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									                                                            Appendix B
                                              Exercise Development

This section of the tool kit contains tools for conducting the variety of exercises discussed in this plan.
Appendix B is broken down into four parts:

B-1:    Classroom Exercises: Seminars and Tabletops
B-2:    School Safety Drills
B-3:    Onsite School Disaster Exercises: Drills, Functional, and Full Scale
B-4:    Onsite School Disaster Exercise Examples and Templates

Appendices B-1 through B-3 provides information and a checklist for developing the exercise type.
Appendix B-4 provides Templates for a typical earthquake scenario that can be applied to each of the
different types of onsite exercises.

In the future, DEM will monitor the plan and provide additional scenarios on its website for all school
districts. The website will also be made available to the school districts for downloading Disaster
exercise best practices and exercise scenarios they have performed and available to all school districts.
This will reduce the burden of developing exercises as more exercises are shared with all school
districts.

At this point, you have conducted an assessment of your school emergency preparedness by using some
of the templates provided in Appendix A. You are now ready to select the appropriate exercise type
and scenario. As such, you have chosen to conduct a classroom seminar or tabletop exercise, a school
safety drill, or an onsite disaster drill or exercise to test and evaluate your “Circle of 9” Response
Teams. Regardless, each section will provide guidance on developing the exercise. For broader
guidance, refer back to the Section 8 Introduction and follow the chart towards completion of your
exercise.




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 1
Training and Exercise Program
                                                         Appendix B-1
                 Classroom Exercises: Seminars and Tabletops


This Section provides information on seminar and tabletop scenarios. It includes the following:

     ● Job Aid B-1.1 Tabletop Exercise Planning checklist

     ● Job Aid B-1.2 Option 1 Tabletop Exercises ( courtesy of Washington State Emergency
       Management)

     ● Job Aid B-1.3 Option 2 Kitsap County DEM Tabletop Exercise Scenarios

Directions:

At this point, your planning team has utilized the tools in Appendix A and has determined that a
Seminar or Tabletop Exercise is the appropriate exercise. The exercise planning chart can help guide
you through the next sequence of steps or follow the steps listed below:

     ● Use the Job Aid B-1 Tabletop Planning Checklist to develop your seminar or Tabletop Exercise

     ● If you are doing a seminar, determine your topic and person to conduct the seminar

     ● If you are doing a tabletop, select Option 1 or 2

     ● Review the exercise enhancements discussed in Appendix E

     ● Select the appropriate means to evaluate your exercise from Appendix C

     ● Conduct an appropriate after action review of your exercise using the guidance in Appendix D




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 2
Training and Exercise Program
                                                         Appendix B-1
                  Classroom Exercises: Seminars and Tabletops
                               Job Aid B-1.Seminar/Tabletop Exercise Checklist
          Design
          Needs assessment, scope statement of purpose; and objectives developed
          Develop the presentation
          Option 1 WA State Tabletop Scenario for Earthquakes
          Power Point Presentation (online at www.kitsapdem.org)
          Select facilitator
          Event:
          Confirm location of exercise
          Room setup. Refreshments, table and chairs, projector, computer, easels
          Equipment needs. Plans and procedures, radios, maps, etc…
          Exercise Enhancements (Appendix E)
          Student Exercise Evaluation Form (Appendix C)
          Expected actions:
          May involve identification of appropriate responses, identification of gaps in procedures, reaching group
          consensus, developing ideas for change, etc.
          Write Messages or injects (Optional)
          Limited number (e.g., 10-15)
          Involve everyone
          Tied to objectives
          Facilitation
          Welcome participants
          Briefing:
          Purpose and objectives
          Ground rules and procedures
          Narrative presentation (printed, verbal, TV, radio)
          Ice breaker questions directed at high-ranking officers
          Messages organized to involve all organizations
          Strategies to encourage the reticent
          Facilitatedon’t dominate
          Model positive behaviors (eye contact, positive reinforcement)
          Aim for in-depth problem solving
          Strategies for sustaining action
          Conclude Exercise with Hot wash of gaps, action items (Appendix D)
          After Action Report (Appendix D)
          Post AAR promulgation (Appendix D)
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 3
Training and Exercise Program
                                                         Appendix B-1
                Classroom Exercises: Seminars and Tabletops

                                              Job Aid B-2.1
                                   Washington State Exercises for Schools
Washington State Emergency Management Division has developed two exercises for schools. These
exercises are

     ● Earthquake Tabletop Exercise
     ● Terrorism Exercise for Schools

They are provided in this job aid or can be found with other school preparedness information at the
following website:

http://www.emd.wa.gov/preparedness/prep_schools_emergencyplan.shtml




                                           Job Aid B-2.2
                           Kitsap County DEM Tabletop Exercise Scenarios
The Kitsap County Department of Emergency Management has developed three exercises for schools
using PowerPoint slides. These exercises are

     ● Earthquake Tabletop Exercise
     ● Terrorism Tabletop Exercise
     ● Earthquake Recovery Tabletop Exercise

These Exercise templates can be found by going online at:

www.kitsapdem.org




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 4
Training and Exercise Program
                                                         Appendix B-1
                Classroom Exercises: Seminars and Tabletops
                                    Explanation of the Table Top Exercise
A Table Top exercise is a group discussion guided by a simulated disaster. Emphasis will be placed
upon a low stress, yet thorough, group problem solving process. The scenario will be discussed on
another page.

All participants will fill their normal day-to-day roles as if they were at their own workplace. A few of
the participants may need to role play certain key positions. There will be an attempt to define
everyone's roles and responsibilities as if it were a real disaster.

Do not offer solutions that are too easy, unless the reality of the situation would warrant an easy
solution. Most questions asked will be answered by the facilitator as:

          "How does that action affect you?"
          "Would you be affected by that decision?"
          "Can you see a different approach to that problem that you might be able to help with?"
          "Do we really want to do that?"

The facilitator's job is to help you come up with the solutions.

Also, if problem statements are brought up prematurely by the participants, work through that problem
at that time. Always try to "seize the moment" and discuss any subject the group brings up. The
flexibility of the group "brainstorming/problem solving" is always better if left somewhat alone. The
facilitator does not have the final say in any matter.

It is important to remember one thing: if only one issue is solved, then the exercise is a success. The
goal is quality, not quantity.

Not all of the questions in each of the problem statements will be addressed. They are only an
indication of the concepts that we will be discussing. The agenda will not be rigid and will not
necessarily follow the outline, but will reflect more of the conversation and discussion generated by the
group.




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 5
Training and Exercise Program
                                                         Appendix B-1
                Classroom Exercises: Seminars and Tabletops

                                                            Incident Command

For this exercise the Incident Command System will be utilized. There will be a command staff and a
general staff. Supporting teams under the general command structure will be implemented as advisable.

Remember: The only people who can talk to the Incident Commander are the Team leaders for each of
the “Circle of 9” response teams and other agency leads.


Support personnel under the team leaders will report to their respective lead and he/she will take the
information and or questions to the Incident Commander.




                                                     Objectives for the Exercise

          Participants will define what their roles and responsibilities are.
          Participants will demonstrate the ability to set priorities and identify major tasks, functions, and
           operations in response to a disaster.
          Participants will identify and organize procedures for evacuation of the student population - both
           the school and the school grounds.
          Participants will identify critical information and recording methods to document costs and what
           happened during the response.
          Participants will identify any problems with the communications system currently in place.




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 6
Training and Exercise Program
                                                         Appendix B-1
                               Earthquake Table Top Exercise

                                                                    Scenario
 It is approximately 9:30 am on beautiful fall day in November. The principals
 have just sat down in their offices to take care of today’s issues within the schools.
 All classes have settled into their daily routines.



 Suddenly, severe ground shaking takes place for approximately 30-45 seconds. As
 everyone drops under their desk, the light fixture and false ceilings collapse in
 several of the rooms. Books fall from the bookcases, and you can hear glass
 breaking. You can hear children crying.



 As the shaking stops, you find children hurt; some with minor injuries, others
 severely. There is a classroom with the door jammed, but everyone inside appears
 okay.



 The following classrooms cannot exit through their classroom doors - all their
 doors are jammed shut: 15, 16, 17, 18, 19, and 20 (put in your own room
 numbers).



 The temperature outside is 50 degrees; it is sunny. The wind is from the west at 15
 miles per hour.




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 7
Training and Exercise Program
                                                         Appendix B-1
                               Earthquake Table Top Exercise

                                                              Problem Statements
     1. After evacuating, the following teachers discover that they are missing children:
           o _________________2 students
           o _________________1 student
           o _________________2 students (last seen in the library)
           o _________________2 students (last seen in the office)
           o (Use the names of your staff)
     2. It has been discovered that ______________ class has evacuated, but where is Judy?



     3. None of the kitchen staff is outside. Do they know where to evacuate to, or are they missing?
     4. __________________ announces that she is going home to check on her baby.



     5. The roads are impassible. Are we going to release the students, or do we find a shelter? Do we
        accept responsibility for the students?



     6. Do we have enough food and water to care for the students?



     7. Do we have medical and other supplies to staff for overnight?



     8. Question, should we evacuate or not? What if some rooms can’t evacuate?



The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 8
Training and Exercise Program
                                                         Appendix B-1
                               Earthquake Table Top Exercise

                                                      Questions to Drive Discussion

These questions are used to drive the discussion. Do not ask the questions, unless the discussion has
stagnated. They are questions to make the employees think about different issues involved with evacuating an
entire student population. Did everyone remember to drop, cover, and hold? Did the teachers?

          What did the teachers say to the students to calm them?

          How do we know who has been evacuated or not? Did we take attendance rosters with us, or did we
           try to do this from memory?

          When we found that some staff and students were missing, how did we find them? How did we get
           them out? Are there crowbars or something else in the classrooms that can be used to help open doors
           that are jammed shut?

          Did we set up a First Aid station to treat injuries? Who will be in charge? Who will help? Where do
           we get the supplies from?

          What did we do to quiet and calm the students once we got them outside? Was someone in charge of
           singing songs or doing something else with them?

          Who called the Superintendent? Who called the fire and police departments?

          Did everyone remember to line up 500 feet away from the building? Did they remember to evacuate
           walking as far away from the building as possible?

          How did we contact the parents? Do we have a phone tree in place? Do we have an alternate method
           of contacting parents? Who calls the radio and TV stations to disseminate the information?

          How did the release of the students go? Did we have traffic jams?

          Did you need to use buses to evacuate the students? Who was responsible for calling bus
           transportation?

          Did you miss more than a couple of hours of school? Are you going to need to make up the time?


The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 9
Training and Exercise Program
          Where is your secondary site? If the weather is bad, where will you take your students to get them out
           of the elements?

          Do you have food, water, and other supplies on hand to take care of the 10% of your student
           population that will not be picked up?

          If you think of other question, feel free to use them




                                                            Debriefing the Exercise

It is important to understand this is an exercise and you should find things that need to
be improved and changed.

Be sensitive to staff during the debriefing - remember if you aren’t nice they won’t play
with you anymore.

Find critical things that will change the way you do business and you have had a great
success.

If you make one change or clarify one issue you have accomplished your purpose.

Finally, remember there is no perfect response or exercise because this isn’t a perfect
world and we aren’t perfect people.



Good luck!




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 10
Training and Exercise Program
                                                         Appendix B-1
                                 Terrorism Table Top Exercise



                                                                      Scenario


During the course of the school day, an explosion occurs in the cafeteria.

One of the cafeteria staff has advised that there are many injured and/or dead and that they need help

Before emergency responders arrive, it is learned that one teacher, one school staff member, and an
unidentified body has been found. Twenty-three additional students and staff have suffered injuries of
varying severity.

An unorganized group of students and staff are attempting to care for the injured. Individual students are
in hysterics, and others have fled unsupervised from the scene.

As police, fire, and ambulances arrive, you notice that local media representatives are also arriving and
attempting to interview students and staff.



Responders ask that a high ranking member of the administration report to the command post. They also
want blueprints of the facility.




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 11
Training and Exercise Program
                                                         Appendix B-1
                                 Terrorism Table Top Exercise

                                                              Discussion Points
During the course of the school day, an explosion occurs in the cafeteria. One of the cafeteria staff has
advised that there are many injured and/or dead and that they need help.

           1.          Who is responsible for calling for emergency assistance, and is the person(s) responsible
                aware of that duty?



           2.              What information would be included in the call for help? Who else would be contacted?



           3.           Would school staff/teachers/administrators respond to the scene of the explosion to offer
                assistance?



           4.          Are they trained in First Aid? Are they aware of procedures to be followed concerning
                the possibilities of a secondary device?



           5.         Would the school be evacuated? Who makes that decision and how is the decision
                implemented?



           6.         Would the fire alarm be activated? If so, by whom? Would this evacuation be
                conducted just like a fire evacuation?



           7.               How would students be tracked and order maintained?



The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 12
Training and Exercise Program
                                                         Appendix B-1
                                 Terrorism Table Top Exercise



Before emergency responders arrive, it is learned that one teacher, one school staff member and three
students are dead, and an unidentified body has been found. Twenty-three additional students and staff
have suffered injuries of varying severity. An unorganized group of students and staff are attempting to
care for the injured. Individual students are in hysterics, and others have fled unsupervised from the
scene.



Discussion Points
                      1. Again, with a concern about secondary devices, what initiatives would you take related
                         to evacuation?



                      2.    What could be done for the injured? The dead? The hysterical? By whom?



                      3.    Would any supplemental calls be placed to the emergency responders? By whom?



                      4.    Are there ways that school staff could assist emergency responders (i.e. cleared room
                           identification)?




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 13
Training and Exercise Program
                                                         Appendix B-1
                                 Terrorism Table Top Exercise


As police, fire, and ambulances arrive, you notice that local media representatives also are arriving and
begin to interview students and staff. Responders ask that a high ranking member of the administration
report to the command post. They also want blueprints of the facility.



Discussion Points



                      1. What are the implications of the arrival of the press? Is the school prepared to deal with
                         those issues?



                      2. Why is it important for the school administration to be represented in the command post?



                      3. What are some of the things that emergency responders can help you with?



                      4. Do you have quick access to plans or blueprints of the building(s)?




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 14
Training and Exercise Program
                                                         Appendix B-1
                                 Terrorism Table Top Exercise


Some students have been removed by parents and others have simply left the property. Parents begin
arriving in large number, demanding to know what’s going on and demanding that they be allowed to take
their children home. The media becomes more intrusive, attempting to question school staff, students, and
arriving parents. As a result of overcrowding at the local hospital and specific severity of injury in
isolated cases, casualties are being transported to hospitals in other communities.



Discussion Points

                      1. What are the responsibilities in this emergency to students, staff, parents and the media?



                      2.    How do you balance these responsibilities?



                      3. Where could you go for assistance in dealing with these issues?




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 15
Training and Exercise Program
                                                         Appendix B-1
                                 Terrorism Table Top Exercise


Seventy-two hours have passed since the incident. The explosion was determined to be a pipe bomb, and a
radical group claiming to be the Idiots Against Education (IAE) has announced responsibility for the
attack. One teacher, one staff member, and three students were killed immediately by the blast, and two
additional students have died in the hospital as a result of their injuries. The investigating law
enforcement task force has announced that the unidentified body found at the site has been identified as an
IAE radical and is suspected of planting the bomb. The school has not yet reopened, with adequate
temporary repairs estimated to take an additional week to make the building safe.



Discussion Points
                      1. Are there additional responsibilities regarding the victims?



                      2. Who are the victims?



                      3. Where can you locate the resources to deal with these issues?



                      4. Where can you turn for help?




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 16
Training and Exercise Program
                                                         Appendix B-1
                                 Terrorism Table Top Exercise


Overriding Issues



Is this exercise scenario high on your school’s “threat list?”

Are there other threats that are more realistic in your community?

Have you considered these possibilities? Exercises are designed around two main issues, threat analysis
and established plans and procedures.

From tornado to fire drills and everything in-between, your school should prioritize the threats and
establish plans and procedures to respond to those threats.




          Special thanks to Tennessee Emergency Management Agency for the design
                               and development of this exercise.




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 17
Training and Exercise Program
                                             This Page Intentionally Blank




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 18
Training and Exercise Program
                                                         Appendix B-2
                                                 School Safety Drills

This section contains information for you to conduct your annual School Safety Drills. As required by
OSPI, your school is responsible for conducting and evaluating, and documenting safety drills.

