Event Proposal Format by gun43016

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									                                       Student Group Event
                                          FUNDING REQUEST

                                     Student Group Information:
Sponsoring Student Group:
Address:                                                                    Phone #:
Number of student members:                                    Number of non-students:
Does your group have an account with the SOFO?                           ____Yes              ____No
Signature of Authorized Student Group Signer:

NOTE: In order to be considered for funding, most funding soures require that a student group have an account
in good standing with the Student Organizations Finance Office prior to being considered for funding, Also,
when meeting with the SOFO events coordinator, please provide printed verification that the facility/space
is reserved for all events.


                                             Event Information:

Title of Event:
Performer (s)_Name (s):
Date:                                                       Time:
Place:                                                                 Is this space reserved? __Yes __No
Facility Capacity:                                                Projected Attendance:
Event Format:          ___ Lecture?     __Performance?         ___Workshop?             ___Conference?
Other:
Will anybody be receiving academic credit for his or her involvement with this event?

                                        Event Contact Information:
                       (All event signers/contacts must be fee-paying students)
Authorized Signer/Event Contact:
Student ID Number:
Address:                                 City:                                         Zip:
Phone #                                  University e-mail:


Additional Event Contact:
Student ID Number:
Address:                                 City:                                         Zip:
Phone #                                  University e-mail:
NOTE: ONLY 2 AUTHORIZED SIGNERS are allowed per student group event account . In some cases, the
second signer will be the CEB Chair (on CEB events only). All event signers must possess
theknowledge
necessary to act as the main contact person (s) for the event and must attend the SOFO event planning
meeting before any spending is done.


                                            Event Proposal Details

   2/1/2011                                              1             c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
                                           Student Group Event
                                            FUNDING REQUEST
                                                Event Proposal Details
                        ADVERTISING                                         BUFF BULLETIN/E-MEMO
(Publications, # of Ads, Price)                                (Quantity and Price)
*newspapers, magazines, media, Facebook                        *indicate whether Buff Bulletin or E-memo
etc, separate from Inkspot/Copy expenses
      What        Qty        COST ea                                              QTY        COST ea

                        0 $            -    $          -       Buff Bulletin          0 $            -      $       -
                        0 $            -    $          -       E-Memo                 0 $            -      $       -
                                            $          -                                                    $       -
                         TOTAL              $          -                                  TOTAL             $       -

                         CONTRACTS                                               COPIES/PRINTING
(Speakers, Performers, Who and How Much)                       (Posters, Flyers, Handbills, etc.)
ANY payment for performer/lecturer                             *Inkspot/Imaging Services
                                            $          -                                                    $       -
                                            $          -                                                    $       -
                                            $          -                                                    $       -
                                            $          -                                                    $       -
                         TOTAL              $          -                                 TOTAL              $       -

                CU POLICE DEPARTMENT                                           EQUIPMENT RENTAL
(# of police X # of hours X $ per hour)                        (Item and Price)
Qty of Police      #Hr Rate per Hour                           *non-facility provided, sound sytem, lighting etc.
                          $            -    $          -                                                    $       -
                        $       -    $                 -                                                    $       -
                       TOTAL         $                 -                                                    $       -
                FACILITY RENTAL/SET UP                                                   TOTAL              $       -
(Item X # of Item and Price)
*chairs, tables, facility cost etc.                                             FACILITY SECURITY
     Items         Qty        Price Item                       *UMC Security, Argus, facility security
                    0     $            -    $          -                                                    $       -
                    0     $            -    $          -                                                    $       -
                    0     $            -    $          -                                                    $       -
                         TOTAL              $          -                                 TOTAL              $       -


                                                Event Proposal Details



   2/1/2011                                                2               c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
                                         Student Group Event
                                          FUNDING REQUEST
              FEES/LICENSES                                        FILM/VIDEO SUPPLIES OR SERVICES
(Rights to productions)                                        (videographer, DVD, cameras etc.)
                                          $            -                                             $         -
                                          $            -                                             $         -
                                          $            -                                             $         -
                                          $            -                                             $         -
                            TOTAL         $            -                             TOTAL           $         -


