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Fee Waiver Checklist document sample
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COURSE PREPARATION CHECKLIST
OTB 00-6 Workshop
14 - 17 July2000
STARTTARGET
RESOURCE/ ACTUAL
TASK TO BE COMPLETED NAMES DATE FINISH FINISH COMMENTS
PRE-COURSE TASKS
Reserve Block of Hotel Rooms for students Lorrie
Order t-shirts
Order Course Spines and Notebooks Penina
Order COMET Mugs Penina
Verify and/or order shipping boxes, tape, etc. Penina
Order all supplies/pencils, pens, notepads, etc. Bonnie
Letter asking for fee waiver to RMNP
Get student names from OH Larry Wenzel
Get Instructors' names from Lead Instructor(s) Bonnie
Write new Confirmation letter for presenters Lorrie/ Penina
Email Confirmation letters to presenters Lorrie/ Penina
Update and Link Logistical Pages Bonnie
Determine what pre-course material needs to be sent
Put together Orientation Notebooks
Fedex Orientation Notebooks
Email students to expect Fedex
Give copies of Questionnaires to Lead Instr.
Add Students to the Web Page Bonnie
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Verify all students have hotel reservations Lorrie
Email students who need to send questionnaires Bonnie
Email students who need to make reservations Lorrie
Email students for more drivers Bonnie
Identify Drivers for class Bonnie
Get DMV Information from Drivers Bonnie
Send DMV information to Angie Garcia Bonnie
Email drivers to let them know about keys, etc. Bonnie
Purchase Morning & Afternoon break food Liz/Bonnie
Get VTC information from presenter
Schedule Class Picture
Make Reservations for lunch in Fort Collins
Arrange reception/dinner catering
Give Liz Lessard copy of Reception Form Wendy
Complete Café memo/giving number of students Wendy
Call Shannon to get Classroom Cleaned Wendy
Complete Purchase Req. for Enterprise Van Wendy
Reserve Minivan from Enterprise Wendy
Reserve Minivans from CU
Who Needs to be called for Presentations? Janice
Prepare name tags and tents Wendy
Prepare registration receipts Wendy
Prepare Access card list Wendy
Update 1st day memo and link Wendy
Complete 1st day Memo Wendy
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Printout/Copy First Day Memo Wendy
Prepare Envelopes to put keys in for drivers Wendy
Clean Vans Wendy
Gas up Vans Wendy
Pick up car from Enterprise Wendy
Drop off Vans at Hotel - Golden Buff Wendy
Leave 1st day memos at Hotel for distribution, Include map Wendy
Prepare Visiting Instructor Area (Upstairs) Wendy
Check Batteries in Microphones Wendy
Overhead Projector for Hydro Primer Wendy
Make sure class homepage is "home" on PC's Wendy
Clean COMET Mugs/bring mugs to Kathy/café Wendy
Send email request to help for computer/infocus Wendy
Set up computers in meeting room(s) Wendy
Clean white board/Write pertinent info Wendy
Get Whiteboard/Laser Pointer from Eron Wendy
Make sure Classroom has been cleaned Wendy
Contact Bill Borger (303-753-6084) Wendy
Set up course notebooks/spines & covers Wendy
Place Notebooks on the Tables Wendy
COURSE TASKS
Presentation Copies/ See subsequent worksheet Wendy
Complete IRF Forms/ See subsequent worksheet
Get IRF Forms Signed by Barb/ See subsequent worksheet
Link PowerPoint presentations on the web Wendy
Breakdown extra meeting room Wendy
PowerPoint presentations also in Win95 Wendy
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Collect Registration Fees Wendy
Send Registration money to Finance Wendy
Email Certificate names to Tammy Greene
Record all AMS articles used in class Janice
Run VTC Wendy
Create Sign-up Sheet for Lunches for Trip Wendy
Order Box lunches/Just like doing a reception Wendy
Buy Sodas for Field Trip Wendy
Collect Money for Lunches ($6.00/lunch) Wendy
Order Lunch (Pizza)/Find out if students want to order Janice
Prepare class pictures/glue names to picture Wendy
Add fees and refreshment exp. To spreadsheet Wendy
Email Velma and Debbi with returned Beer Wendy
Add Beer totals to the discretion spreadsheet Wendy
Prepare Shuttle Sign-up sheet Wendy
Have students complete shuttle sign-up sheet Wendy
Call Super Shuttle to schedule pick-up Wendy
Update Shuttle List Wendy
Prepare Certificates Janice
Obtain Certificate signatures Janice
Make FEDEX LABELS Wendy
POST COURSE TASKS
Make sure to get ALL Access cards returned Wendy
Return rental car Wendy
Prepare/mail thank you letters Janice
Add Names (instructors/students) to Database Wendy
File Cabinet complete Wendy
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Add Picture to Picture Book Wendy
Assemble Course Notebooks Wendy
Orange = In process
Lavender = Not applicable
Pale Blue = Completed
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DATE of TIME of PLACE of DEPART. PICK UP DIA
NAME DEPARTURE FLIGHT (COMET/Golden Buff) TIME* ARVL TIME*
THE SUPER SHUTTLE ARRIVES AT DIA BETWEEN 5 and 15 MINUTES AFTER THE HOUR, EVERY HOUR
*Super Shuttle arrives at DIA about 15 minutes after the hour every hour.
COURSE INTRODUCTION
1 Ask how hotel is? Is everyone satisfied? If not, please let Liz Lessard or Hotel Contact (give name) know.
2 How are vans working out? Any problems?
3 Mention cafeteria: location, hours - food is fine in classroom just not at the work stations
4 Mail: Address on board, please put your name and COMET, FL3 on all correspondence
5 Long distance phone calls: Give instructions and account key, business use
6 Exercise Facilities: Need to sign waiver if interested.
7 Online evaluations: four digit number; remember number
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