Club’s Budget Manager’s Meeting Corey Edwards, Chair Ann Duginske, Controller IMPORTANT: Sign up so we know who you are and who you are representing What is Student Allocation’s Committee? The Student Allocations Committee (SAC) is a standing committee of the University of Wisconsin Oshkosh (working with, but independent of OSA) and distribute Student Segregated University Fees (SUF) to requesting student organizations and department clubs. This committee, with a student majority, currently spends approximately one million dollars of the Student Segregated Fee that students pay in their tuition, and are used to provide the students at the University of Wisconsin Oshkosh with useful services, activities, and other programs that benefit the students. SAC functions on the rules and policies laid out within the committee’s Policies and Procedures Manual (PPM) Source of Allocation Funds Every enrolled student pays the Segregated Fee each semester as part of tuition. This amount is the same for any and all full time students is used to support student activities, services, and programs on campus. Current Seg Fee for Spring 2010: $436.00 Examples of where this money goes: Reeve Union, Titan Stadium, and Radford Health Center, Student Recreation and Wellness Center. What is a Club? What is an Organization? University Clubs are groups on campus that have a limited impact due to a core focus of academic disciplines. Ex: English Club, Accounting Club etc. University Organizations are groups available to all students that join around common characteristics, goals, initiatives, or philosophies. Ex: Circle K, College Democrats etc. Funding Requirements for Clubs Each group must be annually recognized by OSA. Groups who fail to receive OSA recognition in the fall will have their accounts frozen until recognized. Groups must be open to all students. Clubs may not exclude or restrict membership or participation in any way. What is a Budget? A plan for expenses of future events, projects, or other expenses. To formulate your budget you will need to plan out your future expenses one year in advance. How is a budget created? Your budget should be created using inputs from the exec. board, general membership, department and your advisor. Steps to creating a budget. Look at annual events. Historical costs. 3% increase (advised), however with justification or lack there of any amount of funding may be decided by the committee. Non-Fundable Events Non-fundable Events: Travel Conferences Off-campus events Banquets Philanthropic Events Recruitment/Employment Related Events Funding Restrictions for Clubs o Maximums Per Event: Advertising: $40 per event Honoraria: $200 (varies according to distance) Equipment Rental: $30 per event Reception/Food: $40 per event Capital Purchases All capital purchases (etc. computers or other larger purchases) should be treated as one time only expenses and be made through a separate request. Non-Student Funding With the exception of advisors or contributing members, no funding is allowed to be used toward non students. Section 7.09 of PPM of SAC Putting it together…. Your budget must have: a mission statement, narrative summary, schedule of events, and your budget spreadsheet. Mission Statement This describes the purpose and objective of your group. We use this to ensure that the requests being made are inline with your group’s mission. Narrative Summary This is a break down of the different line item requests. It should be done in paragraph format and explain how the total amount of each line was determined. Schedule of Events Put together a list of planned events so that the committee can get a feel for your groups plans. This is very important for clubs, we fund clubs based primarily off of events, and thus all expenses should relate to a specific event. This schedule should include dollar amounts for each event, which then should correspond to your narrative summary and budget spreadsheet. Spreadsheet Spreadsheets are available in Student Allocation’s Committee’s Titan Files Account, each club has one, unless your club does not have any past spending. Titan Files Tutorial Also available upon request from Committee Will be sent out to Clubs through email Submitting Your Budget Submit Packet to Allocation’s Office: Each “packet” must contain the: Budget Cover Page Club Questions Requested Events Each individual packet must be: 15 copies Collated Stapled together Three-hole punched Submitting Your Budget Online Titan Files: You will be invited to a Titan Files account once your provide your updated information today. Upload your budget to folder marked “Club Budget Submissions” https://titanfiles.uwosh.edu Budget Hearings Time Slots will be posted on the outside of Allocation’s Door next week. Pick a time from 3-6pm on April 6th, April 7th, and April 8th that you can present your request in Reeve Union to the Committee Presentation A run through of the narrative summary, schedule of events. Question and answer. Revised Budgets After being notified of approved funding, you must submit a revised budget. Any line item changes other than travel, capital, or employee. Additional One-Time Requests If your club would like to make an additional one-time request for funding for a specific event, please follow rules and guidelines in request form on our Web site and Orgsync. Email committee at SAC@uwosh.edu WISDM o WISDM is the UW-System equivalent of online-banking for your club’s account. You can use it to check your account balance and any expenses for the year. o To get WISDM authorization you must download, print, and fill out the WISDM authorization form from Web Site and submit it to Financial Services in Dempsey. Financial Services Located in Dempsey, 2nd Floor, in Administrative Services. Handles all financial work of university Financial Forms How do you spend your money? Available on Orgsync Annual Report Easiest way to compile the annual report is to start keeping records of purchases now. Get extra receipts of EVERY transaction. Templates will be provided. Time Line April 2nd, Friday: Budget Request Due April 6th, 7th,8th: Budget Hearings in Reeve from 3-6pm April 13th: Budget Hearings End April 26th-April 30th: Notification of Revised Approved Budgets August 15: Final draft of Annual Report due Questions.
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