Example of a Catering Contract

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					                                 BUDGET NOTES - STRATEGIC INITIATIVES




USING THE THREE TEMPLATES
· After completing template 1 on the budget, which includes total project costs and project revenues, if applicable, also complete
templates 2 and 3 on salaries and consulting fees, and travel expenses, respectively. Any costs indicated in templates 2 and 3
must be reported in the budget template.

· For multi-year funding, reproduce a second copy of the budget template for all subsequent years.


         Important: Once completed, this form must not be transmitted electronically to the department
                         in order to ensure confidentiality of your personal information.


[1] All expenses must be reasonable, justified and necessary for the project.


[2] Examples of eligible expenses
a) Criterias in regard to employee salaries and consultants' fees and related contracts included in template 2.

b) Professional fees, including training, professional development, research and studies, survey costs in response to
project evaluation and/or expected results, orientation or facilitation services for project implementation.

c) Travel costs must not exceed the thresholds set out in the Treasury Board guidelines (http://www.tbs-
sct.gc.ca/pubs_pol/hrpubs/tbm_113/td-dv-eng.asp).

d) Costs associated with activities/tools for the development of material required for the project, such as marketing
tools that will be tested on site as part of a development project for a new strategy, and new software created or
adapted for the execution of the project.

e) Translation costs.

f) Technology costs associated with the development of an online tool, web 2.0, podcasts, Webinars. Costs for the
rental of, for instance, audiovisual equipment for presentations and the rental or purchase of software.

g) Detailed information on administrative fees for project activities must be provided. This includes costs for
telecommunications, office supplies, office rentals, audits of project expenditures (for recipients receiving contributions
of $200,000 or more), equipment transportation costs.

h) Expenses related to networking events, a business plan, symposiums, seminars and workshops.

i) Where an organization is eligible for reimbursement of federal or provincial tax, only the non-recoverable portion
may be claimed and reported to the Department of Canadian Heritage as an eligible expense.


[3] Examples of ineligible expenses:

a) Expenses incurred by the applicant prior to the program receiving the funding application.
b) The applicant's operating expenditures.
c) The salaries and benefits of employees who do not contribute directly to the project.
d) Funding intended to reduce deficits.

e) Hospitality expenses as for example: catering costs and beverages (except for small gifts presented to elders).
f) Artistic creations and/or artistic and heritage productions and programs.
g) Feasibility studies, infrastructure projects, capital assets and furniture purchases.
h) Costs associated with producing Audited Financial Statements for the project (for recipients receiving a contribution
of less than $200,000).

[4] In-kind contribution

The term "in-kind" refers to goods and services provided free of charge by independent parties or by the applicant. An
in-kind contribution is considered to be a real contribution in the total cost of activities proposed for a project, but is not
recoverable because there is no transfer of money. Goods and services provided free of charge may be considered as
in-kind contributions if:                                                                                    - the goods and
services are essential to the success of the project and are eligible in accordance with the component guidelines and
would have otherwise had to be purchased or paid for by the recipient;
- they have a fair market value at the time of the contribution (for instance, fair value could be determined based on the
price paid for equivalent goods and services); and
- they are recorded in the recipient's books with appropriate supported documents, e.g.: certification of hours worked by
volunteers.

[5] Financial support by the Department to projects is generally no more than 50% of eligible project costs. Under
exceptional circumstances, the program may consider increased levels of support up to 75% towards eligible projects
costs (refer to item 4 in this component's guidelines).




                                                          Budget - Notes
                                            STRATEGIC INITIATIVES COMPONENT BUDGET
                                               APPLICANT NAME AND PROJECT TITLE
                                                   April 1, 2010, to March 31, 2011
                                                                                           TOTAL PROJECT COSTS
                                                                                                             Total           Amount requested under SI

                                                                                                                                                % of project
Category                                                          Cash                   In-kind             Cost                 $
                                                                                                                                                   total

A) Salaries (provide details in Tab 2 - Salaries and Fees)
Total salaries only                                        $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%
B) Fees (provide details in Tab 2 - Salaries and Fees)
Total fees only                                            $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%
C) Travel (provide details in Tab 3 - Travel)
Total travel only                                          $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%
D) Promotion/Marketing (dissemination of project results, marketing strategy, communication or financial management plan, printing costs,
distribution costs, manuals, etc.)
                                                           $                  -   $                  -   $           -   $                  -
                                                           $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%
E) Translation
                                                           $                  -   $                  -   $           -   $                  -
                                                           $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%
F) Administrative fees (up to 15% of total costs)
(Fees must be directly related to project activities, such as telecommunications, audit of project expenditures (applications for $ 200 000 or
more), office supplies, office rental, etc.)
                                                           $                  -   $                  -   $           -   $                  -
                                                           $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%
G) Physical resources (rental of hardware, rental or purchase of software, equipment transportation fees, room rental, production equipment
if necessary, etc.)
                                                           $                  -   $                  -   $           -   $                  -
                                                           $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%

H) Technology (development of online tools, Web 2.0, podcasts, Webinars, etc.)
                                                           $                  -   $                  -   $           -   $                  -
                                                           $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%

