          There are some things I do first
        gradebook                                                                                                                                         semester (vocab quizzes) that I
  172   features          Ability to change gradebook category weights at the end of a semester                                                           don't do 2nd semester

        gradebook         ability to drop a grade or group of grades: lowest in a category, two
  173   features          lowest in a category …
        gradebook         Ability to mark an assignment as "complete" without designating a score
  174   features          to be factored into the grade
        gradebook         Ability to sort gradebook display by grade low to high, high to low on
  175   features          screen
                                                                                                                                                          block view of other grades when
        gradebook                                                                                                                                         sharing view with student or
  176   features          ability to view a single student in gradebook view                                                                              parents
        gradebook
  177   features          Allow date for resolution for an incomplete
        gradebook
  178   features          Allow entry of narrative description of an assignment / link to Blackboard
                          Allow for a teacher to define an unlimited number of assignments to a
        gradebook         class and to assign each assignment to a grading category such as a test
  179   features          or homework, etc.
        gradebook         Allow for the definition of an unlimited number of grading categories to
  180   features          be assigned to a class
        gradebook         Allow one grade type to be automatically converted to another, such as
  181   features          numeric grades converted to letter grades




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                          page 63 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                             Grades and Transcripts
              A                                            B                                             C            D                     E            F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2       Category                                  Requirement                                      Included?   with other        Vendor comments   Examples
        gradebook     Allow teachers to maintain and report student attendance data by class
  182   features      or course section
        gradebook     Allow the recording of a variety of grade types including raw score,
  183   features      percentage or letter grades, and numeric grades

        gradebook     Allow the teacher to assign weights to each identified category and then
  184   features      produce an average grade for the term based on the assigned weight
                      Allow the teacher to assign weights to each identified grade assignment
        gradebook     within a given category and then produce average grades for the
  185   features      category based on the assigned weight
        gradebook
  186   features      Allow the teacher to designate both school- and teacher-level comments
        gradebook     Allow the teacher to establish grading categories and specific
  187   features      assignments
        gradebook     Allow the teacher to select and report multiple comments for each
  188   features      student per course
        gradebook     Allow the teacher to use either a traditional grading system or a standard
  189   features      benchmark scoring method
        gradebook
  190   features      Allow tracking of skill/proficiency scores
        gradebook     Archive previous year’s gradebook structure, assignments, to pull the
  191   features      templates in and copy assignments
        gradebook
  192   features      Calculate and store mid-term grades for a semester/year-long course

                      Cumulative class grade - converting score x weight composite and setting
        gradebook     ranges for %score to Grade conversion. Ability to set Grade conversion at
  193   features      teacher level or Department level or District level.
                      Does not require the teacher to prepare, configure, or intervene with
        gradebook     Web page information prior to allowing parents Internet access (the
  194   features      grade book is Internet-ready.)
        gradebook     Easy view or access to statistics for an entry (Assignment, test, exam, etc):
  195   features      Average, mode, variance, standard deviation



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                        page 64 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
               A                                            B                                            C            D                     E                           F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2       Category                                   Requirement                                     Included?   with other        Vendor comments               Examples

        gradebook      Grading method flexible to individual teacher (rubric with scores with
  196   features       grades) and can be combined within a single teacher's gradebook
                       Individualized program option - Ability to set "not for parent view" on an
                       item in the gradebook or other handling transfer of the gradebook items
        gradebook      to date for a student transferring into a class, or a student with an
  197   features       individualized program (special ed.)

        gradebook      Pass/Fail courses should be coded to only accept a P or F. Currently A, B,
  198   features       C, D can be entered - cumulative grade for Pass/Fail selection = P or F
        gradebook
  199   features       Provide for the ability to enter descriptions of all class assignments
        gradebook      Provide for the ability to track assignment dates and due dates for each
  200   features       assignment
                       RTI – allow assignment receipt date, reason code, comments, in addition
        gradebook      to assignment grading to allow tracking of receipt date <> due date for
  201   features       patterns, RTI.
                       flag or indicator that would show that a comment is attached to the
  202   gradebook view grade
                       Provide for a comprehensive grade book system that is integrated with
  203   gradebook view the student grade reporting system
                                                                                                                                                      i.e.: ability to view or print that
                                                                                                                                                      they’ve met 2 of 4 English,
        graduation     Automatic credit checks / credit analysis (comprehensive and accurate for                                                      geography done and what they
  204   credits        counting all elective classes)                                                                                                 still need
        graduation
  205   credits        credit checks - functional by year in school
                       Have the capability to identify the classes a student has not yet taken or
        graduation     from which they can choose in order to complete graduation
  206   requirements   requirements

        graduation     Provide the ability to monitor a student’s progress toward graduation by
  207   requirements   maintaining and reporting credits earned by subject area




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                        page 65 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                   Grades and Transcripts
                A                                                B                                            C            D                     E                         F
   1                                                                                                                           Vendor Response
                                                                                                                       integrated
   2       Category                                        Requirement                                     Included?   with other        Vendor comments             Examples
        graduation        Provide the capability to maintain attempted, earned, dropped, failed,
  208   requirements      and cumulative credits
        graduation        Report card to include Graduation Credit checks automatically mailed
  209   requirements      home when grades are mailed home
                          archive grade info - ability to see previous years (semesters)
  210   historical grades automatic archival feature

  211   historical grades Track history of "F" grades
                          View by Class: Capable of comprehensive sort of student grades for
                          specific classes (i.e. to easily identify which students should be placed in
  212   historical grades an AP class, and to make future recommendations)
  213   input               Allow flexibility to change grading strategies over time
                            Allow for inputting of generic courses and grades for out of state/district
  214   input               transfer students
                            Provide for the recording of grades by file import from electronic grade
  215   input               book
                            Provide for the recording of grades by keyboard or mouse on class or
  216   input               student screens
  217   input               Provide for the recording of grades by mass entry
                            Provide for the recording of grades using update directly from web-based
  218   input               grade book
        links & data
  219   integration         "Grade Drop Alert" - to parent, counselor
        links & data
  220   integration         ability to capture info into the gradebook using clickers (smart response)
        links & data
  221   integration         ability to pull up assessment and drop into gradebook if desired
                            Ability to use an electronic form for progress monitoring and have the
                            student's data (testing) be updated throughout the system (be in on a
                                                                                                                                                           K-5 electronic supplements are
        links & data        electronic supplement, behavior data referral form, the data warehouse                                                         being used currently as InfoPath
  222   integration         and report card)                                                                                                               forms on SharePoint

        links & data        Allow for student demographic data to be transferred electronically from
  223   integration         the school-level system to the grade book
        links & data
  224   integration         Allow school level curriculum data to be transferred to the grade book



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                          page 66 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                            B                                            C            D                     E                           F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other        Vendor comments               Examples

        links & data   Allow the teacher to electronically save the final grades from their grade
  225   integration    book directly into the district-level grade reporting file automatically

        links & data   automated notification system - teacher driven and set as desired                                                               i.e.: if grade falls below a certain
  226   integration    notices move to staging area for review prior to send                                                                           average, missing assignments
        links & data
  227   integration    automatic scan and record into Gradebook
        links & data   comments / notes line for report cards - shows on report card (doesn't
  228   integration    need to show on transcript)
        links & data
  229   integration    email parents with automatic grade updates
        links & data
  230   integration    Gradebook ability to accept an import: such as census level tests
        links & data   Integrate with assessment data so that teachers can view test score
  231   integration    information for analysis and planning

                       Integration of Gradebook with Communications: Group selection from
                                                                                                                                                       select all students currently failing
        links & data   Gradebook for communications - individual email mail merge, letter                                                              the class; or all students with C or
  232   integration    creation. Note: mail merge should not 'cc' entire group - 'bcc'                                                                 below on a test, assignment, other
                       Integration of Gradebook with Communications: Parent(s), all associated
                       staff, contact info easy navigation / connection with communication
        links & data   options (email, phone numbers,) "mail merge" via email or letter or
  233   integration    phone
        links & data
  234   integration    integration with "BlackBoard"
        links & data   link back to assignment from grade view (pulls up from SharePoint if link
  235   integration    provided)

        links & data   Provide for automatic syncing of student drops and adds between the
  236   integration    district grade reporting system and the electronic teacher grade book

        links & data   Provide for the capability to electronically import class rosters into the
  237   integration    teacher grade book software from the school system software



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                         page 67 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                 Grades and Transcripts
                A                                              B                                             C            D                     E            F
   1                                                                                                                          Vendor Response
                                                                                                                      integrated
   2       Category                                     Requirement                                       Included?   with other        Vendor comments   Examples
        links & data      Provide the capability to maintain student portfolio information (e.g.,
  238   integration       projects, handwriting, artwork, etc.)
        links & data
  239   integration       simple submission of quarter, semester, final grades to report card
        links & data      through gradebook - teacher-student communication about a particular
  240   integration       assignment
                          view attendance easily from gradebook view - ideally, a color fills in for an
                          assignment or a quiz. Date of that item checks against attendance &
        links & data      shades or colors that student's entry … or other way to easily see
  241   integration       "absent" during quiz or on a due date.
        record            Student Grading Period Grade Record to include recording of duplicate
  242   components        credits
        record            Student Grading Period Grade Record to include recording of option to
  243   components        count only best grade for repeat courses
        record            Student Grading Period Grade Record to include recording of option to
  244   components        exclude credit and GPA calculation for repeat courses
        record            Student Grading Period Grade Record to include recording of other
  245   components        miscellaneous credits
        record            Student Grading Period Grade Record to include recording of repeat
  246   components        credits
        record            Student Grading Period Grade Record to include recording of waiver
  247   components        credits
                          Allow for advanced placement and honors courses to have a higher
                          course weight than regular courses as specified by IPSD standards and is
        record layout -   easily configured by the IPSD staff without additional vendor custom
  248   grades            programming
        record layout -
  249   grades            behavioral info captured for report card

        record layout -   Free form comments, multiple lines attached to any grade record, specific
  250   grades            to an assignment, or specific to student's grade for an assignment
        record layout -   include "open field" for adding comments on grading record. Each grade
  251   grades            should allow entry of multiple comments.



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                            page 68 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                  Grades and Transcripts
                A                                               B                                            C            D                     E                          F
   1                                                                                                                          Vendor Response
                                                                                                                      integrated
   2       Category                                      Requirement                                      Included?   with other        Vendor comments              Examples
        record layout -
  252   grades            Provide the capability to maintain GPAs for an indefinite period
        record layout -
  253   grades            Record student entry, withdrawal, and withdrawal reason information
        record layout -   Student Grading Period Grade Record to include recording of duplicate
  254   grades            credits
        record layout -   Student Grading Period Grade Record to include recording of option to
  255   grades            count only best grade for repeat courses
        record layout -   Student Grading Period Grade Record to include recording of option to
  256   grades            exclude credit and GPA calculation for repeat courses
        record layout -   Student Grading Period Grade Record to include recording of other
  257   grades            miscellaneous credits
        record layout -   Student Grading Period Grade Record to include recording of repeat
  258   grades            credits
        record layout -   Student Grading Period Grade Record to include recording of waiver
  259   grades            credits
        record layout -
  260   grades            Support the maintenance of credits earned for student courses
        record layout -
  261   grades            support weighted grades

        record layout -   table of grading comments. Ability for teacher to add comments that
  262   grades            would appear at the top of the list of comments to choose from.
                                                                                                                                                          principal: run D&F report;
                                                                                                                                                          Spec Ed caseworker - see
                                                                                                                                                          assignments and grades for
                                                                                                                                                          students in caseload
                          ability to create reports/view grades if authorized access - screen view or                                                     counselors - to see students on a
  263   reporting         send to printer as preferred                                                                                                    watch list
                          Ability to print a class listing, flexible sort order with a blank worksheet                                                    i.e.: Looks something like an excel
  264   reporting         grid for teacher use                                                                                                            sheet with lines

                                                                                                                                                          i.e.: see current math grades for
                                                                                                                                                          all students who took a specific
                          ability to view and report grades with flexible selection criteria, from                                                        math course freshman year ; look
  265   reporting         prior years                                                                                                                     up grade for a reference letter
  266   reporting         ability to view grades from prior periods - trends


