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									             Patrick Ports Hastings
Safety and Environment Management
            Plan for Port of Hastings
                         2010 Update
                            June 2010
                                                                                           Revision No. 5




Executive Summary

Purpose of plan
In 2003, the Port Services Act 1995 (PSA) was amended to include a new Part 6A. This part sets out
the broad legislative scheme requiring port managers to develop and implement safety and
environment management plans (SEMPs) for their ports. The SEMP provides a comprehensive, risk
based approach to safety and environment management by port managers. The SEMP is intended to
complement existing legislation by bringing a “whole of port” perspective to the management of safety
and environment within the port.

This SEMP examines the full range of activities conducted by the port manager, Patrick Ports
Hastings, which is contracted to Victorian Regional Channel Authority for the management of port
waters, with a view to ensuring that hazards and risks are identified and controlled by the responsible
parties. The SEMP also assists Patrick Ports Hastings to respond to hazards and risks in a
coordinated, effective and practical way.

Port Management Structure
In the Port of Hastings, there are two private-sector companies, which act as port managers; Patrick
Ports Hastings and BlueScope. BlueScope owns and manages a product wharf and a “roll on/roll off”
ramp and the surrounding land they occupy. BlueScope maintains its own SEMP and, as such, its
activities will not be considered here.
Patrick Ports Hastings manages an area of the port under a “port management agreement” with the
Port of Hastings Corporation. Patrick Ports Hastings also manages all of the commercial port waters,
including navigation channels and berths, under a “channel operating agreement” with Victorian
Regional Channels Authority. Parks Victoria manages the waters outside the Victorian Regional
Channels Authority’s (VRCA) declared “port waters” and maintains a SEMP to cover this area.

Statement of port safety and environmental values
Patrick Ports Hastings safety and environmental values are:
    The prime objective is to achieve the highest possible level of service to our customers;
    Provide training and leadership for employees to maintain the ongoing safety culture within the
    Port Management Business; and
    Ensure ongoing compliance and accreditation to AS/NZS4801, ISO 9001 & ISO 14001 and
    compliance to VWA Safety Map.
The Quality & Risk Management Systems Manual has been developed by the Patrick Ports Victorian
Operations (GeelongPort and Western Port) to ensure that all activities, that may have an impact on
safety, occupational health, the environment or quality, are carried out in a manner that comply with:

    Relevant statutory regulations and codes;
    ISO 14001 Environmental Management Systems;
    ISO 9001 Quality Management Systems;
    AS/NZS 4801 OH&S Management Systems (or equivalent e.g. Safety MAP);
    Patrick Group - HR, Risk & Quality Policies and Procedures: and
   Asciano Corporate Policies and Procedures


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OHS Commitment & Consultation
Annual External DNV Audit of the Ports certification to Quality 9001, OHS 4801 & Environmental 14001
standards.

The SEMP is reviewed and updated on an annual basis.

Internal auditing process includes a sampling of the Patrick Ports Hastings SEMP Risk Assessments.

Safety Initiatives Implemented

Patrick Ports Hastings engineered a remote greasing system for the hydraulic gangway at Crib Point
Jetty to eliminate working at heights for this activity.
Patrick Ports Hastings have also produced a brochure “Keep Clear of Big Ships” as part of a public
educational program and launched an advertising campaign.

Brief description of port
The commercial Port of Hastings is situated in the north arm of Western Port Bay, approximately
80 kilometres southeast of Melbourne. Two large islands, French Island in the middle and Phillip Island
to seaward, define the two approaches to the bay. This SEMP includes the gazetted “Port Waters of the
Port of Hastings” and the land area managed by Patrick Ports Hastings on behalf of the State
government. The port facilities include:
    Stony Point Jetty;
    Crib Point Jetty;
    Long Island Point Pier; and
    Steel Wharves (BlueScope).

Brief description of key activities
Toll WesternPort (now Patrick Ports Hastings) was appointed manager of the Port of Hastings in 1997
following processes under the Port Services Act 1995. Patrick Ports Hastings is also the manager for a
limited area of land and manages all declared port waters under contract to VRCA.