I) Others
                                                           $                  -   $                  -   $           -   $                  -
                                                           $                  -   $                  -   $           -   $                  -
Partial total                                              $                  -   $                  -   $           -   $                  -          0.0%

TOTAL COSTS                                                $                  -   $                  -   $           -   $                  -          0.0%




                                                       TOTAL PROJECT REVENUES


                                                                                                                             Confirmed or
                                                                  Cash                  In-kind          Cash and in-        unconfirmed        % of total
Sources of revenue                                             contribution           contribution        kind total         contribution       revenues
GOVERNMENT CONTRIBUTION (municipal, regional, provincial or federal (please specify))
Amount requested under Strategic Initiatives of CCIF       $                  -   $                  -   $           -
                                                           $                  -   $                  -   $           -
                                                           $                  -   $                  -   $           -
                                                           $                  -   $                  -   $           -
Partial total                                              $                  -   $                  -   $           -                                 0.0%
NON-GOVERNMENT CONTRIBUTION
Contribution from applicant                                $                  -   $                  -   $           -
Contribution from partner X                                $                  -   $                  -   $           -
Contribution from partner Y                                $                  -   $                  -   $           -
Contribution from partner Z, etc.                          $                  -   $                  -   $           -
                                                           $                  -   $                  -   $           -
Partial total                                              $                  -   $                  -   $           -                                 0.0%

                                                           $                  -   $                  -   $           -                                 0.0%
TOTAL REVENUES



· Total project revenues must equal total project costs, just as in-kind revenues must correspond to in-kind costs.

· For budget instructions and examples of eligible or ineligible expenses, see budget notes to the previous page.
                                                                         1. Budget
                                                                      Strategic Initiatives component
                                                                    Strategic Initiatives Component
                                                                        Applicant Name
                                                            Employee Salaries and Consulting Fees [1]
                                                                    April 1, 2010, to March 31, 2011

                                                                                                                                 # of hours
                                                                                                                     % of time
                                                                                                     Annual salary              per week or x 20% (for
                                                                                                                     dedicated
         Name                          Title                         Role in project                 / hourly rate /            # of months employees              Total
                                                                                                                     to project
                                                                                                          fees                  dedicated to (see note 1))
                                                                                                                      annually
                                                                                                                                   project

A) Employees:
                                                                                                     $           -       0.00%                                         $0.00
                                                                                                     $           -       0.00%                                         $0.00
                                                                                                     $           -       0.00%                                         $0.00
                                                                                                     $           -       0.00%                                         $0.00
Partial total                                                                                                                                                          $0.00
B) Consultants:
                                                                                                     $           -       0.00%                                         $0.00
                                                                                                     $           -       0.00%                                         $0.00
                                                                                                     $           -       0.00%                                         $0.00
                                                                                                     $           -       0.00%                                         $0.00
                                                                                                     $           -       0.00%                                         $0.00
Partial total                                                                                                                                                         $0.00
Grand total                                                                                                                                                           $0.00

[1] The time dedicated to the project by employees must be reasonable and necessary. The percentage of employee salaries must correspond directly to the time
dedicated to project activities, as is the case for a project management or coordination position. These fees must not be more than 20% of employee salaries, established
on a pro rata basis for the duration of the project. Please use the following examples: operations director: annual salary and benefits of $40 000 x 50% for a 6-month
project x 20% of time dedicated to project = $4 000.

[1.1] The applicant's contribution, including time for paid work, corresponding to a salary or fee of one of the employees should fall under cash contributions.
[1.2] Only the real wages of salaried employees of the organization must be charged for the project. Real wages include gross wages and social benefits. When you are
establishing salary projections, please take into account any possible increase in wages made in accordance with the collective agreement of your organization.
[1.3] The consulting fees must be supported by documentation (invoices and / or contract signed) which corroborate the allocation of time spent on the project funded and
the amount paid. Thus, these contracts should include a provision for fees, hourly rate, work to be performed, travel expenses and administrative costs, schedule and
terms of payment.

[1.4] The hourly rates for consultants should reflect market rates normally paid for similar work.
[1.5] The time charged to the project should not exceed 7.5 hours per working day for employees and consultants.
                                                                         2. Salaries and fees
                                                Strategic Initiatives component

                                                         Applicant Name
                                                      Travel Expenses [2]
                                                  April 1, 2010, to March 31, 2011

                                                                                          # of days /    Mode of
     Name               Title            From / To             Reason for travel                                     Grand total
                                                                                            nights    transportation
                                                                                                                            $0.00
                                                                                                                            $0.00
                                                                                                                            $0.00
Grand total                                                                                                                 $0.00


[2] Travel expenses must be reasonable and must not exceed the thresholds set out in the National Joint Council's Travel
Directive at http://www.njc-cnm.gc.ca/directive/travel-voyage/index-eng.php. See appendices B and C for information about
kilometric rates and meal allowances.

[2.1] Hospitality expenses are not eligible, as stipulated in the Guidelines for this component.




                                                                                    3. Travel

				
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