Club’s Budget Manager’s
Corey Edwards, Chair
Ann Duginske, Controller
IMPORTANT: Sign up so we know
who you are and who you are
What is Student Allocation’s
The Student Allocations Committee (SAC) is a
standing committee of the University of Wisconsin
Oshkosh (working with, but independent of OSA)
and distribute Student Segregated University Fees
(SUF) to requesting student organizations and
department clubs. This committee, with a student
majority, currently spends approximately one million
dollars of the Student Segregated Fee that students
pay in their tuition, and are used to provide the
students at the University of Wisconsin Oshkosh
with useful services, activities, and other programs
that benefit the students.
SAC functions on the rules and policies laid out
within the committee’s Policies and Procedures
Source of Allocation Funds
Every enrolled student pays the
Segregated Fee each semester as part
of tuition. This amount is the same for
any and all full time students is used to
support student activities, services, and
programs on campus.
Current Seg Fee for Spring 2010: $436.00
Examples of where this money goes:
Reeve Union, Titan Stadium, and
Radford Health Center, Student
Recreation and Wellness Center.
What is a Club? What is an
University Clubs are groups on
campus that have a limited impact
due to a core focus of academic
Ex: English Club, Accounting Club etc.
University Organizations are groups
available to all students that join
around common characteristics,
goals, initiatives, or philosophies.
Ex: Circle K, College Democrats etc.
Funding Requirements for Clubs
Each group must be annually
recognized by OSA. Groups who fail
to receive OSA recognition in the
fall will have their accounts frozen
Groups must be open to all
students. Clubs may not exclude or
restrict membership or participation
in any way.
What is a Budget?
A plan for expenses of future
events, projects, or other expenses.
To formulate your budget you will
need to plan out your future
expenses one year in advance.
How is a budget created?
Your budget should be created
using inputs from the exec. board,
general membership, department
and your advisor.
Steps to creating a budget.
Look at annual events.
3% increase (advised), however
with justification or lack there of
any amount of funding may be
decided by the committee.
Funding Restrictions for Clubs
o Maximums Per Event:
Advertising: $40 per event
Honoraria: $200 (varies according to
Equipment Rental: $30 per event
Reception/Food: $40 per event
All capital purchases (etc.
computers or other larger
purchases) should be treated as one
time only expenses and be made
through a separate request.
With the exception of advisors or
contributing members, no funding is
allowed to be used toward non
Section 7.09 of PPM of SAC
Putting it together….
Your budget must have: a mission
statement, narrative summary,
schedule of events, and your
This describes the purpose and
objective of your group.
We use this to ensure that the
requests being made are inline with
your group’s mission.
This is a break down of the different
line item requests.
It should be done in paragraph
format and explain how the total
amount of each line was
Schedule of Events
Put together a list of planned events so that
the committee can get a feel for your
This is very important for clubs, we fund
clubs based primarily off of events, and
thus all expenses should relate to a specific
event. This schedule should include dollar
amounts for each event, which then should
correspond to your narrative summary and
Spreadsheets are available in
Student Allocation’s Committee’s
Titan Files Account, each club has
one, unless your club does not have
any past spending.
Titan Files Tutorial
Also available upon request from
Will be sent out to Clubs through email
Submitting Your Budget
Submit Packet to Allocation’s Office:
Each “packet” must contain the:
Budget Cover Page
Each individual packet must be: 15 copies
Submitting Your Budget Online
You will be invited to a Titan Files
account once your provide your
updated information today.
Upload your budget to folder marked
“Club Budget Submissions”
Time Slots will be posted on the
outside of Allocation’s Door next
Pick a time from 3-6pm on April 6th,
April 7th, and April 8th that you can
present your request in Reeve Union to
A run through of the narrative
summary, schedule of events.
Question and answer.
After being notified of approved
funding, you must submit a revised
Any line item changes other than
travel, capital, or employee.
Additional One-Time Requests
If your club would like to make an
additional one-time request for
funding for a specific event, please
follow rules and guidelines in
request form on our Web site and
Email committee at SAC@uwosh.edu
o WISDM is the UW-System
equivalent of online-banking for
your club’s account. You can use it
to check your account balance and
any expenses for the year.
o To get WISDM authorization you
must download, print, and fill out
the WISDM authorization form from
Web Site and submit it to Financial
Services in Dempsey.
Located in Dempsey, 2nd Floor, in
Handles all financial work of university
How do you spend your money?
Available on Orgsync
Easiest way to compile the annual
report is to start keeping records of
Get extra receipts of EVERY
Templates will be provided.
April 2nd, Friday: Budget Request
April 6th, 7th,8th: Budget Hearings in
Reeve from 3-6pm
April 13th: Budget Hearings End
April 26th-April 30th: Notification of
Revised Approved Budgets
August 15: Final draft of Annual