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                          page 69 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                             Grades and Transcripts
               A                                           B                                            C            D                     E                         F
   1                                                                                                                     Vendor Response
                                                                                                                 integrated
   2       Category                                   Requirement                                    Included?   with other        Vendor comments             Examples
  267   reporting     ability to view reports to screen before printing
                      Allow for course comments to be printed on the report card or progress
  268   reporting     report
                      Allow for the searching, sorting and report of weighted courses, including
  269   reporting     AP & Honors courses, for data analysis reporting
                      Allow the user the option to print daily, period, or course attendance on
  270   reporting     the report card

                      Allow the user to easily design and print IPSD specific permanent record
  271   reporting     labels, which may include any student data elements
  272   reporting     bilingual capabilities (grade reporting)
                                                                                                                                                     select the fields we want and then
  273   reporting     custom grade report capability                                                                                                 organize it the way we want
  274   reporting     excused assignments should be visible on reports
  275   reporting     GPA listings - flexible sorting, flexible selection criteria
  276   reporting     Grade printing by category, or chronologically
                      Gradebook update (principal view) - ability to see when teachers last
  277   reporting     updated their gradebook
  278   reporting     Missing Grade Report - final grades, by teacher, course
  279   reporting     Missing Work Report - for one student or for a class
                      Permit the computing of class rank (district defined);
  280   reporting     Include class rank on the report card
                      pre-designed grade report - single page per student; summary 1-page per
  281   reporting     class

                      Print grade reports with student names or ID numbers. Ability to
  282   reporting     randomly sort the printing of ID numbers on a grade report with IDs

                      Print grade reports with student names or ID numbers. Ability to
  283   reporting     randomly sort the printing of ID numbers on a grade report with IDs
                      Print out grade book - looking for efficiency of paper-use, display &
  284   reporting     formatting easy to read, follow




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                    page 70 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
               A                                            B                                            C            D                     E                         F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2       Category                                  Requirement                                      Included?   with other        Vendor comments             Examples

                      printing of grades onto a manageable summary sheet - one page per
                                                                                                                                                      preparing for conferences - want
                      student                                                                                                                         to click students with conferences
  285   reporting     and ability to select (click to include) students for summary sheet printing                                                    for that day
                      Process progress reports and grade reports as separate procedures
                      permitting progress grades to be computed separately from stored
  286   reporting     grades
  287   reporting     Progress Report - includes comments
  288   reporting     Provide a variety of standard reports to be printed for grades

                      Provide ability for students to change tracks within school year and
  289   reporting     produce one report card documenting marks earned in both tracks

  290   reporting     Provide ability to sort report cards by programs or other student field
                      Provide the capability to allow students taking courses in multiple
                      buildings within the school district while having report cards printed at
  291   reporting     the home building
                      Provide the capability to hold the printing of a grade report or transcript
                      based upon a student “hold” on his/her record due to reasons such as
  292   reporting     overdue library books, outstanding fees, etc.

  293   reporting     Provide the capability to print alpha and numeric grades on report cards
                      Provide the capability to print building- or district-level message on all
  294   reporting     report cards (e.g., school announcements)
                      Provide the capability to print individual student report cards, transcripts,
  295   reporting     and interim reports on demand
                      report grades for a specific student - easy selection of students to include
  296   reporting     for printing
  297   reporting     Report that aggregates grades, comments and behavior records
  298   reporting     reporting of student whose grades are trending downward

                      Selection criteria in printing 1-page grade reports for students, allowing
  299   reporting     selection of any students to be included. (Making the Grade)


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                      page 71 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                           B                                             C            D                     E            F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2       Category                                 Requirement                                        Included?   with other        Vendor comments   Examples
                      System allows the user to create user-defined reports drawing from any
  300   reporting     data element in the student information
        reporting -
  301   canned        class rank list
        reporting -
  302   canned        comment usage report
        reporting -
  303   canned        district-defined report card
        reporting -
  304   canned        eligibility lists
        reporting -
  305   canned        eligibility lists based upon school specifications
        reporting -
  306   canned        failure letters
        reporting -
  307   canned        failure report / A+ report
        reporting -
  308   canned        grade distribution by section report with totals and percentage
        reporting -
  309   canned        grade distribution by teacher report with totals and percentage
        reporting -
  310   canned        grade distribution report (by school, teacher, department)
        reporting -
  311   canned        grade distribution report including percentages
        reporting -
  312   canned        grade exception reports
        reporting -
  313   canned        graduation requirements report
        reporting -
  314   canned        honor rolls
        reporting -
  315   canned        incomplete/missing grade report
        reporting -
  316   canned        permanent record labels
        reporting -
  317   canned        student transcripts
        reporting -
  318   canned        teacher grade input scanner forms
        reporting -
  319   canned        teacher grade verification report


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                         page 72 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
                A                                           B                                            C            D                     E                          F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2       Category                                   Requirement                                     Included?   with other        Vendor comments              Examples
        reporting -
  320   canned         teacher grade verification report including detailed comments
        reporting -    Ability to hide or show class average as wish on a report and to parent
  321   gradebook      portal
        reporting -
  322   gradebook      Generate reports for 87% or below
        reporting -    Print missing assignments, sort by missing assignments, print out if
  323   gradebook      missing assignments this week
                                                                                                                                                       (i.e.: driven by parent records
        reporting -    Permit the printing of report cards for multiple members of a student’s                                                        mailing address rather than from
  324   report cards   family including a father or mother that lives at another location                                                             the student file?)

        reporting -    Permit the printing of report cards for other contacts on file such as                                                         (i.e.: driven by other "authority"
  325   report cards   relatives or case workers                                                                                                      address field?)
        reporting -
  326   report cards   Permit the user to easily customize the report card layout
                       Permit the user to sort and select report card printing on various fields.
        reporting -    Must include sort and select by: School, Grade, Homeroom, Counselor,
  327   report cards   Advisor, Zip code
        reporting -    Permit users to select from among several stored report card formats at
  328   report cards   the time of printing
        reporting -    Provide ability to produce both traditional and “Standards Based” report
  329   report cards   cards
                       Provide the capability to easily design and print individual student report
        reporting -    cards, transcripts, and interim reports on demand to IPD’s specifications
  330   report cards   and needs
        reporting -    Provide the capability to print 4 quarter, 2 semester, 2 exam and 4
  331   report cards   progress grades on report cards
        reporting-
  332   transcript     Allow the user to optionally print a student’s class rank on the transcript
        reporting-
  333   transcript     Allow the user to select and print GPAs on the transcript
        reporting-     Allow the user to select and print specific immunization data for the
  334   transcript     student on the permanent record




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                      page 73 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
               A                                            B                                            C            D                     E            F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2       Category                                   Requirement                                     Included?   with other        Vendor comments   Examples
                      Allow the user to select specific tests, administration date, grade level of
        reporting-    the student when test was taken, and corresponding test score data to
  335   transcript    print on the transcript
        reporting-
  336   transcript    Permit the user to customize the transcript layout

        reporting-    Provide the ability to sort by grade, homeroom, class section, or student
  337   transcript    the standard transcript or permanent record production run

                      Provide the capability to list credit sub-totals by category (example:
        reporting-    when sorting by user-defined category, will sub-total each category with
  338   transcript    the number of credits earned in the category)
        reporting-
  339   transcript    Provide the capability to list the course credit earned for each course
        reporting-
  340   transcript    Provide the capability to list the credit possible for each course
        reporting-    Provide the capability to list the term, semester, or year the course was
  341   transcript    taken
        reporting-
  342   transcript    Provide the capability to print a grade legend on the transcript
        reporting-    Provide the capability to print cumulative attendance data for all years
  343   transcript    attended at that particular school

        reporting-    Provide the capability to print cumulative attendance data, including
  344   transcript    excused and unexcused absences and tardies, for current year
        reporting-    Provide the capability to print general notes or comments on the
  345   transcript    transcript that are specific to the graduating class
        reporting-    Provide the capability to print or input prior high schools attended
  346   transcript    information
        reporting-    Provide the capability to print student entry, withdrawal, and withdrawal
  347   transcript    reason information on the transcript

        reporting-    Provide the capability to print student-specific honors and awards on the
  348   transcript    transcript and the date the honor or award was received



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                        page 74 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                 Grades and Transcripts
                A                                             B                                            C            D                     E                          F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2       Category                                     Requirement                                     Included?   with other        Vendor comments              Examples
                        Provide the capability to print up-to-the minute grade data, including
        reporting-      courses currently enrolled or taken and completed prior to the end of the
  349   transcript      year
        reporting-      Provide the capability to print user-defined groups of transcripts (e.g.,
  350   transcript      individual transcripts, transcripts for entire school, etc.)

        reporting-      Provide the capability to print user-defined items on transcript (example:
  351   transcript      drivers ed, community service hours, consumer ec Proficiency exam)
                        Provide the capability to sort courses by user-defined categories in
        reporting-      addition to year (e.g., language arts, social studies, mathematics, science,
  352   transcript      foreign language, etc.)
        reporting-
  353   transcript      Provide the capability to sort courses by year on the transcript
                                                                                                                                                        i.e.: just look at homework or just
  354   screen view     ability to view grades for one category                                                                                         quizzes …
                        Cumulative transcript view of all classes for a student: View high level
                        grades of quarters, exam, class grade on screen by student & ability to
  355   screen view     print this in report form for students
                                                                                                                                                        Note: teachers like color in
  356   screen view     Visual display to incorporate color, highlights, superscripts, other                                                            Pinnacle, i.e.: red = unexcused


  357   seating chart   auto-grouping - select a student randomly; put into groups randomly
  358   seating chart   display easy to view across rows
  359   seating chart   drag and drop students on seating chart
  360   seating chart   seating chart include student photos

  361   seating chart   seating chart incorporated into grading module (teacher driven input)
                                                                                                                                                        IEP students may be taking
                       ability to pull in Pass/Fail courses without teacher needing to over-ride                                                        courses pass fail. Don't want
  362   semester grade the grade                                                                                                                        grade moved in error.


  363   transcript      ability for SIS to calculate GPA for core classes only
  364   transcript      Ability to access transcripts for students no longer in the district

  365   transcript      ability to generate electronic transcripts for transmittal per requests


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                        page 75 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
                A                                           B                                            C            D                     E            F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2       Category                                   Requirement                                     Included?   with other        Vendor comments   Examples
                      allow transcript grade edits - with audit trail, notices, automatic recalc of
  366   transcript    GPA
                      Body of the transcript should include: school name, school year, semester
                      grades, course name (specify honors or excluded), code number,
                      department, grade, credit earned, semester GPA, cumulative GPA, total
  367   transcript    credits earned, and PSAE test results
  368   transcript    electronic transcripts - compatible with Docufide/Naviance
                      Explanation/Key that includes a grading scale, honors classes, and
  369   transcript    excluded from GPA classes.
                      GPA and transcript should include all courses regardless of school
                      attending (some cross-attendance between high schools,) COD, online,
  370   transcript    prior attendance
                      grade correction - recalc GPA and update transcript automatically for
  371   transcript    prior semester
                      Historical Transcripts (electronic) - available for post-graduate or transfer
  372   transcript    forwarding as requested

  373   transcript    If looking at transcript - see GPA (screen view or report)
                      include testing and scores on student transcript -PLAN, ACT, PSAT, SAT
  374   transcript    and PSAE
  375   transcript    non-ranked, "Unofficial" Transcript view/print
                      Provide the capability to archive student transcript data and
  376   transcript    demographics for easy accessibility
                      Provide the capability to easily produce transcript data in electronic
  377   transcript    format for post-secondary institution
                      Provide the capability to exchange student transcript data utilizing LANs,
  378   transcript    WANs, and the Internet
                      Provide the capability to perform inter-school transfer student transcript
  379   transcript    data within the school district
                      Provide the capability to transfer student transcript data to other schools
  380   transcript    outside the district
                      Replacement of or compatibility with Transcript software:
  381   transcript    (Docufide/Naviance)



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                        page 76 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                            B                                            C            D                     E            F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other        Vendor comments   Examples

                      simple way to characterize a course as one the district provides and one
  382   transcript    that a student needs on a transcript but was completed elsewhere

                      Summer school attendance and grading information must be pulled into
  383   transcript    the transcript as it does during the regular school year.
                      Transcript – ability to view by year, by subject, by department -
  384   transcript    meaningful display
  385   transcript    Transcript – GPA calculation needs to be running current GPA

                      Transcript detail: semester grades, course name (specify honors or
                      excluded), code number, dept, grade, credit earned, semester GPA,
  386   transcript    cumulative GPA, total credits earned, and PSAE test results.