Stony Point Jetty is a common user jetty. The regular users of Stony Point jetty are:

    Svitzer Australasia, who are licensed to provide towage services to the Port including the use of
    Stony Point jetty for berthing of towage vessels;
    LW Marine Services who are licensed to use berths at Stony Point for floating craft. They provide
    services to shipping such as, lines boats and shore tie up crews, waste removal, stores provisions,
    floating craft for water security, personnel transfers to vessels, spill response personnel and floating
    craft, and stevedoring;
    Defence Maritime Services (DMS), who are licensed to use a berth at Stony Point to service the
    naval contract to train new recruits. DMS also operate small craft from HMAS Cerberus Naval Base
    for training purposes and lease offices, car parking and storage areas at Stony Point;
    Gourock P/L (inter-island ferries), who are licensed to use two berthing areas on Stony Point Jetty.
    One berthing area is for overnight use and the other berthing area is for passenger loading use. The
    passenger loading area is for regular commuters from Phillip and French Island and for charter
    tours;


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    Patrick Ports Hastings, who use the jetty for maintenance activities, servicing other commercial
    shipping, ship to ship transfer operations, transfer of materials to drilling rigs at anchor and berthing
    of floating plant; and
    The public, who use the southern end of Stony Point Jetty for recreational activities such as fishing,
    promenading and boating.
The jetty at Stony Point is owned by Port of Hastings and managed by Patrick Ports Hastings under
contract.

Crib Point Jetty is a common user facility owned by Port of Hastings Corporation (PHC) and managed by
Patrick Ports. Currently, Jetty No. 1 is the only berth commissioned for shipping activity. Berth 2 is
decommissioned while Berth 3 is utilized infrequently for pipe laying vessels and is otherwise
decommissioned.
United Terminals operate from Crib Point Jetty and discharge refined petroleum products to its Hastings
tank farm. United Terminals own the discharge hoses, valves, pipelines, booster pump and fire fighting
equipment.
Crib Point Terminals have decommissioned pipe work affixed to the jetty and on adjoining land.

Helix Energy Solutions are proposing to use the Crib Point facility for the loadout of gas pipelines to the
Bass Strait in 2008/09. The project has planning approval
Boral are proposing to use the facility and the adjoining land, to establish a tank farm to store imported
bitumen. The project is currently in the planning approval stage.

Patrick Ports Hastings uses Crib Point Jetty to provide ship to ship transfer to AGR Asia Pacific, who
operates in Bass Strait, with a floating production storage offloading vessel and shuttle tanker.

Long Island Point is a common user facility owned by the Port of Hastings Corporation (PHC) and is
managed by Patrick Ports Hastings. Esso Australia is the sole operator and uses the facility to export
crude oil and LPG.

BlueScope wharves are owned and operated by BlueScope for importing steel slabs and exporting coil
products. Patrick Ports Hastings is responsible for the management of shipping movements and the
maintenance of the navigation aids, channels and berthing pockets. All other SEMP aspects are covered
by the BlueScope SEMP.

Several anchorage areas are available for vessels to moor. Anchorage may be required for:
    Waiting on cargo;
    Repair work;
    Offloading or loading of large drilling rigs to purpose built vessels;
    Provision of stores; and
    Sheltering from adverse weather.
Cruise liners may also use the anchorage on occasions.

A spoil ground, which was last used in the mid 1990’s, is located off Stony Point towards French Island.
Port Waters are also used for:

    Transiting ships to and from the berths to sea;


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    Recreational boating and fishing; and
    By the Navy or associated naval vessels.
All declared Port Waters are owned by the State (Victorian Regional Channels Authority) and are under
the management and control of Patrick Ports Hastings through its Harbour Control facility and Harbour
Master.
On the south west end of the defined Port Waters, is an aquaculture lease area, managed by the
Department of Primary Industry, and used for the production of mussels and abalones.