          GUEST AIRFARE                                                        GUEST LODGING
        Who                 Where               Cost           (Speaker/Performer X # of nights, Price)
                                          $            -          Speaker       #         Cost
                                          $            -                            0 $          -   $         -
                                          $            -                            0 $          -   $         -
                                          $            -                            0 $          -   $         -
                            TOTAL         $            -                            0 $          -   $         -
                                                                                     TOTAL           $         -
              GUEST MEALS
(Speaker/Performer X # of days, Price)                                              PARKING
*can be rolled into contract fee                               (# of Passes X Price, or lot attendants)
Speaker          # da         Cost                                                  0 $          -   $         -
                    0 $              -    $            -                            0 $          -   $         -
                    0 $              -    $            -                            0 $          -   $         -
                    0 $              -    $            -                              TOTAL          $         -
                            TOTAL         $            -                     PROPS/COSTUMES
                                                               (Type, # of and Price)
                POSTAGE                                        Item             #    Cost
(FedEx expenses, shipping, etc.)                                                    0 $          -   $         -
                                          $            -                            0 $          -   $         -
                                          $            -                            0 $          -   $         -
                                          $            -                            0 $          -   $         -
                        TOTAL             $            -                              TOTAL          $         -




                                              Event Proposal Details




   2/1/2011                                                3             c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
                         Student Group Event
                          FUNDING REQUEST
RECEPTION/EVENT FOOD                         VEHICLE RENTAL
                          $          -            (rental car estimate)
                          $          -                                              $     -
                          $          -                                              $     -
                          $          -                                              $     -
                          $          -                            TOTAL             $     -
                 TOTAL    $          -


OTHER/MISCELLANEOUS                          OTHER/MISCELLANEOUS
                          $          -                                              $     -
                          $          -                                              $     -
                          $          -                                              $     -
                          $          -                                              $     -
                          $          -                                              $     -
                 TOTAL    $          -                            TOTAL             $     -


OTHER MISCELLANEOUS
                          $          -
                          $          -
                          $          -
                          $          -
                          $          -
                 TOTAL    $          -




                              Event Proposal Details

Student Group:                                                   BUDGET
Event:                                            (total up amounts from detail pages)


  2/1/2011                               4          c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
                                       Student Group Event
                                             FUNDING REQUEST
Location:                                                   Advertising                         $         -
Time:                   Date of Event:                      Buff Bulletin/E-Memo                $         -
Location:                                                   Contracts                           $         -
Time:                   Date of Event:                      Copies/Printing                     $         -
Location:                                                   CU Police Deparment                 $         -
Time:                   Date of Event:                      Equipment Rental                    $         -
                                                            Facility Rental/Set Up              $         -
ANTICIPATED FUNDING SOURCES:                                Facility Security                   $         -
Indicate: (Applied / Expected / Committed)                  Fees/Licenses                       $         -
                                                            Film/Video                          $         -
Current event SGFB funds                 $          -       Guest Air                           $         -
{A/E/C}                                  $          -       Guest Meals                         $         -
{A/E/C}                                  $          -       Guest Lodging                       $         -
{A/E/C}                                  $          -       Parking                             $         -
{A/E/C}                                  $          -       Postage                             $         -
                     TOTAL               $          -       Props/Costumes                      $         -
                                                            Reception/Event Food                $         -
                                                            Vehicle Rental                      $         -
                                                            Other                               $         -
                                                            Other                               $         -
Contact Person:                                             Other                               $         -
Phone Number:
E-Mail:                                                     Subtotal                            $         -
                                                            GAR/GAIR (5.96%)                    $         -

                                                            GRAND TOTAL            $                      -
          ***This budget must be signed by the events coordinator in the SOFO, UMC 231***


SOFO REVIEW AND APPROVAL:                                                       Date:



                                               Event Information:


  Please answer the following questions regarding the performer(s) and/or content of the event. If
          more space is needed, attach extra pages. Questions continue on the next page.