                      Transcript format requirements should be: high school name, address,
                      telephone, fax number, student name, ID number, birth date,
                      parent/guardian name, address telephone number, birthplace, gender,
                      grade level, counselor, grad year, grading scale. Flag for: Consumer Ed,
                      US, IL Constitution, graduation date. Also an explanation that includes a
  387   transcript    grading scale, honors classes, and excluded classes from GPA.
  388   transcript    transcript module included or should link to other product

  389   transcript    Transcript sorted by different fields (i.e. curricular areas, year in school)

  390   transcript    transcript update logic - post grades to transcript at end of grading period
                      Transcript view - multiple view options (sorted by year, by academic
  391   transcript    curricular areas, other)

                      transcripts available (for view, printing to screen or paper) for individual,
  392   transcript    by grade level, by school, or by counselor (grade level or by school)
                      Transfer Student transcript info and GPA - Ability to enter class info,
                      weights and grades for transfer students without adding to District's
  393   transcript    course database


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                         page 77 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                             Grades and Transcripts
                A                                          B                                            C            D                     E            F
   1                                                                                                                     Vendor Response
                                                                                                                 integrated
   2       Category                                  Requirement                                     Included?   with other        Vendor comments   Examples
                      View current grades in transcript view - even if semester in progress. On
  394   transcript    screen view (as well as print out option)

  395   transcript    View historical transcripts for a student (to screen, printout options)
  396   transcript    weighted and un-weighted GPA on transcript




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                       page 78 of 126
                                                                           Naperville District 203, Indian Plains District 204
                                                                                         SIS RFP APPENDIX A
                                                                                             Health Info
               A                                                   B                                             C           D                         E                           F

                                                                                                                                 Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2       Category                                         Requirement                                      Included?   with other               Vendor comments             Examples
                                                                                                                                                                    Some health office workers will
                                                                                                                                                                    need much more prompting than
   3    access & control   Accommodate tiered authorization of users                                                                                                others


   4    access & control Complete audit trail of date stamp, time stamp, ID of person entering
                         Security & Privacy features necessary - Health only role with access to
   5    access & control entering health/medical information
                         Accident Reporting - Coded as accident report to allow generation of
   6    compliance       accident reporting paperwork
                         Compliant Charting: Time, dosage, name, etc, no edits allowed once
                         posted (ok to "post" overnight.) Corrections must be made using a
                         separate "error recording process." Must have 100% compliance for
   7    compliance       medications dispersal.
   8    compliance       FERPA compliant, HIPAA compliant
                         Screening panel - State reporting library: for sending Vision, dental and
   9    compliance       immunization into IWAS
        data
   10   components         accident/injury reporting - enter descriptive info into log
                           Fields used:
                            -Immunizations
                            -Physicals
                            -Dental Exams
                            -Health Notes
                            -Health Concerns
                            -Nurse office visit
                            -time
        data                -reason
   11   components          -notes
        data
   12   components         maintain health card info including date of physical, sports eligibility flag
        data
   13   components         record health office visits (view, scroll, edit, report)


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                  page 79 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                         Health Info
               A                                              B                                              C            D                         E                            F

                                                                                                                              Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2       Category                                    Requirement                                        Included?   with other               Vendor comments              Examples
        data
   14   components     retain historical data of health info
        data           store health concerns as a table with update capabilities - codes with
   15   components     meanings
                       easy access to student info when student enters office (thumb print / scan
   16   data entry     ID)
        general
   17   requirements   ability for parents to waive privacy of health alerts - allergies, seizures, etc
                                                                                                                                                                 so that the student s at opposite
                                                                                                                                                                 ends of the district will have a
                                                                                                                                                                 baseline for their health plan and
        general                                                                                                                                                  they can put in the standards and
   18   requirements   Ability to enter standardized health care plans                                                                                           then tweak
                       Ability to list to screen or print listing of who is compliant on
                                                                                                                                                                 204 can immediately see the
        general        immunizations by code: System count of days between immunizations to                                                                      reason on why someone is not
   19   requirements   designate compliance                                                                                                                      compliant through SNAP

        general
   20   requirements   Charting – have ability to build templates for best practice standards.
                       Health info should be stored in SIS. One screen with picture, id, and
        general        information – should not have to go to so many screens. Security and
   21   requirements   controls.
        general        Inclusion of an immunization panel – to know who is compliant and why
   22   requirements   they are non-compliant on immunization.
                       Libraries – under charting, broken down by nursing process: Injury, illness,
                       case management or other. Assessment – physical exams and categories.
        general        Ability to include user additions. Health services and outcomes and
   23   requirements   demographics.
        general
   24   requirements   Library of forms and charting, maintained by Health Services.
        general
   25   requirements   Library to include drugs with instructions for medications for pediatrics



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 80 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                      Health Info
                A                                            B                                            C           D                         E                             F

                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2       Category                                  Requirement                                      Included?   with other               Vendor comments              Examples
        general        Scheduling: Calendar for screening, IDPH says re-screen in 2 weeks, can
   26   requirements   schedule a time for rescheduling the vision screening
        links & data
   27   integration    Ability to download from State updates on the immunizations
        links & data   Ability to link to physician offices for transfer of athletic medical forms,
   28   integration    other
        links & data   ability to show (privacy waivered) alerts - allergies from health module to
   29   integration    student profile/dashboard view
        links & data
   30   integration    access of health concerns from teacher view

        links & data   Attendance – ability for health office to update attendance record with
   31   integration    info about student's status, location (from health office or parent contact)
        links & data   Flag on student view screen (demographic, attendance) for when a
   32   integration    student has a health issue
        links & data
   33   integration    health information available for parent view through parent portal
        links & data
   34   integration    integrate SIS with medical module or with SNAP
        links & data
   35   integration    Medicaid billing feature for reimbursement requests
        links & data
   36   integration    real time integration between SIS & Health info for updates
                                                                                                                                                             If we go to disaster status at a
                                                                                                                                                             building, can send RNs to a
        links & data                                                                                                                                         different building to triage and
   37   integration    remote access - from PDAs, Palm, laptop, etc                                                                                          charting the students on the site

        links & data   S.N.A.P.( replace or integration with) to record and track health issues,
   38   integration    immunizations and physicals
                       Flexible reporting - By School, grade level, teacher – how many non-
                       compliant, list of alters (allergies), secondary – how many athletes are up
   39   reporting      to date on their physicals. Vision/Hearing.



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                            page 81 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                     Health Info
               A                                           B                                             C           D                         E                             F

                                                                                                                         Vendor Response
                                                                                                                 INCLUDED: c=current version; l=limited;
   1                                                                                                                 f=future release; n=not included
                                                                                                                 integrated
   2       Category                                  Requirement                                     Included?   with other               Vendor comments              Examples
                                                                                                                                                            Mumps, measles, exposure: if
                                                                                                                                                            need to pull a report – can pull
                                                                                                                                                            report on ANYTHING from library
                                                                                                                                                            – within 20 minutes, can identify
                                                                                                                                                            all of he students at risk for a
   40   reporting      flexible reporting - select by any elements                                                                                          situation
   41   reporting      Summary reports (coordinator) for each building

                                                                                                                                                            line graph with peaks and flows
                                                                                                                                                            within two lines… peak flow graph
                                                                                                                                                            that is color-coded and based on
                                                                                                                                                            child’s personal best. I.e.: 480
                       Use of charts and graphs. Diabetics, hypertension, asthmatics, when                                                                  liters a minute…. 80-100% =
   42   reporting      chart, it flips into a graph.                                                                                                        “green”, pull it up for the parent

                                                                                                                                                            i.e.: IDPH says 28 days = month in
                                                                                                                                                            Illinois. Ability to talk to someone
                       If using SIS product, looking for RN on product side with knowledge of                                                               who really knows and can
   43   vendor support state codes for immunizations.                                                                                                       communicate on the issue




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                            page 82 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                      Home Portals
                 A                                             B                                          C            D                         E                             F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2         Category                                   Requirement                                    Included?   with other               Vendor comments              Examples

        accounts & fee     fees associated with portal pay method important - ideally no mark up
   3    payment            costs for online purchase (fee payment, food service, other)
        accounts & fee     Integrate with Chartwell food service – Balance reporting; Negative
   4    payment            balance warnings
        accounts & fee
   5    payment            Online fee payment ("shopping cart")
        accounts & fee     online pay - accept debit or credit or print payment voucher to mail
   6    payment            check
        accounts & fee     view of account balances (food service, fees & district charges,
   7    payment            additions & building-owned collections)
                                                                                                                                                              i.e.: if grade drops below
   8    alerts             Ability for parents can set parameters for generating email for alerts.                                                            something
                           parent selected option (with default) for frequency of alerts - weekly,
    9   alerts             monthly, any F, any tardy …
   10   alerts             Warnings and Alerts: Attendance, Account Balances
   11   communications     ability to select preferred method of communication

                           ability to send & receive email with teachers: Click to communicate
   12   communications     with the teacher to send an email to the teacher from parent view
                           ability to update email and to add multiple email addresses matching
   13   communications     to parent(s), student through home portal
        conference
   14   scheduling         feature for signing up / scheduling conferences (online)

   15   demographic info   ability to initiate a change of address request
                           Parent-controlled info managed through Home Portal including, phone
                           numbers, contact info, address change request, health info, emergency
                           contact info, other info - only able to edit fields that parents are
   16   demographic info   accountable for




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                              page 83 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                         Home Portals
                  A                                                B                                          C            D                         E                             F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2         Category                                       Requirement                                    Included?   with other               Vendor comments              Examples
                                                                                                                                                                  nightmare for ELL in particular (9-5
        general                easy re-set option for passwords (i.e.: through email automated system                                                             hours in current manually
   17   requirements           like banks & other heavily-secured systems do)                                                                                     managed security system)
        general
   18   requirements           home portal info available to both student and parents
                               Log / track all grade and assignment information that has been
        general                reported via inbound or outbound access. The system must be able to
   19   requirements           produce a contact log for a particular student.
        general                Multiple students per family - Navigation from single parent portal &
   20   requirements           ability to map to one or more students
        general
   21   requirements           one site for signing into SIS, Blackboard and SharePoint
                               reduce clicks for seeing different items from home - grades, fees,
        general                homework, library system, SharePoint, schedule messages … also
   22   requirements           Naviance - applications
        general
   23   requirements           report back - did parent open/view grades, email, etc?
        general                see staff assigned to each student (Dean, Counselor, Teachers, Case
   24   requirements           Worker…)
                               Single point of entry for any system that parent/student would be
        general                accessing: Blackboard, homework hotline, grades, attendance,
   25   requirements           registration, fee payment, All using single log in
        general                Student portal - separate student portal - homework, communications,
   26   requirements           calendar, schedule
        general                Student portal that goes beyond grades. I.e.: surveys to kids…. Get
   27   requirements           their opinion on something                                                                                                         integrated with survey monkey?
        general
   28   requirements           verification/edit of entry - possible change reporting?
        link to activities &
   29   athletics              Online athletic participation registration
        link to classroom      Ability to notify parents of missing or upcoming assignments via
   30   info                   telephone or email, or parent portal




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                  page 84 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                        Home Portals
                 A                                              B                                            C            D                         E                            F
                                                                                                                              Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2        Category                                     Requirement                                      Included?   with other               Vendor comments             Examples
        link to classroom
   31   info                Ability to see missing assignments easily

                            Allow parents access to their own student’s grades and attendance
        link to classroom   data via the Internet by providing a randomly-generated PIN number
   32   info                per student or other appropriate security

                            Allow the teacher to provide the following data for each student
                            through parent portal: (Student name, Class, Classroom assignment or
                            activity, Date of assignment or activity, Student mark or grade, Class
        link to classroom   average for each activity, Final average, Bar graph (student vs. class
   33   info                average), Attendance

                            Allow the teacher to provide the following data for each student
                            through parent portal: (Student name, Class, Classroom assignment or
                            activity, Date of assignment or activity, Student mark or grade, Class
        link to classroom   average for each activity, Final average, Bar graph (student vs. class
   34   info                average), Attendance
                                                                                                                                                                 i.e.: Student Assignments Report
                                                                                                                                                                 showing assignment desc, due
                                                                                                                                                                 date, category, grade, points
                                                                                                                                                                 possible, letter grade. Header to
        link to classroom                                                                                                                                        include class, student, teacher,
   35   info                canned reports from school                                                                                                           email

        link to classroom
   36   info                Comments on assignments/grades viewable from student portal
        link to classroom
   37   info                missing assignment, missing grades report
        link to classroom
   38   info                parent view of current grade (at any time, not just end of term)
        link to classroom   progress monitoring - ability to share graphs & other through parent
   39   info                portal