Patrick Ports Hastings encourages all businesses operating in the port area to maintain safety and
environment management systems and incorporates this requirement into lease arrangements with
tenants, licensees and customers.
Patrick Ports manage the regional oil spill response contingency plan, under agreement with MSV, for
Port Waters, all the waters of Western Port Bay and an area ranging from Cape Shank to Wilsons
Promontory. Any oil spill to marine waters in the region must be reported to the Harbour Master as well
as the EPA, MSV and AMSA.
Ship safety in approach and at berth is the responsibility of the Harbour Master (employed by Patrick
Ports Hastings) through statutory responsibilities to Marine Safety Victoria.
Patrick Ports Hastings maintains and coordinates the Port of Hastings Emergency Plan and Patrick Ports
manages the Port of Hastings Port Security Plan.

List of major tenants, licensees, service providers and customers
Below is the list of tenants, licensees, service providers and customers that interact with Patrick Ports
Hastings:

    AGR Asia Pacific;
    BlueScope;
    Construction contractors;
    Defence Maritime Services;
    Esso Australia;
    Gourock Pty Ltd (Inter Island Ferries);
    LW Marine Services;
    Maintenance contractors;
    Parks Victoria;
    Patrick Ports Hastings;
    Port Phillip Sea Pilots;
    Provedores;
    Public;
    Ships and shipping agents;
    Svitzer Australasia;
    United Terminals Pty Ltd; and


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    Other, such as rig tenders and pipe laying vessels.

An overview of the plan development, implementation and review process
This section describes the processes used to obtain information on the operations and activities at the
Port of Hastings.
In 2005, eight interviews were conducted with Patrick Ports Hastings and key port stakeholders within
the Port of Hastings, either on an individual basis or with a small group from the same company. The
“one-on-one” interview process allowed each of participants a degree of confidentiality without the
presence of their customers or competitors. All participants were encouraged to raise significant “whole
of port” safety and environment hazards or risks, particularly those that affected other parties or where
other parties affected them.
Key port stakeholders also shared their risk registers and safety and environmental management plans
and system documentation, so that duplication would not occur in the preparation of the SEMP.

The information supplied by key port stakeholders was verified by observing some of their daily port
activities.

The information obtained from interviews with key port stakeholders, including individual stakeholder
management plans, and the observation of key port stakeholders’ activities, were reviewed in conjunction
with the existing safety and environment management procedures in place at Patrick Ports Hastings. The
combined data were assessed against the Ministerial Guidelines: Port Safety and Environment
Management Plans, to enable preparation of a “whole of port” SEMP. This SEMP addresses the
Ministerial Guidelines: Port Safety and Environment Management Plans and acknowledges the pre-
existing risk assessments.

This SEMP is a high level document and is integrated into the existing safety and environment
management system by Patrick Ports Hastings. Patrick Ports Hastings is responsible for the
implementation of the SEMP. Patrick Ports Hastings also has an “SHEQ Management Plan” which
includes the implementation of the SEMP in its objectives and targets.
During the process of obtaining information, it became clear that many of the processes that underpin
safety and environmental management are already in place at the Port of Hastings, and are contained
within the documentation and procedures implemented by key stakeholders.
The implementation of this management plan will be by a process of review, revision and refinement of
existing procedures for effectiveness and applicability, and by a progressive gap analysis by
stakeholders that will identify any new procedures or extension of existing procedures that might be
required.

When tenant agreements, leases, licences or any other form of agreements to operate in or access
areas of the port are entered into, negotiated or reviewed, Patrick Ports Hastings, with the consent of the
tenant, licensee, customer or service provider, will endeavour to incorporate the appropriate safety and
environmental management planning requirements. Only in extreme cases, which pose unacceptable
risks, would Patrick Ports Hastings seek the assistance from the relevant agency.
Patrick Ports Hastings will be responsible for the maintenance, review and revision of the SEMP. Patrick
Ports Hastings will use its existing certified management review procedures, which are currently in place
for ISO 9001, ISO 14001 and AS/NZS 4801. A detailed review of the SEMP will occur, at least, annually.




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Patrick Ports Hastings will be responsible for issuing and distributing the updated SEMP to all parties
identified by Patrick Ports Hastings.

The updated SEMP, following internal reviews or audits by Patrick Ports Hastings, or external audits, will
be endorsed and signed off by the Business Manager, Ports Management – Patrick Ports.

