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VL187A Updated: 05/08 SSO - SUBMISSION FOR RECLASSIFICATION (To be attached to the VL187SSO form) Please ensure that you have read the “Information Regarding Classification; Applications for Reclassification; & Reassessments” (available on the DECS website) prior to completing this formal submission. This submission will enable the assessor to comprehend fully your job requirements and associated responsibilities. Attachments may be used if the space provided below is insufficient to adequately respond to each of the questions. 1. Historical perspective. To the best of your knowledge, please provide a history of the job, including previous classification(s) of the position, highlighting the reasons for changes that have increased the level of responsibility. 2. Concise summary of the position. Provide a brief description of the position, giving: (A) its purpose in the organisation, (B) brief overview of the duties, and (C) functions assigned to the position. VL187A Updated: 05/08 3. Summary of position outcomes. Statistics/Evidence Relevant to the Position Main areas of Tasks/Responsibilities Specific Skills/Knowledge (student enrolment, leadership positions, teaching staff, non-teaching staff, school card, computer system configuration, etc.) EXAMPLE ONLY: Finance EXAMPLE ONLY: EXAMPLE ONLY: Chart of Accounts: maintain chart of accounts, create Approving & understanding the processes Student enrolment: 654 new accounts. Knowledge of cash flow and investment Purchase Orders: raising purchase orders, voiding & Understanding of bank statements School Card: 40% (262 students) cancelling, adding a new supplier, adding an inventory Interpreting paperwork/verification item, editing, reprinting, return of goods. Sound judgement & initiative, consistency Teaching Staff: 56 Accounts Payable: direct entry of an invoice, print Interpersonal/communication cheques, release to general ledger, issue credit notes, Use of programs and software Reports to: Principal bank reconciliations, generation of cheques. GST – codes, debt collection Accounts Receivable: adding a new customer, raising Understanding chart of accounts for direct SSOs: 13 individual invoices, bulk billing, raising credit notes, payments school card credits, accounts receivable adjustments, Accounts receivable, consequences of balancing GSEs: 2 statements. Ability to fix errors & understanding outcomes Cash Register: CRE set-up and end-of-day functions, Know how to respond/ramifications of not School Governing Council Employees: 5 receipting cash/cheques/credit cards, applying invoices performing back-ups & credits, voiding CRE transactions. Cash flow Site Budget: $4,820,000 General Ledger Module: general ledger journals, daily Interpreting and reporting to different bodies data integrity report and back-ups, balance day Financial reporting and analysis Investment Account: $316,500 adjustments, clear school credit card, investing funds, Human Resources, school priorities, governing management of bad debts. council, maintenance & repair, curriculum Canteen Account: $10,500 Reports: global budget, prepare budget, budget maintenance documents, forecasting estimates. Budgeting principles School Governing Council Wages: $34,000 BAS: troubleshooting, EDSAS finance, finance for Identifying and rectifying errors OSHC, canteen, preschool, down-load financial software Client service and management updates, prepare school card claims, track transactions Application of policy and decision making and respond to all queries, external audit. Planning, organising and preparing Prepare employees’ wages, taxation, super and LSL Reconcile resource profile to global budget Governing Council Tools statement Reading & interpretation of financial statements Journal processes VL187A 4. Skills, abilities and knowledge required to undertake the position. Updated: 05/08 4.1 Describe the level of autonomy and personal responsibility, including accountability in decision making, requirement to provide advice and recommendations, etc. 4.2 Describe the level of initiative, expertise and discretion required to undertake the day-to-day duties of this position. VL187A Updated: 05/08 5. Organisational Arrangements Attach a copy of the school’s organisational chart. This chart should include the title of each position and their relevant classifications, including that of leadership positions. If this is unavailable, please describe working relationships, including who you report to and who reports to you. 6. Attach a copy of your Job and Person Specification and, if available, the previous Job and Person Specification relevant to this position. 7. Summary Identify the PID(s) to which you compared your position and the associated level characteristics. MAIN RESPONSIBILITIES RELEVANT PID(S) PID LEVEL CHARACTERISTICS WHICH APPLY TO YOUR Number POSITION EXAMPLE ONLY: EXAMPLE ONLY: EXAMPLE ONLY: • Support the effective financial management of the school by PID Number I accept personal responsibility for a component of the school administrative providing timely and accurate finance-related information and SSO (F) 2.01 function. attending to finance management matters by monitoring/managing cash flow to ensure sufficient funds; recommending investment I exercise acquired administrative skills and techniques and apply knowledge amounts and required redemption funds; analysing report formats and of relevant practices. suggesting alternatives. VL187A Updated: 05/08 8. For completion by your Principal/line manager (Please make any notation or comment appropriate to the circumstance. You should indicate whether the application is supported or not. If not supported, reasons for not supporting it must be provided to the applicant. As a Principal/line manager, you are not able to refuse an application or remove any information from the application). Name of Principal/line manager: ______________________ Position: _____________________ Contact Details: _____________________ Signature of Principal/line manager: ___________________ Date: ________________________ If a VL187SSO form has not already been forwarded to Site HR, please attach this submission to the VL187SSO form and forward to your Site Human Resource Consultant.
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