External Examiner flowchart - ADMINISTRATIVE PROCESS FOR EXTERNAL

Document Sample
External Examiner flowchart - ADMINISTRATIVE PROCESS FOR EXTERNAL Powered By Docstoc
					ADMINISTRATIVE PROCESS FOR EXTERNAL EXAMINERS (TAUGHT PROGRAMMES)

          UNDERGRADUATE                                      POSTGRADUATE TAUGHT


On Appointment:                                        On Appointment:
Quality Review sent to External Examiner               Quality Review sent to External Examiner
(a) External Examiners ‘contract for                   (a) External Examiners ‘contract for
services’ (UG) and (b) PD81 Starter Form.              services’ (PG-T) and (b) External
                                                       Examiners Bank Details Form.

External Examiner returns signed contract
(or emails confirmation of acceptance) and             External Examiner returns signed contract
PD81 to Quality Review.                                (or emails confirmation of acceptance) and
                                                       External Examiners Bank Details Form to
                                                       Quality Review.

Quality Review send copy of External
Examiner contract to College.
Quality Review send completed PD81 to                  Quality Review send copy of External
Payroll Office.                                        Examiner contract to College.
                                                       Quality Review send completed External
                                                       Examiners Bank Details Form to Accounts
                                                       Payable.
External Examiner undertakes assigned
tasks.
                                                       External Examiner undertakes assigned
                                                       tasks.

To Trigger Payment:
External Examiner sends completed
External Examiner Report to Quality                    To Trigger Payment:
Review.                                                External Examiner sends completed
                                                       External Examiner Report to Quality
                                                       Review.

Quality Review forwards the External
Examiner Report to the College.                        Quality Review forwards the External
                                                       Examiner Report to the College.


On receipt of the External Examiner Report             On receipt of the External Examiner Report
(not before) College completes External                (not before) College completes External
Examiners Payment Form PD86 and                        Examiners Payment Form PD86 and
forwards to Payroll Office.                            forwards to Accounts Payable.



Payroll Office process payment through                  Accounts Payable process payment
Trent HR. Payment is made after                         through Aptos. Payment is made without
deduction of income tax but no deductions               deduction of income tax and without
are made for National Insurance, in line                deduction for National Insurance, in line
with HMRC regulations for External                      with HMRC regulations for External
Examiners who are self-employed.                        Examiners who are self-employed.



                                              Expenses
 External Examiner claims for travel, accommodation and subsistence expenses should be submitted
              directly to the College using the standard non-staff expenses claim form.

				
DOCUMENT INFO