Summary of the significant hazards/risks and additional control measures
As Patrick Ports Hastings and most of the key port stakeholders, have already developed risk registers
for their operations, the SEMP risk registers are only for high level, significant “whole of port” risks and do
not include the risk assessments for the individual activities for the port managers, tenants, licensees,
customers and service providers, as these are already covered by existing risk registers.

Additional proposed action plans for the identified “high” safety risks, under the responsibility of Patrick
Ports Hastings are:

    For small boats operating in Channel (public access) Patrick Ports Hastings, in conjunction with
    government agencies, will implement an educational awareness programme in 2010.
Additional proposed action plans for the identified “significant” environmental and safety risks, under the
responsibility of Patrick Ports Hastings are:
    For dredging of existing berths, channels and approaches, resulting in disturbance of the seabed
    including the generation of turbidity, release of contaminants and nutrients, State and
    Commonwealth approvals will be sought prior to commencing works;
    For building maintenance works where asbestos is present, an asbestos survey will be carried out,
    the asbestos materials identified and marked accordingly;
    For mooring of ships at berth where lines can break during the mooring process causing line
    whipping, WorkSafe Victoria are to conduct a review of waterfront work including mooring work; and
    To prevent a ship striking the pier when berthing, Port Phillip Sea Pilots are engaged to assist the
    Masters of vessels when berthing.
Additional proposed action plans for the identified “significant” environmental and safety risks, under the
responsibility of others, are:
    For ballast water discharge, EPA and AQIS manages and supervises ballast exchange with
    paperwork forwarded by ship's agent to Harbour Master on an ongoing basis;
    For vessel operations emitting greenhouse gas emissions, the vessel owner is to manage
    greenhouse gas emissions (Ongoing);
    For vessel operations, with unlimited timing on operations, resulting in noise, vibration, lighting and
    impact to visual amenity, the Port of Hastings Land Use Strategy was released in 2007 to control
    such operations;
    For aircraft flight paths over the Port area, minimum height of 500 metres is required. Residual risk is
    managed through Port emergency management plan;
    For vehicles using fossil fuels in transporting goods to and from the Port, Port users are to identify
    actions required to reduce Greenhouse Gas emissions (Ongoing);
    For mooring of ships at berth where lines can break during the mooring process causing line
    whipping, WorkSafe Victoria are to conduct a review of waterfront work including mooring work; and



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    To prevent a ship striking the pier when berthing, Port Phillip Sea Pilots are engaged to assist the
    Masters of vessels when berthing.

Summary of process for consultation with people affected by the plan
The aim of this consultation strategy is to provide a cohesive strategy for the SEMP consultation process
for the Port. The consultation effort is directed to achieving formalised objectives. Specific objectives of
the consultative process are to:

    Inform, consult, involve and collaborate with stakeholders as relevant;
    Engage with the ‘SEMP Consultative Committee’;
    Ensure adequate consultation with stakeholders is undertaken for any new projects or major
    changes to existing practices that have safety and environment implications; and
    Monitor, evaluate and update the consultation strategy so it remains relevant and of value to the
    implementation of the SEMP.
   Formal interviews of principle port stakeholders will be conducted by an external consultant every five
   years. The purpose of the interviews will be to identify changes to risks and hazards.
   The next interviews by an external consultant are due in August 2010.




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Amendment Notification Form

This form is to be used for notifying Patrick Ports Hastings of suggested amendments to the Port of
Hastings SEMP, or of changes to contact or resource details.
Please photocopy form, complete details and return to:

Capt. Shane Vedamuttu

Harbour Master
Patrick Ports Hastings

PO Box 204

Crib Point Vic 3919
Email: S.Vedamuttu@patrick.com.au



From:
Contact Person:            ................................................

Organisation:              ................................................

Address:                   ................................................
                           ................................................

City:                      ................................................ Postal Code..................................

Phone / Fax:..........................................................        Email: .........................................



Suggested Amendments:

Page:                      Details:
         ...........................................................................................................
         ...........................................................................................................
         ...........................................................................................................
         ...........................................................................................................
         ...........................................................................................................
         ...........................................................................................................
         ...........................................................................................................
         ...........................................................................................................


