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ARRANGEMENTS FOR THE DUKE OF EDINBURGH SILVER AWARD TRAINING

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									ARRANGEMENTS FOR THE DUKE OF EDINBURGH’S SILVER AWARD TRAINING
EXPEDITION WEEKEND FRIDAY 15TH SUNDAY 17TH OCTOBER 2010

Please ask you parents to read this letter. The main point of contact within the school for this
expedition training is Mr Docherty (JFD@truroschool.com) who is responsible for the delivery of the
Silver Expedition training.

Outline Plan: The first expedition event for the 2010/11 DofE Silver Award Group and will be held on
Bodmin Moor over the weekend of 15-17th October. The aim for the Silver expedition groups is to develop
their navigation, emergency procedure and camp craft skills and, most importantly, teamwork.

Please note that if this event is oversubscribed priority will be given to those teams and individuals that sort
themselves into teams and meet the deadlines.

       Tuesday 5th September: Consent forms and expedition group lists to be handed in to the DofE
       office.

       Thursday 7th September: Lunchtime meeting for all participants at 1.50. The venue for the meeting
       will be announced. All must attend. The absolute final submission of groups lists, kit request forms
       and consent forms is at this meeting. If you have not handed a consent form in at this meeting you
       will be responsible for arranging your own transport to/from the expedition start/finish point.

       Tuesday 12th October: Expedition kit to be collected immediately after school on Tuesday.

       Wednesday 13th October: Check all tents/equipment. Any problems with equipment should be
       notified to Mr Docherty immediately.

       Friday 15th October:

               All Silver training groups and Bronze expedition group meet at Chapel at 3.45 ready to go.
               Form in groups outside Chapel. Groups to be checked wearing full water proofs, hat, gloves
               and walking boots. You will not be permitted to attend this event if you do not have these
               items of essential clothing.

                   •   4.15pm Depart School

                   •   5.30pm. Arrive Bodmin Moor. Groups dropped 3-4km from campsite to walk in to
                       South Penquite campsite. There they will set up camp and cook a meal. It will be
                       getting dark as you arrive so you must have good torches!

       Saturday 16th October:

                   •   Groups cook hot breakfast meal.

                   •   Groups meet up with their allocated member of staff and depart campsite at 9.00 am.
                       Leave tents up but carry day walking kit (see list below).
                    •   9.00 am – 4.30pm Groups given navigation and emergency procedure training on
                        Dartmoor. A member of staff will walk with each group. Cook hot meal on the moor.

                    •   4.30 pm-5pm Walk back to campsite. Cook evening meal.

       Sunday 10th Oct:

               •    Cook breakfast. Leave campsite between 8.00 and 9.00am with full kit. Departure times
                    to be issued.

               •    Walk 20km route across Bodmin moor to finish at Cardingham Woods near Bodmin.
                    You will be given a set of prepared route cards. You must transfer the route to you maps.
                    The walk will provide you will excellent navigation training. You may wish to prepare a
                    hot lunch meal.

               •    You should finish the walk by mid-afternoon. You will then return to Truro School.

               •    5.30pm latest . Arrive Truro School.

       Tuesday 19th October: 12.45 -2.20pm Return Kit to DofE Store.

It is vital that you meet all deadlines set for consent forms, submitting equipment request forms and
collecting the equipment.

Campsite. The main campsite at South Penquite is on the edge of the moor. The facilities are very good but
the campsite owners are very sensitive about noise, cleanliness of the wash and toilet facilities and general
behaviour. Please make sure that you maintain the very highest standards of behaviour and consideration for
others throughout the weekend. Remember that you are representing Truro School and that other groups
from the school will need to use this campsite in the future.

Staffing. Up to 8 members of staff and 4 U6th students are expected to give up their weekend to help
supervise this event. Please remember this and the amount of organisation required to set up the weekend.

Maps and Routes. All groups will be issued with 2 1:25000 scale maps and prepared route cards on Tuesday
12th October providing your group has been completed and all group members have handed in their consent
forms. You should transfer the route from the route cards to the map.

Equipment and personal kit. An Expedition Checklist is available from the DofE intranet site that you
should use as the basis for deciding what kit you should take on this expedition. You are encouraged to work
with the other members in your team to decide what group equipment is needed. With the exception of
compasses and whistles I have equipment that can be loaned to you for the period of the expedition on the
understanding that it is returned clean and undamaged. Any damage caused by irresponsible behaviour will
be charged to your account so take care!