This section contacts the following Exercise Guidance Forms for school safety drills:

     ●     Fire/Evacuation
     ●     Lockdown
     ●     Shelter in Place
     ●     School Mapping Program

Each of these templates provides two sections; 1) School Response and 2) drill coordination and
evaluation. Once complete, documentation and reporting to OSPI can be completed on the Emergency
Drill Reporting Form provided in Appendix C: Exercise Evaluation


Directions:

At this point, your planning team has utilized the tools in Appendix A and has determined that a School
Safety drill is the appropriate exercise. The exercise planning chart can help guide you through the next
sequence of steps or follow the steps listed below:

     ●
     Us the Job Aid B-2.1 Drill Planning Checklist to develop your drill
     ●
     Select from the appropriate drill template for your event.
     ●
     Review the exercise enhancements discussed in Appendix E if applicable.
     ●
     Select the appropriate means to evaluate your drill from Appendix C or use the Guidance Forms
     provided in this section.
   ● Conduct an appropriate after action review of your exercise using the guidance in Appendix D
Document your exercise and report if required.




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 19
Training and Exercise Program
                                              This page intentionally blank




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 20
Training and Exercise Program
                                                         Appendix B-2
                                                 School Safety Drills

                                                         Job Aid B-2.1
                                                   Drill Planning Checklist

            Design

            Needs assessment, scope, statement of purpose, and objectives developed
            Determine a time and date for the drill
            If you are conducting a Safety Drill review the School Safety Planning Manual to insure your
            are meeting the intent and requirements of OSPI
            Select the Appropriate Exercise in this Appendix


            If desired create a scenario for your safety drill and determine any safety requirements.
            Determine how the drill will be evaluated: self-assessment or formal evaluation
            You may use the Guidance forms in this section.

            Determine if you need controllers or safety monitors
            Determine any exercise enhancements (Appendix E) if applicable
            Determine simulation processes and who will be needed to cause the simulation
            Determine any equipment needs, clipboards, fire extinguishers, radios
            Setup for the drill
            Execute the drill
            Hotwash with Players (Appendix D)
            After Action Review (Appendix D)
            Promulgate AAR (Appendix D)
            Document the Drill




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 21
Training and Exercise Program
                                              This page intentionally blank




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy,
consultation with emergency responders, and the specific circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 22
Training and Exercise Program
         FIRE/EVACUATION EXERCISE GUIDANCE FORM
“Fire/evacuation” is initiated to protect students and staff from fires, smoke, following an earthquake, or hazardous materials released in the school. To “evacuate” means to t
immediately and in an orderly means leave the school in pre-designated evacuation routes to assembly points. This document is intended as guidance to schools rather than a
universally mandated response plan; consultation with local response agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)

                                            School Response                                                                                                Drill Coordination
                                                  Preparation                                                                                                  School Principal
      Staff and students should receive annual training in “fire/evacuation” procedures                                         As part of the school plan, verify the school has been prepared to
      Conduct “fire/evacuation” drills at least six times per school year                                                         respond to a fire/evacuation emergency
      Conduct refresher training on evacuation routes and assembly areas
                                                                                                                                 Coordinate with staff how the drill will begin.
                                                                                                                                 Notify the alarm company that you are conducting a fire drill and will be
                                                                                                                                   using the fire alarm.
                                                    Response                                                                               Drill Controller/Evaluator (Admin Office)
      Administrator activates emergency plan, and assumes Incident Command role.
                                                                                                                                 Initiate the drill by handing an administrator the following message:
      COMMUNICATE FIRE/EVACUATION: (notify remote buildings and outside
           areas)                                                                                                               “There is a fire in the school’s mechanical room” or
                      “THIS IS A DRILL; THERE IS A FIRE IN THE SCHOOL. OR SOUND
                                                                                                                                “There is an earthquake: drop, cover and hold”
                      THE FIRE ALARM
                      “STAFF AND STUDENTS PLEASE EVACUATE THE SCHOOL”                                                            Monitor/evaluate the staff in carrying out initial actions.

      ASSIGN RESPONSIBILITIES TO OTHERS                                                                                             Verify they announced the event as a Drill
                       NOTIFY DISTRICT OFFICE (usually assigned to secretary)                                                       Monitor for safety. Intervene if a unsafe environment develops
                       SWEEP HALLS AND NON-CLASSROOM AREAS of students, move to
                           nearest exit
                                                                                                                                 Evaluate actions using the left side of this sheet. Write comments in the
                       TURN OFF lights and other electrical systems                                                                 area provided.
                       Evacuate the building to assigned assembly area.
                       Close doors as to office spaces.
      ASSESS NEEDS and PROVIDE CARE
               Contact each teacher and determine any student/staff needs
               Validate the accountability of all students, staff, and volunteers
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 24
Training and Exercise Program
      WAIT FOR INSTRUCTIONS OR INFORMATION
               Communicate updates to staff and students as information is received
               If directed, report to your assigned Emergency Response Team
               Provide information to local fire response personnel
               Set up in Unified Command with Fire if required
               Keep the District informed of the situation
      GIVE “ALL CLEAR” SIGNAL when safety of the environment is communicated
                       Once building is clear and at the direction of local fire, return to the
                           building
                       Staff will insure that all students have returned to their designated
                           classrooms

                                                    Recovery                                                                               Drill Controller/Evaluator (Admin Office)
      RESUME NORMAL OPERATIONS as soon as possible                                                                              Verify the school has returned to normal operations.
      Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing
                                                                                                                                 Complete your evaluation and the drill report form
      COMMUNICATE STATUS
                  Notify district office of any problems                                                                        If time permits, debrief staff on their response to the drill
                  Email staff an overview of the situation to minimize misinformation
                  Prepare a brief letter to parents explaining the situation
      Debrief and evaluate with key staff, including first responders
      DOCUMENT and REPORT: Prepare a report that documents the events, response, and
        results of the shelter-in-place directive. Revise response procedures as necessary.
COMMENTS
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________



The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 25
Training and Exercise Program
Classroom/Office Procedures:                                                          FIRE/EVACUATION EXERCISE GUIDANCE FORM
“Fire/evacuation” is initiated to protect students and staff from fires, smoke, following an earthquake, or hazardous materials released in the school. To “evacuate” means to t
immediately and in an orderly means leave the school in pre-designated evacuation routes to assembly points. This document is intended as guidance to schools rather than a
universally mandated response plan; consultation with local response agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)

                                            School Response                                                                                                Drill Coordination
                                                  Preparation                                                                                                  School Principal
      Review “Fire/Evacuation” procedures at least annually with your students; post                                            As part of the school plan, verify the school has been prepared to
         sheltering guidelines                                                                                                     respond to a fire/evacuation emergency
      Explain to students the reasons for “Fire/Evacuation” – answer questions and re-assure
         students.
      Inventory classroom emergency equipment, including plastic and tape to seal rooms.
         Pre-cut plastic for windows. Advise administration of needed equipment or supplies.
      Assess your classrooms or office to determine which spaces are appropriate for
         sheltering use

                                                    Response                                                                                 Drill Controller/Evaluator (Classroom)
      RESPOND TO ALERT: “THIS IS A DRILL. THERE IS A FIRE…or response to                                                        Monitor/evaluate the school/teachers in carrying out response actions.
     the fire alarm.”
                       Using assigned egress routes and in an orderly fashion, evacuate                                         Monitor for safety. Intervene if an unsafe environment develops.
                           students from the school to their assigned assembly areas.
                          SWEEP any students in the hallway into your class evacuation                                          Evaluate actions using the left side of this sheet. Write comments in the
                                                                                                                                     area provided.
                          CLOSE all interior/exterior doors
                          Close windows.
                          Instruct students to stay calm. Share developmentally appropriate
                           information.

      ASSESS SITUATION
                Inventory any injuries or other problems (panic, medical emergencies)
                Communicate problems to the incident command
                Take a complete written roll of all students in your classroom

The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 26
Training and Exercise Program
      CARE FOR THE STUDENTS IN YOUR SUPERVISION
               Provide first aid if needed. Calm and re-assure students
               Do not all student to wander from assigned assembly areas
               Use supplies in your emergency kit as needed or necessary
               Allow students to use cell phones to contact parents (will reduce
                           anxiety)
                       Try to keep students occupied to reduce anxiety
      WAIT FOR INSTRUCTIONS
                       If directed, turn over your class to the Student/Staff Supervision team
                           and report to your emergency response team
                       Monitor communications from the Incident Command
      WAIT FOR “ALL CLEAR” SIGNAL or communications from command post or
           responders. Follow any instructions on returning to the school


                                                    Recovery                                                                                 Drill Controller/Evaluator (Classroom)
      Assess the need for aftercare or counseling by students in your care
                                                                                                                                 Verify the school has returned to normal operations.
      Contact front office with names/numbers of students who need counseling
      RESUME NORMAL OPERATIONS as soon as possible                                                                              Complete your evaluation and the drill report form
      Communicate only confirmed information to students (expect an e-mail from                                                 If time permits, debrief staff on their response to the drill
        administrators)
      Participate in debriefing sessions. Provide feedback to administration to improve
        planning/response cycle
      Re-stock emergency supplies as needed.
COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________



The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 27
Training and Exercise Program
Maintenance Procedures:                                                               FIRE/EVACUATION EXERCISE GUIDANCE FORM
“Fire/evacuation” is initiated to protect students and staff from fires, smoke, following an earthquake, or hazardous materials released in the school. To “evacuate” means to t
immediately and in an orderly means leave the school in pre-designated evacuation routes to assembly points. This document is intended as guidance to schools rather than a
universally mandated response plan; consultation with local response agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)

                                            School Response                                                                                                Drill Coordination
                                                  Preparation                                                                                                  School Principal
      Review “fire/evacuation” procedures at least annually with all maintenance staff                                          As part of the school plan, verify the school has been prepared to
      Explain to employees the reasons for “fire/evacuation”.                                                                     respond to a fire/evacuation emergency
      Assist in the assessment to determine which spaces are appropriate for sheltering use
                                                    Response                                                                               Drill Controller/Evaluator (Maintenance)
      RESPOND TO FIRE/EVACUATION ALERT: “THIS IS A DRILL. THERE IS A                                                            Monitor/evaluate the school/teachers in carrying out response actions.
     FIRE IN…..OR RESPONSE TO FIRE ALARM
                       CLOSE all outside doors and windows.                                                                     Monitor for safety. Intervene if an unsafe environment develops.
                       SHUT DOWN all HVAC systems.
                                                                                                                                 Evaluate actions using the left side of this sheet. Write comments in the
      ASSESS SITUATION                                                                                                              area provided.
                Communicate other problems to Incident Command.
                Document your actions, including times HVAC was shut down.
      CARE FOR THE STAFF or STUDENTS IN YOUR SUPERVISION
               Provide first aid if needed. Calm and re-assure upset staff or students.
               Use supplies in your emergency kit as needed or necessary.
               Allow staff and students to use cell phones to contact parents (will
                           reduce anxiety)

      RE-ASSESS SITUATION AND WAIT FOR INSTRUCTIONS
                       If directed, report to your Emergency Response Team.
                       Monitor radio or email for communications.
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 28
Training and Exercise Program
      WAIT FOR “ALL CLEAR” SIGNAL or communications from command post or
           responders. Follow any instructions on exiting or ventilating the building.




                                                    Recovery                                                                               Drill Controller/Evaluator (Maintenance)
      Assess the need for aftercare or counseling by students in your care                                                      Verify the school has returned to normal operations.
      Contact front office with names/numbers of students who need counseling
                                                                                                                                 Complete your evaluation and the drill report form
      RESUME NORMAL OPERATIONS as soon as possible
      Communicate only confirmed information to students (expect an e-mail from                                                 If time permits, debrief staff on their response to the drill
        administrators)
      DOCUMENT and REPORT: Provide feedback to administration to improve
        planning/response cycle
      Participate in debriefing sessions
      Re-stock emergency supplies as needed.

COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
__________________________________________________________________




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 29
Training and Exercise Program
Administrative Procedures:                                              MODIFIED LOCKDOWN EXERCISE GUIDANCE FORM
Modified Lockdown is initiated to isolate students and staff inside the school from potential dangers outside the school. Modified Lockdown is typically used when events in the
vicinity of the school may pose a threat. This document is intended as guidance to schools rather than a universally mandated response plan; consultation with local response
agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)

                                             School Response                                                                                                Drill Coordination
                                                  Preparation                                                                                                   School Principal
      Staff and students should receive annual training in modified lockdown procedures                                          As part of the school plan, verify the school has been prepared to
      Conduct modified lockdown drills at least once annually, using all supplies and materials                                    respond to a shelter in place emergency
      Prepare school maps (for distribution to responders) and distribute red/green cards to
         teachers
      Inventory classroom emergency equipment, prepare window covering materials

                                                     Response                                                                               Drill Controller/Evaluator (Admin Office)

      Main office receives information on potential threat in vicinity of school.                                                Initiate the drill by handing an administrator the following message:
      Administrator or anther authorize person makes decision to lock down school.
                                                                                                                                 “There is police action adjacent to the school”
      COMMUNICATE LOCKDOWN STATUS: (communicate to remote buildings and
           outside areas)                                                                                                         Monitor/evaluate the staff in carrying out initial actions.
                      “THIS IS A DRILL. OUR SCHOOL IS IN MODIFIED
                                                                                                                                       Verify they announced the event as a Drill
                      LOCKDOWN.” (repeat)
      Rapidly assess need for police or other assistance.                                                                             Monitor for safety. Intervene if a unsafe environment develops

                                                                                                                                  Evaluate actions using the left side of this sheet. Write comments in
      ASSIGN RESPONSIBILITIES TO OTHERS (administrator stays in command center)                                                       the area provided.

                          NOTIFY DISTRICT OFFICE (usually assigned to secretary)
                          CALL 911 AND REQUEST ASSISTANCE if needed (caller must stay on line)
                          LOCK ALL OUTSIDE DOORS (usually assigned to maintenance staff)
                          MONITOR RADIO AND MAIN PHONE LINE (do not use radios in the event
                           of a bomb threat)
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 30
Training and Exercise Program
      COMMUNICATE PROTOCOL TO SCHOOL
                       NO MOVEMENT OF STUDENTS BETWEEN BUILDINGS
                       RECALL STUDENTS FROM OUTSIDE AREAS IF SAFE TO DO SO
                       NORMAL OR MODIFIED ACTIVITY MAY BE PERMITTED INSIDE THE
                           SCHOOL BUILDING
                       RESTRICT ENTRY TO KNOWN PERSONS
                       ADJUST PROTOCOL TO THE LEVEL OF PERCEIVED THREAT
      RE-ASSESS SITUATION PERIODICALLY (Summons help as warranted)
      GIVE “ALL CLEAR” SIGNAL when safety of the school has been assured
                                                     Recovery                                                                               Drill Controller/Evaluator (Admin Office)
      RESUME NORMAL OPERATIONS as soon as possible                                                                               Verify the school has returned to normal operations.
      Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. Allow                                   Complete your evaluation and the Drill Report Form.
        students time for physical activity or verbal stress relief. Allow traumatized students to
        contact parents if desired.                                                                                               If time permits, debrief staff on their response to the drill
      COMMUNICATE STATUS
                  Notify district office when lockdown is terminated
                  Email staff an overview of the situation to minimize misinformation
                  Prepare a brief letter to parents explaining the situation
                  Consider a press release if event has drawn or may draw media attention
      DOCUMENT and REPORT: Debrief and evaluate with key staff
COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 31
Training and Exercise Program
Classroom Procedures:                                                      MODIFIED LOCKDOWN EXERCISE GUIDANCE FORM
Modified Lockdown is initiated to isolate students and staff inside the school from potential dangers outside the school. Modified Lockdown is typically used when events in the
vicinity of the school may pose a threat. This document is intended as guidance to schools rather than a universally mandated response plan; consultation with local response
agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)

                                           School Response                                                                                                Drill Coordination
                                                Preparation                                                                                                   School Principal
      Review lockdown procedures at least annually with your students; post lockdown                                         As part of the school plan, verify the school has been prepared to respond
         instructions in room                                                                                                   to a shelter in place emergency
      Inventory classroom emergency equipment, advise administration of needed
         equipment or supplies
      Prepare window blackout materials (for windows without blinds)
      Carry your keys at all times
                                                   Response                                                                                 Drill Controller/Evaluator (Classroom)
      Contact the main office to report a perceived danger.
                                                                                                                              Monitor/evaluate the school/teachers in carrying out response actions.
      Administrators or another authorized person will make the decision to lock down the
           school.
                                                                                                                              Monitor for safety. Intervene if an unsafe environment develops.
      RESPOND TO LOCKDOWN ALERT:
                                                                                                                              Evaluate actions using the left side of this sheet. Write comments in the
            “THIS IS A DRILL OUR SCHOOL IS IN MODIFIED LOCKDOWN.                                                                   area provided.
                 RETURN TO BUILDING from any outside areas IF SAFE TO DO SO
                       DIRECT all students in hallways to return to their assigned room
                       LOCK all exterior doors (lock exterior doors near your room)
                       CLOSE windows and blinds, COVER exposed windows (secondary
                           students can assist)
                       Follow instructions from main office regarding protocols / allowable
                        activities
                       Reassure students by keeping calm and continuing allowed activities
                       SUPERVISE student movements between rooms, limit other hall traffic
                       Do not open exterior doors for any reason until an “all clear” is
                        received
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 32
Training and Exercise Program
                       Do not use the telephone system to request information (follow
                           protocols for email)
                       COMMUNICATE KNOWN THREATS to office
      ASSESS SITUATION
                Inventory problems (panic, medical emergencies, intruders)
                Report any problems or needs to the main office.
      CARE FOR THE STUDENTS IN YOUR SUPERVISION
               Calm and re-assure upset students.
               Use supplies in your emergency kit as needed or necessary.
      WAIT FOR “ALL CLEAR” SIGNAL or communications from command post or
           responders
           Do not open exterior doors or look out windows until “All Clear” is communicated

                                                  Recovery                                                                                Drill Controller/Evaluator (Maintenance)
      Assess the need for aftercare or counseling by students in your care. Allow students                                   Verify the school has returned to normal operations.
        time for physical activity or verbal stress relief. Allow traumatized students to
                                                                                                                              Complete your evaluation and the drill report form
        contact parents if desired.
      Contact front office with names/numbers of students who need counseling or                                             If time permits, debrief staff on their response to the drill
        aftercare.
      RESUME NORMAL OPERATIONS as soon as possible
      Communicate only confirmed information to students (expect an e-mail from
        administrators)
      Participate in debriefing sessions. Provide feedback to help administration to
        improve response. Re-stock emergency supplies as needed.

COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________


The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 33
Training and Exercise Program
Maintenance Procedures:                                                    MODIFIED LOCKDOWN EXERCISE GUIDANCE FORM
Modified Lockdown is initiated to isolate students and staff inside the school from potential dangers outside the school. Modified Lockdown is typically used when events in the
vicinity of the school may pose a threat. This document is intended as guidance to schools rather than a universally mandated response plan; consultation with local response
agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)
                                           School Response                                                                                                Drill Coordination
                                                Preparation                                                                                                   School Principal
      Review modified lockdown procedures at least annually; post instructions in work                                       As part of the school plan, verify the school has been prepared to respond
        areas                                                                                                                   to a shelter in place emergency
      Assess assignment of exterior door and master keys, assign keys to teachers/staff as
        necessary
      Have extra master keys available for law enforcement use
      Carry a radio or cell phone at all times
      Carry your keys at all times

                                                  Response                                                                                Drill Controller/Evaluator (Maintenance)
      Contact the main office to report a perceived danger.
                                                                                                                              Monitor/evaluate the school/teachers in carrying out response actions.
      Administrators or another authorized person will make the decision to lock down the
           school.
                                                                                                                              Monitor for safety. Intervene if an unsafe environment develops.
      RESPOND TO LOCKDOWN ALERT:
                                                                                                                              Evaluate actions using the left side of this sheet. Write comments in the
            “THIS IS A DRILL OUR SCHOOL IS IN MODIFIED LOCKDOWN.                                                                   area provided.
                  RETURN TO BUILDING from any outside areas IF SAFE TO DO SO
                       DIRECT all students in hallways to return to their assigned room
                       LOCK all exterior doors
                       CLOSE windows and blinds, COVER exposed windows
                       Report to or contact command post for additional instructions.
                       Do not open exterior doors for any reason until an “all clear” is
                        received
                       Do not use the telephone system to request information (follow
                        protocols for email)
                       COMMUNICATE KNOWN THREATS to office
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 34
Training and Exercise Program
      ASSESS SITUATION
      CARE FOR THE STUDENTS IN YOUR SUPERVISION
                Calm and re-assure upset students.
                Use emergency supplies as needed or necessary.
      WAIT FOR “ALL CLEAR” SIGNAL or communications from command post or
           responders
           Do not open exterior doors or look out windows until “All Clear” is communicated

                                                  Recovery                                                                                Drill Controller/Evaluator (Maintenance)
      Contact front office with names/numbers of students who need counseling                                                Verify the school has returned to normal operations.
      RESUME NORMAL OPERATIONS as soon as possible                                                                           Complete your evaluation and the drill report form
      Communicate only confirmed information to students (expect an e-mail from
        administrators)                                                                                                       If time permits, debrief staff on their response to the drill
      DOCUMENT and REPORT: Provide feedback to help administration to improve
        response
      Participate in debriefing sessions
      Re-stock emergency supplies as needed.

COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
__________________________________________________________________




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 35
Training and Exercise Program
Administrative Procedures:                                       FULL LOCKDOWN EXERCISE GUIDANCE FORM
Lockdown is initiated to isolate students and staff from immediate dangers which may include armed intruders, violent behaviors, suspicious trespassers, on-campus shootings,
bomb threat, sniper, or nearby police activity. This document is intended as guidance to schools rather than a universally mandated response plan; consultation with local
response agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)
                                             School Response                                                                                                Drill Coordination
                                                  Preparation                                                                                                   School Principal
      Staff and students should receive annual training in lockdown procedures                                                   As part of the school plan, verify the school has been prepared to
      Conduct lockdown drills at least once annually                                                                               respond to a shelter in place emergency
      Prepare school maps (for distribution to responders) and distribute red/green cards to
         teachers
      Inventory classroom emergency equipment, prepare window blackout materials
      Carry your keys at all times.

                                                     Response                                                                               Drill Controller/Evaluator (Admin Office)

      Main office receives information on potential immediate danger.                                                            Initiate the drill by handing an administrator the following message:
      Administrator or other authorized person makes decision to lock down school
                                                                                                                                 “There is an armed intruder in the school parking lot”
      COMMUNICATE LOCKDOWN STATUS: (communicate to remote buildings and
           outside areas)                                                                                                         Monitor/evaluate the staff in carrying out initial actions.
                      “THIS IS A DRILL. OUR SCHOOL IS IN FULL
                                                                                                                                       Verify they announced the event as a Drill
                      LOCKDOWN.” (repeat)
      Rapidly assess need for police or other assistance.                                                                             Monitor for safety. Intervene if a unsafe environment develops

      ASSIGN RESPONSIBILITIES TO OTHERS (administrator stays in command center)                                                  Evaluate actions using the left side of this sheet. Write comments in
                       NOTIFY DISTRICT OFFICE (usually assigned to secretary)                                                         the area provided.
                       CALL 911 AND REQUEST ASSISTANCE if needed (caller must stay on line)
                       RECALL ALL STUDENTS AND STAFF TO INTERIOR SPACES IF SAFE TO DO
                           SO
                       LOCK ALL OUTSIDE DOORS (usually assigned to maintenance)
                       SWEEP HALLS AND NON-CLASSROOM AREAS of students. LOCK
                           INTERIOR DOORS.
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 36
Training and Exercise Program
                       MONITOR RADIO AND MAIN PHONE LINE (do not use radios in the event
                           of a bomb threat)

      WAIT FOR LAW ENFORCEMENT if they have been requested (hand off Command
           to Senior Officer)

      ASSESS SITUATION
                Security or Law Enforcement determines nature/seriousness of threat
                           (distribute maps)
                       Document red/green card status on maps, report to command post
      RESPOND to the threat or stand by for police response
      GIVE “ALL CLEAR” SIGNAL when safety of the school has been assured
                                                     Recovery                                                                               Drill Controller/Evaluator (Admin Office)
      RESUME NORMAL OPERATIONS as soon as possible                                                                               Verify the school has returned to normal operations.
      Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing                                          Complete your evaluation and the Drill Report Form.
      COMMUNICATE STATUS
                                                                                                                                  If time permits, debrief staff on their response to the drill
                  Notify district office when lockdown is over
                  Email staff an overview of the situation to minimize misinformation
                  Prepare a brief letter to parents explaining the situation
                  Consider a press release if event has or may draw media attention
      Debrief and evaluate with key staff, including law enforcement and first responders
      DOCUMENT and REPORT: Prepare a report that documents the events, response,
        and results of the lockdown. Include problems that need to be addressed. Revise
        emergency procedures as necessary.
COMMENTS
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________

The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 37
Training and Exercise Program
Classroom/Office Procedures: FULL LOCKDOWN EXERCISE GUIDANCE FORM
Lockdown is initiated to isolate students and staff from immediate dangers which may include armed intruders, violent behaviors, suspicious trespassers, on-campus shootings,
bomb threat, sniper, or nearby police activity. This document is intended as guidance to schools rather than a universally mandated response plan; consultation with local
response agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)
                                             School Response                                                                                                 Drill Coordination
                                                   Preparation                                                                                                   School Principal
      Review lockdown procedures at least annually with your students; post lockdown                                             As part of the school plan, verify the school has been prepared to
         instructions in room                                                                                                       respond to a shelter in place emergency
      Inventory classroom emergency equipment, advise administration of needed equipment
         or supplies
      Prepare window blackout materials (for windows without blinds)
      Check that you have two green cards and two red cards (8.5x11) in your emergency kit
      Carry your keys at all times

                                                     Response                                                                                   Drill Controller/Evaluator (Classroom)
      Contact the main office to report any perceived danger.
                                                                                                                                  Monitor/evaluate the school/teachers in carrying out response
      Administrators or law enforcement will make the decision to lock down the school.
                                                                                                                                       actions.
      RESPOND TO LOCKDOWN ALERT: “THIS IS A DRILL OUR SCHOOL IS IN
     FULL LOCKDOWN.”                                                                                                              Monitor for safety. Intervene if an unsafe environment develops.

                          Teachers with students in outdoor areas move indoors IF SAFE TO DO SO.                                 Evaluate actions using the left side of this sheet. Write comments in
                          SWEEP any students in the hallway into your room                                                            the area provided.
                          LOCK all doors (lock exterior doors near your room)
                          CLOSE windows and blinds, COVER exposed windows (secondary
                           students can assist)
                          Turn off lights
                          Instruct students to stay calm, stay quiet, stay low, stay out of sight.
                          Do not open your door for any reason until an “all clear” is received
                          Do not use the telephone system to request information (follow
                           protocols for email)
                          COMMUNICATE KNOWN THREATS to office by email or radio (e.g.,
                           “intruder north hall”
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 38
Training and Exercise Program
      ASSESS SITUATION
                Inventory any injuries or other problems (panic, medical emergencies,
                           intruders)
                       Take roll of all students in your supervision
                       Place a red card under your door and on the window if something is
                           wrong.
                       Place a green card under your door and on the window if the room is
                           safe.
                       Write your needs or problems on the card if possible (e.g. – “two minor
                           injuries”)
                       If no card is visible, security will assume the room is not safe and will
                           enter.
                       Take a complete written roll of all students in your classroom
      CARE FOR THE STUDENTS IN YOUR SUPERVISION
               Provide first aid. Calm and re-assure upset students.
               Use supplies in your emergency kit as needed or necessary.
      WAIT FOR “ALL CLEAR” SIGNAL or communications from command post or
           responders
           Do not open door or look out windows until “All Clear” is communicated (responders
           will have keys)

                                                     Recovery                                                                                   Drill Controller/Evaluator (Classroom)
      Assess the need for aftercare or counseling by students in your care                                                       Verify the school has returned to normal operations.
      Contact front office with names/numbers of students who need counseling
                                                                                                                                  Complete your evaluation and the drill report form
      RESUME NORMAL OPERATIONS as soon as possible
      Allow students time for physical activity and/or verbal stress release                                                     If time permits, debrief staff on their response to the drill
      Communicate only confirmed information to students (expect an e-mail from
        administrators)
      Provide feedback to administration to improve, participate in debriefings
COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 39
Training and Exercise Program
Maintenance Procedures:                                          FULL LOCKDOWN EXERCISE GUIDANCE FORM
Lockdown is initiated to isolate students and staff from immediate dangers which may include armed intruders, violent behaviors, suspicious trespassers, on-campus shootings,
bomb threat, sniper, or nearby police activity. This document is intended as guidance to schools rather than a universally mandated response plan; consultation with local
response agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)
                                             School Response                                                                                                 Drill Coordination
                                                   Preparation                                                                                                   School Principal
      Review lockdown procedures at least annually with your staff; post instructions in work                                    As part of the school plan, verify the school has been prepared to
        areas                                                                                                                       respond to a shelter in place emergency
      Assess assignment of exterior door and master keys, assign keys to teachers/staff as
        necessary
      Have extra master keys available for law enforcement use
      Prepare window blackout materials (for windows without blinds), or install blinds on
        exterior windows
      Carry a radio or cell phone at all times
      Establish a system of interoperable communications with law enforcement
      Carry your keys at all times

                                                     Response                                                                                 Drill Controller/Evaluator (Maintenance)
      Contact the main office to report any perceived danger.
                                                                                                                                  Monitor/evaluate the school/teachers in carrying out response
      Administrators or law enforcement will make the decision to lock down the school.
                                                                                                                                       actions.
      RESPOND TO LOCKDOWN ALERT: “THIS IS A DRILL. OUR SCHOOL IS IN
     FULL LOCKDOWN.”                                                                                                              Monitor for safety. Intervene if an unsafe environment develops.

                       RETURN TO BUILDING from any outside areas IF SAFE TO DO SO                                                Evaluate actions using the left side of this sheet. Write comments in
                       DIRECT any students in the hallways into nearest staffed room                                                  the area provided.
                       LOCK all doors, starting with exterior doors
                       CLOSE windows and blinds, COVER exposed windows (secondary
                        students can assist)
                       Turn off lights
                       Do not open doors for any reason until an “all clear” is received
                       Do not use the telephone system to request information (follow
                        protocols for email)
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 40
Training and Exercise Program
                       COMMUNICATE KNOWN THREATS to office by email or radio (e.g.,
                           “intruder north hall”)

      ASSESS SITUATION
                Inventory any injuries or other problems (panic, medical emergencies,
                        intruders)
                       Report to the command center or contact office for instructions
                       Distribute keys to responding law enforcement officers
      CARE FOR THE STUDENTS IN YOUR SUPERVISION
               Provide first aid. Calm and re-assure upset students or staff.
               Use emergency supplies as needed or necessary.
      WAIT FOR “ALL CLEAR” SIGNAL or communications from command post or
           responders
           Do not open door or look out windows until “All Clear” is communicated.

                                                     Recovery                                                                                 Drill Controller/Evaluator (Maintenance)
      Assess the need for aftercare or counseling by students or staff in your supervision.                                      Verify the school has returned to normal operations.
      RESUME NORMAL OPERATIONS as soon as possible                                                                               Complete your evaluation and the drill report form
      Allow students time for physical activity and/or verbal stress release
      Communicate only confirmed information to students (expect an e-mail from                                                  If time permits, debrief staff on their response to the drill
         administrators)
      DOCUMENT and REPORT: Provide feedback to administration to improve,
         participate in debriefings
      Re-stock emergency supplies as needed.
      Inventory and secure master keys.

COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________


The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 41
Training and Exercise Program
Administrative Procedures:                                      SHELTER-IN-PLACE EXERCISE GUIDANCE FORM
“Shelter-in-place” is initiated to protect students and staff from chemical, radiological, or biological contaminants released into the environment. To “shelter-in-place” means to
take immediate shelter where you are and isolate your inside environment from the outside environment. This document is intended as guidance to schools rather than a
universally mandated response plan; consultation with local response agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)

                                            School Response                                                                                                 Drill Coordination
                                                  Preparation                                                                                                   School Principal
      Staff and students should receive annual training in “shelter-in-place” procedures                                        As part of the school plan, verify the school has been prepared to
      Conduct “shelter-in-place” drills at least once annually                                                                    respond to a shelter in place emergency
      Inventory classroom emergency equipment, including pre-cut plastic and tape to seal
         rooms
      Assess classrooms and offices to determine which spaces are appropriate for sheltering
         use
      Prepare written/pictorial instructions for shutting down heating and ventilation
         systems

                                                    Response                                                                                 Drill Controller/Evaluator (Admin Office)

      Main office receives directive to “shelter-in-place”. May come from District office or                                    Initiate the drill by handing an administrator the following message:
        emergency agency.
      Administrator closes the school, activates emergency plan, and assumes Incident                                          “There has been a radiological release and it is blowing in the direction of
        Command role.                                                                                                           the school.”