   2/1/2011                                             5           c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
                                     Student Group Event
                                        FUNDING REQUEST

1. Give a brief biography of the performer(s) including relevent educational, professional and personal
history. Attach any reviews, articles, etc.




2. Describe the nature and content of the performance/event:




3. How did your group learn about the performer (i.e. industry leader, suggested by other universities,
read in class, etc)? Attach any references:




4. Explain the significance of the event and the benefits the event will bring to CU. Be specific.




                                            Event Information:

5. What does your group hope to accomplish by producing this event?




   2/1/2011                                          6           c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
                                         Student Group Event
                                            FUNDING REQUEST



6. If this is an annual event, please summarize event history. Include funding history.




7. Is any type of revenue-raising activity planned by the performer or your student group in connection
with this event (i.e. ticket sales, book sales)? ______     Yes     ______ No
If yes, please explain revenue-raising plans.




8. Is this event being planned in conjunction with another organization or university department or as
part of another event (i.e. keynote speaker held during an awareness week)?
If yes, please explain.




9. Will food be served at the event or at a reception after the event?            ____    Yes    ____    No
           (If food is to be brought into the UMC, approval must be obtained by the UMC Director's Office)
If yes, please explain.




                                                FOOD Funding Request


Note: The Cultural Events Board has a limited amount of money for food and it is likely that your food budget
will not be covered entirely. The money given to you by the board is to cover ALL costs relating to food: for
instance, catering services charge set-up food fees and may charge for utencils. All final budget decisions are
up to the discretion of the board.

   2/1/2011                                              7             c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
Note: The Cultural Events Board has a limited amount of money for food and it is likely that your food budget
will not be covered entirely. The money Student Group Event
                                        given to you by the board is to cover ALL costs relating to food: for
                                           FUNDING REQUEST
instance, catering services charge set-up food fees and may charge for utencils. All final budget decisions are
up to the discretion of the board.




1. How much money are you requesting for food (figure from event budget)? Who will be catering the
event or producing the food?




2.      a) How many people are you expecting to attend the event?
        b) How many people are you expecting to feed?




3. Briefly describe the roll that food plays in your event:




4.     How important is food to the success of your event?        Please rate on a scale from 1-5.
                1=event can go on without food                5=the event cannot proceed without food)

                1              2                 3                      4                      5

        Give a brief explanation:




                                            FOOD Funding Request


5. Has your student group held an event that included food in the past? If so, what was the event,
where did you receive funding, and describe the outcome of the event. Has this event the one you are
proposing now) included food before? If so, where did you receive funding and what was the outcome
of the event?

     2/1/2011                                           8            c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
                                    Student Group Event
                                       FUNDING REQUEST
5. Has your student group held an event that included food in the past? If so, what was the event,
where did you receive funding, and describe the outcome of the event. Has this event the one you are
proposing now) included food before? If so, where did you receive funding and what was the outcome
of the event?




6. List other anticipated FOOD funding sources. NOTE: these anticipated sources may be the and
what was the outcome of the event? same as the ones listed in your event budget, but should only be
resources whose funds will contribute to the costs needed for food.




                                       SCHEDULE OF EVENTS:

7. Please include a schedule of activities if this proposal packet is for a multi-activity, day or week.


                      EVENT:                              Date/Time:                  Place:




   2/1/2011                                        9           c65ec09b-6bf6-44f1-a770-a9b76bbf0443.xls
Student Group:                                              BUDGET
Event:                                       (total up amounts from detail pages)
Location:                                     Advertising               $
Time:           Date of event:                Buff Bulletin/E-Memo      $
                                              Contracts                 $
                                              Copies/Printing           $
                                              CU Police Deparment       $
                                              Equipment Rental          $
                                              Facility Rental/Set Up    $
ANTICIPATED FUNDING SOURCES:                  Facility Security         $
Indicate: (Applied / Expected / Committed)    Fees/Licenses             $
                                              Film/Video                $
Current event SGFB funds $                    Guest Air                 $
{A/E/C}                       $               Guest Non-Air             $
{A/E/C}                       $               Parking                   $
{A/E/C}                       $               Postage                   $
{A/E/C}                       $               Props/Costumes            $
                                              Reception/Event Food      $
                                              Vehicle Rental            $
                                              Other                     $
                                              Other                     $
                                              Other                     $
Contact Person:
Phone Number:                                 Subtotal                  $
E-Mail:                                       GAR/GAIR (5.85%)          $