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 85 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                      Home Portals
                 A                                              B                                          C            D                         E               F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2        Category                                      Requirement                                   Included?   with other               Vendor comments   Examples
                            Provide configurable minimum and maximum thresholds for grades. If
                            grades exceed maximum thresholds or fall short of minimum
                            thresholds the system must allow for messages to automatically be
        link to classroom   sent home to parents of superior or poor performance via telephone,
   40   info                email, or through parent portal.
        link to classroom   Provide parents with ability to view possible points, score ranges,
   41   info                average and weight for assignment grades.
        link to classroom
   42   info                replace or connect to "Blackboard" - homework posting, assignments
        link to classroom
   43   info                Report card online if selected
        link to classroom
   44   info                Report missing and future assignments.
        link to classroom
   45   info                View grades, credits, transcript, test scores (ACT/SAT)
        link to classroom
   46   info                View of attendance record for their student(s)
        link to classroom
   47   info                want to see GPA displayed & current class rank
        scheduling &
   48   registration        Access to 4-year individual plan - original and updated
        scheduling &
   49   registration        Access to schedule request module & access to 4-year individual plan
        scheduling &
   50   registration        Easy registration process for guardians or parent
        scheduling &        Online registration with edits & verification of parent and student
   51   registration        information
        scheduling &
   52   registration        Online scheduling requests with edits & verification




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                 page 86 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                           IEP Special Ed
               A                                                  B                                             C            D                          E                            F
                                                                                                                                 Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2       Category                                        Requirement                                      Included?    with other               Vendor comments              Examples
                                                                                                                                                                    Permissions are set for “71” – the
                                                                                                                                                                    outplaced school at 204. Need to
                           Ability for the "Home school's to see the outplaced students at their                                                                    allow access to view these
   3    access & control   school.                                                                                                                                  students
        data
   4    requirements       3-year re-eval dates
        data
   5    requirements       504 plans (accommodations)
        data
   6    requirements       ability to maintain pre-enrollment data
        data               Allow tracking of behavior - flexible recording of descriptive writeups;
   7    requirements       track social, emotional issues
        data               annual review and 3-year re-eval dates for IEP students, accessible by
   8    requirements       teachers
        data
   9    requirements       capture "Indicator 13"
        data
   10   requirements       capture "outcome data"
        data
   11   requirements       capture eligible but not receiving services
        data
   12   requirements       capture in-district vs out of district (parochial attendance)
        data
   13   requirements       Capture SWAN (Strengths, Weaknesses, Areas of Need)
        data
   14   requirements       IAA - ISAT alternative assessment
        data
   15   requirements       Maintain historical data of test scores, norms and assessments
        data
   16   requirements       Maintain Special Ed information including accommodations
        data
   17   requirements       Medicaid eligibility - services that can be billed
        data
   18   requirements       Medicaid number
        data
   19   requirements       Need to capture Case Manager



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                  page 87 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     IEP Special Ed
               A                                             B                                             C            D                          E                           F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                     Requirement                                    Included?    with other               Vendor comments             Examples
        data           Out-of-District Certification: certification of out-of-district programs
   20   requirements   serving district students (for tracking, reporting)
        data
   21   requirements   record and track screenings - date, info of historical record of screenings
        data
   22   requirements   record case study for non-eligible students (tracking for RTI)
        data
   23   requirements   Re-eval date
                       referrals - Case Managers need to know referrals in their case load; See
        data           BIP (behavior intervention plan), OHI (Other Health Impaired), SLD
   24   requirements   (Speech/Language), life threatening seizures
                       Response to Intervention (RTI) - must allow tracking of progress,
        data           intervention
   25   requirements   track for previous years as well                                                                                                        currently tracking on paper
        data
   26   requirements   Special Ed Assigned IEP Teacher
        data
   27   requirements   Special Ed entry date
        data
   28   requirements   Special Ed exit date
        data
   29   requirements   Special Ed Interventions with details and date
        data
   30   requirements   Special Ed Next IEP Date
                       Special Ed Placement Status: Placement, Under Consideration, Evaluation
        data           completed, or Ineligible for services
   31   requirements   Also, which program, public/private, outside district
        data
   32   requirements   Special Ed Plan information: Goals and Objectives
        data
   33   requirements   Special Ed program
        data
   34   requirements   Special Ed type / handicap




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                             page 88 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     IEP Special Ed
               A                                             B                                             C            D                          E                            F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                 Requirement                                        Included?    with other               Vendor comments              Examples
        data           Special Ed Undergoing Evaluation Flag / table of values, maintained by
   35   requirements   Special Ed Admin                                                                                                                        flagged for possible IEP services

        data
   36   requirements   store and track information for students with alternative placements
        data
   37   requirements   track "at risk" (not same as special ed)
        data
   38   requirements   track 13s who are truly graduating late
        data
   39   requirements   tracking and storing comments/notes
        data
   40   requirements   Transition Plan: community experiences
        data
   41   requirements   Transition Plan: date of transition plan development
        data
   42   requirements   Transition Plan: date of transition plan review
        data
   43   requirements   Transition Plan: employment or post school adult living information
        data
   44   requirements   Transition Plan: free form narrative section to describe student needs
        data
   45   requirements   Transition Plan: instructional activities section
        data           Transition Plan: modifications for testing, tests included, and alternative
   46   requirements   assessments
        data
   47   requirements   Transition Plan: parent contact and permission information
        data
   48   requirements   Transition Plan: vocational assessment skills information
        data
   49   requirements   transportation info




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                             page 89 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                      IEP Special Ed
               A                                             B                                             C            D                          E              F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                    Requirement                                     Included?    with other               Vendor comments   Examples

                      Allow staff to create individualized plans such as IEPs and their sub-
                      components such as individualized transition plans; Include present level
   50   features      of performance, goals, objectives, services, criteria, and participants
                      Allow routine data exchange with other district databases (options include
   51   features      diskette exchange, electronic exchange, etc.)
                      Allow specification of type of special transportation required and whether
   52   features      adapted
                      Allow staff to add areas, goals, objectives, and criteria in their own words
   53   features      (free form)

   54   features      Allow student file transfer between schools and local district, electronically

   55   features      Allow user to enter a number of user-defined goals and objectives
                      Allow user to enter and store large amounts of text in a single extended
   56   features      data field

                      Allow user to identify a minimum of six objectives for each goal; objectives
                      should include evaluation method, criteria for mastery, projected date for
   57   features      completion, review date, and level of accomplishment at time of review

                      Allow user to insert areas, goals, objectives, and criteria by selecting from
   58   features      a database designed to address needs of special education students
                      Allow user to insert areas, goals, objectives, and criteria in preferred
   59   features      language of student or parent, such as Spanish or Japanese
                      Allow user to insert student’s name and pronoun automatically when
                      inserting goals and objectives from a database, including Spanish
   60   features      pronouns when Spanish is student or parent’s preferred language

   61   features      Allow user to maintain activity logs (e.g., who printed report and when)

   62   features      Allow user to print all or part of draft and final versions of IEPs




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                page 90 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                    IEP Special Ed
               A                                            B                                             C            D                          E              F
                                                                                                                           Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                   Requirement                                     Included?    with other               Vendor comments   Examples
                      Allow user to track funding sources related to special education programs
   63   features      and services

                      Allow user to track implementation of each student’s IEP, date initiated,
   64   features      date of review, evaluation procedures and time in regular education
                      Allow user to track least restrictive environment to ensure that special
                      education services, programs, personnel, and students are fully integrated
                      within general education of district, including services from other agencies
   65   features      and organizations

   66   features      Allow user to track special education staff development by topics
                      Allow user to track students for eligibility for extended school year (ESY),
   67   features      type and amount of special education services provided
                      Automates calculation of overall timeline taken for referral process as well
   68   features      as timelines for discrete steps within total time frame
                      Calculate a student’s FTE automatically by interpreting special education
   69   features      data for student and student’s schedule
                      Creation & maintenance of behavior management plan with discipline
                      actions and plan that prints separately (This capability should be available
   70   features      with integration with school-level application program.)

   71   features      Due process timelines: track and notify missed dates, upcoming dates

   72   features      Enable user to track preferred language of student and parent

   73   features      Have capability to transfer special education data and IEPs

   74   features      Include a library of over 10,000 goals and objectives for use in IEP

   75   features      Include a spell checker for use in narrative sections

   76   features      Increments grades upon end-of-term promotion automatically



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 91 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                    IEP Special Ed
               A                                            B                                             C            D                          E              F
                                                                                                                           Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other               Vendor comments   Examples
                      Lets teachers take student data files home and work off-line or have dialup
                      access from main database application; updates override original student
   77   features      data as long as user has proper security rights
                      Permit specification of supplemental aids/services required and Include
   78   features      assistive devices
                      Permit specification of timelines and strategies employed during student
   79   features      support team process
                      Provide a notes section within IEP that Allow staff to record information
                      that Support IEP meeting decisions, including options considered/rejected,
                      discussion of regular education participation/modification, discussion of
                      assessment participation, graduation consideration, ESY eligibility, and
   80   features      discipline plan
                      Provide a section for a transition services plan that can be completed
                      during IEP development and Allow for the maintenance of transition
   81   features      services plan data fields:
                      Provide capability to have grade promotion to be determined by age of
   82   features      student rather than grade level for special education students
                      Provide standard sentences for user to choose from for use in IEP when
   83   features      appropriate
                      Provide the ability to track and report on students with disabilities served
                      by school or district (for federal count in December) to include referrals and
                      services, type of special service delivered, and hours in related services
   84   features      delivered
                      Provide the capability through workflow process to notify the physical
                      education department of adaptive physical education required by the
   85   features      special education student during the IEP development process

                      Provide the capability through workflow process to notify the school nurse
   86   features      of any medical alerts discovered during the IEP development process
                      Provide the capability to notify the district Special Education department
                      through a workflow process of students referred by teachers to the Pupil
                      Study Teams for evaluation and from Pupil Study teams to IEP Team for
   87   features      Evaluation



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 92 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     IEP Special Ed
                A                                            B                                             C            D                          E                            F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                    Requirement                                     Included?    with other               Vendor comments              Examples
                                                                                                                                                               i.e.: attends 2 days a week, 1/2
                                                                                                                                                               days, 2 sets of 1/2 days M-Th pm
   88   functionality   System needs to handle different enrollment patterns                                                                                   plus Fri am…

        general         ability to handle capture and historical records for 3-4,000 students plus
   89   requirements    ELL
        general
   90   requirements    ability to track services provided to students under age 3
        general
   91   requirements    access to Special Ed information real time
        general         Data item link to online view of Special Education policies & procedures
   92   requirements    for each item.
        general
   93   requirements    entry and maintenance of special ed info without needed separate system
        general
   94   requirements    grade <> progression - student could have 3 years or 2 years of ELL
        general
   95   requirements    handle 14.5 years plus
        general
   96   requirements    handle dual enrollment - am and pm (used for special ed)
        general
   97   requirements    handle pre-K (3 year olds)
        general         system needs to handle grades "EC-1" "EC-2" "EC-3", post-grade 12 until
   98   requirements    age 22
        general         system tracks IEP task status/completion in IEP process (automated for                                                                 i.e.: evaluations, parent notices,
   99   requirements    tasks where possible.)                                                                                                                 IEP meetings,

        links & data    Ability to share certain health concern info (allergies, seizure, …) from
  100   integration     health records
        links & data    enrollment dates for Special Ed (begin/end or open) - maintain and should
  101   integration     match IEPoint info
        links & data    IEP to integrate with the SIS – 504 plan all teachers are responsible for
  102   integration     implementing
        links & data
  103   integration     integrate IEPoint (special education tracking data) with the SIS



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                              page 93 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                       IEP Special Ed
                A                                              B                                              C            D                          E              F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                     Requirement                                        Included?   with other               Vendor comments   Examples

        links & data   Printed version (pdf) of IEPoint plan into SharePoint or other library
  104   integration    system to allow for read-only without IEPoint licensing issues?
        links & data   Special Ed - integrated to Gradebook (for teachers with this student in
  105   integration    class,) Counselor's view, Dean's view, Student Profile

        links & data   Tie to IEP - plan details (in IEPoint) or maintained in SIS. Ability for
  106   integration    teachers and support staffing with contact with this student to view plans
                       Allow any and all Special Education data fields to be combined with other
  107   reporting      student information for analysis and reporting
  108   reporting      Allow user to include user-selected data elements in student report

  109   reporting      Allow user to preview all reports on screen prior to selecting for printing
  110   reporting      Allow user to print blank IEP forms
  111   reporting      Allow user to print notes section separate from IEP

  112   reporting      Allow user to print progress reports based on IEP goals and objectives
  113   reporting      Allow user to print transition services plan separate from rest of IEP
                       Availability of State-required format for printed forms (Reports include state
  114   reporting      FTE reports and federal report due from December count.)

