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Personal Challenge Partner - Expression of Interest
Overview
Organisation Details
Question Answer The Challenge Notes (office use only)
Name of organisation
Your name
Your position in the organisation
Your contact details
Your email address
Your postal address
Proposed site location
Available Dates
We require approximately 68 beds for our group (60 participants and 8 staff). In which weeks would you be able to offer us this quantity of beds as well as the required activities. These could be under
canvas.
Commencement and Termination Dates Availability The Challenge Notes (office use only)
Sunday 26th June – Friday 1st July 2011
Sunday 3rd July – Friday 8th July 2011
Sunday 10th July – Friday 15th July 2011
Sunday 17th July – Friday 22nd July 2011
Sunday 24th July – Friday 29th July 2011
Sunday 31st July – Friday 5th August 2011
Sunday 7th August – Friday 12th August 2011
Sunday 14th August – Friday 19th August 2011
Sunday 21st August - Friday 26th August 2011
Personal Challenge Partner - Expression of Interest
Activities and Timetable
Activities
Activities should be challenging and exciting. They should include rock climbing/abseiling, a water based activity, an overnight camp. Please identify below which activities you can provide.
Question Notes Answer The Challenge Notes (office use only)
Can you provide rock climbing and abseiling? Please indicate whether this could be on a real
rockface and the height of the climb and abseil.
Can you provide water-based activities? Please describe what activities you can provide
Can you provide an overnight camp?
Can you provide a relatively challenging hike? This should include map-reading and will
probably be to the site of the overnight camp.
Can you provide a night-hike? This is likely to be on the night of the overnight
camp.
Can you provide a series of other teamwork/communication training Ideally these could take place over a day
activities?
Can you provide a final challenge for teams to take on on the last day? An assault course would be ideal
What other activities can you provide?
Can staff take part in all activities A group of 60 young people come with 12
members of staff. Two mentors for each team of
12 young people, plus two overseeing staff
Proposed Timetable
Bearing in mind that The Challenge teams would arrive at the site on Sunday between 2 and 5pm and depart on Friday at 10am, please provide an example timetable for one of our five teams of 12
young people. Ideally the following would be standard: activities would run for a whole day (approx. 9-5) and not include a return for lunch but a packed lunch eaten at the activity site; evening sessions
would take place after dinner until at least 8.30-9.00pm; Free time would not run for more than 90 minutes straight; bed time would be at 10.30pm.
Please note that location of activities is important to us - we are interested in the experience being as challenging and exciting as possible for our young people and are therefore keen for activities to
take place in motivating environments e.g. rock climbing on real rocks rather than a climbing wall.
Day Time Content (please include location) The Challenge Notes (office use only)
Sunday Afternoon
After dinner
Monday Morning
Afternoon
After dinner
Morning
Tuesday Afternoon
After dinner
Morning
Wednesday Afternoon
After dinner
Morning
Thursday Afternoon
After dinner
Morning Departure
Friday
Please indicate what times certain key events would take place
Event Time The Challenge Notes (office use only)
Breakfast
Lunch
Dinner
Bedtime
Personal Challenge Partner - Expression of Interest
Approach
Staffing
Question Notes Answer The Challenge Notes (office use only)
What experience do your staff have in helping young Opportunity for reflection and reviewing is something we
people to reflect and learn from their experiences? consider to be of utmost importance to our programme and we
hope that our delivery partners would be able to assist in the
provision of these opportunities.
What experience do you staff have in working with young
people aged 16 with challenging behaviour?
What training do your staff have in group dynamics, team
work, leadership and communication?
Would you plan to attach one dedicated member of your This is very important to us
delivery staff to each team of (twelve) young people?
What experience and training do your staff have in
delivering their activities?
We would plan to run evening sessions in teams for the
young people to reflect on their day, what part would you
propose your staff played in these sessions (if at all)?
Please describe how you would ensure that there was Regular communication between The Challenge and your
regular communication between our Team Leader and a staff is vital. We are interested in ensuring that, during the
member of your staff who was responsible for overseeing programme, regular discussions occur between the two
all The Challenge activities organisations
Please describe how you would ensure that there was Regular communication between The Challenge and your
regular communication between our Mentors (working staff is vital. We are interested in ensuring that, during the
directly with a team of twelve young people) and any of programme, regular discussions occur between the two
your staff who were attached to the same team. organisations
Please describe how you will ensure that your staff It is very important to us that our partners are aware that The
understand The Challenge as a three-part programme? Challenge is a three part programme where they are
delivering the first part. This means that partner staff should
understand our language and terminology and support us in
our longer term vision of developing the young people we
work with.
Style
Question Notes Answer The Challenge Notes (office use only)
The Challenge encourages two young people in each Please also explain how you would ensure that staff
team to act as the daily Project Manager, taking understood this approach
responsibility for organising the team, giving instructions
to them, allocating roles and motivating them throughout
the day. Please describe how you would incorporate this
system into your programme?
The Challenge is keen to ensure that each day provides
an opportunity for the teams to work together to achieve a
given task, including opportunities for allocation of roles
and real teamwork. Please describe how you will ensure
each day presents the groups with a clear and achievable
opportunity to work as a team to achieve a task.
Please describe how you would manage the issue of One of our key concerns is that each team of 12 young people
varying fitness levels and ensure that all participants are presents a variety of different fitness levels with the potential
physically challenged whilst also ensuring that none of result that some participants are not at all physically
them are out of their comfort zones. challenged whilst others are in their panic zones. We are
interested in partners who can provide possible solutions to
this problem.