                                                            TOTAL       $



***This budget must be signed by the events coordinator in SOFO, UMC 231***


SOFO REVIEW AND APPROVAL: __________________________Date: _______




                                              5
                                      EVENT PROPOSAL DETAILS

ADVERTISING                                       BUFF BULLETIN/E-MEMO
(Publications, # of Ads, Price)                   (Quantity and Price)
*newspapers, magazines, media, Facebook etc.      *indicate whether Buff Bulletin or E-memo
separate from Inkspot/Copy expenses

_______________________$________                  Buff Bulletin                #_____$________

_________________ _____$________                  E-Memo                 ___#_____$________

_______________________$________                  _________________ #_____$________
                         TOTAL= $                                          TOTAL= $

CONTRACTS                                         COPIES/PRINTING
(Speakers, Performers, Who and How Much)          (Posters, Flyers, Handbills, etc.)
ANY payment for performer/lecturer                *Inkspot/Imaging Services

_________________ _____$________                  ____ _____________ _____$________
_________________ _____$________                  ___ ______________              ____$________
_________________ _____$________                  ____ _____________ _____$________
_________________ _____$________                  _____ ____________ _____$________
                         TOTAL= $                                          TOTAL= $

CU POLICE DEPARTMENT                              EQUIPMENT RENTAL
(# of police X # of hours X $ per hour)           (Item and Price)
                                                  *non-facility provided, sound sytem, lighting etc.

_________________#_____$________                  __ _______________ _____$________
                         TOTAL= $                 __ _______________ _____$________
                                                  __ _______________              ____$________
FACILITY RENTAL/SET UP                                                     TOTAL= $
(Item X # of Item and Price)
*chairs, tables, facility cost etc.               FACILITY SECURITY
                                                  *UMC Security, Argus, facility security

_______________________$________                  __ _____________________$________
_______________________$________                  __ _____________________$________
_______________________$________                  ___ ____________________$________
                         TOTAL= $                                          TOTAL= $
                                   EVENT PROPOSAL DETAILS


FEES/LICENSES                                  FILM/VIDEO SUPPLIES OR SERVICES
(Rights to productions)                        (videographer, DVD, cameras etc.)

_________________ _____$________               _________________ _____$________
_________________ _____$________               _________________        ____$________
_________________          ____$________       _________________ _____$________
                       TOTAL= $                                    TOTAL= $

GUEST AIRFARE                                  GUEST LODGING
(Who, Where, Price)                            (Speaker/Performer X # of nights, Price)

_________________ _____$________               _________________        ____$________
_________________ _____$________               _________________ _____$________
_________________ _____$________               _________________ _____$________
                       TOTAL= $                _________________ _____$________
                                                                   TOTAL= $
GUEST MEALS
(Speaker/Performer X # of days, Price)         PARKING
*can be rolled into contract fee               (# of Passes X Price, or lot attendants)

_________________ _____$________               _________________#_____$________
_________________ _____$________               _______________________$________
_________________ _____$________                                   TOTAL= $
                      TOTAL= $                 PROPS/COSTUMES
                                               (Type, # of and Price)
POSTAGE
(FedEx expenses, shipping, etc.)               _________________#_____$________
_________________ _____$________               _________________#_____$________
_________________ _____$________               _________________ _____$________
                       TOTAL= $                _________________ _____$________
                                                                   TOTAL= $
RECEPTION/EVENT FOOD                           VEHICLE RENTAL
                           EVENT PROPOSAL DETAILS

                                       (rental car estimate)
_________________ _____$________       _________________ _____$________
_________________ _____$________       _________________ _____$________
_________________ _____$________       _________________ _____$________
_________________ _____$________                          TOTAL= $
                TOTAL= $