  115   reporting      Creation of notices, memos, reports, and lists
                       Enable user to print lists counting and calculating new data such as
                       counting by disability, calculating number of days between referral and
  116   reporting      assessment

                       Enable user to print lists with multiple selection criteria such as notification
  117   reporting      of “annual review in two months or triennial review in next two months”
                       Enable user to print lists with single selection criteria such as notification of
  118   reporting      “annual review in two months”
                       Enable user to print reports as directed by court order including detailed
  119   reporting      consent decrees




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                   page 94 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                    IEP Special Ed
               A                                            B                                              C            D                          E              F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                   Requirement                                       Included?   with other               Vendor comments   Examples
                      Enable user to print reports in preferred language of parent; examples
  120   reporting     include parent notices, IEPs, etc.

                      Enable user to print routine compliance reports on individual students,
  121   reporting     schools, departments, teachers, psychologists, and administrators
                      Enable user to print routine school management reports such as class
  122   reporting     rosters
                      Forms editing: Allow user to revise forms such as enrollment form, IEP,
  123   reporting     minutes, parent notices, and rights in different languages
                      Maintain and track notices, letters, forms, etc., that each family receives,
                      including evaluation permission, permission for placement, last date
  124   reporting     parents given due process rights
                      Pre-defined memos, notices, reports, and lists including initial screening,
                      referral and assessment, IEPs, progress reports, parent communication,
  125   reporting     graduation, transfer, or minutes

  126   reporting     Provide capability for letters to be formatted to fit in window envelopes
                      Provide capability to list students dually enrolled in private school and
  127   reporting     receive special
                      Provide capability to print a due process checklist for each special
                      education student (Items included in report are: student name, date of
                      birth, grade, and parent’s consent for evaluation, and vision/hearing
  128   reporting     screening dates and follow-up.)
                      Provide capability to print a listing of personnel providing services to active
                      students, with sections that include: count of special education teachers
                      for students ages 3-5, count of special education teachers for each primary
                      exceptionality for students ages 6-21, and count of other related services
  129   reporting     for students ages 3-21

                      Provide capability to print a listing of students whose IEP review date falls
                      within month specified; items included in report are: student name, IEP
  130   reporting     Review Date, school, grade, primary exceptionality, age, and date of birth




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                page 95 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                    IEP Special Ed
               A                                            B                                             C            D                          E              F
                                                                                                                           Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other               Vendor comments   Examples
                      Provide capability to print a listing of students whose IEP review date or
                      three-year re-evaluation date falls within current school year; items
                      included in report are: student name, school, grade, primary special
                      education teacher, primary exceptionality, related services, IEP review
  131   reporting     date, and three-year re-evaluation date

                      Provide capability to print a listing of students whose latest primary,
                      secondary, or other exceptionality evaluation is older than three years from
                      date specified; the report is sorted by student and Include following items:
                      student name, school, primary exceptionality, age, last primary
                      exceptionality date, last other exceptionality date, last vision screening
  132   reporting     date, and last hearing screening date
                      Provide capability to print a special education student report sorted by
                      name, school and grade, teacher, or ethnic code, and sex; sample terms
                      included in report are: student name, school attending, grade, and
  133   reporting     primary/exceptionality
                      Provide capability to print all student data for each active special education
  134   reporting     student
                      Provide capability to print all student data for each student who has
  135   reporting     withdrawn from special education program
                      Provide capability to print all students withdrawn during current year; the
                      report Permit subset print of exit for students ages 14 through 22 and lists
                      each primary exceptionality and groups total students by disability, exit
  136   reporting     reason, and age
                      Provide capability to print selected or all special education data for each
  137   reporting     special education staff member
                      Provide capability to print summary data for all special education staff
                      members with items included in report such as staff name, identification
                      number, social security number, home school, position, percent employed,
  138   reporting     address, and telephone number
                      Provide capability to print summary student data for each student who has
                      withdrawn from special education program (Items included in report are:
                      student name, primary exceptionality, termination date, termination reason,
  139   reporting     etc.)




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 96 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                          IEP Special Ed
                A                                               B                                             C            D                          E                            F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                      Requirement                                       Included?   with other               Vendor comments              Examples
                          Provide for on-line access of Special Education information by users with
  140   reporting         appropriate security authorization
                          Provide the capability through a workflow process to notify special
                          education staff of special education students when they withdraw from the
  141   reporting         school or district


                                                                                                                                                                  Parochial students attending for
                                                                                                                                                                  speech services only - not to be
                                                                                                                                                                  included in district counts / are
  142   state reporting   Ability to code as services only                                                                                                        included in services counts
                          Early Childhood (EC) Outcomes - must be maintained, tracked and sent to
  143   state reporting   state

  144   state reporting   flexible extract of required spec ed data for state reporting

  145   state reporting   Reason codes for delayed start to Early Childhood Services

  146   state reporting   Special Ed code in SIS for state tracking, matching state supplied codes

                                                                                                                                                                  may enroll for staring 3rd birthday
                                                                                                                                                                  in the middle of the week, need to
                          Start date for Early Childhood Services - ability to enter date for which                                                               make sure gets to transportation
  147   state reporting   services are to begin / first day of services                                                                                           prior to pickup

        year end          Ability to code student's for next year roll-over: back into preschool, to
  148   processes         Kindergarten, outplaced




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 97 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                                 Library System

             A                                                B                                        C            D                         E                             F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
1                                                                                                                   f=future release; n=not included
                                                                                                                integrated
2       Category                                     Requirement                                    Included?   with other               Vendor comments              Examples
                      ability to send patron update info (assuming separate system) to library
                      system to update, add or delete patron records for new or un-enrolled
3    features         students

4    features         access to student ID, ability to scan and capture ID number from barcode
                      access to student passwords, log-in / or login with student ID number and                                                            particularly in lower grades - often
5    features         ability to re-set password                                                                                                           have to help student access


                      Library system able to handle dual enrollment, dual staff assignments
6    features         (student in more than one building, staff in more than one building.)

7    features         pull "patron" data from SIS into library system - students & faculty
8    features         replace library system (circulation & patron records)
                      student picture viewable in patron view mode (using SIS student stored
9    features         picture)

10   features         use for textbook tracking, fines, overdue books …

     links and data
11   integration      connection to communications in S.I.S. for sending emails, notices

     links and data
12   integration      feed book fines to ERP system / into fees & finances management in SIS

     links and data
13   integration      feed student info into library system




     2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                         page 98 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                                    Residence

               A                                            B                                          C           D                          E                           F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
   1                                                                                                               f=future release; n=not included
                                                                                                               integrated
   2       Category                                 Requirement                                    Included?   with other               Vendor comments             Examples
                                                                                                                                                          Auto grid code –also would
                                                                                                                                                          automatically populate subdivision
   3    data capture   store subdivision name based on residence location                                                                                 name
                                                                                                                                                          200W72 Grant Street vs. 200 W 72
   4    data capture   uniformity of prefixes, suffixes, zip codes, route numbers                                                                         Grant St. or GRANT ST …
   5    data capture   uniformity of street name, city name, state name spelling
        record
   6    components     Own, Rent, Lease; Expiration dates

   7    mapping        Ability to make changes to area boundaries ("grid code" boundaries)
   8    mapping        bus routes, home school defaults - set by area boundaries
   9    reporting      reporting format set to proper case usage




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                        page 99 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                           Reporting
               A                                                B                                            C            D                          E                             F
                                                                                                                              Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2       Category                                      Requirement                                      Included?   with other               Vendor comments              Examples

                         "F" List - auto-generated report to principals end of each week. Needs to
   3    canned reports   be standard, accessible real time, with selection criteria
                         ability to print single student schedules
                         ability to print groupings of schedules (sorted as desired, selected as
                         desired, entire building, level, by counselor, by dean, by first period class,
   4    canned reports   …)

   5    canned reports   class rank report

                         Cumulative GPA report - select all students with X.X GPA & above or
                         below, printed by Counselor, or for the building. Available real time for
   6    canned reports   desired selection (by counselor, grade, building

   7    canned reports   End of Month Enrollment
                         Generate Student awards - selection of a group or individual student;
   8    canned reports   customize award

   9    canned reports   GPA listing by rank, alpha, by grade level, or by school

   10   canned reports   lists of students / passwords
                         lists that include student name, ID number, parent/guardian name(s) &
   11   canned reports   address
                         lists with birthdates included, lists selected by birthday, in birthday order
   12   canned reports   …
                         New enrollments by grade that include student name, grade last location,
   13   canned reports   start date, gender, ethnicity, ELL, special ed, parent/guardian name(s),

   14   canned reports   Print Schedules by flexible selection criteria, reports print locally.                                                                  by first period class


   15   canned reports   rosters of students, ability to select by demographic components                                                                        by race, grade level, IEP, etc




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                               page 100 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                           Reporting
                   A                                           B                                             C            D                          E                           F
                                                                                                                              Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2       Category                                      Requirement                                      Included?   with other               Vendor comments             Examples

                         scheduling reports - display of a student's schedule, showing non-
                         academic items (lunch, special ed periods, flexibility of additions) ; ability
   16   canned reports   to print single student schedules and schedules in mass
                         scheduling reports / algorithms to include:
                          .too few classes in a schedule
                          .too many classes in a schedule
   17   canned reports    .% students assigned to a classroom who are special ed

   18   canned reports   Statistical attendance reports - absences by percentages and reasons
                         Transcript report - selection flexibility (by individual, grade level, school,
                         counselor) - real time and available to counselors, student services,
   19   canned reports   deans; includes GPA
                         Updated credit checks report (starting grade 9/semester 1) to be
   20   canned reports   viewed/emailed/mailed home each grading period
                         Withdrawals by grade that include student name, grade reason for
                         leaving, end date, gender, ethnicity, ELL, special ed, parent/guardian
   21   canned reports   name(s), address & telephone numbers
        exception        Exception Reporting: Change in status (exit, enrollment) - notification to
   22   reporting        building, ELL, Spec Ed, Transportation, District
                         Extract into Excel - any Information from SIS: Ability to extract through
   23   extracts         user-interface
   24   languages        leverage the Microsoft reporting services knowledge
        reporting        Ability to put in all of the filters/selection criteria in however you want to
   25   features         see it
        reporting
   26   features         Ability to save reports into favorites and share report "specs"
                                                                                                                                                                 all Calc AP students - ACT math
        reporting                                                                                                                                                scores; grades vs. demographic
   27   features         Ability to select off of corresponding record from multiple databases                                                                   info
        reporting
   28   features         ability to sort on any field



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                              page 101 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                        Reporting
               A                                             B                                            C            D                          E                             F
                                                                                                                           Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                    Requirement                                     Included?   with other               Vendor comments              Examples
        reporting     access to all data and ability to report referencing more than one
   29   features      database from reporting / extracting mechanism
        reporting
   30   features      ALL reports should have totals
        reporting
   31   features      bar code printing - as desired (IDs)
        reporting     Comprehensive – all years student has been in district: Ability to access
   32   features      data for reporting from current or any prior year
        reporting
   33   features      Discipline data: graphs, charts, trends

                                                                                                                                                              report Lisle student count; listings;
                                                                                                                                                              F reports, D reports, trend
                                                                                                                                                              reports? GPA alpha print or GPA
        reporting     Flexible / custom reporting, printed locally - flexible sort orders, flexible                                                           ranking selecting school or grade
   34   features      selection criteria, ability to include fields as needed                                                                                 level

        reporting     flexible labels printing / ability to print locally
   35   features      Must include free-form selection of demographic information

        reporting     Option to print multiple reports for 1 student without having to
   36   features      create/print & go out, create/print another, go out, create/print another
        reporting
   37   features      pdf printing                                                                                                                            printing transcript

        reporting     Print preview option for reporting - ability to then print to paper if
   38   features      desired
        reporting     report features available in building, and by department needing access -
   39   features      output to screen, local printer, file
        reporting
   40   features      Report layout flexibility - mail merge into letters, forms, labels, other
        reporting     Report view to screen & forward and backward scrolling through report
   41   features      on screen prior to printing
        reporting
   42   features      summary reporting - reports that pull totals and other statistics