Signed: .........................................                  Date:…………………………



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Distribution List

Document control and distribution of this plan will be carried out in accordance with Patrick Ports
Management System procedures. As such, relevant approvals and updating records will be maintained
at all times.



Copy Holder                                                                    Copy No.

Patrick Ports Hastings – Capt. Shane Vedamuttu                                 1

Patrick Ports Hastings – Rick Purton                                           2

Patrick Ports – Shane Collins                                                  3

Patrick Ports - Heather Rogers                                                 4

Port of Hastings Corporation – Ralph Kenyon                                    5




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Amendment History

Proposed amendments/additions to the text of this plan should be forwarded to the Harbour Master,
Patrick Ports Hastings.


Rev      Date           Description                                      Editor              Approved

0        01/05/05       Original Document Prepared                       GHD                 Keith Gordon

1        10/06/06       Revised Risk register and Section 7              Dick Cox            Lindsay Ward

2        01/07/07       Revised Risk Register, controlled                Dick Cox            Lindsay Ward
                        copy, page header, notification and
                        history pages

3        12/08/08       Updated document to include risk                 Dick Cox & Rick     Lindsay Ward
                        assessment and name changes                      Purton

4        09/05/09       Updated contact details and minor                Shane Vedamuttu &   Noel Kimberley
                        revision to wording of document                  Rick Purton

5        09/06/10       Annual review of SEMP document                   Shane Vedamuttu &   Shane Collins
                        and risk assessments                             Rick Purton
                        and
                        Updated as per Government
                        approved auditor findings




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7.       Consultation, Publication and Availability

7.1      Processes for consulting with those affected by the Management Plan

7.1.1     SEMP Consultation Context
The Port of Hastings is required to consult with relevant stakeholders who are interested in, or impacted
by, the Port’s operations in relation to safety and environmental issues. This process is guided by
Section 7 of the Ministerial Guidelines: Port Safety and Environment Management Plans, June 2009.

The Port commenced formal consultation with stakeholders for the Environment Management Plan in
March 2002 (with the Port of Hastings Environmental Management Plan Consultative Committee) and
has adopted a “whole of port” approach to the SEMP consultation process to be adopted as outlined in
this section.
Stakeholder participation will vary depending on: the activities being undertaken generally and at any
particular time within the Port’s boundary; and the extent to which stakeholders may be impacted by or
interested in these operations. The key consultation activities are outlined in Table 11 below.
While acknowledging the community’s right to know, it is recognised that commercial confidentiality can
affect the amount of information that can be given to the public, such as:

      Preliminary talks or discussions that have yet to be concluded or agreed;
      Lease provisions; or
      Items subject to confidentiality agreements.


7.1.2     Consultation Strategy and Objectives
The aim of the consultation strategy was to provide a cohesive strategy for the SEMP consultation
process for the Port. The consultation effort has been directed to achieving formalised objectives.
Specific objectives of the consultative process are to:

      Identify all relevant community stakeholders and interest groups who have, or may have, a legitimate
      interest in the safety and environmental performance of the port;
      Inform, consult, involve and collaborate with stakeholders as relevant;
      Engage with the ‘SEMP Consultative Committee’;
      Ensure adequate consultation with stakeholders is undertaken for any new projects or major
      changes to existing practices that have safety and environment implications; and
      Monitor, evaluate and update the consultation strategy so it remains relevant and of value to the
      implementation of the SEMP.
   Formal interviews of principle port stakeholders will be conducted by an external consultant every five
   years. The purpose of the interviews will be to identify changes to risks and hazards.
   The next interviews by an external consultant are due in August 2010.




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7.1.3     Consultation Key Contacts & Roles and Responsibilities
The personnel listed in Table 1 below will represent the Port during consultation with a SEMP
Consultative Committee.