      COMMUNICATE SHELTER-IN-PLACE STATUS: (notify remote buildings and                                                         Monitor/evaluate the staff in carrying out initial actions.
           outside areas)

                      “THIS IS A DRILL, SHELTER IN PLACE. ” (repeat)                                                                 Verify they announced the event as a Drill

                      “STAFF AND STUDENTS PLEASE MOVE TO YOUR SHELTER                                                                Monitor for safety. Intervene if a unsafe environment develops
                      AREAS.”
                                                                                                                                 Evaluate actions using the left side of this sheet. Write comments in the
      ASSIGN RESPONSIBILITIES TO OTHERS (administrator stays in command                                                             area provided.
           center)
                       NOTIFY DISTRICT OFFICE (usually assigned to secretary)
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 42
Training and Exercise Program
                       LOCK ALL OUTSIDE DOORS (usually assigned to maintenance)
                       SWEEP HALLS AND NON-CLASSROOM AREAS of students, move to
                           nearest shelter room
                       TURN OFF HEATING AND VENTILATION SYSTEMS, SEAL MAKE-UP AIR
                        SYSTEMS
                       MONITOR RADIO AND MAIN PHONE LINE (allay parent concerns)
      ASSESS NEEDS and PROVIDE CARE
               Contact each room to determine needs for first aid or other care
      WAIT FOR INSTRUCTIONS OR INFORMATION
               If instructed by officials, direct teachers to seal rooms with plastic and
                           tape
                       Communicate updates to staff and students as information is received
      GIVE “ALL CLEAR” SIGNAL when safety of the environment is communicated
                       Direct staff and students to exit the building
                       Once building is clear, direct maintenance staff to re-start HVAC systems
                                                    Recovery                                                                                 Drill Controller/Evaluator (Admin Office)
      RESUME NORMAL OPERATIONS as soon as possible                                                                              Verify the school has returned to normal operations.
      Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing
                                                                                                                                 Complete your evaluation and the drill report form
      COMMUNICATE STATUS
                  Notify district office of any problems                                                                        If time permits, debrief staff on their response to the drill
                  Email staff an overview of the situation to minimize misinformation
                  Prepare a brief letter to parents explaining the situation
      Debrief and evaluate with key staff, including first responders
      DOCUMENT and REPORT: Prepare a report that documents the events, response, and
        results of the shelter-in-place directive. Revise response procedures as necessary.
COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 43
Training and Exercise Program
Classroom/Office Procedures:                                                          SHELTER-IN-PLACE EXERCISE GUIDANCE FORM
“Shelter-in-place” is initiated to protect students and staff from chemical, radiological, or biological contaminants released into the environment. To “shelter-in-place” means to
take immediate shelter where you are and isolate your inside environment from the outside environment. This document is intended as guidance to schools rather than a
universally mandated response plan; consultation with local response agencies is recommended.

                                            School Response                                                                                                 Drill Coordination
                                                  Preparation                                                                                                   School Principal
      Review “shelter-in-place” procedures at least annually with your students; post                                           As part of the school plan, verify the school has been prepared to
         sheltering guidelines                                                                                                     respond to a shelter in place emergency
      Explain to students the reasons for “shelter-in-place” – answer questions and re-assure
         students.
      Inventory classroom emergency equipment, including plastic and tape to seal rooms.
         Pre-cut plastic for windows. Advise administration of needed equipment or supplies.
      Assess your classrooms or office to determine which spaces are appropriate for
         sheltering use

                                                    Response                                                                                   Drill Controller/Evaluator (Classroom)
      RESPOND TO ALERT: “THIS IS A DRILL. SHELTER IN PLACE.”                                                                    Monitor/evaluate the school/teachers in carrying out response actions.
                       MOVE to your assigned shelter location with your students
                       SWEEP any students in the hallway into your shelter room                                                 Monitor for safety. Intervene if an unsafe environment develops.
                       LOCK all exterior doors (lock exterior doors near your room)
                       Close windows. Seal windows with tape and plastic if directed to do so                                   Evaluate actions using the left side of this sheet. Write comments in the
                       TURN OFF any classroom heating or ventilation; cover air vents with                                          area provided.
                        plastic
                       Instruct students to stay calm. Share developmentally appropriate
                        information.
                       Do not use the telephone system to request information (follow
                        protocols for email)

      ASSESS SITUATION
                Inventory any injuries or other problems (panic, medical emergencies)
                Communicate problems to main office

The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 44
Training and Exercise Program
                       Take a complete written roll of all students in your classroom
      CARE FOR THE STUDENTS IN YOUR SUPERVISION
               Provide first aid if needed. Calm and re-assure upset students
               Use supplies in your emergency kit as needed or necessary
               Allow students to use cell phones to contact parents (will reduce
                           anxiety)
                       Use caution if allowing students to watch TV newscasts
                       Try to keep students occupied to reduce anxiety
      WAIT FOR INSTRUCTIONS
                       Seal doors and windows with plastic and tape if instructed to do so
                       Monitor e-mail (if available) for updates from administration
      WAIT FOR “ALL CLEAR” SIGNAL or communications from command post or
           responders. Follow any instructions on exiting or ventilating the building.


                                                    Recovery                                                                                   Drill Controller/Evaluator (Classroom)
      Assess the need for aftercare or counseling by students in your care
                                                                                                                                 Verify the school has returned to normal operations.
      Contact front office with names/numbers of students who need counseling
      RESUME NORMAL OPERATIONS as soon as possible                                                                              Complete your evaluation and the drill report form
      Communicate only confirmed information to students (expect an e-mail from                                                 If time permits, debrief staff on their response to the drill
        administrators)
      Participate in debriefing sessions. Provide feedback to administration to improve
        planning/response cycle
      Re-stock emergency supplies as needed.
COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________


The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 45
Training and Exercise Program
Maintenance Procedures:                                          SHELTER-IN-PLACE EXERCISE GUIDANCE FORM
“Shelter-in-place” is initiated to protect students and staff from chemical, radiological, or biological contaminants released into the environment. To “shelter-in-place” means to
take immediate shelter where you are and isolate your inside environment from the outside environment. This document is intended as guidance to schools rather than a
universally mandated response plan; consultation with local response agencies is recommended.

                                            School Response                                                                                                 Drill Coordination
                                                  Preparation                                                                                                   School Principal
      Review “shelter-in-place” procedures at least annually with all maintenance staff                                         As part of the school plan, verify the school has been prepared to
      Explain to employees the reasons for “shelter-in-place”.                                                                    respond to a shelter in place emergency
      Inventory emergency equipment, including plastic and tape to seal rooms, doors, and
         HVAC systems; prepare pre-cut plastic sheets or prepare other means to seal HVAC
         systems. Assess the ability to shut off and seal HVAC systems and other exposures to
         the outside environment. Advise administration of needed equipment, supplies, or
         maintenance.
      Assist in the assessment to determine which spaces are appropriate for sheltering use
                                                    Response                                                                                 Drill Controller/Evaluator (Maintenance)
      RESPOND TO LOCKDOWN ALERT: “THIS IS A DRILL. SHELTER IN PLACE.”                                                           Monitor/evaluate the school/teachers in carrying out response actions.
                       CLOSE AND LOCK all outside doors and windows.
                       SHUT DOWN all HVAC systems, and SEAL air intakes and exhausts.                                           Monitor for safety. Intervene if an unsafe environment develops.
                       TURN OFF any classroom heating or ventilation; cover air vents with
                        plastic                                                                                                  Evaluate actions using the left side of this sheet. Write comments in the
                       SEAL all exterior building openings which allow air intrusion.                                               area provided.
                       ASSIST teachers and administrators with sealing remainder of building.
      ASSESS SITUATION
                Inventory any major air intrusions and report to Incident Command.
                Communicate other problems to Incident Command.
                Document your actions, including times HVAC was shut down.
      CARE FOR THE STAFF or STUDENTS IN YOUR SUPERVISION
               Provide first aid if needed. Calm and re-assure upset staff or students.
               Use supplies in your emergency kit as needed or necessary.
The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 46
Training and Exercise Program
                       Allow staff and students to use cell phones to contact parents (will
                           reduce anxiety)

      RE-ASSESS SITUATION AND WAIT FOR INSTRUCTIONS
                       Re-assess building sealing efforts and report problems to Incident
                        Command.
                       Re-seal doors and windows with plastic and tape if instructed to do so.
                       Monitor radio or email for communications.
      WAIT FOR “ALL CLEAR” SIGNAL or communications from command post or
           responders. Follow any instructions on exiting or ventilating the building.

                                                    Recovery                                                                                 Drill Controller/Evaluator (Maintenance)
      Assess the need for aftercare or counseling by students in your care                                                      Verify the school has returned to normal operations.
      Contact front office with names/numbers of students who need counseling
                                                                                                                                 Complete your evaluation and the drill report form
      RESUME NORMAL OPERATIONS as soon as possible
      Communicate only confirmed information to students (expect an e-mail from                                                 If time permits, debrief staff on their response to the drill
        administrators)
      DOCUMENT and REPORT: Provide feedback to administration to improve
        planning/response cycle
      Participate in debriefing sessions
      Re-stock emergency supplies as needed.

COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
__________________________________________________________________




The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 47
Training and Exercise Program
                            Staff Procedures SCHOOL MAPPING EXERCISE GUIDANCE FORM
“The school mapping program is required to be tested annually and recommended to be incorporated into monthly school safety drills. The program is an important tool in
providing school maps, instructions, and information for staff and local responders. This document is intended as guidance to schools rather than a universally mandated
response plan; consultation with local response agencies is recommended. (Reference RCW 28A.320.125 and WAC 51-54-0400)

                                            School Response                                                                                                 Drill Coordination
                                                  Preparation                                                                                                   School Principal
        Staff should receive annual training in the school mapping program                                                      As part of the school plan, verify the school has been prepared to use
        Conduct a school mapping drill at least once per school year                                                              the school mapping program
        Maintain the program current as much as possible.
                                                                                                                                 Verify the school can access the program at the remote incident
        Make the program and equipment portable to allow staff to take it from the school
                                                                                                                                   command post
          and into the designated incident command post


                                                    Response                                                                                 Drill Controller/Evaluator (Admin Office)

      Main office receives directive to “shelter-in-place”. May come from District office or                                    Initiate the drill by handing an administrator the following message:
        emergency agency.
      Administrator activates emergency plan, and assumes Incident Command role.                                               “There is a fire in the school’s mechanical room” or
      School mapping program is tested as a stand along drill or as part of a                                                  “There is a gas leak in the mechanical room”
        fire/evacuation or other type of emergency drill.
                                                                                                                                “there is an intruder in room_______”
                      “STAFF AND STUDENTS PLEASE EVACUATE THE SCHOOL” or
                      move to designed incident command post outside of the                                                      Monitor/evaluate the staff in carrying out initial actions.
                      school
                                                                                                                                     Verify they announced the event as a Drill
      Activate the Rapid Responder program and as a minimum
                       Log on to Rapid Responder                                                                                    Monitor for safety. Intervene if a unsafe environment develops if
                       Based on the exercise, integrate the use of Rapid responder into the                                         applicable
                           drill
                       Validate rapid responder information is consistent with the school                                       Evaluate actions using the left side of this sheet. Write comments in the
                           emergency plan                                                                                            area provided.

The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 48
Training and Exercise Program
                                    Is the Incident Command Post location the same?
                                  Is the school information current?                                                             Assess the use of the mapping program and coordination with local fire
                                  Are assembly areas, staging areas, and emergency                                                   and law agencies
                                  equipment locations current?

      ASSESS NEEDS
               If necessary, work with local responders for assessing school maps and
                           equipment

      WAIT FOR INSTRUCTIONS OR INFORMATION
               Communicate updates to the Incident Commander

      GIVE “ALL CLEAR” SIGNAL when safety of the environment is communicated
                       Shut down the mapping program
                       Once building is clear and at the direction of local fire, return to the
                           building

                                                    Recovery                                                                                 Drill Controller/Evaluator (Admin Office)
      RESUME NORMAL OPERATIONS as soon as possible                                                                              Verify the school has returned to normal operations.
      COMMUNICATE STATUS
                                                                                                                                 Complete your evaluation and the drill report form
                  Notify district office of any problems
      Debrief and evaluate with key staff, including first responders                                                           If time permits, debrief staff on their response to the drill
      DOCUMENT and REPORT: Prepare a report that documents the events, response, and
        results of the shelter-in-place directive. Revise response procedures as necessary.
COMMENTS______________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________
________________________________________________



The OSPI School Safety Center intends that this sample response guide will be appropriately adapted for use in individual schools, based on local policy, consultation with emergency responders, and the specific
circumstances particular to each community, district, and school building.
KCDEM                                                                                                                   October 2009
School District Emergency Preparedness          B- 49
Training and Exercise Program
                                          Appendix B-3
     Onsite School Disaster Exercises: Drills, Functional,
                       and Full Scale

Appendix B-3 provides information on school exercises other than your school safety drills that need to
be practiced at each school. In this appendix you will find a planning checklist for each of the exercise
types and basic information for developing exercises. The Appendix is broken down into 3 sections:

    ● Section B-3.1 Drills
    ● Section B-3.2 Functional Exercises
    ● Section B-3.3 Full Scale Exercises

Section B-3.1 can be used to further develop drills for each of the Circle of 9 Response Teams. This is
an opportunity to test the knowledge and skill of an individualized team without involving all facets of
your emergency response program.

Section B-3.2 and 3.3 provide guidance on developing larger exercises. In each case, planning is
essential to the overall success of your event as it may involve the entire school and other off-site
agencies.

Directions:

At this point, your planning team has utilized the tools in Appendix A and has determined that a drill,
functional or full scale exercise is appropriate. The exercise planning chart can help guide you through
the next sequence of steps or follow the steps listed below:

    ● Use the Planning Checklist to develop your exercise.
    ● Develop your own scenario and exercise using the Basic Plan and the tools provided in tool kit.
      You may choose one of the templates provided in Appendix B-4.
    ● Review the exercise enhancements discussed in Appendix E
    ● Select the appropriate means to evaluate your exercise from Appendix C
    ● Conduct an appropriate after action review of your exercise using the guidance in Appendix D
    ● Document your exercise.




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-50
Training and Exercise Program
                                         This page intentionally blank




KCDEM                                                                    October 2009
School District Emergency Preparedness      B-51
Training and Exercise Program
                                           Section B-3.1
                         Circle of 9 Response Team Drills

This section provides information on conducting Circle of 9 Response Team Drills. A Drill is designed
to test the knowledge and skills of an individual team without involving all facets of your emergency
response program. It can stand alone and conducted by one or two Exercise Controllers.

This section contains a Drill planning checklist to guide you through the drill development sequence.
Appendix B-4 contains a drill earthquake Template which provides; 1) School Response and 2) Drill
coordination and evaluation. Once complete, documentation and reporting to OSPI can be completed
on the Emergency Drill Reporting Form provided in Appendix C: Exercise Evaluation

Directions:

At this point, your planning team has utilized the tools in Appendix A and has determined that a Circle
of 9 Response Drill is the appropriate exercise. The exercise planning chart can help guide you through
the next sequence of steps or follow the steps listed below:

    ● Us the Job Aid B-3.1.1 Drill Planning Checklist to develop your drill
    ● Select from the appropriate drill template (Appendix B-4) for your event.
    ● Review the exercise enhancements discussed in Appendix E if applicable.
    ● Select the appropriate means to evaluate your drill from Appendix C or use the Guidance Forms
      provided in Appendix B-4.
    ● Conduct an appropriate after action review of your exercise using the guidance in Appendix D
    ● Document your exercise and report if required




KCDEM                                                                          October 2009
School District Emergency Preparedness   B-52
Training and Exercise Program
                                            Section B-3.1
                                                 Drills

                                              Job Aid B-3.1.1
                                         Drill Planning Checklist

          Design

          Needs assessment, scope, statement of purpose, and objectives developed
          Determine a time and date for the drill
          If you are conducting a Circle of 9 Response Team Drill, utilize the template for each type of
          response team provided in B-4
          Create the scenario and develop player handouts and safety brief. You may chose to use the
          Scenario provided in Appendix B-4
          Determine how the drill will be evaluated: self-assessment or formal evaluation
          Appendix C. Appendix B-4 Circle of 9 Exercise Guidance Forms can be used to manage and
          evaluate an earthquake exercise. More templates will be provided in the future on the DEM
          Website.
          Prepared evaluation sheet and assigned evaluators if needed (Appendix C)
          Determine if you need controllers or safety monitors
          Determine any exercise enhancements (Appendix E)
          Determine simulation processes and who will be needed to cause the simulation
          Determine any equipment needs, clipboards, fire extinguishers, radios
          Setup for the drill
          Execute the drill
          Hotwash with Players (Appendix D)
          After Action Review (Appendix D)
          Promulgate AAR (Appendix D)
          Document the Drill




KCDEM                                                                            October 2009
School District Emergency Preparedness    B-53
Training and Exercise Program
                                               Section B-3.2
                                           Functional Exercises

This section provides information on conducting a functional exercise for your school involving all staff
and/or the Circle of 9 Response Teams. Again, the purpose of the functional exercise is to test your staff
under dynamic conditions employing all possible realism into the exercise. It involves everyone, and unlike a
drill, tests the response of teams, but also communications, coordination, and decision making.