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                            page 102 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                        Reporting
               A                                              B                                            C            D                          E              F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                     Requirement                                     Included?   with other               Vendor comments   Examples
                          always - include the student name & ID / class / whatever the detail
   43   standards         pertains to in the title

   44   State Reporting Comprehensive – include all school data for end of the year state reports
                        Report by school that includes all fields required for State's End of Year
                        Report Card with ability to add fields to the report as requirements
   45   State Reporting change




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 103 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                       Teacher Interface
                   A                                               B                                          C            D                          E                             F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2          Category                                  Requirement                                       Included?    with other               Vendor comments               Examples
   3    access & controls   app for phone
                            teacher portal accessible outside of school building (from home /
   4    access & controls   away from school)

                            electronic notification - if grade drops below X, if assignments
   5    alerts & warnings   missing … sent to parents and to counselor (email, text options)

   6    attendance          Attendance integrated with SIS
                            Calendar view of assignment due dates, tests; shared through
                            parent/student portal, to connect to Homework link ("Blackboard")
                            or directly list homework, class activity on a day (and my have a due
   7    calendar            date) and assigned work
                            Calendar view of assignment due dates, tests; shared with
                            substitutes:
                            To connect to Homework link ("Blackboard") or directly list
                            homework, class activity on a day (and my have a due date) and
   8    calendar            assigned work

                            Ability to email out to select groups – ability to freely select and
                                                                                                                                                                  i.e.: Students getting D’s and F’s ;
                            create groups using any relational data with as few clicks as possible.
                                                                                                                                                                  juniors, girls, click on your class
                            Ability to select a group for emailing/communication with easy click                                                                  and send a message to those
   9    communications      from attendance or grade book.                                                                                                        student or students

                                                                                                                                                                  entire class; all sections; specific
   10   communications      mail merge function from flexible selection criteria of students                                                                      course sections; all girls…


   11   communications      ready access to family member emails from Teacher Interface
                            ready view or radial button to quick email a parent or student from
   12   communications      all views

                            select class list with selection criteria filled in, ability to click to                                                              like mail merge, but using email
   13   communications      create email notifications for all in list, individualized "to" field                                                                 merge




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 104 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                      Teacher Interface
                     A                                             B                                          C            D                          E              F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
    2          Category                                     Requirement                                   Included?    with other               Vendor comments   Examples
   14   communications         Student Contact info on all student-specific screens

                               parent conferences: digital conference signups - (rather than taking
   15   conferences            a sheet around to the teachers to fill in openings in a calendar)
        course                 Course recommendation – integrated directly into course selection
   16   recommendations        of scheduling process
                               Course recommendation – View grades and assessment in the same
                               place for a student such as GATES reading scores, 8th grade grades.
        course                 Ability to select students, sort, intersort, select and send course
   17   recommendations        recommendations
                               electronic course recommendations (teacher makes
        course                 recommendation, allowing student to register for a course) - feed to
   18   recommendations        scheduling process

   19   discipline             ability to initiate a discipline referral from the teacher portal
                               ability to make a referral from the teacher interface
   20   discipline             and ability to watch the status of that referral

   21   features               ability to create lists of students randomly for projects, group work

   22   features               Teacher Aide view - ability to add students to a Teacher Aide
                               View of time stamp - last time parent has gone into home portal for
   23   features               this student to view grades, etc.
                               fluidity between attendance module and the gradebook for
   24   general requirements   navigating

   25   general requirements   principal view - needs to show who hasn’t entered their grades yet
                               principal view of gradebooks - grade differentiation how many a's,
   26   general requirements   b’s, etc.
   27   grade reports          easy progress report submission



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                  page 105 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                    Teacher Interface
                     A                                           B                                          C            D                          E                           F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2          Category                                     Requirement                                   Included?   with other               Vendor comments             Examples

   28   grade reports         simple submission for grade report cards (midterms, quarter, final)

                              ability to see gradebooks for classes that are "co-taught" (more than
   29   gradebook             one "owner" of a gradebook for a course/section)

                                                                                                                                                                would help in determining the
                                                                                                                                                                next year's recommendations as it
                              Ability to view second semester / subsequent semester class in                                                                    could depend on a second
   30   gradebook             gradebook view (or other view of class enrollees)                                                                                 semester course selection.


   31   gradebook             Gradebook integrated with SIS

                              ability to (easy click) view schedules, semester grades for other
                              classes for students in a team, in a teacher's class, or in another
   32   links & integration   sport/activity group that teacher supervises/coaches

   33   links & integration   integration with PlascoTrac, with Blackboard, with clickers
   34   links & integration   means for recording attendance from seating chart
                              1 click to student dashboard view of student information from
   35   navigation            seating chart
                              1-click from anywhere to pull up email editor for sending email to
                              any one attached to this student (Dean, Counselor, Case Worker,
   36   navigation            Parent, Student…)
   37   navigation            easy 1-click to pull up students' grades and schedules

   38   reporting             ability to export into Excel from any of the teacher interfaces
                              ability to print seating chart with or without shaded areas - fit to one
   39   reporting             page
   40   reporting             blank roster printing - name and ID

   41   reporting             label printing, extracts through teacher's interface
   42   reporting             Seating Chart - Print out seating chart onto a single page.



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                           page 106 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                Teacher Interface
                   A                                          B                                          C            D                          E                            F
                                                                                                                          Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2          Category                                  Requirement                                  Included?    with other               Vendor comments              Examples

                           ability to "clear" seating chart, shuffle and computer assign to seats
   43   seating chart      with ability to manually-move individuals after the shuffle
   44   seating chart      ability to drag and drop students into the seating chart
   45   seating chart      ability to take attendance from seating chart view
                           ability to view multiple seating chart views of same class
   46   seating chart      (i.e.: lab vs. class vs. discussion groups)
                           Ability to view seating chart on a single screen with zoom in and out
   47   seating chart      capabilities

                           Arrangements: Positive peers - alternate by boy and girl, by highest
                           GPA - low GPA, high class grades and with failing … pairing features.                                                             Feature was in "Making the
   48   seating chart      or a grade on an assessment or an assignment                                                                                      Grade"
   49   seating chart      configurable by the teacher for at least 80 students
   50   seating chart      display picture, name, ID, alerts

   51   seating chart      drag and drop student pictures into the seating chart (to re-arrange)
                           interactive seating chart - created using pictures/shapes - use as
   52   seating chart      connection into attendance & gradebook
   53   seating chart      Nickname, ability to list by nickname instead
                           random seating chart generation - set up room layout and allow
   54   seating chart      system to tumble students into spots (optional)
                                                                                                                                                             teacher may want to put phonetic
                           Seating chart contain first name, last name, & nickname (ability to                                                               spelling of last name - or hyphen a
   55   seating chart      edit teacher's view.)                                                                                                             step-sibling last name…
                           see alerts on seating chart (allergies, IEP, other) - use icons, color
   56   seating chart      other easy to see
                           Shuffle feature that and keeps the arrangement of seats, randomly
   57   seating chart      move students




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                         page 107 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                Teacher Interface
                      A                                       B                                          C            D                          E                            F
                                                                                                                          Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2          Category                                  Requirement                                  Included?    with other               Vendor comments              Examples
                                                                                                                                                             once seating arrangement made,
                                                                                                                                                             looking to copy to other classes
   58   seating chart      template imports for use with other classes                                                                                       using same room
   59   seating chart      uses student photos
                           access to demographic info for all students in teacher's class.sections
   60   student profile    throughout day
                                                                                                                                                             student profile view - see
   61   student profile    view of student "dashboard" through teacher interface                                                                             "Dashboard"
                           ability to click into student's schedule through teacher interface -
   62   student schedule   both semesters
                           need an interface for substitutes (to view seating chart, take
   63   substitutes        attendance, record notes)




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                         page 108 of 126
                                                                 Naperville District 203, Indian Plains District 204
                                                                               SIS RFP APPENDIX A
                                                                              Staff and Building Info

                   A                                        B                                         C           D                          E              F
                                                                                                                       Vendor Response
                                                                                                               INCLUDED: c=current version; l=limited;
   1                                                                                                              f=future release; n=not included
                                                                                                              integrated
    2         Category                                   Requirement                              Included?   with other               Vendor comments   Examples
    3   data elements      School Info: contact information (email address)
    4   data elements      School Info: Logo jpg or image
    5   data elements      School Info: Principal
    6   data elements      School Info: School Address
    7   data elements      School Info: School Fax
    8   data elements      School Info: School Name
    9   data elements      School Info: School Phone
   10   data elements      School Info: School Website address
   11   data elements      School Info: School's date built
   12   data elements      Staff Info: % admin
   13   data elements      Staff Info: % classroom
   14   data elements      Staff Info: Advanced Degree(s)
   15   data elements      Staff Info: Certification
   16   data elements      Staff Info: Certification Number
   17   data elements      Staff Info: College attended
   18   data elements      Staff Info: email address
   19   data elements      Staff Info: emergency contact info
   20   data elements      Staff Info: Experience Years
   21   data elements      Staff Info: ID
   22   data elements      Staff Info: Mailing Address
   23   data elements      Staff Info: Name
   24   data elements      Staff Info: phone contact numbers (cell, office, home)
   25   data elements      Staff Info: Position Title
   26   data elements      Staff Info: Staff Photo - jpg or image
   27   data elements      Staff Info: Start Date
   28   functionality      Ability to add, change or delete school sites




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               109 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                    State Reporting
                     A                                           B                                         C            D                          E                            F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2           Category                                      Requirement                                Included?   with other               Vendor comments    Additional Information
                                                                                                                                                               ability to create and accept return
   3    State Filing (Illinois)   Assessment Correction                                                                                                        of file from IL in required format

                                                                                                                                                               ability to create and accept return
   4    State Filing (Illinois)   Assessment Pre-ID                                                                                                            of file from IL in required format

                                                                                                                                                               ability to create and accept return
   5    State Filing (Illinois)   Assessment Score                                                                                                             of file from IL in required format

                                                                                                                                                               ability to create and accept return
   6    State Filing (Illinois)   Demographic Enrollment                                                                                                       of file from IL in required format

                                                                                                                                                               ability to create and accept return
   7    State Filing (Illinois)   Demographics and Early Childhood                                                                                             of file from IL in required format

                                                                                                                                                               ability to create and accept return
   8    State Filing (Illinois)   Early Childhood                                                                                                              of file from IL in required format

                                                                                                                                                               ability to create and accept return
   9    State Filing (Illinois)   Early Childhood Outcomes                                                                                                     of file from IL in required format

                                                                                                                                                               ability to create and accept return
   10   State Filing (Illinois)   ELL                                                                                                                          of file from IL in required format

                                                                                                                                                               ability to create and accept return
   11   State Filing (Illinois)   Exit Enrollment                                                                                                              of file from IL in required format

                                                                                                                                                               ability to create and accept return
   12   State Filing (Illinois)   Homeless                                                                                                                     of file from IL in required format

                                                                                                                                                               ability to create and accept return
   13   State Filing (Illinois)   Multiple SID                                                                                                                 of file from IL in required format

                                                                                                                                                               ability to create and accept return
   14   State Filing (Illinois)   Pre-K Follow-up                                                                                                              of file from IL in required format

                                                                                                                                                               ability to create and accept return
   15   State Filing (Illinois)   Student Discipline                                                                                                           of file from IL in required format




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                            page 110 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                       State Reporting
                    A                                                B                                        C            D                          E                           F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2           Category                                        Requirement                                 Included?   with other               Vendor comments    Additional Information
                                                                                                                                                                  in format, with required elements
   16   State Reporting (Illinois)   End of Year Report                                                                                                           as required by the State

                                                                                                                                                                  in format, with required elements
   17   State Reporting (Illinois)   E-Report Card                                                                                                                as required by the State

                                                                                                                                                                  in format, with required elements
   18   State Reporting (Illinois)   HS Students Taking Community College Courses                                                                                 as required by the State

                                                                                                                                                                  in format, with required elements
   19   State Reporting (Illinois)   NCLB Performance Report FY09                                                                                                 as required by the State

