Benefits Realisation and Sustainability Plan Programme/Project/ Activity/Project Reporting Period: Business Manager: Sponsor: RAG Status Project Phase: 0 Prepared by: Date Prepared: R Click for phases Programme, Project or Service Improvement Plan: Example: Comprehensive Performance Assessment Action Plan Click for RAG description Benefits Area 1 Benefits Area 2 Benefits Area 3 Description of Extend the Havering / Prince2 Project Management Extend the Havering / Prince2 Project Management Extend the Havering / Prince2 Project Management Benefits Methodology across all corporate functions Methodology across all remaining council departments Methodology across all partnership activities Business areas affected Finance, Legal & HR CA & C, SS, Ed, Env, Finance, CEd, H&R HSP, LPSA 1. Brief all relevant parties 2. Arrange Project Management training 3. Action Plan Ensure internal announcement Benefits Responsibility Ray Whitehouse / David Yates Ray Whitehouse / David Yates / HOS Ray Whitehouse / David Yates / Shazia Ullah 1. Schedule of Briefing Sessions arranged 2. Achievements to Training courses designed 3. date Internal announcement drafted 1. Hold Briefing Sessions 2.Allow all attendees to book onto the courses Achievements next 3.Gain Communications Team approval for the period announcement Supporting CPA Action Plan Documentation Havering/Prince2 Methodology Milestones / key End milestone or Risks deliverables key deliverable Budgetary status Within specification (all milestones/key deliverables met and budget in line with that agreed, any risks likely to occur have no material impact on the project’s ability to deliver including inter-dependencies) G G G G Out of specification but recoverable (one milestone/key deliverable not met and budget out of line but recoverable by next reporting period, a risk likely to occur that has a material impact on the project’s ability to deliver including inter- dependencies but has a mitigation plan in place) A A A A Out of specification and not recoverable (more than one milestone not met and budget out of line and not recoverable within next reporting period, more than one risk likely to occur and have a material impact on the project’s ability to deliver including inter-dependencies and/ or no mitigation plans in place) R R R R Phase 0 Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Concept Evaluation Planning & Development Trials, Acceptance & Start-up & Post Implementation and Proposal Design Specification Implementation planning Go-Live & Audit · Evaluation · Agreed User · ICT Design · Evaluation · Cut Over · Audit results Specif ications · Strategic Fit Specif ications · Trials · Support · Lessons · Firm Cost Estimates · Objectives · Business Case Development · Acceptance · Publicity · Payback · Acceptable · · Proposal PID’s/Plans Technical · Sign-Off · Closure Verification · Feasibility · ITT · Implementation Plan · Appoint PM/champ · Form Team · Design Spec. · User Trials · Cut -Over Plans · Post Implementation · Investigation · PID · Code · Process Updates · Release Notes Review · Implementation · Project Plan · Process · Training · Support SLA · Lessons learnt Proposal Typical Steps · Detailed User · Test Plan · I T proving · Closure Report for Phase · Technical Specif ications · Initial Validation · Sign-Off · Assessment · Define Resources · Payback Required · Progress Assessment · Initial Cost Benefit · Exceptions · Risk Analysis · Detailed Costing · Infrastructure 2% to 5% 5% to 20% 40% to 70% 10% to 20% 3% to 5% 1% to 2% Champion/PM Core Project Team Project Team & Project Team, Users & Cut-Over resource + PM Champion/PM Est. Resource + Development Team Training team Time from functional experts as needed Products · Concept · Integrated Project · Product ready for · Approved Product · Satisfied Customer & · Steady State and & Achievements · Proposal · Plan · User Trials Payback Business Case realised Phase 5 Review + Post Impl Rev Reviews Phase 0 Review Phase 1 Review Phase 2 Review Phase 3 Review Phase 4 Review + Lessons Rev + Payback Rev Simple Timings 2-4 weeks 4-6 weeks 4-10 weeks 1-2 weeks 4-10 weeks 4-8 weeks Product Complex 4-8 weeks 8-12 weeks 8-20 weeks 4-8 weeks 8-20 weeks 8-26 weeks Product Project_Name RAG_Status Current_Phase Project_Manager Capital2003 EstimatedCompletion Capital2003Spent #REF! R 0 0 1/0/1900 #REF! #REF! Revenue2003Spent ExternalBudgetSpent Revenue2003 ExternalBudget #REF! #REF! #REF! #REF!
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