This section also contains a functional exercise planning checklist to guide you through the drill development
sequence. Appendix B-4 contains an example of a functional earthquake. Additionally, you can utilize the
Circle of 9 Exercise Guidance Forms for your response teams. These templates provide; 1) School Response
and 2) Drill coordination and evaluation. Once complete, documentation and reporting to OSPI can be
completed on the Emergency Drill Reporting Form provided in Appendix C: Exercise Evaluation

As you start your planning checklist, you have several options in Appendix B-4 to conduct your exercise.

Use Circle of 9 Response Team Exercise Guidance Forms for earthquakes. In the future additional templates
will be provided for a major fire, and post event recovery. These exercises are designed to test the school and
require no outside agency participation. Using these templates, your school exercise design team can also
develop other functional exercises. Should you decide to invite local response agencies, other schools or the
district, your exercise becomes a full scale event.

You may decide to use the KPREP earthquake functional exercise template provided or choose from one of
the other templates for major fire and post event recovery events as you put your unique twist to exercise
design.

Directions:

At this point, your planning team has utilized the tools in Appendix A and has determined that a functional
exercise is appropriate. The exercise planning chart can help guide you through the next sequence of steps or
follow the steps listed below:

   ● Us the Job Aid B-3.2.1 Functional Exercise Planning Checklist to develop your drill
   ● Select from the appropriate drill template (Appendix B-4) for your event.
   ● Review the exercise enhancements discussed in Appendix E if applicable.
   ● Select the appropriate means to evaluate your drill from Appendix C or use the Guidance Forms
     provided in Appendix B-4.
   ● Conduct an appropriate after action review of your exercise using the guidance in Appendix D
   ● Document your exercise and report if required


  KCDEM                                                                            October 2009
  School District Emergency Preparedness     B-54
  Training and Exercise Program
                                         This page intentionally blank




KCDEM                                                                    October 2009
School District Emergency Preparedness      B-55
Training and Exercise Program
                                            Section B-3.2
                                         Functional Exercise
                             Job Aid B-3.2.1 Functional Exercise Design Checklist

Setup for the Exercise
     Space for message center, control center, observers (if needed)
     Communications Equipment (telephones, hand held radios)
     Create the scenario and develop player handouts and safety brief
     Determine how the drill will be evaluated: self-assessment or formal evaluation
      Appendix C
     Prepared evaluation sheet and assigned evaluators if needed (Appendix C)
     Determine if you need controllers or safety monitors
     Determine any exercise enhancements (Appendix E)
     Determine simulation processes and who will be needed to cause the simulation
     Players or actors prepared and scripted
     Controllers/evaluators/safety monitors in place
     Communications (if used) tested

Displays and Materials
     Displays easily visible or accessible
     Maps (regional, state, local, area, downtown, operational units)
     Major events log, bulletin board, status boards, simulation plotting board
     Easels, chart paper
     Message forms

Controller/Evaluator Briefing (short):
    Objectives
    Process
    Time period portrayed
    Ground rules and procedures
    Safety and Real Emergencies

Players Brief (if appropriate)
     Objectives
     Process and simulations
     Time period portrayed and starting scenario
     Ground Rules and procedures
     Safety
KCDEM                                                                              October 2009
School District Emergency Preparedness    B-56
Training and Exercise Program
Narrative:
    Verbal, provided to teams if desired
    Time-skips if needed
Messages:
    Prepared and provided to controllers
    Verified again timeline and MSEL
    Message delivery ready (written, phone, or face to face)
Execute the Exercise
Strategies for Adjusting Pace:
     Rescheduling
     Adding/Deleting messages
     Misdirecting messages
     Reassigning messages

Post Exercise Events
     Hotwash with Players (Appendix D)
     After Action Review (Appendix D)
     Promulgate AAR (Appendix D)
     Document the Drill




KCDEM                                                           October 2009
School District Emergency Preparedness   B-57
Training and Exercise Program
                                           Section B-3.3
                                Onsite Full Scale Exercises


This section provides information on conducting a full scale exercise for your school which may
include participation by your school district and other outside response agencies. Full Scale exercises
are generally formal well planned exercises involving numerous controllers and evaluators to insure the
exercise execution is successful. Full Scale exercises test coordination, communications and event
control while challenging staff members under arduous conditions. Full Scale exercises also test
budgets and have to be planned within dollar and time constraints for all involved. Therefore, it is
essential that a planning team be developed in order to step through the assessment forms provided in
Appendix A and to ensure the right goals and objectives are established. They will need to design a
realistic scenario and appropriate resources in place to execute the exercise.

This section contains a Full Scale exercise planning checklist to guide you through the exercise
development sequence. Appendix B-4 contains an example of a full scale earthquake. Additionally,
you may also use the Circle of 9 Exercise Guidance Forms to assist in response team evaluation. These
templates provide ; 1) School Response and 2) Drill coordination and evaluation. Unlike other
exercises, a more formal after action evaluation and review should be conducted with the development
of an exercise improvement plan. Appendix C discusses exercise evaluation and Appendix D, exercise
after action procedures.

If you are planning for a simulation cell to support your exercise, information on simulation cell and
forms can be found in the Exercise Enhancement Appendix E.

As you start your planning checklist, consider the templates provided in Appendix B-4. They may help
to define the planning and execution of your event. The KPREP earthquake functional template
provided in Appendix B-4 can be augmented to include other functions and support a Full Scale
exercise. Your planning committee should include representatives from all agencies participating in the
exercise. Advice and support from Kitsap County DEM is also welcomed.




KCDEM                                                                            October 2009
School District Emergency Preparedness   B-58
Training and Exercise Program
                                           Section B-3.3
                                Onsite Full Scale Exercises


Directions:

At this point, your planning team has utilized the tools in Appendix A and has determined that a Full
Scale exercise is appropriate.



The exercise planning chart can help guide you through the next sequence of steps or follow the steps
listed below:



    ● Us the Job Aid B-3.3.1 Full Scale Exercise Planning Checklist to develop your exercise

    ● Review the exercise template (Appendix B-4) for your event.

    ● Review the exercise enhancements discussed in Appendix E if applicable.

    ● Select the appropriate means to evaluate your drill from Appendix C or use the Guidance Forms
      provided in Appendix B-4.

    ● Conduct an appropriate after action review of your exercise using the guidance in Appendix D

    ● Document your exercise and report if required.




KCDEM                                                                          October 2009
School District Emergency Preparedness   B-59
Training and Exercise Program
           Job Aid B-3.3.1 Full-Scale Exercise Planning Checklist: Special Considerations

Participants:
      Controller(s)sufficient to manage all event sites
      Simulators (mock victims)different age groups, body types, physical characteristics
      Players (most functions, all levelspolicy, coordination, operation, field)
      Evaluators
      Safety Officer
Site Selection:
      Adequate space for number of victims, responders, and observers
      Space for vehicles and equipment
      As realistic as possible without interfering with normal traffic or safety
      Credible scenario and location
Scene Management:
      Logistics (who, what, where, how, when)
      Believable simulation of emergency
      Realistic victims
      Preparation of simulators to portray roles realistically
      Number of victims consistent with type of emergency, history of past events
      Types of injuries consistent with type of emergency, history of past events
      Victim load compatible with local capacity to handle
      Props and materials to simulate injuries, damage, other effects
Personnel and Resources:
      Number of participants
      Number of volunteers for scene setup, victims, etc.
      Types and numbers of equipment
      Communications equipment
      Fuel for vehicles and equipment
      Materials and supplies
      Expenses identified (wages, overtime, fuel, materials and supplies)
Response Capability
      Sufficient personnel kept in reserve to handle routine non-exercise events
Safety
      Safety addressed through development
      Each design team member responsible for safety in own discipline
      Hazards identified and resolved
      Each field location examined for safety issues
      Safety officer designated, given authority
Legal Liability
      Legal questions of liability researched by local attorney
Emergency Call-Off
      Call-off procedure in place, including code word/phrase
      Call-off procedure tested
Media
      Role of media addressed in planning, used as a resource to gain favorable exposure
      Media and observers considered in logistical planning




KCDEM                                                                              October 2009
School District Emergency Preparedness   B-60
Training and Exercise Program
                                         This Page Intentionally Blank




KCDEM                                                                    October 2009
School District Emergency Preparedness       B-61
Training and Exercise Program
                                          Appendix B-4
      Onsite School Exercise Templates and Examples


Appendix B-4 contains templates for developing exercises. These templates are currently for
earthquake, but can be modified to support other onsite school exercises; Circle of 9 Response Team
drills, school functional exercises, and school or district full scale exercise. The Appendix contains the
following:


Job Aid B-4.1 Developing Exercises

         Job Aid B-4.1.1 Exercise Needs Assessment

         Job Aid B-4.1.2 Self Assessment

         Job Aid B-4.1.3 Exercise Development Checklist:

         Job Aid B-4.1.4 Exercise Activities Schedule

         Job Aid B-4.1.5 Exercise Design Team

         Job Aid B-4.1.6 Exercise Purpose and Scope Worksheet

         Job Aid B-4.1.7 Narrative Script



Job Aid B-4.2: Circle of 9 School Team Exercise Guidance Forms for Earthquakes

Job Aid B-4.3: School Functional/Full Scale Exercise for Earthquakes




KCDEM                                                                            October 2009
School District Emergency Preparedness   B-62
Training and Exercise Program
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KCDEM                                                                   October 2009
School District Emergency Preparedness   B-63
Training and Exercise Program
                                    Job Aid 4.1.1: Exercise Needs Assessment

Use this tool to analyze where you may wish to focus your organization’s exercise design efforts. All
or parts of the form can, at a minimum, guide you through the process of defining your exercise needs.

1. Hazards

    List the various hazards associated with your district/school. What risks are you most likely to
    face? You can use the following checklist as a starting point. Note: If your community has
    already conducted a hazard analysis that is the best resource. That analysis is available at
    www.kitsapdem.org

          X        Earthquake                               Sustained power failure
          X        Terrorism                                Winter Storm
          X        School Violence                          Workplace Violence
          X        Fire/Evacuation                          Pandemic
                  Hazardous Materials Spill                Other ______________________
                  Hostage/School Shooting                  Other ______________________
                                                           Other ______________________
Comments:



2. Secondary Hazards

    What secondary effects from those hazards are likely to impact your organization?

         X     Communication system breakdown
         X     Power outages
              Transportation blockages
              Business interruptions
         X     Mass evacuations/displacement of students
              Long term management of students
              Other ________________________
              Other ________________________
              Other ________________________
              Other ________________________
              Other ________________________




KCDEM                                                                           October 2009
School District Emergency Preparedness    B-64
Training and Exercise Program
                            Job Aid 4.1.1: Exercise Needs Assessment (continued)
3. Hazard Priority

What are the highest priority hazards? This section can help define the response to a particular hazard.
  Consider such factors as:

        Frequency of occurrence (winter storms)
        Relative likelihood of occurrence (winter storms)
        Magnitude and intensity (earthquakes
        Location (affecting critical areas or infrastructure) (earthquakes)
        Spatial extent: (Earthquakes)
        Speed of onset and availability of warning (earthquakes
        Potential severity of consequences to people, critical facilities, community functions, and
         property (earthquakes
        Potential cascading events (e.g., damage to chemical processing plant, dam failure)

4. Area

    What geographic area(s) or facility location(s) is(are) most vulnerable to the high priority hazards?

      (school grounds)
5. Plans and Procedures

    What plans and proceduresemergency response plan, contingency plan, operational plan, standard
    operating procedures (SOPs) will guide your organization’s response to an emergency?

     (School Emergency Response Plan)
6. Functions

    What emergency management functions are most in need of rehearsal? (e.g., What functions have
    not been exercised recently? Where have difficulties occurred in the past?) You can use the
    following checklist as a starting point.

         X Alert Notification (Emergency            X     School Safety
           Response)
          Warning (Public)                         X     Support and Security
         X Communications                                Transportation
         X Coordination and Control                      Resource Management
          Emergency Public Information             X     Parent/Student Reunions
           School/District Communications           X     Mapping System
           Search and Rescue                        X     Counseling Support
         X Student/Staff Supervision                X     Incident Command
         X Damage Assessment                        X     Other ___SCHOOL EVAC
         X Disaster First Aid                            Other ___________________________
         X Fire and Utilities                            Other ___________________________
KCDEM                                                                             October 2009
School District Emergency Preparedness   B-65
Training and Exercise Program
                            Job Aid 4.1.1: Exercise Needs Assessment (continued)

7. Participants

    Who (agencies, departments, operational units, personnel) needs to participate in an exercise? For example:

        With whom does your organization need to coordinate in an emergency? (District)
        What do your regulatory requirements call for?
        What personnel can you reasonably expect to devote to developing an exercise? (3 planners)


8. Program Areas

    Mark the status of your emergency program in these and other areas to identify those most in need of
    exercising.

                                                                                       Used in
                                                 New     Updated      Exercised       Emergency            N/A
Emergency Plan                                  XX                    No
School Safety Plan                              XX                    No
Standard Operating Procedures                   XX                                    Some
Resource List
Maps, Displays
Reporting Requirements
Notification Procedures                         XX
Warning Systems
Policy-Making Officials
Coordinating Personnel                          XX
Operations Staff
Circle of 9 Procedures                          XX
Other:



9. Past Exercises


If your organization has participated in exercises before, what did you learn from them and what do the results
indicate about future exercise needs? Have your reviewed past After Action Reports?




   (slow to evacuate, poor communications among teams)
KCDEM                                                                                  October 2009
School District Emergency Preparedness   B-66
Training and Exercise Program
                                         This page intentionally blank




KCDEM                                                                    October 2009
School District Emergency Preparedness      B-67
Training and Exercise Program
                                            Job Aid 4.1.2: Self Assessment


1. Plans
    How familiar are you with the emergency plans, policies, and procedures of your organization or
    jurisdiction?

     Very familiar
     Only general familiarity
     Familiar with only a portion (XXX)
      Need to thoroughly review plans, policies, and procedures
2. Time

    a. How far in advance would your organization realistically have to schedule to plan and design each of the
         following exercise activities effectively?

            Orientation                 ________________________________

            Drill                       ________________________________

            Tabletop exercise                ________________________________

            Functional exercise ________________________________

            Full-scale exercise ___________3 months

    b. How much preparation time can reasonably be allocated to developing an exercise?

          Actual person days: 5

          Elapsed time to exercise: 3 months


3. Experience

    a. When was your organization’s last exercise? May 2009


    b. What other exercise-related experience is available in your organization?




KCDEM                                                                            October 2009
School District Emergency Preparedness       B-68
Training and Exercise Program
    c. What is your previous experience with exercises? (Check all that apply.)

             Orientation:                 Presenter        Participant XX
             Drill:                       Controller       Participant XX
             Tabletop exercise:           Facilitator      Participant
             Functional exercise:         Controller       Simulator  Player    Evaluator
             Full-scale exercise:         Controller       Responder  Evaluator  Victim
              Took part in post exercise debrief.
              Helped write an evaluation report.


4. Facilities

    What physical facilities do you use when conducting an emergency operation?


    Will they be required for this exercise?       Yes          No 

    Will they be available for this exercise?      Yes          No 

5. Communications: What communication facilities and systems do you use in a real emergency?


    Will they be required for this exercise?       Yes          No 


    Will they be available for this exercise?      Yes          No 


6. Barriers: Are there any resource barriers that need to be overcome to carry out this exercise?     Yes         No 

    If so, what are the barriers and how can they be overcome?

      (time and budget)
7. Costs
    a. What types of costs might be incurred for the exercise you are proposing? (Do not list exact figuresjust types of
       expenses, such as wages and salaries, transportation, etc.)

    b. Are there ways that different organizations can reduce costs (e.g., by combining exercises, cost-sharing, resource-
       sharing) and still fulfill program requirements? Explain.