                                                                                                                                                                  in format, with required elements
   20   State Reporting (Illinois)   Office of Civil Rights                                                                                                       as required by the State

                                                                                                                                                                  in format, with required elements
   21   State Reporting (Illinois)   Pre-K Follow Up Report                                                                                                       as required by the State

                                                                                                                                                                  in format, with required elements
   22   State Reporting (Illinois)   Reading Improvement Annual Performance                                                                                       as required by the State

                                                                                                                                                                  in format, with required elements
   23   State Reporting (Illinois)   School Incident Report System                                                                                                as required by the State




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                               page 111 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                          Scheduling
               A                                                B                                             C            D                          E                            F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                        Requirement                                     Included?   with other               Vendor comments              Examples
                          ability for building to review students with no schedule requests (by
                          counselor: list of all students) Requires a subsequent year attendance
   3    audit & control   flag?
                          Ability to determine, view & report on who is not registered for the
   4    audit & control   upcoming school year

                                                                                                                                                                  i.e.: only Master Scheduler
                          Course numbers: creating a new course must include an audit trail and                                                                   (Principal, Curriculum Director,
   5    audit & control   allow for edit control as desired by District                                                                                           other) has edit rights

                                                                                                                                                                  example - only 5 students
                                                                                                                                                                  requesting a course (or less than
                                                                                                                                                                  "minimum allowed")
                                                                                                                                                                  Totals for course requests - Health
                          pre-spin (tumble) review/reporting - With information regarding issues                                                                  - needs to balance totals for the
   6    audit & control   that will need go-back on Schedules such as requests over or under limits                                                               year into two semesters
                          schedule changes - if change needed on teacher side, process needs to be
   7    audit & control   straightforward, intuitive, controlled

   8    audit & control   schedule changes - simple and intuitive function with audit trail

                                                                                                                                                                  In combined HS campus, need to
                                                                                                                                                                  set % of students from each of
                                                                                                                                                                  their high schools (Neuqua and
                                                                                                                                                                  Waubonsie into Frontier Campus
   9    balancing         Ability to balance students by "home school"                                                                                            class.)


                          Balancing - ability to set limits on # of seniors, juniors, sophomores,
   10   balancing         freshmen scheduled to a class (PE) during a specific period of the day
                          Balancing - allow setting of criteria for class composition: all-boys, or all-
   11   balancing         girls or equal distribution                                                                                                             for a dance section for PE?
                          Ensure that tumbler/spinner can balance course load by semester: Boys
                          and girls; For class by section - balance semesters by numbers of sections
   12   balancing         offered for two semesters.




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                              page 112 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                           Scheduling
               A                                                 B                                             C            D                          E                            F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2       Category                                       Requirement                                      Included?    with other               Vendor comments              Examples

                          limits for number of students allowed in a class in one semester.
   13   balancing         Control set to building administrative level.
                                                                                                                                                                   guideline = 30%, school may set
                                                                                                                                                                   different limit based on % IEP
   14   balancing         Special Ed - set % of students in a class.section limit                                                                                  students in population


   15   block schedules   Ability to block schedule

                          Ability to create a schedule for an entire classroom (elementary) or team
   16   block schedules   (jr. high) -- not needed for an entire grade level.


                                                                                                                                                                   i.e.: have a math teacher who
                                                                                                                                                                   wants these special kids two
                                                                                                                                                                   different periods of the day and
                                                                                                                                                                   keep that group together. Second
                          Ability to create an "Interdisciplinary block” or team - Link two or more                                                                class/teacher working together
   17   block schedules   courses together for scheduling if desired.                                                                                              with first on a "team."


                          Ability to create teams - groups of students to be scheduled together and                                                                i.e.: balance Accel Math, ELL
   18   block schedules   ability to balance the team composition depending on school desires                                                                      students around, boys & girls
                                                                                                                                                                   middle schools, Indian Plains 204;
                                                                                                                                                                   Frontier is run more like a college
   19   block schedules   ability to handle block scheduling                                                                                                       campus


   20   block schedules   allow a block-scheduled course to have a lunch period interruption

                                                                                                                                                                   i.e.: language arts. 2 periods long,
                                                                                                                                                                   and get it to link. First period you
                          allow course to be scheduled for more than one period, with same                                                                         get A, then you HAVE to get the
   21   block schedules   teacher assigned for second or subsequent period                                                                                         next period with same teacher.
                          "peer exclude" - be able to block class scheduling overlap for one or more
   22   controls & limits students




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                page 113 of 126
                                                                            Naperville District 203, Indian Plains District 204
                                                                                          SIS RFP APPENDIX A
                                                                                              Scheduling
                A                                                   B                                             C            D                          E                             F
                                                                                                                                   Vendor Response
                                                                                                                            INCLUDED: c=current version; l=limited;
   1                                                                                                                           f=future release; n=not included
                                                                                                                           integrated
   2       Category                                          Requirement                                      Included?    with other               Vendor comments               Examples

   23   controls & limits   "teacher exclude" - be able to block a teacher from a student's schedule

   24   controls & limits   ability to create an order for class sequence                                                                                             i.e.: English

                                                                                                                                                                      often use previous year for
                                                                                                                                                                      downloading starting
                                                                                                                                                                      course.section offerings - will also
                                                                                                                                                                      use initial request reports to help
   25   controls & limits   Ability to establish a "Master Schedule"                                                                                                  determine framework


   26   controls & limits   ability to lock specific class.section selection                                                                                          i.e.: section 32, max at 8.


   27   controls & limits   ability to prevent concurrent courses (or set pre-req if required)

                          Ability to schedule a course for the entire year (to retain same teacher
                          and position in schedule for second semester) / Ability to un-link the two
   28   controls & limits semesters and allow for different class.section to be scheduled

                            ability to set max and min quantities in a class AND ability to override                                                                  French 1 - need to squeeze in as
                                                                                                                                                                      not enough for 2 classes, but can't
                            (restrict rights for override)
   29   controls & limits                                                                                                                                             deny students from taking
                          Ability to set maximums on courses and lock schedule to prevent
   30   controls & limits unapproved additions
                          block student / family from a teacher; block 2 or more students from a
   31   controls & limits class together
                          Counselor reviews student's selection request - System shows "errors" for
   32   controls & limits items not meeting control edits
                          Need to be able to lock in manual adjustments to schedules during
                          schedule request processing (so that scheduling program doesn't undo an
   33   controls & limits intended fit.)


                            schedule lock - manually set flag during scheduling process that locks a
   34   controls & limits   students schedule from changes and records who authorized


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                                     page 114 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                       Scheduling
                A                                             B                                            C            D                          E              F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                    Requirement                                     Included?    with other               Vendor comments   Examples
        course
        recommendation
   35   s                5th grade teacher recommendations linked into Middle/JH scheduling
        course
        recommendation   8th grade achievement information link to counselor for advising & can
   36   s                feed into HS scheduling


        course
                       8th grade teachers access to list of students who match set achievement
        recommendation criteria with ability to add change, delete, comment, or a waiver to send
   37   s              to HS for scheduling recommendations
        course
                       make course recommendations electronically - from teacher interface. If
        recommendation set for a course, need to have check that teacher has made
   38   s              recommendation
        course
        recommendation
   39   s                Scheduling initiated with course recommendations from teachers
        course
        recommendation   Teacher recommendations - online ability for teacher to recommend
   40   s                students for courses: included in scheduling selection program
                         Class Roster screen and the schedule roster screen MUST look at each
   41   data integrity   other and have identical names on the lists! Must match.
                         ability to drag and drop to move a class into a new spot on the master
   42   functionality    schedule / re-run / go back if desired
        general
   43   requirements     Easy and intuitive screen navigation
        graduation       "credit check" - automated method for determining graduation credits
   44   credits          outstanding
        graduation
   45   credits          allow for class to meet more than one graduation credit requirement
        graduation       Schedule selection: include graduation credit checks - Display or provide
   46   credits          notice of remaining credits needed




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               page 115 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                          Scheduling
                A                                                 B                                           C            D                          E                             F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                       Requirement                                     Included?    with other               Vendor comments               Examples

                           building usage and academic usage matrix - coordinated with EMS?
        links & data       Calendar for room availability - Utilization chart attached to master
   47   integration        schedule

                                                                                                                                                                  if class is on current screen, ability
                           From schedule request view or schedule view, ability to single click and
                                                                                                                                                                  to click that class and have the
        links & data       pull up new window populated with detail if info is maintained in another                                                              class screen (with enrolled
   48   integration        file                                                                                                                                   students, total in class) pop up


        links & data       Integrate master schedule with calendar in school for open / available
   49   integration        classrooms - ability to schedule room usage in the building
        links & data
   50   integration        Utilization chart - connected to EMS

                                                                                                                                                                  Currently they have to look into
                                                                                                                                                                  every class to see if there is
                                                                                                                                                                  availability. (Some counselors
                                                                                                                                                                  keep spreadsheets of open and
                           Individual scheduling - Ability to view by period class openings for
                                                                                                                                                                  closed classes so it is easier to
        manual             availability when adding making an individual change (post-tumble) to a                                                                drop a student into a certain time
   51   scheduling         student's schedule. Ideally, viewable within the change function                                                                       slot)
                           Canned Report - Full year (both semesters) print to one page for a student
   52   reporting          - screen view with option to print
   53   reporting          course request tally - report to screen, or print
   54   reporting          course selection catalog
                           credit checks (graduation credits remaining or graduation credits
   55   reporting          completed) - user maintained

   56   schedule request   Ability to schedule multiple semesters, full-year placement into classes

   57   schedule request Counselor view of student 4-year plans - original and revised
                         online course selection - ability for student to populate a schedule request
   58   schedule request for counselors to review




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                               page 116 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                           Scheduling
               A                                                 B                                             C            D                          E                            F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2       Category                                    Requirement                                         Included?    with other               Vendor comments              Examples
                         Provide way to record recommendation flag and waiver flag to see reason
   59   schedule request for adding a course to a schedule


                         Schedule request - initial request accessible / edit from home portal - Not
   60   schedule request available for spin/tumble until counselor/staff authorization completed
                         Schedule selection functionality: include edit/verify to graduation credits,
   61   schedule request prerequisites, course permissions


                         Student whiteboard selection of courses with control edits (by entering
                         grade, recommendations, pre-req, credit checks) with either online parent
   62   schedule request electronic signature or a printed copy with signature for counselor review.
                         view of student history of courses, grades, course selection, waiver and                                                                  to use in determining history of
   63   schedule request recommendation flags                                                                                                                      changes to schedules

        scheduling
   64   features           Ability to enter 4-year plan of courses and tracks for student scheduling

                                                                                                                                                                   EX. PE classes for 2nd, 3rd & 4th
                                                                                                                                                                   quarters. Prior to the new
                                                                                                                                                                   quarter, enter the student into
        scheduling         Ability to mass move for schedule changes - re-designating to a different                                                               new PE class (swimming, tennis,
   65   features           instructor/course as a portion of the grading period                                                                                    floor hockey)
        scheduling
   66   features           Ability to mass move students
                                                                                                                                                                   lunch, PE, advisory; or mass-move
                                                                                                                                                                   students from one course to
        scheduling                                                                                                                                                 another (as with a name/title
   67   features           ability to mass-assign a request                                                                                                        change)
        scheduling                                                                                                                                                 move an entire group from one
   68   features           ability to mass-move a group of students                                                                                                section to another

        scheduling         Ability to plug a teacher to a course.section as a placeholder (i.e.: for
   69   features           future hire)

        scheduling         ability to schedule alternate day schedules: MWF vs. T-Th (or alternating
   70   features           Fridays) within a building or for a grouping of students


