Example of Template Sponsorship

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					CONFERENCE COSTS                                           Quantity Unit Cost    Total cost (incl. VAT)
Venue - UP campus
Day delegate rate                                               100     £15.00                £1,500.00
Catering                                               N        100
Tea/coffee + biscuits                                             2      £1.25                  £250.00
Tea/coffee                                                        2      £0.95                  £190.00
Mineral water (large bottles)                                    60      £2.75                  £165.00
Orange juice (individual bottles)                                60      £0.85                    £51.00
Buffet (Gold Option One)                                         60      £9.00                  £540.00
Dessert (combo of tartlets + muffins/cakes)                      60      £2.45                  £147.00
VAT                                                                    17.50%                   £235.03
AV aids
LCD Projector                                                     2    £100.00                  £200.00
Projection screen                                                 2     £50.00                  £100.00
Flip Chart stands and material (pads, pens)                       4     £30.00                     £0.00
Lectern                                                           0      £0.00                     £0.00
PA system                                                         0      £0.00                     £0.00
Delivery and Collection                                           0      £0.00                     £0.00
AV Technician Support                                             1    £150.00                  £150.00
                                                                                              £3,528.03
Print, Design & Promotion
Estimated printed material                                                                    £2,000.00
Delegate Badges                                                 100      £2.00                  £200.00
Delegate Packs                                                  100     £16.00                £1,600.00
Abstract booklet                                                120      £2.00                  £240.00
Speakers / Plenary
Travel                                                            2    £400.00                  £800.00
Roundtable chair                                                  1    £150.00                  £150.00
Professional Development Workshops                                4    £200.00                  £800.00
Best paper award                                                  1    £500.00                  £500.00
Staff
Event Freelancer                                                 90     120.00               £10,800.00
Temporary Registration Staff                                      2   £280.00                  £560.00
2 x 2 days
Website                                                           1 £2,000.00                 £2,000.00
Miscellaneous
Postage costs                                                     1     £50.00                    £50.00
Transport into town                                               1     £90.00                    £90.00


                                                                                            £19,790.00
Contingency (10% of budget)                                                                   £1,979.00
                                                                                            £21,769.00
Total Cost                                                                                  £25,297.03


CONFERENCE INCOME                                          Quantity Unit Cost    Total cost (incl. VAT)
Delegate fees - 100 delegates


                                                                                                   £0.00
General delegate fee                                             40     £20.00                  £800.00
Concessions                                                      40     £15.00                  £600.00
Participants                                                     20      £0.00                     £0.00
                                                       N        100                             £600.00
Total delegate income:                                                                        £1,400.00


Group budget allocated to conference:                                                        £10,000.00
                           Total estimated income 1:                                        £11,400.00


Budget from funding/sponsorship:                                                             £40,000.00
                           Total estimated income 2:                                        £41,400.00


(worst case scenario - without any funding/sponsorship)     Income - Costs 1 =              -£13,897.03
(with funding)    Income
                 Income - - Costs 2 =   £16,102.98
                 Costs 2 =

				
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Description: Example of Template Sponsorship document sample