KCDEM                                                                                 October 2009
School District Emergency Preparedness      B-69
Training and Exercise Program
                                 Job Aid 4.1.3: Exercise Development Checklist


      Mission                                               Scenario
      Needs Assessment                                        Narrative
      Scope                                                   Major/Detailed Events
      Statement of Purpose                                    Expected Actions
      Objectives                                              Messages

      Personnel                                           Logistics
      Design Team                                           Safety
      Controller or Facilitator                             Scheduling
      Players                                               Rooms/Location
      Simulators                                            Equipment
      Evaluators                                            Communications
      Management                                                 Phones
          Safety                                                  Radio
          Observers                                               Computers
                                                              Enhancements
      Information                                                  Maps
      Directives                                                 Charts
      Media                                                      Other:
      Public Announcements
      Invitations                                         Evaluation
      Community Support                                       Methodology
      Management Support                                      Locations
      Timeline Requirements                                   Evaluation Forms
                                                                Post exercise Debrief

   Training/Briefings                                       After Action Documentation/
   Train Simulators, Evaluators,                          Recommendations
    Controllers                                                Evaluation Meeting
   Players’ Pre exercise Briefing                             Evaluation Report
                                                                Follow up Ideas for Next Exercise




KCDEM                                                                            October 2009
School District Emergency Preparedness   B-70
Training and Exercise Program
                                         This page intentionally blank




KCDEM                                                                    October 2009
School District Emergency Preparedness      B-71
Training and Exercise Program
                                   Job Aid: 4.1. 4: Exercise Activities Schedule


 Deadline for                    Leader Activities                         Team Activities
 Completion




KCDEM                                                                              October 2009
School District Emergency Preparedness    B-72
Training and Exercise Program
                                         This page intentionally blank




KCDEM                                                                    October 2009
School District Emergency Preparedness      B-73
Training and Exercise Program
                                         Job Aid: 4.1.5: Exercise Design Team

                                             Members/Point of Contacts

                Name                           Agency Represented          Contributions/Qualifications
Leader
Mary Smith                                              District


Members
Jason Doe                                   South Kitsap Middle School
Bill May                                            South Kitsap Fire
John Alexander                                  Port Orchard Police
Matt Hasselbeck                                         District
Tom Cruise                                      Kitsap County DEM




KCDEM                                                                              October 2009
School District Emergency Preparedness       B-74
Training and Exercise Program
                                         This page intentionally blank




KCDEM                                                                    October 2009
School District Emergency Preparedness      B-75
Training and Exercise Program
                           Job Aid: 4.1. 6: Exercise Purpose and Scope Worksheet
Exercise: School Shake Exercise


Scope: Conduct a full scale exercise involving all staff members/response teams of South Kitsap
Middle School

Type of Emergency: regional Earthquake


Location: South Kitsap Middle School, Fircrest Rd, Port Orchard


Functions: Exercise all school response teams


Organizations and Personnel: South Kitsap School and Staff, Port Orchard Police, South Kitsap Fire


Exercise Type: Full Scale



The purpose of the proposed emergency management exercise is to improve the following emergency
operations:

a.   School Response Teams
b.   Incident Command system/and unified command with local agencies
c.   School coordination and communications
d.   Student control and safety

by involving the following agencies/organizations/departments:

a.   South Kitsap Middle School
b.   Port Orchards Police Department
c.   South Kitsap Fire and Rescue
d.   ________________________________________________________________________
e.   ________________________________________________________________________

in a full Scale exercise simulating an earthquake
     [type of exercise]                           [type of emergency event]

at South Kitsap Middle School on May 10, 2010.



KCDEM                                                                         October 2009
School District Emergency Preparedness   B-76
Training and Exercise Program
                             Job Aid: 4.1. 6: Exercise Purpose and Scope Worksheet (cont’d)

The purpose the proposed emergency management exercise is to:

     Coordinate the activities of city and county government, volunteer organizations, and private industry in
      their response to a major incident;

     To provide training to staff;

     To test and evaluate the school emergency response plans;

     To enhance interagency coordination and cooperation by involving the following department or agency
      heads:

South Kitsap Middle School Staff
Port Orchard Police
South Kitsap Fire and Rescue




These entities will be tested on _____________________ in a simulated exercise involving a
                                      [date]
_____________________________________ at _________________________________

[type of incident]                                  [location]



    KCDEM                                                                           October 2009
    School District Emergency Preparedness   B-77
    Training and Exercise Program
                                    Job Aid: 4.1 7: Narrative/Scenario Outline

    Event: Earthquake


    How fast, strong, deep, dangerous: 7.5 earthquake Seattle Faults which shakes the ground for
    45 seconds. Widespread damage


    How you found out: simulate an earthquake using the PA system


    Response made: School response teams……followed later by fire and police support



    Damage reported: gym collapse with student trapped. Several classrooms have doors jarred
    shut. Power failure, water main break, and debris in the hallways from light fixtures




    Sequence of events:

    Begin exercise: Ground Shakes
    Drop/cover/hold by all students and staffs
    Staff evaluate exit routes
    Evacuate the school
    Activate response team
    Respond to student and staff needs
    Ongoing student supervision and security
    Unified command with responding fire and law; priorities, coordination, ongoing response
    End Exercise
    Current time: 8:00 am start….end drill at 11:00 am

    Advance warning: None


    Location: South Kitsap Middle School campus




KCDEM                                                                            October 2009
School District Emergency Preparedness     B-78
Training and Exercise Program
    Relevant weather conditions: Use actual weather for exercise date


    Other factors that would influence emergency procedures:
    Weather and students outside
    Power outages
    Parents and others showing up on campus
    Loss of communications
    Injured students and staff members



    Predictions:
    None




KCDEM                                                                   October 2009
School District Emergency Preparedness   B-79
Training and Exercise Program
                                         Job Aid: 4.1. 7: Narrative Script



At 8:00 am on May 10, 2010 an earthquake with a magnitude 7.6 stuck the Puget Sound region. The
epicenter is unknown, but the extreme shaking was along the Seattle Fault. The Ground shook for 45
seconds. Normal communications system have failed and little is known except significant damage in
Seattle and on Bainbridge Island.

The exercise will contain the following elements:


    1. Partial collapse of the gymnasium with student trapped.
    2. Some students are also missing.
    3. 10 students have minor injuries while 6 others have broken bones and head injuries. There is
        one known fatality (teacher)
    4. 2 volunteer parents are missing, last seen in the library
    5. A water main in a boy bathroom has ruptured and flooding the hallway.
    6. 2 classrooms have rooms doors jarred shut and students/staff are still in the room.
    7. One hallway has light smoke.
    8. Fire was noted in the mechanical room.
    9. No power in the school
    10. Some parents are showing up at the school
    11. Neighbors across the street are asking for medical assistance
    12. Estimated 150 students have parents who do not work in the county and trapped in Tacoma or
        Seattle.
    13. Two teachers are leaving for home to check on their house and children
    14. Weather is expected colder and rain will fall by 1:00 pm
    15. Roads in the area are damaged



(add additional elements as you plan for testing all your response teams)




KCDEM                                                                        October 2009
School District Emergency Preparedness     B-80
Training and Exercise Program
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KCDEM                                                                    October 2009
School District Emergency Preparedness     B-81
Training and Exercise Program
                  Emergency Response Team                     INCIDENT COMMAND TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s incident command post. The drill is designed to stand alone with no other teams or agencies involved in the drill. The
scenario is an earthquake, but can be adapted to other types of emergencies.

                               School Response                                                                          Drill Coordination
                                    Preparation                                                                               Preparation
     Team member have completed the KPREP ICS Training                                        Verify safety monitors are in place if needed.
     Principal has competed the ICS 100 Course
                                                                                               Verify the ICT is ready for training
     Equipment for the incident command post has been inventoried and
       complete                                                                                Brief the team on the scenario and provide each member a copy
     The School mapping program is ready to be deployed if needed
     Staff are assigned to specific functions under the Incident
       Commander
                                         Response                                                           Drill Controller/Evaluator (Admin Office)
                                                                                               Begin the drill by providing to the principal the following information:
     Assemble your team and assign roles and responsibilities
                                                                                              The earthquake has stopped and the school is assembled outside in the assembly
     Set up the Incident Command Post
                                                                                              areas.
     Declare an emergency.
     Implement plan, coordinate operations, and activate response teams (as                   Inject information from the attached list into the incident command post.
       needed).
     Keep log of communications, decisions, and actions.                                      Evaluate actions using the left side of this sheet. Write comments in the area
     Establish communications with District Emergency Operations Center. Let                    provided.
       them know: how, what, who, why, when, where.
     Account for all students and staff.                                                      Use injects to create discussion about particular issues or event.
     Assess situation and request needed resources.
     Control all internal communications.                                                     Inventory team equipment and communications
     Approve & release press statements or other external communications.
     Post current status information; update regularly.                                       Evaluate the use of the School Mapping Program
     Set up the school mapping program
     Determine when emergency operations cease.


KCDEM                                                                                            October 2009
School District Emergency Preparedness       B-82
Training and Exercise Program
                                         Recovery                                                          Drill Controller/Evaluator
       Prepare a report to Superintendent on disaster operations.
                                                                                    Verify the school has returned to normal operations.
       Assess need for Critical Stress Debriefing of staff and students.
       Account for all expenditures and activities.                                Complete your evaluation and the Drill Report Form.
       If necessary, prepare for long term care and family recovery of students
                                                                                    If time permits, debrief staff on their response to the drill



COMMENTS_______________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
______________




KCDEM                                                                                October 2009
School District Emergency Preparedness        B-83
Training and Exercise Program
                                                              Kitsap County School

                                                          DISASTER DRILL SCENARIO

                                                (Issue this handout to Incident Management Team Members)

Drill Scenario:            At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                           earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                           minutes.

Emergency Response Team: Incident Management Team

The following underlined items should be noted as important for your team:

   Assume the district command center has been activated.
   Five minutes after the drill starts, all electrical power in your building will be lost.
   Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
   Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or
    Kitsap County Emergency Management.
   The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
   Mrs. Jane Doe, a parent who is confined to a wheelchair, in in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
    ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care
    for this person?




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-84
Training and Exercise Program
                                                                      Drill injects

                                                 (Those checked will be injected into the Drill)


     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     The windows in classroom ____ have been broken. There is glass inside as well as outside the building.
     There is a northerly wind which is blowing smoke from the fire past the exit doors on the east side of the gymnasium. The students in the
       gym will need to use an alternate route of evacuation.
     Students are drinking from the water fountain at the assembly area they were evacuated to; teachers are complaining it is cloudy.
     Water is spraying from the sinks in the boys' bathroom.
     After shocks have occurred. A student was yelling, there are sparks coming from the lights in the teachers' lounge.
     The head custodian is out sick today, where does he/she keep the school keys?
     Student X's grandparents arrive to take the student home. Student sees grandparents and rushes to meet them. Grandparents are not on
       Student Release Card. What do you do?
     10 families show up and cannot go home. They want you to take care of them. How?
     After roll call is completed a student is found to be missing.
     The first aid team needs the medicine out of the nurse’s office. Can your team help locate?
     Classroom _____ is known to have unusual critters due to an upcoming science fair on reptiles and spiders in our environment.
     Students and staff have been outside for 30 minutes. Staff and students need to go to the bathroom. Where are you going to set up "potty"
       facilities? How will you store the waste? How are students and staff going to maintain hygiene in this area?
     Diabetic teacher needs food; she did not have an emergency pack ready. How can you help her?
     The principal wants to know how you can sleep 300 students if you have to house them overnight.




KCDEM                                                                            October 2009
School District Emergency Preparedness   B-85
Training and Exercise Program
                  Emergency Response Team                  COUNSELING SUPPORT TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s Counseling Team. The drill is designed to stand alone with no other teams or agencies involved in the drill. The
scenario is an earthquake, but can be adapted to other types of emergencies.


                                    School Response                                                                             Drill Coordination
                                         Preparation                                                                                  Preparation
       Team members have completed the KPREP ICS Training                                                Verify safety monitors are in place if needed.
       Team members have received training in Critical Stress Management
                                                                                                          Verify the Counseling team is ready for training
       Equipment for the team has been inventoried and complete
       Team Leaders are assigned                                                                         If volunteers are used for simulated injured, mentally or physically, brief
                                                                                                             them on role play and provide them with drill information
                                                                                                          Brief the team on the scenario and provide each member a copy
                                          Response                                                                Drill Controller/Evaluator (Admin Office)
     Assemble your team and assign responsibilities
                                                                                                          Begin the drill by providing to the team leader the following
     Diagramming the incident and developing a counseling support response plan.                             information:
     Determining if additional assistance is needed beyond the school team (district/OESD).             “The school has been evacuated and the Counseling team has been
     The team lead contacts the district/OESD to activate additional team members.                      assembled. All response actions have taken place and it has been 3 hours
     Team members meet with administration to prepare for faculty meeting (facts                        since the earthquake.
       surrounding the incident, plan for counseling services, and classroom announcement
       to read to the students).                                                                          Inject information from the attached list into the scenario
     Team members review with faculty the counseling support plan, distribute information
       on what teachers can do in the classroom along with the signs and symptoms                         Evaluate actions using the left side of this sheet. Write comments in the
       handout.                                                                                             area provided.
     Team members prepare materials for counseling support services.
     Responds to student and faculty needs by; providing the needed level of counseling                  Use injects to create discussion about particular issues or event.
       support response to a critical incident, helping students and faculty cope and
       understand their reactions to a critical incident, recognizing signs and symptoms of               Inventory team equipment and communications. Check to insure the
       traumatic stress, and maintaining/re-establishing a safe and supportive learning                      equipment and supplies are clean, current, and ready for use
       environment.

KCDEM                                                                                            October 2009
School District Emergency Preparedness      B-86
Training and Exercise Program
     Team Lead (or designee) monitors sign in/out sheet and at the end of the day provides
         a copy to attendance.
     Prepares for faculty meeting at the end of the day (or response) to provide an update
         of services provided,
     Get feedback and to allow staff to share reactions.
     The Team Lead (unless OESD responds) keeps track of all activities/services provided
         and reports the summary to administration.
     Determines with administration if a parent meeting is needed. If yes, works with
       administration on agenda and facilitates the counseling related components of the
       meeting.
     Debriefs the de-briefers (evaluates the response, establishes a follow up plan and
       determines if additional
     Counseling support is needed for the next day or two.

                                          Recovery                                                                      Drill Controller/Evaluator
                                                                                                      Verify the school has returned to normal operations.
     Assess need for Critical Stress Debriefing of staff and students.
     Account for all expenditures and activities.                                                    Complete your evaluation and the Drill Report Form.
     Inventory team supplies upon completion of the drill.
                                                                                                      If time permits, debrief staff on their response to the drill



COMMENTS______________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
__________________




KCDEM                                                                                         October 2009
School District Emergency Preparedness      B-87
Training and Exercise Program
                                                              Kitsap County School

                                                          DISASTER DRILL SCENARIO
                                          (Issue this handout to Incident Management Team Members)

Drill Scenario:            At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                           earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                           minutes.

Emergency Response Team: Counseling Support Team

The following underlined items should be noted as important for your team:
 Assume the district command center has been activated.
 Five minutes after the drill starts, all electrical power in your building will be lost.
 Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
 Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or Kitsap
   County Emergency Management.
 The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
 Mrs. Jane Doe, a parent who is confined to a wheelchair, in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
   ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care for
   this person?




KCDEM                                                                              October 2009
School District Emergency Preparedness   B-88
Training and Exercise Program
                                                                     Drill Injects

                                                (Those checked will be injected into the Drill)


     6 students and 1 teacher are trapped in a classroom. Some are injured. Parents of two of the students have arrived to pick up their children
     One student is crying and wants to go home.
     Several parents are screaming over not being able to get their students.
     One father has arrived and has not been told his son is missing.
     The principal would like a letter given to all parents about the event and actions to take if their son/daughter should show any post event signs
       of anxiety or stress.
     The principal would like a post event counseling plan
     Parents are outraged over the schools response
     One counselor put out erroneous information to a student who later told the parents
     One student is grieving over a loss of their baby sister killed in a car accident
     During the earthquake, a locker came open and drugs fell into the hallway




KCDEM                                                                            October 2009
School District Emergency Preparedness   B-89
Training and Exercise Program
      Emergency Response Team                      STUDENT/PARENT REUNION TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s Student/Parent Reunion Team. The drill is designed to stand alone with no other teams or agencies involved in the
drill. The scenario is an earthquake, but can be adapted to other types of emergencies.


