Learning Center
Plans & pricing Sign in
Sign Out

Voting System Standards.doc


									Section 1.   301. VOTING SYSTEMS STANDARDS.

Voting System Standards
Section 301 of the Help America Vote Act requires that voters have the opportunity in a private and
independent manner to verify the votes they have selected, to change their ballot or correct any errors, and
to be notified of the effect of selecting more than one candidate for a single office before a ballot is cast
and counted. HAVA also directs states to adopt uniform and nondiscriminatory standards that define what
constitutes a vote, requires manual audit capacity and error rates standards of voting systems, and
mandates increased access to the elections process by people with disabilities.

Privacy and Independence – Oregon Statutes require that all voting systems approved by the
Secretary of State secure the secrecy of voting to each voter. Vote by mail allows voters to easily mark
their ballots in a private location, most often within their homes. Voters may also use privacy booths at
their county elections office. These booths are available the entire time that ballots are issued and are
especially useful to voters visiting the county election office to request a replacement ballot on the day of
or near the election. To enhance voter independence and make the process of voting and correcting a
ballot more convenient, Oregon has replaced its punchcard voting systems through upgrades to optical
scan systems to allow voters to use a pencil or a pen in completing their ballots.

In compliance with HAVA, Oregon intends to develop and implement an Alternate Format Ballot (AFB).
The AFB will enable a person that, for whatever reason, is unable to access or mark a regular printed
ballot, to mark, print, verify, and cast a ballot using a personal computer, scanner, and printer. The AFB
will be designed to easily function across a wide breadth of computer hardware and software, including
assistive technologies. This will allow voters with disabilities that have (or have access to) assistive
technology in their home to vote from home, which is the cornerstone of vote by mail. To provide
services to voters with disabilities that do not have (or have access to) the required technology the State
will purchase at least two Accessible Computer Stations (ACS), one permanent and one portable, for each
county. The ACS will, with the addition of assistive technology, provide an accessible workstation where
voters with disabilities can mark, print, verify, and cast their ballot independently and privately. The voter
can vote at the county elections office using the permanent ACS or at a remote location using the portable
ACS. County elections staff can transport the portable ACS to a location that will best accommodate the

Access to the Voting Process for People with Disabilities –HAVA requires voting systems to
be accessible for voters with disabilities and seniors in a manner that provides the same opportunity for
access, participation, privacy, and independence as other voters. This requirement will be met by
providing an Alternate Format Ballot (AFB) directly to voters requesting them. Voters with disabilities
that have, or have access to a personal computer and printer will be able to vote privately and
independently from home just as other voters receiving mail-in ballots do. The AFB will be designed to
easily function across a wide range of computer systems, including assistive software and hardware
technologies to ensure accessibility of the AFB across a wide range of people with disabilities that use
assistive technology to access information. The State will provide each county election office with at least
two Accessible Computer Stations (ACS) (one permanent and one portable). The ACS will serve as
accessible workstations where voters with disabilities that do not have, or have access to, an accessible
computer can vote using the AFB.

   1. Alternate Format Ballot and Accessible Computer Station – Under Oregon’s vote by mail
      system, elections are not conducted at polling places. The state plans to provide each county with at
      least two accessible computer stations that will provide access to voting for people with disabilities
      using the AFB. Each county elections office will also have the ability to create and distribute the
AFB’s in order to meet the HAVA Title III requirements for access to voting, including privacy
and independence, for people with disabilities. The ACS, in conjunction with the AFB, will serve
as important tools to enable voters with disabilities to cast a ballot privately and independently.
The state will purchase a minimum of two ACS’s per county – one for placement in county
elections offices and one portable system that can be strategically deployed in a variety of locations
for use by voters with disabilities or can, by request, be taken to the voter that is unable to leave
home. The purchase will include training for county elections staff on how to set up, use, and
troubleshoot the ACS and provide for ongoing maintenance and support of the ACS. The state will
also purchase additional ACS’s to be distributed within counties that have needs beyond the
minimum requirement. County elections officials will make decisions about the placement of
additional systems. The state will require that any ACS’s set up for use in public locations outside
the county elections office be set up only in those locations that are fully accessible to people with

Development of the AFB and purchase of the ACS’s will be one of the highest priority projects in
Oregon’s HAVA plan. The proposed timeline is to have the AFB’s and the ACS’s ready for beta
testing in March of 2008 and implemented statewide no later than the May 2008 Primary Election.
Placement of the ACS’s will be reevaluated after each election and county elections officials will
recommend changes based upon experience.

                                           (Replace DRE with AFB in all other sections of the Plan)
    Section 6.The State's proposed budget for activities under this part, based on the
    State's best estimates of the costs of such activities and the amount of funds to
    be made available, including specific information on—
          (A) the costs of the activities required to be carried out to meet the
          requirements of title III;
          (B) the portion of the requirements payment which will be used to carry out
          activities to meet such requirements; and
          (C) the portion of the requirements payment which will be used to carry out
          other activities.—
          HAVA §254(a)(6)

