Facilities Management Scopes by wwm18296

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									VACANCY ANNOUNCEMENT

Facilities Management Officer

VACANCY NO:                               07-012-ASD/CSSS-NOB-BANGKOK
CLOSING DATE:                            16 September 2007
FUNCTIONAL TITLE:                         Facilities Management Officer
LEVEL:                                    National Officer (NO-B)
POST NO:                                  350 313
ORGANIZATIONAL UNIT:                      Facilities Management Unit, Central Support Services Section
                                          Administrative Services Division

DUTY STATION:                             Bangkok
DURATION:                                 As of 1 January 2008 for a period of one year initially with
                                          possibility of extension

REMUNERATION:                             Minimum of Baht 1,683,740 net per annum, depending on
                                          professional background and experience


DUTIES AND RESPONSIBILITIES:

Under the direct supervision of the Chief, Facilities Management Unit, and general supervision of the Chief,
Central Support Services Section, the Facilities Management Officer will be required to perform the following
duties:

(1)    Manage the maintenance, repair, installation and construction of building infrastructure, building
       systems, building services, both installed, replacement and new;

(2)      Coordinate maintenance services for installations, systems, and equipment throughout the complex;

(3)      Prepare scopes of work and technical specifications including engineering drawings, bill of quantity
         and cost estimates for construction/modification/alteration works taking into consideration all relevant
         building codes for construction, health and fire safety;

(4)      Carry out technical evaluation of offers and, after contract has been awarded to successful contractor,
         supervise, coordinate and monitor implementation of contract and progress of work to ensure
         compliance with drawings and specifications and determine justification for technical changes to the
         contract and prepare progress reports;

(5)      Develop standards for existing and future facilities related services and guidelines for the ongoing
         operation of the buildings and associated services;

(6)    Liaise with Security and Safety for safety inspections of premises, report and investigate accidents
       and recommend correction of safety or fire hazards;

(7)    Identify common issues and best practices, make strategic recommendations and develop plans to
       achieve objectives and increase efficiency;

(8)    Draft responses to the board of auditors, OIOS and Joint Inspection Unit on audit-related issues and
       additional information requests for construction and common service subjects/studies as required;
       monitor the implementation of internal and external audit recommendations;

(9)    Prepare status reports, briefing papers, updates and ad hoc reports on status of the various stages of
       the planning, design, construction, of the work programme as required, communicating findings,
       recommendations, analysis and concepts to the Chief of the Unit as appropriate;

(10)   Assist in the implementation of the work plan of the Unit and in managing the resources and
       participate in the preparation of biennial budget and spending plan of the Unit. Ensure that all financial
       goals are met.

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(11)   Supervise 18 general service staff of the Unit, 48 full-time outsourced staff and multiple extensive
       contractual services required to run the day-to-day operations of a 1,000,000 sq. ft. high-rise building
       and conference centre;

(12)    Undertake other duties, as required.


COMPETENCIES:

Professionalism – Thorough knowledge of the organization’s rules and regulations as they pertain to building
management and of industry codes and standards. Good knowledge of the organization’s financial rules and
regulations, as well as budgetary, administrative procedures, policies and directives. Ability to read and
interpret engineering drawings, architectural floor plans and associated documentation. Demonstrated use of
initiative.
Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an
efficient and effective manner. Ability to prioritize own work programme and that of more junior staff.
Technology Awareness – Good technological skills, including proficiency in advanced building automation
systems (BAS). General computer skills to include word processing, spreadsheet applications and other
relevant software packages.
Teamwork – Excellent interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity.
Commitment to Continuous Learning – Initiative and willingness to learn new skills. Keep up-to-date on the
latest building services techniques and materials as well as mechanical equipment.
Client Orientation – Ability to identify clients’ needs and appropriate solutions, ability to establish and
maintain productive partnerships with clients.
Accountability – Take ownership of all responsibilities and honour commitments, support subordinates,
provide oversight and take responsibility for delegated assignments.
Creativity – Actively seek to improve services, promote and persuade others to take on new ideas and
approaches. Ability to produce high quality work under pressure and cope with deadlines.


QUALIFICATIONS:

Education:    Advanced university degree in engineering, specializing in primary building services
              engineering related field (electrical or mechanical engineering).
Experience:   Several years of progressively responsible supervisory experience, including at least seven
              years in the area of facilities management or other related fields.
Language:     Fluency in both spoken and written English and Thai.


Qualified women are encouraged to apply. Only Thai nationals will be considered.

Applicants are requested to complete a United Nations Personal History Form (P.11), available at the
UNESCAP internet website: <http://www.unescap.org/jobs/>.

All applications should be sent to: Chief, Human Resources Management Section, Administrative
Services Division, UNESCAP, United Nations Building, Ratchadamnoen Nok Avenue, Bangkok 10200,
Thailand. Fax: (66 2) 288 1045 or 288 1000. Internet e-mail address: escap-application@un.org.

PLEASE REFER TO BOTH THE VACANCY ANNOUNCEMENT NUMBER AND THE POST NUMBER IN
ANY CORRESPONDENCE.


DATE OF ISSUANCE: 17 August 2007




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