Table 1      Key Contacts for the SEMP Consultation Strategy

 Port Organisation           Port Representatives and key roles
 Patrick Ports Hastings      Capt. Shane Vedamuttu – Consultation Manager (Harbour Master)
                                 Key contact for the consultation process.
 All Port Representatives    Responsibilities (refer also to Table 11 below for consultation activity descriptions):
                                 Brief consultative committee and other key stakeholders (as relevant) on
                                consultation plan, activities and communications;
                                 Oversee consultation process;
                                 Attend and lead consultation activities as outlined;
                                 Attend meetings as required;
                                  Manage and record all consultation data/records, provide updates and distribute
                                 meetings minutes with actions as required; and
                                  Keep Consultative Committee and stakeholder database records up to date.


7.1.4     SEMP Consultative Committee
A SEMP Consultative Committee has been appointed by consultation to represent key stakeholders and
includes the appropriate number of members.
Membership is for 2 years and may be extended subject to performance assessment. The Port’s
Consultation Manager maintains names and contact details of committee members in a database.

The committee meets at least four times per annum. Meetings with the committee include Port and other
delegate representatives (including industry and agency representatives) depending on the agenda items
to be discussed.

A Terms of Reference (TOR) for selection and responsibilities of committee members has been prepared
and is reviewed every two years. Listed below is a summary of the key roles and responsibilities of
Consultative Committee members.

Summary of key roles of the SEMP Consultative Committee
    Take a proactive role in providing feedback on port-related Environmental and Safety issues that
    may impact stakeholders, including the community;
    Provide a direct link between the community and the Port ensuring the organisation is responsive to
    all stakeholder interests;
    Provide a mechanism by which the Port can understand and resolve possible issues from the
    perspective of various interest groups;
    Provide the Port with access to relevant information;
    Assist in liaising with general community when required;
    Become knowledgeable about the Port’s operations and activities;
    Report to the Port’s Consultation Manager on relevant committee business; and
    Participate in the annual review of the SEMP.


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7.1.5         Stakeholder Database
The Ports’ Consultation Manager maintains a database of stakeholders and current contact details,
separately from this document. This database is updated regularly.


7.1.6         Consultation Activities
The consultation strategy consists of consultation activities described in Table 11. Each supports an
                                                 1
objective from the Public Participation Spectrum (IAP2). The spectrum indicates increasing levels of
public impact and is adopted by the Port as follows:

1.      Inform – keep all stakeholders informed;
2.      Consult – keep relevant stakeholders informed, listen to and acknowledge their concerns and
        provide feedback on how their input has influenced decisions;

3.      Involve – work with key stakeholders to ensure their concerns and knowledge are directly reflected
        in the decisions for the port and provide feedback on this process; and

4.      Collaborate – seek innovative input and direct advice from key stakeholders in formulating solutions
        and incorporate these recommendations into decisions to the maximum extent possible.
Timing for activities is provided in the right hand column.

Monitoring of the consultation process is necessary to measure stakeholder satisfaction and ensure
continual improvement of the process in keeping with the Port’s objectives.




1
    The Public Participation Spectrum, developed by the International Association for Public Participation is a supporting tool to
    determine and select the appropriate level of participation by stakeholders. It’s tabular in format and identifies for each level of
    public engagement the goal, promise to the public and examples of tools to use.



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Table 2          Activities for Environmental and Safety Consultation

Objective             Activity                                                     Stakeholders           Timing
Inform all            Annual Community Update delivered via the website.           All stakeholders       Annually
stakeholders          This yearly update keeps all interested stakeholders
                      informed of the Port’s activities, providing a summary
                      on SEMP relevant recent port operations.
Port Stakeholders     Significant audit findings that impact the SEMP are          Port Stakeholders      As needed
                      communicated to Port Stakeholders.
Inform all            The Port’s activities and relevant information including     All stakeholders       Ongoing
stakeholders          the SEMP (or part thereof, e.g. the executive summary)
                      will be published via an Internet web page. This is
                      managed by the Port’s Consultation Manager, hosted
                      on Patrick Ports’ website and linked to the VRCA and
                      port user’s websites. The web page ensures
                      commercial organisations; schools and other interest
                      groups can source information. It contains an email
                      address for any comments.
Consult all           Communication channels are published including               All stakeholders       Ongoing
stakeholders          telephone number, email address and postal address
                      for enquiries and feedback from stakeholders. These
                      details are published via the Ports Bulletin, issued
                      every six months.
Consult with          The Consultation Manager manages responses to                Stakeholder            As needed
interested            stakeholder enquiries/comments and recording                 enquiries
stakeholders by       communications. The Consultation Manager reports             Consultative
providing             enquiries to the Consultative Committee if appropriate.      Committee
feedback              Records of relevant communications are maintained.

