Finance,Research Proposal

							Finance Presentation
  •   Michael Soo-Hoo
            - soohoom@uci.edu Ext 4-7398
            - Faculty Research and Travel Awards
            - Graduate Travel Awards
            - TA Allocations
  •   Debbie Lee
            - Debbie.lee@uci.edu Ext 4-5340
            - Recharge Facilities
  •   Janita Parpana
            - jparpana@uci.edu Ext 4-6036
            - Salary Exchange Program
            - Contracts and Grants Proposal Review
  •   Yuanshun Chen
            - ychen@uci.edu Ext 4-4247
            - Set-Up Funds
            - Permanent Staff Salary
            - SAMS Access Request
     Faculty Research and Travel
               Awards
• Two calls per fiscal year,
  unless all funds are not
  allocated, then a third and final
  call will go out.
• Funds awarded to faculty
  members must be expended
  by the end of the fiscal year. If
  PI cannot expend all funds by
  the end of the fiscal year can
  request for an extension
  through the Deans office and
  CORCLR office.
        Graduate Travel Awards
- Graduate students must answer
   eligibility questions to see if they are
   eligible for the award.
- One award per fiscal year
- Associate Dean Mulligan decides
   who is awarded.
- Out of State travel is $250, in-state
   travel is $200.
- Payquest reimbursement must be
   forwarded to the Dean’s office for
   my signature or Yuanshun’s
   signature.
              TA Allocations

• Departments submit their projected TA requests
  for the academic year to the Dean’s office during
  the Spring qtr
• TA requests are reviewed and approved by
  Graduate and Undergraduate Associate Deans
  before appointing TAs
• The school provides partial fee remission for
  TA’s with 25% and 50% appointments.
• Partial fee remission includes registration and
  education fees along with GSHIP
Recharge Facilities




      Debbie Lee
           Recharge Facilities
•   Machine Shop
•   Image Works
•   Copy Center
•   Dry Ice/Dish Wash/Autoclave
Recharge Facilities – Machine Shop
           • Supervisor – Rudy Limburg (x4-
             6994)
           • Recharge Backups – Michael Soo-
             Hoo (x4-7398)
           • Bookkeeper – Debbie Lee (x4-5340)
           • Services
              – Electrical and mechanical repair of
                laboratory equipment
              – Precision welding
              – Metal and sheet metal work
              – Wood working (for custom projects and
                renovations)
              – Plastics fabrication
Recharge Facilities – Image Works
• Supervisor – Steve Carlyle
• Manager – Dave Krueger
• Contact number – x4-6414
• Recharge Backups – Michael Soo-
  Hoo (x4-7398)
• Bookkeeper – Hana Santos (x4-
  9057)
• Services
    – Poster Printing
    – Digital Imaging
• More info:
  http://imageworks.bio.uci.edu/index
  .htm
    Recharge Facilities – Copy Center
• Supervisor – Steve Carlyle
• Manager – Eric Sanchez
• Contact number x4-6414
• Recharge Back-ups – Michael Soo-Hoo (x4-7398)
• Bookkeeper – Hana Santos (x4-9057)
• Services
      - Self Serve Copy
      - Full Serve Copy
      - Scantron and paper
• More info: http://imageworks.bio.uci.edu/index.htm
Recharge Facilities – Dry Ice/Dish
       Wash/Autoclave
               • Supervisor – Robyn Stiffler
               • Contact Pam Atkins (x4-
                 8085)
               • Recharge Backups – Michael
                 Soo-Hoo (x4-7398)
               • Bookkeeper – Debbie Lee
                 (x4-5340)
               • Services
                  – Dry Ice
                  – Dish Wash
                  – Autoclave
Recharge Facilities – Recharge Web
              • Recharge Approval:
                 – Changes to the account, fund,
                   subs, project, and bookkeeper
                   review fields
              • Website:
                http://recharge.bio.uci.edu/app
                rovals/
              • Tutorial -
                http://recharge.bio.uci.edu/tuto
                rials/recharge/
              • Any questions regarding the
                recharge approval page
                should be directed to Charles
                Lowe (x4-8588 )
Salary Exchange Program
Purpose
  • Ladder rank faculty
  • Permit an individual faculty
    member the opportunity to
    charge a component of
    his/her salary to extramural
    support
  • Help the
    School/Department/faculty to
    support temporary
    commitments, e.g.
    computers, office supplies,
    travel, etc.
  Faculty Participation in the Program

• Voluntary
• Obtain prior approval of
  the Department Chair and
  Dean
• Fully meet the teaching,
  research and service
  requirements
• Participation in the
  program will not result in
  a reduction of these
  commitments
Compensated Effort Funded by
     Extramural Funds
             • Not exceed 33% of
               faculty member's time in
               any given academic
               year
             • Sabbatical leave credit
               will be unaffected,
               unless support exceeds
               50% in a given quarter
             • Salary savings do not
               include the benefit
               portion paid by the state
Plans

 • GENCOM PLAN (11/12)
    – Start any month for salary
      savings deduction
 • Academic Professor (9/12)
    – Start salary savings per 4
      months cycle per quarter
        • Fall quarter (July to Oct)
        • Winter quarter (Nov to Feb)
        • Spring quarter (March to
          June)
Salary Exchange Program Request Form
                  Date:                                                     Department:


I understand that my teaching, research and service requirements will be met in full, as prescribed by the
professorial title and participation in the program will not result in a reduction of these commitments.
I also understand that if my participation in the salary exchange program is 50% or more in a given quarter,
I will be placed on a researcher title for that portion and not accrue sabbatical credit during that quarter.