       Silver participants will need their own compass and whistle. If necessary, you can purchase both from the DofE Store
       at the discounted price of £13.50. This can be charged to the school account. A form can be downloaded from the intranet
       if you wish to purchase them. If these are returned undamaged at the end of the year you will receive a full refund.

A personal and group kit request form is available on the intranet. One form per group should be completed
and handed in when you collect the kit from the DofE store as detailed above. All kit should be checked that
afternoon to ensure that is complete and in suitable condition for the expedition. Meths will be provided to
you on the Friday immediately before we leave for Dartmoor.
Kit Check. There will be a kit check before we depart. You must have suitable waterproof clothing (with
hood and taped seams), hat gloves and walking boots.

Food, cooking and fuel. You should work with your group to prepare a menu for the complete expedition. A
menu sheet is also attached to help your planning. You will be expected to prepare as a minimum the
following meals:

Friday Night:         Hot evening meals and hot drinks.
Saturday:             Hot breakfast drink - hot breakfast meal optional but recommended,
                      Hot lunchtime meal and drink.
                      Hot evening meal and drink.
Sunday:               Hot breakfast drink – hot breakfast meal optional but recommended,
                      Lunch – as required but hot recommended...

Walking Safety. You will be walking along minor roads; farm footpaths, forests and open moor land. On
public roads there is a risk of being in collision with a vehicle. Groups must walk in single file when on the
public roads. The persons leading and trailing the group must wear ‘day glow’ safety vests and, unless there
are other safety considerations, you must always face oncoming traffic.

Camping Safety. High standards of responsible behaviour are expected at all times.
♦ You must not use the stoves inside the tents.
♦ You must not refuel the stoves in the presence of naked flames.
♦ Open fires are not permitted.
♦ Gas stove that use non re-sealable cartridges are not permitted.

Award Rules

The Award Scheme sets high standards and has certain key rules about expeditions.
♦ You must be properly equipped and clothed for the expedition. See the kit list!
♦ The groups must be self-sufficient from start to finish. This means that you are not permitted to buy
   food, drinks and other items during the period of the expedition.
♦ You are not permitted to use a mobile phone over the weekend although you may wish to carry one for
   emergency safety use only. If you plan on carrying a phone, it should be sealed in a taped bag with the
   battery removed so that it cannot be operated within the bag.

Cost. The cost of the expedition will be about £16. This will cover fuel, campsite fees, and other expenses
incurred running the expedition. This will be collected through the school bill.


The main staff contact number during the expedition is: 07910320710. Please make sure that your
parents have a record of this. The number should be used for emergencies only.


                                                                    Mr Moncaster


These forms can be also downloaded from the DofE Web Site on the INTRANET

Full Equipment List for Silver/Gold Expedition
Kit required for Saturday Navigation Exercise.
Menu sheet
Kit Request form
                                   The Duke of Edinburgh’s Award
                                  EXPEDITIONS – BODMIN MOOR
                                     15th– 17th OCTOBER 2010
                          OFF-SITE ACTIVITY MEDICAL AND CONSENT FORM

Participant’s Name…………………………………………………………..Date of Birth……………..……………

Address……………………………………………………………………………………………………………..….

…………………………………………………………..………Telephone number…………………………………

Contact(s) for next of kin during period of the visit/expedition:

Name…………………………………………………..……Address…………….……………..……………………..

…………………………………………………………Telephone number(s)……….………………………………..

Name…………………………………………………………Address……………………………………….………..

………………………………………………………….Telephone number(s) ……………………………………….

Please give details of any medical conditions – e.g. Diabetes, epilepsy etc or allergies.

…………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………...

Please give details of any current medical treatment, including medication.

…………………………………………………………………………………………………………………………...

Date of last tetanus injection if known:..………………………………………………………………………………...

Details of any special dietary requirements: ……………………….…………………………………………………...

I acknowledge receipt of, and understand, the information regarding proposed Expedition to Bodmin Moor and consent to

……………………………………………participating over the period 15-17 October 2010.

I have ensured that he/she understands that it is important for his/her safety and for the safety of the group that any rules and
instructions given by staff are obeyed.

I undertake to inform the leader of any changes in the health of the participant prior to the date of departure.

I am in agreement that those in charge may give permission for my son/daughter to receive medical treatment in an emergency.

I understand that the expedition group may not have a member of staff camping at their campsite but that the group will be subject
to checks and visits by staff whilst at their campsite .


Signature of participant………………………………………………………………Date……../………./……..


Signature of parent/guardian…………………………………………………………Date……./………./……..

								
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