Consult with          Formal interviews of principle port stakeholders will be     Principle port         Every 5 years
principle port        conducted by an external consultant every five years.        stakeholders
stakeholders          The purpose of the interviews will be to identify
                      changes to risks and hazards.
                      Next interviews by external consultant are due August
                      2010
Involve/              Maintain the SEMP Consultative Committee. The                Consultative           Member-ship
Collaborate with      committee enhances the Port’s relationship with port         Committee.             review every
stakeholders to       users, neighbours and the broader community and may          Community and          two years.
ensure innovative     act as a communication channel to interested                 other stakeholders
solutions are         stakeholders.
adopted in line
with views of
interested
stakeholders




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Objective               Activity                                                    Stakeholders         Timing
Involve/                Meetings with the Consultative Committee and                Consultative         Committee to
Collaborate             representatives from the Port and agencies etc. as          Committee            meet four times
                        appropriate to agenda items. The Port updates the           Other key            per year.
                        committee on SEMP issues and any decisions or               stakeholders
                        actions relevant to committee discussion items. The
                        Port also receives information from the committee,
                        particularly feedback on SEMP issues.
Monitor and             Monitor and review of consultation activities is a          Consultative         Annually
                                                                           2
evaluate                necessary part of the ongoing consultation process .        Committee
consultation            An annual SEMP report is provided to the consultative       Other interested
strategy                committee and is published on the website.                  stakeholders

                        Approved person to certify and audit Port management        SEMP by Govt
                        plans under sections 91E(s) + F(3) of the Port Services     Approved             Every two
                        Act 1995 for Commercial and Local Ports every two           Environmental        years
                        years (next audit due Aug 2011). Auditor is required to     Auditor
                        forward copy of report to State Government within 21
                        days of audit. SEMP to be certified every four years.
                        (next certification review due Aug 2013).
Update                  Review and update of the consultation strategy based        Consultative         Every two
consultation            on the consultation report.                                 Committee            years
strategy                                                                            Other interested
                                                                                    stakeholders


7.2        Details of the publication and availability of the plan
The SEMP Executive Summary will be made available to the public and the SEMP (or relevant parts
thereof) will be available to the Consultative Committee. Copies of the SEMP, certificates and audit
reports will be available in hard copy for persons authorised by the Minister to examine. Hard copies of
the SEMP and associated documentation will be held at Patrick Ports Hastings’s offices at Stony Point.


7.3        Copies of Documents for inspection
Copies of the SEMP Certification certificates and audit reports prepared under section 91 (C) of the PSA
are available in hard copy for authorised persons to examine from relevant agencies. Eg. Worksafe,
MSV, EPA etc. These Documents are held at Patrick Ports Hastings Stony Point Office.




2
    Performance indicators are considered to be a valuable tool to assess consultation strategy effectiveness and to
    determine required amendments.



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8.        Plan Endorsement and Contact Details

8.1       Plan endorsement by port management
For Patrick Ports Hastings:




Signed:      ………………………………...…………………..
             Business Manager, Port Management

             Patrick Ports


8.2       Contact details for comments/inquiries
Contact details for comments and inquiries regarding this SEMP are detailed below:

Table 3      Contacts for Port of Hastings

 Port of Hastings Contacts                                Telephone             Email

 Capt. Shane Vedamuttu      Patrick Ports Hastings        Tel. 03 5983 9406     S.Vedamuttu@patrick.com.au
 Harbour Master             PO Box 204                    Fax 03 5983 8684
                            Crib Point 3919




                  Safety and Environment Management Plan for Port of Hastings                                 16
                  June 2010 Update
                                                              Revision No. 5




Safety and Environment Management Plan for Port of Hastings                    17
June 2010 Update

								
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