2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                               page 117 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                         Scheduling
               A                                             B                                             C            D                          E                            F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                    Requirement                                     Included?    with other               Vendor comments              Examples
                                                                                                                                                               i.e.: student failing during second
                                                                                                                                                               semester - ability to schedule
        scheduling                                                                                                                                             second semester of the next year
   71   features      ability to schedule in advance                                                                                                           and not wait a year to handle

        scheduling                                                                                                                                             example: if only need to take 1
   72   features      ability to schedule year-long classes in semester segments                                                                               semester of a US history course
                      Ability to set up classes into "mini" terms, terms shorter than the grading
        scheduling    durations (semester, trimester, quarter) - must be rolled into single
   73   features      course.section for grading & transcripts                                                                                                 every 4 weeks for PE; changing


        scheduling    access to student request record from within the tumble processing &
   74   features      ability to pull up counselor/contact/case manager if needed
        scheduling
   75   features      allow for alternate day scheduling

        scheduling    allow student to be scheduled into a class at another building, lock that in,
   76   features      and then run the rest of their schedule for their home building
        scheduling
   77   features      course verification
                                                                                                                                                               adding a new student, making a
        scheduling                                                                                                                                             change - view impact of adding or
   78   features      Easy view of enrollment counts for classes                                                                                               removing a student.
        scheduling
   79   features      Easy view of enrollment for all sections of a class at once
        scheduling
   80   features      flexibility of class durations - quarters, trimesters, semesters
        scheduling                                                                                                                                             academies in HS follow different
   81   features      Flexibility of scheduling - use more than one framework within a building                                                                schedule

        scheduling                                                                                                                                             Elem & Jr. Highs; Special Programs
   82   features      Flexibility of scheduling in blocks for all or a portion of a building                                                                   in HS
        scheduling
   83   features      Flexibility of scheduling specific time periods or days as blocks                                                                        advisory programs




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                            page 118 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                      Scheduling
               A                                            B                                             C            D                          E                            F
                                                                                                                           Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other               Vendor comments              Examples
        scheduling
   84   features      Full year student and teacher alignment

                                                                                                                                                              PE - move from one section to
                                                                                                                                                              another every 4 weeks, every 6
        scheduling    handle course that splits out into a team with shared grading, attendance                                                               weeks - different teacher now
   85   features      responsibilities: MUST prevent duplicate entry of course.grade                                                                          taking attendance

        scheduling    if desired, ability to assign period numbers rather than period start and
   86   features      end times for bell schedule

        scheduling    In scheduling process, assign a temporary course.section number to allow
   87   features      progress on the scheduling - Then go back to assign courses
        scheduling    Prerequisite Checking and Teacher Recommendations – online checking
   88   features      and referral
                                                                                                                                                              in middle schools, used for
        scheduling                                                                                                                                            squeezing 3 electives into 2
   89   features      provide for different bell schedules within a building                                                                                  academic periods
        scheduling
   90   features      provide for Encore (electives) scheduling
        scheduling
   91   features      Requirements - flag or field for indicating requirement satisfied by course
                      Scheduling - flexible to allow entry of students into a class - cut and paste,
        scheduling    easy lookup of student, duplicate the list of students into a new class.
   92   features      (i.e.: schedule entire class for art, gym, other)                                                                                       elementaries, Jr High

        scheduling    scheduling functional for full year - rather than duplicate first trimester
   93   features      three times

                                                                                                                                                              i.e.: elective courses in middles are
                                                                                                                                                              1 of 4 groups of choices, if select a
        scheduling    scheduling templates - courses grouped in tracks or bundles for schedule                                                                group, you are requesting those 3
   94   features      requesting                                                                                                                              electives

        scheduling    Team based scheduling (same schedule assigned to all students on a
   95   features      team)




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                           page 119 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                            Scheduling
               A                                                  B                                             C            D                          E              F
                                                                                                                                 Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2       Category                                        Requirement                                      Included?    with other               Vendor comments   Examples
                          When viewing a student's schedule, highlight the current period on the
   96   screen view       schedule for ease of view
                          Ability to pull up course by title or a portion of the title (from anywhere in
                          the field name); Search and select on any field visible on from the screen
   97   search and select view


   98   search and select   ability to view future schedules (i.e.: next semester, next trimester)
                            Access to a "functional" conflict matrix for scheduling - listing of students
   99   spin/tumble         who are affected by conflicting class offering
                            allow more than one user to work on change requests during the tumble
  100   spin/tumble         process
                            Balance - ability to set allowable range levels for balance:
  101   spin/tumble         boys to girls, % special ed, grade level, GPAs?,

  102   spin/tumble         choice to run scheduling by grade, team, individual, whole school
                            course ceiling - max students allowed. Must be managed by user. (Likely
                            to be managed by Principal) - Applies to tumble and to manual changes to
  103   spin/tumble         schedules

  104   spin/tumble         Have to hold onto last spin/tumble results to go back to previous iteration

                            looking for well-integrated, intuitive, user-maintained scheduling software
                            with all components housed in one system - Course information, Course
  105   spin/tumble         requests, Schedules, "Tumbler/Spin"
                            Master schedule could be printable during scheduling process - view
  106   spin/tumble         counts, totals, empty rooms
  107   spin/tumble         Master schedule view needs to show counts and balances




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                    page 120 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                     Scheduling
               A                                            B                                            C            D                          E                             F
                                                                                                                          Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2       Category                                  Requirement                                      Included?   with other               Vendor comments               Examples

                      Pre-"spin/tumble," list of schedule requests for students who have                                                                     If a student has withdrawn
                                                                                                                                                             between the time of requesting
                      withdrawn is created and warns to manually delete, or ideally, prompts
                                                                                                                                                             and running schedules, able to
                      user to choose students whose schedule requests should be deleted                                                                      delete that request from the
  108   spin/tumble   (showing id, name, date withdrawn.)                                                                                                    tumble.

                                                                                                                                                             middle schools need to make
                                                                                                                                                             adjustments for elective courses,
  109   spin/tumble   run scheduling tumbler for one grade at a time                                                                                         balancing teams
                      Scheduling – ability to lock a student or a group of student's schedule
  110   spin/tumble   during "tumble"/"spin" process after an iteration

                      scheduling program - needs to be functional from any school and able to
  111   spin/tumble   run at will (without coordinating with other buildings)

  112   spin/tumble   Speed of "tumbling" the schedule, once all requests are in important
  113   spin/tumble   tumbler/spinner - ability to un-do a spin
                      tumbler/spinner must work extremely fast & return scoring with %
  114   spin/tumble   student requests met

  115   spin/tumble   tumbler/spinner show conflicts for which students & view their requests
  116   spin/tumble   tumbler/spinner show partially scheduled students with reason
                      Use of exception reports - for management level view of spin/tumble
  117   spin/tumble   results
        student       ability to log conference conversation notes - notation shows on schedule                                                              i.e.: "they really have to be in this
  118   schedules     view of a student                                                                                                                      foods section, don’t change."
                      View full-year schedule (all semesters for the year): Ability to see multiple
        student       semesters/tri-mesters together for student when in schedule view for a
  119   schedules     student




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                          page 121 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                       Scheduling
               A                                              B                                            C            D                          E                           F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                   Requirement                                      Included?    with other               Vendor comments             Examples
                        "Manual" scheduling for changes -- screen pop up that shows you the
                        previous schedule to allow comparison to the revised schedule (rather
  120   track changes   than requiring paper copy.)
                        Maintain history of schedule changes - track date, user name/id (who
                        changed the record), reason. Retain prior schedule info to allow view of
  121   track changes   history of changes.                                                                                                                    To show history of interventions


  122   track changes   Schedule change log - ability to pull up changes, dates, who changed
                        for middle school scheduling: use case - ask vendor to show how the
                        scheduling for teams with the requirements for electives would be
  123   use case        managed
        view/print      ability to print schedule with course, period, teacher (option to print or
  124   schedule        not to print), household info (option to print or not)
        view/print
  125   schedule        Homeroom designation - should appear first on schedule
        view/print
  126   schedule        passing period designation (time to move to next class)




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                           page 122 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                  Textbook Tracking

                A                                            B                                            C            D                          E              F
                                                                                                                           Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                      Requirement                                  Included?    with other               Vendor comments   Examples
                        Ability to "return", (sign back in,) a textbook and delete outstanding
   3    functionality   payable for textbook fine

                        Textbooks – Ability to track and record issuing and return of textbooks:
                        Record book copy #, date issued, date returned, student ID, student
                        name, building, course, section, teacher, school year: one sub-record for
                        each year / timeframe of textbook use, retaining history of prior sign-
   4    functionality   outs

                        Textbooks – assign textbooks to a course.section (or a class) for a
   5    functionality   building - for managing textbook distribution at the classroom level
        links & data
   6    integration     Textbooks matched to schedule, added to Parent fee totals
                        Textbook counts, totals per building - manage textbook movement to
   7    reporting       match students schedules




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                               Page 123 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                     Transportation
                A                                              B                                            C           D                          E                           F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                       Requirement                                   Included?   with other               Vendor comments             Examples
                        Ensure correct spelling & formatting of address fields (street, second line,
                        city, state, zip) - ensure consistency of names, spelling, spaces,                                                                     automatically checks address to
   3    data formatting capitalization, etc.                                                                                                                   mapping program
                        auto fill of default info using dwelling address - bus number, school
   4    edit & controls assignments, grid code, bus stop, subdivision
                        dwelling verification - verify address via online mapping program                                                                      automatically checks address to
   5    edit & controls reference                                                                                                                              mapping program
                        system should be able to calculate distance from home to school
   6    edit & controls
        general           Replacement of current transportation system - (Versitrans - only if as
   7    requirement       good or better)
        links & data      access to bus lists real time in buildings - by bus, building, grade,
   8    integration       classroom, etc
                          Notices or acceptance of new students, deleted students, address
                          changes, bus number changes, other info changes, to or from
        links & data      Transportation: Ability to review and accept records individually for
   9    integration       update into SIS, into Transportation
        links & data      Timely & accurate transfer of bus information from bus system to SIS and
   10   integration       vise-versa
                          two-direction interface / accessibility of bus information - assigned route
        links & data      number; correct grid codes (Navtech being used by Transportation
   11   integration       coordinator); ideally real time
        links & data      updated address - Transportation pickup Address - ability to receive &
   12   integration       send from SIS and transportation systems
        record
   13   components         Student ID
        record
   14   components        Name - First Name
        record
   15   components        Name - Last Name
        record
   16   components        Name - Middle name



2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                           page 124 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                  Transportation
              A                                            B                                             C           D                          E                            F
                                                                                                                         Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                 f=future release; n=not included
                                                                                                                 integrated
   2       Category                                  Requirement                                     Included?   with other               Vendor comments              Examples
        record
   17   components    Address - Drop Off Address
        record
   18   components    Address - Drop Off Name of Daycare / Care Provider
        record
   19   components    Address - Home address & zip
        record
   20   components    Address - Home address subdivision
        record
   21   components    Address - Pick up Name of Daycare / Care Provider
        record
   22   components    Address - Pickup Address
        record
   23   components    Address -Mailing address
                      Addresses - Additional Addresses storage of additional addresses for
        record        transportation: home address vs. pick up address vs. drop off address -                                                               type = after-school care;
   24   components    address field plus "type" indicator                                                                                                   residence; before-school care
        record
   25   components    Bus Number
        record
   26   components    Bus Route
        record
   27   components    Bus Stop
        record        Car seats or special request / Additional Info - (free form or user
   28   components    maintained table of options?)
        record
   29   components    Comments                                                                                                                              (babysitter, day care …)
        record
   30   components    Current Grade
        record                                                                                                                                              Auto-Calculated attending school
   31   components    Distance from School                                                                                                                  to home address
        record
   32   components    DOB
        record
   33   components    Emergency contacts - name, phone




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                        page 125 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                     Transportation
               A                                              B                                             C           D                          E                           F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                       Requirement                                   Included?   with other               Vendor comments             Examples
        record            Grid code - links to map of grid boundries and codes identifying a                                                                   Auto-generate using home
   34   components        subdivision or a boundry of residences                                                                                               address
        record
   35   components        M/F
        record
   36   components        Phone - Additional phone numbers, purpose coding
        record
   37   components        Phone - Home phone
                                                                                                                                                                = Spec Ed 203; Non-Public;
        record                                                                                                                                                 “Regular”; Spec Program – ELL,
   38   components        Program Field (for special education codes or special bussing needs)                                                                 preschool, gifted, etc.
        record                                                                                                                                                 "home" school - school in grid
   39   components        School - Home School School of Residence                                                                                             where student lives

        record                                                                                                                                                 "serving" school - school where
   40   components        School - Serving School School Attending                                                                                             the student will be bussed to

        record            Transportation Comments - stored, free-form, move to Versitrans / In
   41   components        addition to Reason Codes (maintained by user)
        special           remove transportation for special ed when student moves to HS
   42   processing
                          reporting of bussing for state reimbursement
   43   State Reporting




2/4/2011 ae25624d-950a-4d3a-b07a-c51bc1f5caf1.xls                                                                                                                           page 126 of 126

				
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