OTHER/MISCELLANEOUS                    OTHER/MISCELLANEOUS

_________________ _____$________       _________________ _____$________
_________________ _____$________       _________________ _____$________
_________________ _____$________       ________________    _____$________
_________________ _____$________       _________________ _____$________
                TOTAL= $                                  TOTAL= $

OTHER MISCELLANEOUS

_________________#_____$________
_________________#_____$________
_________________#_____$________
_________________#_____$________
                TOTAL= $
                                   EVENT INFORMATION:

Please answer the following questions regarding the performers(s) and/or content of
the event. If more space is needed, attach extra pages. Questions continue on the next
page.


1. Give a brief biography of the performer(s) including relevant educational, professional and
personal history. Attach any reviews, articles, etc.:




2. Describe the nature and content of the performance/event:




3. How did your group learn about the performer (i.e. industry leader, suggested by other
universities, read about in class etc.)? Attach any references:




4. Explain the significance of the event and the benefits the event will bring to CU. Be specific.




                                                7
                                                      EVENT INFORMATION:

s) and/or content of        5. What does your group hope to accomplish by producing this event?
 continue on the next




onal, professional and

                            6. If this is an annual event, please summarize event history. Include funding history.




                            7. Is any type of revenue-raising activity planned by the performer or your student group in
                            connection with this event (i.e. ticket sales, book sales)? Yes__________ No__________
                            If yes, please explain revenue-raising plans.




                            8. Is this event being planned in conjunction with another organization or university
                            department or as part of another event (i.e. keynote speaker held during an awareness
                            week)?
suggested by other          If yes, please explain.




                            9. Will food be served at the event or at a reception after the event? Yes______ No_____
bring to CU. Be specific. (If food is to be brought into the UMC, approval must be obtained by the UMC Director's Office)
                            If yes, please explain.




                                                                7
                               EVENT INFORMATION:




nclude funding history.




mer or your student group in
__________ No____________




nization or university
eld during an awareness




vent? Yes______ No_______
he UMC Director's Office)




                                       7
                                  Student Group Event
                                 FOOD Funding Request
Note: The Cultural Events Board has a limited amount of money for food and it is likely that your food
budget will not be covered entirely. The money given to you by the board is to cover ALL costs
relating to food: for instance, catering services charge set-up food fees and may charge for utensils.
All final budget decidsions are up to the discretion of the board.




1. How much money are you requesting for food (figure from event budget)? Who will be
catering the event or producing the food?




2.    a) How many people are you expecting to attend the event?______________________
      b) How many people are you expecting to feed?_______________________________




3. Briefly describe the rold that food plays in your event:




4: How important is food to the success of your event? Please rate on a scale from 1-5.
     1=event can go on without food and 5=the event cannot proced without food)
     Give a brief explanation:

             1               2               3                4               5
                               Student Group Event
                              FOOD Funding Request

5. Has your student group held an event that included food in the past? If so, what was the
event, where did you receive funding, and describe the outcome of the event. Has this event
(the one you are proposing now) included food before? If so, where did you receive funding
and what was the outcome of the event?




6. List other anticipated FOOD funding sources. NOTE: these anticipated sources may be the
same as the ones listed in your event budget, but should only be resources whose funds will
contribute to the costs needed for food.




                             SCHEDULE OF EVENTS:

7. Please include a schedule of activities if this propsal packet is for a multi-activity
day or week.

EVENT:                                     Date/Time:
                                         Student Group Event
                                        FOOD Funding Request
 food and it is likely that your food
board is to cover ALL costs
ees and may charge for utensils.




event budget)? Who will be




 nt?______________________
_________________________




 rate on a scale from 1-5.
 proced without food)
                                   Student Group Event
                                  FOOD Funding Request

the past? If so, what was the
me of the event. Has this event
where did you receive funding




 anticipated sources may be the
 be resources whose funds will




 cket is for a multi-activity


            Place:

								
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