                                    School Response                                                                           Drill Coordination
                                         Preparation                                                                                Preparation
     Team members have completed the KPREP ICS Training                                                Verify safety monitors are in place if needed.
     Team members have received training in fire suppression and school equipment power
                                                                                                        Verify the Student/Parent reunion team is ready for training
       isolation
     Equipment for the team has been inventoried and complete                                          If needed for the exercise, Place volunteers in place to act as student
     Team Leaders are assigned                                                                            and parents
                                                                                                        Brief volunteers on roles and provide role cards to support their actions
                                                                                                          during the exercise
                                                                                                        Brief the team on the scenario and provide each member a copy
                                          Response                                                              Drill Controller/Evaluator (Admin Office)
                                                                                                        Begin the drill by providing to the team leader the following
     Assemble your team and assign responsibilities                                                        information:
     When the earthquake has stopped. ASSIGN RESPONSIBILITIES TO OTHERS                               The school has been evacuated and the fire and utility team has been
                                                                                                       assembled
     Establish request and release points at access locations.
     As soon as parents arrive, begin to process release of students to their parents or other         Inject information from the attached list into the scenario
       authorized guardian.
     Check student disaster release form to assure adult is authorized to take student.                Evaluate actions using the left side of this sheet. Write comments in the
     Ask to see identification of person wishing to take student. Obtain signature of person             area provided.
       taking student. Be sure to confirm that each student recognizes the adult as a
       legitimate, authorized adult.                                                                    Use injects to create discussion about particular issues or event.

                                                                                                        Inventory team equipment and communications. Check to insure the
                                                                                                           equipment and supplies are clean, current, and ready for use



KCDEM                                                                                           October 2009
School District Emergency Preparedness      B-90
Training and Exercise Program
                                          Recovery                                                  Drill Controller/Evaluator
                                                                                  Verify the school has returned to normal operations.
     Assess need for Critical Stress Debriefing of staff and students.
     Account for all expenditures and activities.                                Complete your evaluation and the Drill Report Form.
     Inventory team supplies upon completion of the drill.                       If time permits, debrief staff on their response to the drill



COMMENTS______________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_______________________________________________________________________________________




KCDEM                                                                     October 2009
School District Emergency Preparedness     B-91
Training and Exercise Program
                                                             Kitsap County School

                                                     DISASTER DRILL SCENARIO
                                          (Issue this handout to Incident Management Team Members)


Drill Scenario:            At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                           earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                           minutes.

Emergency Response Student/Parent Reunion Team

The following underlined items should be noted as important for your team:

   Assume the district command center has been activated.
   Five minutes after the drill starts, all electrical power in your building will be lost.
   Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
   Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or
    Kitsap County Emergency Management.
   The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
   Mrs. Jane Doe, a parent who is confined to a wheelchair, in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
    ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care
    for this person?




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-92
Training and Exercise Program
                                                                    Drill Injects

                                                (Those checked will be injected into the Drill)

     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     Mrs. Jane Doe, a parent who is confined to a wheelchair is in the main office on parental business. Her son, john Doe, is a student in Mr./Ms.
       ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly
       care for this person?
     15 minutes after the school is evacuated, parents start arriving. Three parents are hysterical, rush past you heading for their children's
       classroom. What do you do?
     Student X's grandparents arrive to take the student home. Student sees grandparents and rushes to meet them. Grandparents are not on
       Student Release Card. What do you do?
     10 families show up and cannot go home. They want you to take care of them.
     One male adult approaches wants to pick up his son, but does not have any identification.
     There are 20 students left to be re-united. You have been told the parents work in Seattle (hardest hit by the earthquake) and will most likely
       not get out of the city until early tomorrow when ferries begin to run again. What do you do?
     Heavy rain is expected and the students have been outside for about 6 hours….what recommendations would you make to the incident
       commander?




KCDEM                                                                           October 2009
School District Emergency Preparedness   B-93
Training and Exercise Program
                    Emergency Response Team                     SEARCH AND RESCUE TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s Search and Rescue Team. The drill is designed to stand alone with no other teams or agencies involved in the drill.
The scenario is an earthquake, but can be adapted to other types of emergencies.


                                     School Response                                                                            Drill Coordination
                                         Preparation                                                                                  Preparation
       Team members have completed the KPREP ICS Training                                                Verify safety monitors are in place if needed.
       Team members have received training in search and rescue techniques
                                                                                                          Verify the Search and Rescue team is ready for training
       Equipment for the team has been inventoried and complete
       Team Leaders are assigned                                                                         If needed for the exercise, create visual simulated damage in school
                                                                                                             areas
                                                                                                          If volunteers are used for simulated injured or unaccounted for students
                                                                                                             brief volunteers of their role and injuries
                                                                                                          Brief the team on the scenario and provide each member a copy
                                          Response                                                                  Drill Controller/Evaluator (Admin Office)
                                                                                                          Begin the drill by providing to the team leader the following
     Assemble your Team and assign responsibilities                                                          information:
     Assign specific areas to each team.                                                                “The school has been evacuated and the fire and utility team has been
     Follow an orderly, pre-established sweep pattern.                                                  assembled
     Check each classroom, office, storage room, auditorium, bathroom, outdoor area, etc.                Inject information from the attached list into the scenario
     Check each area 3 ways: Visually, Vocally, And physically.
     Report location of victims to First Aid Team as soon as feasible.                                   Evaluate actions using the left side of this sheet. Write comments in the
     Record location of victims on checklist.                                                              area provided.
     Look for obvious problems as you go: Structural Damage, Hazardous Materials Spills,
         Fires. Record nature and location of observed problems on checklist.                             Use injects to create discussion about particular issues or event.
     Report imminent danger to Search & Rescue Team Leader when feasible.
     Mark areas searched upon completion to avoid duplication/oversight.                                 Inventory team equipment and communications. Check to insure the
     Always stay with your partner                                                                          equipment and supplies are clean, current, and ready for use



KCDEM                                                                                            October 2009
School District Emergency Preparedness      B-94
Training and Exercise Program
                                           Recovery                                                 Drill Controller/Evaluator
                                                                                  Verify the school has returned to normal operations.
     Assess need for Critical Stress Debriefing of staff and students.
     Account for all expenditures and activities.                                Complete your evaluation and the Drill Report Form.
     Inventory team supplies upon completion of the drill.
                                                                                  If time permits, debrief staff on their response to the drill




COMMENTS______________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_______________________________________________________________________________________



KCDEM                                                                     October 2009
School District Emergency Preparedness      B-95
Training and Exercise Program
                                                         Kitsap County School
                                                      DISASTER DRILL SCENARIO

                                          (Issue this handout to Incident Management Team Members)

Drill Scenario:    At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                   earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                   minutes.
Emergency Response Team: Search and Rescue Team

The following underlined items should be noted as important for your team:
 Assume the district command center has been activated.
 Five minutes after the drill starts, all electrical power in your building will be lost.
 Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
 Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or
   Kitsap County Emergency Management.
 The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
 Mrs. Jane Doe, a parent who is confined to a wheelchair, in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
   ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care
   for this person?




KCDEM                                                                         October 2009
School District Emergency Preparedness   B-96
Training and Exercise Program
                                                           Drill injects
                                            (Those checked will be injected into the Drill)

     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
     The students in Mr./Ms. ________ room are not trapped, but have suffered injuries which are not life threatening. They include injuries such
       as cuts, bruises, broken bones, and shock/ trauma. All students, even those injured are capable of walking.
    
     The windows in classroom ____ have been broken. There is glass inside as well as outside the building.
     The head custodian is out sick today, where does he/she keep the school keys?
     Classroom ______door is jarred shut. There is no other access to the classroom.
     A chemical smell is coming from a classroom lab. As you approach it gets stronger.
     After roll call is completed a student is found to be missing.
     The first aid team needs the medicine out of the nurse’s office. Can your team help locate?
     Classroom _____ is known to have unusual critters due to an upcoming science fair on reptiles and spiders in our environment.
     Damage Assessment Team wants a SAR member to be a member of their team as they conduct inspections.
     During your search, two students are found in the corner of the library.
     During your search, an injured student with a head trauma is found in the boys’ bathroom. His head is bleeding.




KCDEM                                                                            October 2009
School District Emergency Preparedness   B-97
Training and Exercise Program
                 Emergency Response Team                       FIRE AND UTILITY TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s Fire and Utility Team. The drill is designed to stand alone with no other teams or agencies involved in the drill. The
scenario is an earthquake, but can be adapted to other types of emergencies.


                                     School Response                                                                              Drill Coordination
                                         Preparation                                                                                    Preparation
     Team members have completed the KPREP ICS Training                                                   Verify safety monitors are in place if needed.
     Team members have received training in fire suppression and school equipment power
                                                                                                           Verify the Fire and Utility team is ready for training
       isolation
     Equipment for the team has been inventoried and complete                                             If needed for the exercise, gain permission to shut down or alter school
     Team Leaders are assigned                                                                               equipment
                                                                                                           Prepare fire simulator
                                                                                                           Brief the team on the scenario and provide each member a copy
                                           Response                                                                  Drill Controller/Evaluator (Admin Office)
                                                                                                           Begin the drill by providing to the team leader the following
     Assemble your team and assign responsibilities                                                           information:
    Fire:                                                                                                 The school has been evacuated and the fire and utility team has been
     Confirm reported fires existence and location.                                                      assembled
     Carry out small fire suppression actions.
                                                                                                           Inject information from the attached list into the scenario
     Immediately report discovery of larger fires to Team Leader.
     Assist in evacuation or Search & Rescue activity if needed.
                                                                                                           Evaluate actions using the left side of this sheet. Write comments in the
     If necessary, secure and post area with “Danger” placard following suppression of small
                                                                                                             area provided.
                 fires.
    Utilities:
                                                                                                           Use injects to create discussion about particular issues or event.
     Check utilities according to pre-assigned area of responsibility.
     Take whatever action is necessary to minimize danger and further damage.                             Inventory team equipment and communications. Check to insure the
     Assess what services are still available: water, electricity, telephone, sewer lines,                   equipment and supplies are clean, current, and ready for use
         heating/ventilation system, bathrooms, etc.
     Report assessment to Command Post.
     Survey extent of apparent structural and site damage then report to Command Post.

KCDEM                                                                                             October 2009
School District Emergency Preparedness       B-98
Training and Exercise Program
                                           Recovery                                                  Drill Controller/Evaluator
                                                                                  Verify the school has returned to normal operations.
     Assess need for Critical Stress Debriefing of staff and students.
     Account for all expenditures and activities.                                Complete your evaluation and the Drill Report Form.
                                                                                  If time permits, debrief staff on their response to the drill




COMMENTS______________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_______________________________________________________________________________________




KCDEM                                                                     October 2009
School District Emergency Preparedness      B-99
Training and Exercise Program
                                                              Kitsap County School

                                                          DISASTER DRILL SCENARIO
                                          (Issue this handout to Incident Management Team Members)

Drill Scenario:            At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                           earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                           minutes.

Emergency Response Team: Fire and Utility Team

The following underlined items should be noted as important for your team:

   Assume the district command center has been activated.
   Five minutes after the drill starts, all electrical power in your building will be lost.
   Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
   Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or
    Kitsap County Emergency Management.
   The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
   Mrs. Jane Doe, a parent who is confined to a wheelchair, in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
    ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care
    for this person?




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-100
Training and Exercise Program
                                                                     Drill injects

                                                 (Those checked will be injected into the Drill)

     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     There is a northerly wind which is blowing smoke from the fire past the exit doors on the east side of the gymnasium. The students in the
       gym will need to use an alternate route of evacuation. Grandparents are not on Student Release Card. What do you do?
     Students are drinking from the water fountain at the assembly area they were evacuated to, teachers are complaining it is cloudy.
     Water is spraying from the sinks in the boys' bathroom.
     After shocks have occurred. A student was yelling, there are sparks coming from the lights in the teachers' lounge.
     A minor fire beaks out in the library. Appears to have been started by electrical wires.
     A car in the parking log has rolled upside down in an earthquake crevice. A mom and two children are trapped in the car.
     The fire alarm does not sound when used.




KCDEM                                                                            October 2009
School District Emergency Preparedness   B-101
Training and Exercise Program
                     Emergency Response Team                                   FIRST AID TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s First Aid Team. The drill is designed to stand alone with no other teams or agencies involved in the drill. The scenario
is an earthquake, but can be adapted to other types of emergencies.


                                    School Response                                                                              Drill Coordination
                                         Preparation                                                                                   Preparation
       Team member have completed the KPREP ICS Training                                                  Verify safety monitors are in place if needed.
       Team members have received certified First Aid and CPR training
                                                                                                           Verify the First Aid Team is ready for training
       Equipment for the team has been inventoried and complete
       Team Leaders are assigned                                                                          If required, prepare volunteers to act as injured staff and students
                                                                                                           Brief the team on the scenario and provide each member a copy


                                           Response                                                                Drill Controller/Evaluator (Admin Office)
     Assemble Team and assign responsibilities
                                                                                                           Begin the drill by providing to the team leader the following
     Triage all victims. Green = OK, yellow = delayed, red = immediate, black = dead                         information:
     Administer first aid.                                                                               “The school has been evacuated and the first aid team has been assembled
     Record information about injuries and first aid administered.
     Determine need for medical assistance.                                                               Inject information from the attached list into the incident command
     Assure availability of necessary first aid supplies and equipment.                                      post.
     Keep the incident commander informed of care of injured.
     Monitor other students who may be experiencing trauma, anxiety, or stress because of                 Evaluate actions using the left side of this sheet. Write comments in the
                                                                                                             area provided.
         the emergency.
                                                                                                           Use injects to create discussion about particular issues or event.

                                                                                                           Inventory team equipment and communications. Check to insure the
                                                                                                              equipment and supplies are clean, current, and ready for use



KCDEM                                                                                             October 2009
School District Emergency Preparedness       B-102
Training and Exercise Program
                                          Recovery                                        Drill Controller/Evaluator
     Conduct a post drill inventory of supplies
                                                                        Verify the school has returned to normal operations.
     Report any
                                                                        Complete your evaluation and the Drill Report Form.
                                                                        If time permits, debrief staff on their response to the drill



COMMENTS______________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_______________________________________________________________________________________




KCDEM                                                           October 2009
School District Emergency Preparedness   B-103
Training and Exercise Program
                                                              Kitsap County School

                                                          DISASTER DRILL SCENARIO
                                          (Issue this handout to Incident Management Team Members)

Drill Scenario:            At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                           earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                           minutes.

Emergency Response Team: First Aid Team

The following underlined items should be noted as important for your team:

   Assume the district command center has been activated.
   Five minutes after the drill starts, all electrical power in your building will be lost.
   Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
   Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or
    Kitsap County Emergency Management.
   The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
   Mrs. Jane Doe, a parent who is confined to a wheelchair, in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
    ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care
    for this person?




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-104
Training and Exercise Program
                                                                    Drill Injects

                                                 (Those checked will be injected into the Drill)

     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     There is a northerly wind which is blowing smoke from the fire past the exit doors on the east side of the gymnasium. The students in the
       gym will need to use an alternate route of evacuation. Grandparents are not on Student Release Card. What do you do?
     10 families show up and cannot go home. They want you to take care of them. How?
     After roll call is completed a student is found to be missing.
     You need the medicine out of the nurse’s office. Can your team help locate?
     Students and staff have been outside for 30 minutes. Staff and students need to go to the bathroom. Where are you going to set up "potty"
       facilities? How will you store the waste? How are students and staff going to maintain hygiene in this area?
     Diabetic teacher needs food; she did not have an emergency pack ready. How can you help her?
     The students in Mr./Ms. _____ room are not trapped, but have suffered injuries which are not life threatening. These injuries include cuts,
       bruises, broken bones, and shock/trauma. All students, even those injured, are capable of walking.
     Your first aid station has been sent all the medically fragile students in the school. Where do you keep the emergency medical response plans
       and medications as needed for these students? Who on your team is trained to handle these students?
     One student has died from a head trauma. What actions will you take?




KCDEM                                                                           October 2009
School District Emergency Preparedness   B-105
Training and Exercise Program
               Emergency Response Team                      SUPPORT AND SECURITY TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s Support and Security Team. The drill is designed to stand alone with no other teams or agencies involved in the drill.
The scenario is an earthquake, but can be adapted to other types of emergencies.