Anticipated Budget for HAVA Implementation

   HAVA Requirements             Section 101   Section 102   Section 252    Section    5% State     Estimated
                                   Funds         Funds         & 257       261 Funds    Match         Costs
Voting Systems (S-301)           $1,250,000    $1,822,758    $3,040,000    $194,140    $160,000     $6,466,800
Provisional Voting and Voting                                $1,400,000    $194,140    $70,000      $1,664,140
Information Requirements
Centralized Voter Registration   $2,200,000                  $10,500,000               $1,077,560   $13,777,560
Voter Outreach and Election       $650,000                   $1,500,000     194,142    $107,500     $2,451,642
Worker Training (S-254)
State Plan Creation and           $100,000                    $500,000                  $30,000      $630,000
Management (S-402)
Other HAVA/State Plan                                        $10,823,941                            $10,823,941
Activities & Administration**
TOTAL                            $4,200,000    $1,822,758    $27,763,941   $582,422    $1,445,060   $35,814,181
    * Voter Registration costs estimated through state fiscal year (2009)
    ** Some unspent federal funds may be set aside in the state Election Fund for payment of long-term
    costs of complying with HAVA (Sustainability Funds).
Section 12.In the case of a State with a State plan in effect under this subtitle
during the previous fiscal year, a description of how the plan reflects changes
from the State plan for the previous fiscal year and of how the State succeeded in
carrying out the State plan for such previous fiscal year. HAVA §254(a)(12)

Since the submission of the inaugural State Plan, the State of Oregon HAVA
accomplishments include:
Elimination of Punch Card Systems

HAVA Administrative Complaint Procedure implemented

Centralized Voter Registration System implemented

Provisional Voting
       Implemented Elections Call Center to ensure all voters have a way to check whether or not a
       provisional ballot has been counted.
       The Elections Call Center implemented as a full service call center to provide customer service
       to voters in Oregon.
       Handled 28,607 calls in October and November 2004 (General Election)
       Provided training for 8 new service representatives for 2006 election cycle
       Updated ballot drop site application for Primary and General Election
       Call Statistics for General Election:
               The Call Center answered approximately 13,592 calls from October 1 through
               November 15, 2006
               Approximately 5500 of these calls occurred over the last six business days leading up to
               and including Election Day
               Approximately 75% (10,194) of the calls were served by the call center
               The Call Center received and served approximately 70 Spanish calls

New HAVA Voter ID Requirements implemented

       Voting Your Ballot Instructions (Overvotes)
       Ballot Correction Instruction
       Replacement Ballot Instruction
       Easy to Read Voting Guides and Audio Guides
       Professional Certification for County Clerks and Staff
               Since 2003, approximately $65,000 has been spent on CERA Professional Certification
               Approximately 40 elections professionals from Oregon have participated
               In 2006, of the 51 graduates across the country, 13 were from Oregon
       Reach general voting population and target audiences (younger, disenfranchised or apathetic
       voters) through television, radio, and web to increase voter education, registration and voter
       turnout in the 2006 General Election. Reach Oregonians with disabilities and make them aware
       of new systems that now allow them to vote privately and independently.
           Media Purchases Focus:
               Get out the vote (some spots with minority emphasis)
               Voter Assistance availability
               Registration Drive
              Replacement Ballots Availability
              $98,000 Statewide Media Buy (English & Spanish)
              21 Media Outlets Partnered in the Campaign Statewide
              98% of Oregon Reached
              Included Text Messaging Campaign w/Portland Radio Station Z100

Access for People with Disabilities (HHS Grants/Alternate Formats)
       Accessible Voting System
       Accessible Ballot Marking System
       Alternate Format Ballot/Accessible Voting Station
   ADA Projects included:
       Installation of elevators
       Paving of a parking lot
       Widening of doorways & installation of lever set doorknobs
       Updating of Ramps & additional ADA Signage
       Installation of ADA Accessible Service Counters
       Installation of Emergency Egress Door w/ Wheel Chair Ramp
       Installation of Hand Rails & Grab Bars
       Purchase of Wheelchair accessible voting booths
       Purchase and Installation of Drive-Up Drop Box/Boxes
       Audio Voters Pamphlet
       Large Print Voter Registration Cards
       Tactile VBM Envelope
       Disability Community Public Meetings
       Vendor Fair

Improving the Overall Administration of Elections
      Elections Business System
      Vote Count Tabulation and Tally System Assistance
Section 13.A description of the committee which participated in the development of
the State plan in accordance with section 255 and the procedures followed by the
committee under such section and section 256 – HAVA §254(a)(13)

                              Oregon HAVA Steering Committee
John Kauffman                                Kappy Eaton
Multnomah County Elections Director          League of Women Voters
(503) 988-3720                               (503) 581-5722             (541) 344-2027

Terri Turi                                   Julie Anderson
Coos County Clerk                            Oregon Advocacy Center
(541) 396-3121                               (541) 664-3024            

Jim Barrow                                   Tina Treasure
Umatilla County Elections Director           State Independent Living Center
(541) 278-6206                               (503) 945-6621             

Jan Coleman                                  Rep. Dave Hunt (D)
Yamhill County Clerk                         State Legislator
(503) 434-7518                               (503) 986-1440          

Mickie Kawai                                 Rep. Vicki Berger (R)
Washington County Elections Manager          State Legislator
(503) 846-5822                               (503) 986-1420   

Steve Druckenmiller                          Sen. Margaret Carter (D)
Linn County Clerk                            State Legislator
(541) 967-3831                               (503) 986-1722       

Jean Straight                                Ramon Ramirez
Deputy Secretary of State                    Northwest Treeplanters & Farmworkers
(503) 989-0073                               United (PCUN)                    (503) 989-0073

John Lindback                                Tamara Henderson
State Elections Director                     Oregon Student Association
(503) 986-2339                               (503) 286-0477        

Julie Pearson                                David Buchanan
Information Systems Director                 Oregon Common Cause
(503) 428-7316                               (503) 588-1341          

To top