PI Name:                                                                    PI Signature:


Route for Review/Approval Via:
MSO Name:                                                                MSO Signature:



Chair Name:                                                              Chair Signature:



I request participation in the Salary Exchange Program for the following grant:

Account/Fund:                                                           Agency/Award #

I request participation in the Salary Exchange Program for the following Academic Quarters:

Fall Quarter:                                                           Percent of Effort:
                               (July 1, 2007 to Oct 31. 2007)


Winter Quarter:                                                         Percent of Effort:
                          (November 1, 2007 to February 28, 2008)


Spring Quarter:                                                         Percent of Effort:
                             (March 1, 2008 to June 30, 2008)


Agreement is for 80% return to the Principal Investigator, 10% Department, 10% Dean's Office


PI Return Account:                                                        Dept Account:



ROUT E SIGNED AND COMPLET ED FORM T O:
Janita C. Parpana                                                   Phone: 824-6036
Bio Sci Finance, NS II, Room 5103                                   jparpana@uci.edu

DEAN'S OFFICE APPROVAL
Albert F. Bennett
Dean
                                         Signature


Date Approved:
CC:
Department MSO
Finance
Personnel
     Distribution of Salary Savings
The School distributes the salary savings in the following manner:

•Faculty – 80%
•Department – 10%
•Dean’s Office – 10%

Funds will be distributed in arrears on a quarterly basis and will be placed
into departmental accounts. Any unexpended funds may be carried forward
at the end of each fiscal year with no time limitations applied.
Contract and Grant Review
         Process
         Standard Grant Proposal
              Components
•   Cover page
•   Table of Contents
•   Abstract or Project Summary
•   Research Plan
•   Biosketches (CV)
•   References
•   Facilities and Resources
•   Current and Pending Support
•   Appendices
    Requirements for Securing
  Approval from the Dean’s Office

• Completed and signed AA form by the PI
  and Chair
• Original signed face page if applicable
• Copy of the proposal or scientific abstract
• Budget and budget justification
• Completed 700u form if applicable
• Sponsor guidelines or and program
  announcement
   Processes for Securing
Approval from the Dean’s Office
• Department submits the proposal through the Grant
  Tracker Website:
  http://www.bio.uci.edu/GrantTracker/dsp/list.cfm?CFID=2
  63553&CFTOKEN=15451509
• Department forward a hard copy of the proposal to
  Finance Department for review attention: Janita Parpana
• Finance will then forward the proposal for Dean Bennett
  for his signature
• Timeline: Within 24 to 48 hours proposal should be
  ready for pick up. Finance Dept will notify the C&G
  Analyst via the Grant Tracker Website and email.
Contract and Grant Proposal Review
   Web and Contact Information
              • Website:
                http://www.bio.uci.edu/GrantTracker/
                dsp/list.cfm?CFID=263553&CFTOK
                EN=15451509

              • Contact:
                Janita Parpana
                5103 Natural Sciences II,
                ZOT 1450
                ext:46036     fax# 46700

                Yuanshun Chen
                5109 Natural Sciences II,
                ZOT 1450
                ext:44247     fax# 46700
             Set-up Funds
• A recruiting package to recruit faculty
• Typical funds are available for 3 years
• Funds are reimbursed to faculty set-up
  accounts based on actual expenditures
• Requests of set-up extension are
  approved by Dean Bennett
Permanent Staff Salary (Sub 1)
• Work with the Budget Office on
  downgrade and upgrade funds for
  separations or new hires
• Request of departments provide a copy of
  IDOC
• Strategizing the use of the open provisions
  are highly recommended
           SAMS Access
• Security Access Maintenance System is
  decentralized down to the departments
• DSAs are department MSOs
• Use Access Approval Request Form to
  send requests to DSAs
• Use e-login to obtain you new login ID
• View your access at My Access
  Finance Department




Responsibility Assignments for FY 07-08
           Yuanshun Chen
•   Budget
•   Faculty FTE
•   Set-up funds
•   Lecture Funds
•   Permanent Staff Salary – sub 1
•   Review of C&G proposals (back-up)
•   Financial Reports
               Janita Parpana
• Dean’s Office accounts - Building Maintenance, Dean’s
  Office
• Honors’ Convocation Awards
• Faculty salary reconciliation
• FDCI funds transfer
• Department operating allocations
• Overhead allocations
• Review C&G proposals
• Set-up funds tracking and transfers
• UCI Foundation Funds & Regents accounts
• DSA
           Michael Soo-Hoo
• Arboretum, Burns Pinion, San Joaquin Marsh,
  and NRS
• Block Funds and Fee Remission reconciliation
• Key deposit refunds
• Faculty Research and Travel Awards
• Recharge entry/upload
• TA funds
• Dean’s Office accounts – Computing, Personnel,
  Finance/Purchasing, Facilities Management,
  MBGB, and INP
                Debbie Lee
• Commitments – ongoing, multi-year & one-time
• Dean Office accounts - External Relations,
  Special Events, Instructional Support, Research
  Development Office
• Recharge Facilities – Dish/Auto/Dry Ice and
  Machine/Wood Shop
• Summer Sessions revenue allocations
• Assists in reconciling permanent staff salary
             Hana Santos
• Purchasing (50% time)
• Recharge Facilities – Copy Center and
  Image Works
• Dean’s Office account - Student Affairs
Thank you!