                                    School Response                                                                             Drill Coordination
                                         Preparation                                                                                  Preparation
       Team members have completed the KPREP ICS Training                                                Verify safety monitors are in place if needed.
       Team members have received training in School Security measures
                                                                                                          Verify the support security team is ready for training
       Equipment for the team has been inventoried and complete
       Team Leaders are assigned                                                                         If needed for the exercise, create visual simulated damage in school
                                                                                                             areas
                                                                                                          If volunteers are used for simulated injured or unaccounted for students
                                                                                                             brief volunteers of their role and injuries
                                                                                                          Brief the team on the scenario and provide each member a copy
                                                                                                         
                                           Response                                                                Drill Controller/Evaluator (Admin Office)
                                                                                                          Begin the drill by providing to the team leader the following
     Assemble your team and assign responsibilities                                                          information:
     When the earthquake has stopped. ASSIGN RESPONSIBILITIES TO OTHERS                                 “The school has been evacuated and the fire and utility team has been
                                                                                                         assembled
     Immediately following evacuation, lock or cordon off perimeter gates and grounds that
       are unsafe.                                                                                        Inject information from the attached list into the scenario
     Station team members at obvious school access points to direct parents, fire, rescue,
       police, medical aid personnel, etc. to appropriate area.                                           Evaluate actions using the left side of this sheet. Write comments in the
     Be prepared to receive neighbors who wish to volunteer; provide them with job                         area provided.
       description.
     Set up sanitation facilities.                                                                       Use injects to create discussion about particular issues or event.
     Monitor sanitation & properly care for waste until it can be disposed of.
     Gather all food/water supplies for distribution as needed.                                          Inventory team equipment and communications. Check to insure the
     Set up areas for sheltering/sleeping/eating.                                                           equipment and supplies are clean, current, and ready for use

KCDEM                                                                                            October 2009
School District Emergency Preparedness       B-106
Training and Exercise Program
                                           Recovery                                                 Drill Controller/Evaluator
                                                                                  Verify the school has returned to normal operations.
     Assess need for Critical Stress Debriefing of staff and students.
     Account for all expenditures and activities.                                Complete your evaluation and the Drill Report Form.
     Inventory team supplies upon completion of the drill.                       If time permits, debrief staff on their response to the drill



COMMENTS______________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_______________________________________________________________________________________




KCDEM                                                                     October 2009
School District Emergency Preparedness      B-107
Training and Exercise Program
                                                              Kitsap County School

                                                          DISASTER DRILL SCENARIO
                                          (Issue this handout to Incident Management Team Members)

Drill Scenario:            At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                           earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                           minutes.

Emergency Response Team: Support and Security Team

The following underlined items should be noted as important for your team:

   Assume the district command center has been activated.
   Five minutes after the drill starts, all electrical power in your building will be lost.
   Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
   Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or
    Kitsap County Emergency Management.
   The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
   Mrs. Jane Doe, a parent who is confined to a wheelchair, in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
    ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care
    for this person?




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-108
Training and Exercise Program
                                                                     Drill Injects

                                                 (Those checked will be injected into the Drill)

     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
     The students in Mr./Ms. ________ room are not trapped, but have suffered injuries which are not life threatening. They include injuries such
       as cuts, bruises, broken bones, and shock/ trauma. All students, even those injured are capable of walking.
     Students and staff have been outside for 30 minutes. Staff and students need to go to the bathroom. Where are you going to set up "potty"
       facilities? How will you store the waste? How are students and staff going to maintain hygiene in this area?
     Diabetic teacher needs food; she did not have an emergency pack ready. How can you help her?
     The principal wants to know how you can sleep 300 students if you have to house them overnight?
     Part of the hillside adjacent to the parking lot has slid away and taken several cars and asphalt.
     Several parents are looking for students, but don’t have any identification.
     The principal would like portable toilets and a water station set up.
     You want to get more food, but it is inside the school and you are not sure of the damage assessment




KCDEM                                                                            October 2009
School District Emergency Preparedness   B-109
Training and Exercise Program
                 Emergency Response Team                    DAMAGE ASSESSMENT TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s Damage Assessment Team. The drill is designed to stand alone with no other teams or agencies involved in the drill.
The scenario is an earthquake, but can be adapted to other types of emergencies.


                                    School Response                                                                           Drill Coordination
                                         Preparation                                                                                Preparation
       Team members have completed the KPREP ICS Training                                               Verify safety monitors are in place if needed.
       Team members have received training in school structure and utilities assessment
                                                                                                         Verify the Damage Assessment team is ready for training
       Equipment for the team has been inventoried and complete
       Team Leaders are assigned                                                                        If needed for the exercise, create visual simulated damage in school
                                                                                                            areas
                                                                                                         If volunteers are used for simulated injured, brief volunteers of their
                                                                                                            role and injuries
                                                                                                         Brief the team on the scenario and provide each member a copy
                                                                                                        
                                          Response                                                               Drill Controller/Evaluator (Admin Office)
                                                                                                         Begin the drill by providing to the team leader the following
     Assemble your team and assign responsibilities                                                        information:
     Check evacuation routes for safety. Advise alternate routes, if necessary.                        The school has been evacuated and the fire and utility team has been
     Check student assembly areas for gas/water pipe ruptures, downed power lines, etc.                assembled
     Inspect all school buildings for damage. Report structural problems, cracks in walls,
                                                                                                         Inject information from the attached list into the scenario
        damage to classrooms, science labs, and other areas to the Command Post.
     Cordon off dangerous areas with barrier tape/danger signs.                                         Evaluate actions using the left side of this sheet. Write comments in the
     Inspect after each aftershock - report to the Command Post.                                          area provided.

                                                                                                         Use injects to create discussion about particular issues or event.

                                                                                                         Inventory team equipment and communications. Check to insure the
                                                                                                            equipment and supplies are clean, current, and ready for use

KCDEM                                                                                           October 2009
School District Emergency Preparedness      B-110
Training and Exercise Program
                                           Recovery                                                 Drill Controller/Evaluator
                                                                                  Verify the school has returned to normal operations.
     Assess need for Critical Stress Debriefing of staff and students.
     Account for all expenditures and activities.                                Complete your evaluation and the Drill Report Form.
     Inventory team supplies upon completion of the drill.
                                                                                  If time permits, debrief staff on their response to the drill




COMMENTS______________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_______________________________________________________________________________________




KCDEM                                                                     October 2009
School District Emergency Preparedness      B-111
Training and Exercise Program
                                                              Kitsap County School

                                                          DISASTER DRILL SCENARIO
                                          (Issue this handout to Incident Management Team Members)


Drill Scenario:            At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                           earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                           minutes.

Emergency Response Team: Damage Assessment Team

The following underlined items should be noted as important for your team:

   Assume the district command center has been activated.
   Five minutes after the drill starts, all electrical power in your building will be lost.
   Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
   Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or
    Kitsap County Emergency Management.
   The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
   Mrs. Jane Doe, a parent who is confined to a wheelchair, in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
    ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care
    for this person?




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-112
Training and Exercise Program
                                                                       Drill Injects

                                                     (Those checked will be injected into the Drill)



     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     The windows in classroom ____ have been broken. There is glass inside as well as outside the building.
     The head custodian is out sick today, where does he/she keep the school keys?
     Your principal wants to know ASAP what rooms can be used for sheltering students. How long will it take your team to assess damage?
       Where are you starting your assessment from?
     Fire in a hallway as you approach it….what action do you take?
     A student is found in a closet
     As you assess the library, two adult volunteers are found injured and laying under a book case and books.
     Cracks are noted in a hallway.
     Once classroom’s door is jarred shut.




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-113
Training and Exercise Program
     Emergency Response Team                      STUDENT/STAFF SUPERVISION TEAM EXERCISE
“This drill is designed to test the capabilities of the school’s Support and Security Team. The drill is designed to stand alone with no other teams or agencies involved in the drill.
The scenario is an earthquake, but can be adapted to other types of emergencies.


                                    School Response                                                                             Drill Coordination
                                         Preparation                                                                                  Preparation
       Team members have completed the KPREP ICS Training                                                Verify safety monitors are in place if needed.
       Team members have received training in supervision techniques
                                                                                                          Verify the support security team is ready for training
       Equipment for the team has been inventoried and complete
       Team Leaders are assigned                                                                         If needed for the exercise, create visual simulated damage in school
                                                                                                             areas
                                                                                                          If volunteers are used for simulated injured or unaccounted for students
                                                                                                             brief volunteers of their role and injuries
                                                                                                          Brief the team on the scenario and provide each member a copy
                                                                                                         
                                           Response                                                                Drill Controller/Evaluator (Admin Office)
                                                                                                          Begin the drill by providing to the team leader the following
     Assemble you team and assign responsibilities                                                           information:
     Determine as well as possible the extent of any injuries.                                          “The school has been evacuated and the fire and utility team has been
     Assess the ability of all to evacuate.                                                             assembled
     Determine need to evacuate and call for medical assistance for any trapped/injured
                                                                                                          Inject information from the attached list into the scenario
       students/staff .
     Check your pre-established next-room teacher/buddy.                                                 Evaluate actions using the left side of this sheet. Write comments in the
     Evacuate classroom using assigned evacuation route or, if needed, use alternate route                 area provided.
     Lead class to assembly area, find assigned class location.
     Take roll and report class status to Command Post. Account for ALL students then                    Use injects to create discussion about particular issues or event.
       report missing students/staff to Command Post. Buddy teacher to respond to
       Command Post with both roll call sheets.                                                           Inventory team equipment and communications. Check to insure the
     Stay with class and buddy class to supervise, inform, play with, and reassure students                 equipment and supplies are clean, current, and ready for use
       throughout the duration of the emergency.
KCDEM                                                                                            October 2009
School District Emergency Preparedness       B-114
Training and Exercise Program
                                          Recovery                                                  Drill Controller/Evaluator
                                                                                  Verify the school has returned to normal operations.
     Assess need for Critical Stress Debriefing of staff and students.
     Account for all expenditures and activities.                                Complete your evaluation and the Drill Report Form.
     Inventory team supplies upon completion of the drill.                       If time permits, debrief staff on their response to the drill




COMMENTS______________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________
_______________________________________________________________________________________




KCDEM                                                                     October 2009
School District Emergency Preparedness     B-115
Training and Exercise Program
                                                              Kitsap County School

                                                          DISASTER DRILL SCENARIO

                                          (Issue this handout to Incident Management Team Members)
Drill Scenario:            At 8:57 a.m. on April 26, 2000, an earthquake with a magnitude of 8.2 struck the Puget Sound region. The epicenter for the
                           earthquake was on the subduction zone of the Cascadia Fault, west of Neah Bay. The ground shook for approximately 2
                           minutes.

Emergency Response Team: Student/Staff Supervision Team

The following underlined items should be noted as important for your team:

   Assume the district command center has been activated.
   Five minutes after the drill starts, all electrical power in your building will be lost.
   Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
   Each school must determine the type of communication to be utilized in this drill. All radio transmissions will be simulated to either 911 or
    Kitsap County Emergency Management.
   The injured staff and students will be tagged with 3" x 5" cards (or triage tags if you use them) to indicate what their injuries are.
   Mrs. Jane Doe, a parent who is confined to a wheelchair, in the main office on parental business. Her son, john Doe, is a students in Mr./Ms.
    ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly care
    for this person?




KCDEM                                                                             October 2009
School District Emergency Preparedness   B-116
Training and Exercise Program
                                                                     Drill injects

                                                 (Those checked will be injected into the Drill)

     There is a partial interior wall collapse between room___ and the corridor leading to the east exit of the building. There is also a small fire in
       the exit corridor.
     Due to the magnitude of the earthquake, the building must be evacuated and inspected before re-entry.
     The students in Mr./Ms. ________ room are not trapped, but have suffered injuries which are not life threatening. They include injuries such
       as cuts, bruises, broken bones, and shock/ trauma. All students, even those injured are capable of walking.
     Students and staff have been outside for 30 minutes. Staff and students need to go to the bathroom. Where are you going to set up "potty"
       facilities? How will you store the waste? How are students and staff going to maintain hygiene in this area?
     Diabetic teacher needs food; she did not have an emergency pack ready. How can you help her?
     The principal wants to know how you can sleep 300 students if you have to house them overnight?
     Several parents have shown up and are looking for their children.
     Two teachers are walking towards their cars and plan to leave the school
     Children are
     The injured staff and students will be tagged with _____ or 3"x5" cards to indicate what their injuries are.
     Mrs. Jane Doe, a parent who is confined to a wheelchair is in the main office on parental business. Her son, john Doe, is a student in Mr./Ms. -
       ________'s class. Because of the earthquake, Mrs. Doe is upset and wants to be with her son. Is it the school's responsibility to properly
       care for this person?
     The students from classroom ____ are crying and upset because the rabbits in Mrs. _____ class are still in the room they evacuated. They
       want someone to rescue them and will not settle down.
     Two children from Mr. _____'s class are hysterical. They have not seen their sister who is in the 6 th grade class in the evacuated area.
     You and your friend are watching three classrooms of students. All of a sudden she collapses, she is a known diabetic.




KCDEM                                                                           October 2009
School District Emergency Preparedness   B-117
Training and Exercise Program
                                                           [Your School Name]

                                  Emergency Drill Reporting Form
                  (For compliance with 2008 fire code revisions in WAC 51-54-000 and SSB 5097)
      School:                                                                                  Date:

      District:                                                                                School ID #:

      Person Completing                                                                        # Students:            # Staff:
      Form and Title:

                   Attach to this form a list of all staff who participated in the drill, and any visitors participating.

      Time Alarm Sounded:                             Time Drill Concluded:                      Time to Evacuate: (fire evacuation
                                                                                                 drills only)

      Type of Drill:                                  Type of School:                           Weather Conditions:
           Fire / Evacuation                              Elementary                              Clear
           Lockdown                                       Middle School                           Cloudy
           Modified Lockdown                              Junior High School                      Raining
           Shelter-in-Place                               High School                             Rain and wind
           Earthquake                                     K-8                                     Windy
           Tsunami                                        K-12                                    Snow / Sleet
           Medical Emergency                              Alternative School                      Hail
           Lahar                                          Other
           Weather Emergency
           Other: __________________

      Participants: (check all that apply)            Notification / Alert Method:              Situation at Start of Drill:
           School Administrators                          Bell or Buzzer                           Before School
           Teachers / Para-educators                      Enhanced Alert System                    During Class Time
           Custodial Staff                                Intercom                                 Passing Time
           Students                                       Phone                                    Recess
           School Security Officers                       Voice Notification                       Lunch Time
           Law Enforcement                                Siren                                    Assembly
           Fire Department                                Other: ______________                    After School
           Emergency Medical Services                                                               Other: _______________
           County Emergency Mgmt.                                                                       _____________________
           Other ___________________
      School Mapping System:                          Staff previously trained on               Students previously trained on
                                                      emergency procedures this year?           emergency procedures this year?

                                                            Yes                                        Yes
            Mapping system used                            No                                         No
            Mapping system not used
      Incident Command System Used?                   Incident Commander:                       Operations Chief:
            Yes
            No


KCDEM                                                                                                  October 2009
School District Emergency Preparedness          B-118
Training and Exercise Program
                                                 [Your School Name]

                              Emergency Drill Reporting Form (Cont’d)
                   (For compliance with 2008 fire code revisions in WAC 51-54-000 and SSB 5097)
 Problems Encountered: (Check all that apply)

      Congestion in hallways                                    Radio communication problems
      Alarm not heard                                           Network / computer problems
      Students unsure of what to do / proper                    Noise impedes communications
      Staff unsure of responsibilities / response               Students not out of sight (lockdown drill)
      Weather-related problems                                  Long time to evacuate building
      Unable to lock doors                                      Students not serious about drill
      Windows not covered                                       Frightened students (lockdown drill)
      Windows left open                                         Improper or unavailable supplies (SiP)
      Doors left open                                           Confusion
      Lights left on                                            Doors or Exits blocked
      Students not accounted for / attendance                   Transportation
      Difficulties with evacuation of disabled students or      Interagency miscommunications
         staff                                                   Incident command problems
      Unable to access school mapping system                    Other: ____________________________
      Students unaccounted for (note # below)                      __________________________________
 Extenuating Circumstances / Identified Factors / Special Conditions Simulated:




 Mitigation / Plans for Improvement: (check all that apply and explain below)

      Additional staff training                                  Cooperative planning with responders
      Additional student training                                Revised emergency procedures
      Address need for additional equipment                     
      Improved emergency supplies
 Explain corrective efforts here:




KCDEM                                                                              October 2009
School District Emergency Preparedness   B-119
Training and Exercise Program

								
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