Last year we had an issue with a proportion of young
people unable to fully take part in activities e.g. unable to
ride a bike on a mountain biking activity. Please describe
how you would manage this issue and ensure that teams
are not disrupted and that each individual benefits fully
from their experience?
The Challenge would like to reserve the right to discuss
programme changes with the partner during delivery if we
feel the activities are not working for a particular team.
Please describe the process by which this could happen
including details of which person should be approached
by the Challenge?
Discipline
Question Notes Answer The Challenge Notes (office use only)
Does your organisation provide staff who are available
during night-time? What role if any would they play
during the night-time?
Is there a standard site bedtime for all youth groups on
the site?
What is your behaviour management procedure during Provide more information on your discipline procedures
activities and at night time? including who makes decisions and the consequences of
repeated bad bahaviour
How, if at all, would you expect to be involved in
managing discipline at night?
How, if at all, would you expect to be involved in
managing discipline during the day-time?
Personal Challenge Partner - Expression of Interest
Venues, Catering & Transport
Venues
Site Name:
Question Notes Answer The Challenge Notes (office use only)
Are you applying for more than one site? If applying for more than one site, please complete a
separate form for each site. Further copies of this
form are available on request.
What type of accommodation can you offer us? Please describe the proposed accommodation in
detail, e.g. single rooms, shared rooms with bunk
beds, how many rooms on a corridor, tents, chalets,
blocks of flats?
How many young people will you place in each room? Please provide numbers including variations if
applicable
Are bathrooms en suite or shared? Please provide more information if not en suite, e.g.
how many people to a bathroom, is it on the same
floor?
Are there power points in all the bedrooms?
How will you separate male/female participants rooms We consider it imperative to split male/female
at night? bedrooms as much as possible. Ideally males/females
would be housed in separate, adjacent blocks. If this is
not possible our minimum requirement would be
separate floors of a building but with staircases that
could be easily managed by staff at night.
Where will staff accommodation be located? We also consider it important that staff rooms are
located amongst those of the young people in order to
better manage night time behaviour.
How many exits/entrances exist to each Ideally there would be only one entrance to the female
accommodation block? block and one to the male block. These would exit
close to each other to be managed by a minimum of
staff at night.
Are any other groups likely to be sharing the site with Please provide more information about other groups
us? If so, how will this affect our experience of on site, their age and which facilities would be shared
activities, transportation, meal times, free time in the
evenings, bed time etc?
Would we have access to a communal space Please provide more info including location and type
available for briefings for up to 80 people? of room
Can you provide meeting rooms in the evening for our Please describe meeting spaces available with as
5 teams? much detail as possible e.g. do the rooms have
windows, are they private, are they indoors or
outdoors?
Can you provide internet access to one member of
our staff throughout our stay? (we will bring our own
computer)
Catering
Question Notes Answer The Challenge Notes (office use only)
Where will meals be served? Provide details including if the space is shared or
solely for use by The Challenge
How will meal times be managed, i.e. regarding other
groups in same space?
Are packed lunches available for lunch time? What will
packed lunches consist of?
Can you provide packed lunches on all days? Including Friday - the day of departure.
Do you cater for food allergies or other dietary
requirements (including halal)? How much in advance
would you need to know about special dietary
requirements?
Could you provide snacks/drinks in the later evening,
e.g. squash and biscuits?
Is there somewhere The Challenge staff could make
tea/coffee in the evenings?
How do you propose to manage the provision of water
for off-site activities, e.g. water sports, a trek or
overnight camp to avoid dehydration?
Transport
Question Notes Answer The Challenge Notes (office use only)
What is the nearest train station to your site?
How many minibuses do you have? How would you
manage the transportation of five teams to off site
locations?
Other
Question Notes Answer The Challenge Notes (office use only)
Do you have your own equipment?
Please confirm that you are able to provide equipment
for all activities and that the young people would not
be required to bring anything themselves (including
hiking boots, sleeping bags etc.)
Personal Challenge Partner - Expression of Interest
Safety
Health and Safety
Question Notes Answer The Challenge Notes (office use only)
Are all your activity instructors technically qualified? Provide more info as necessary on level of
qualification of staff
Are all your staff CRB checked?
What is your procedure for dealing with medical or other emergencies when
teams are off site?
What is the communication system between activity leaders and the course
director during day time activities in case of emergency?
How far is your site from distractions, e.g. pubs, shops?
What is the procedure in event of a fire or other emergency? This is especially important to understand if
we are to be onsite without your staff at any
time
How long have the organisation been delivering these activities?
How many incidents that are reportable under HSE requirements have you Please provide descriptions of any serious
had at this site in the past 12 months? incidents
Medical issues
Question Notes Answer The Challenge Notes (office use only)
How many of your staff are first aid trained? Would we have at least 1 first aid
trained person with each team during the day time and at night on the site?
Where is the nearest hospital? How long would it take to get there?
Where is the nearest pharmacy? How long would it take to get there?
Personal Challenge Partner - Expression of Interest
Cost
Cost
Question Notes Answer The Challenge Notes (office use only)
What are the fees? Our standard rate is £250 per
participant per full week of activity.
If different from our standard rate, please give an indication of how you have
arrived at this figure.
Are there any extra costs to this?
When are fees due?
What are the cancellation conditions?
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