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Environmental Contract 2009 Texas Tx Exhibit document sample
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Exhibitor Prospectus
16th AnnuAl
Environmental Issues and Solutions in Exploration, Production, Refining & Distribution of Petroleum
IncludIng EnvIronmEntal IssuEs rElatEd to BIofuEls
November 3-5, 2009 « Houston, Texas
energy environment economy
I C E E
About the Conference What will I receive?
• Company listing in the conference promotional piece sent to
The International Petroleum & Biofuels Environmental Con- over 20,000 targeted individuals (if contract & payment are
ference (IPEC) brings together hundreds of professionals in- received by June 1, 2009.)
volved in developing and implementing technology to address • Unique promotional and advertising opportunities to help
and resolve E & P environmental problems. They share their increase your company’s exposure
• Booth Space with staff passes for two booth attendants
best practices and information regarding advances in emerg-
• Electronic mailing list of all attendees provided after the
ing technology. The conference consists of:
conference
» Plenary lectures featuring leading experts exploring timely • Promotion of your company in the conference abstracts given
petroleum-related environmental problems and solutions. to each participant
» An extensive technical program where specific solutions • Two days of exhibit time
to these problems are discussed • Limited number of booth spaces to insure a high ratio of
» Workshops and Poster Session attendees to exhibitor
» Exhibition • Discounted conference registrations for your company
• Break refreshments for the conference are located in the exhibit
» Opening Conference Reception
area during both exhibit days
» Luncheon Speaker
• An Exhibitor Reception Tuesday evening
» Exhibitors Reception • Expo traffic-building ‘Stroll’ game
Ways to Enhance your Company’s
presence at the Conference: How do I exhibit?
• Exhibit It’s easy! Once your company has decided to be a part of
• Advertise in the Conference Abstracts this event:
• Be a Conference Sponsor • Complete, sign and return the Exhibitor Agreement and the
• Submit an Abstract Exhibitor/Sponsorship Confirmation Form before June 1, 2009 to
be included in the conference promotional piece. Exhibitor space
• Chair a Technical Session
deadline is September 18, 2009. Please note, booth space
is limited and is reserved on a first-come first-served basis.
Contribute to the quality of the conference while
showcasing your company!
Why Exhibit at IPEC? Exhibit Schedule
Each year, many companies participate in this conference to Exhibitor Set-up: Monday, Nov. 2, 2009 11:00 am - 2:00 pm
• Meet face-to-face with existing customers Exhibition Schedule:
• Gain additional visibility for your company with industry, Monday, Nov. 2, 2009 - 5:00 - 7:00 pm • 16th IPEC Welcome Reception
government agencies, and academic institutions Tuesday, Nov. 3, 2009 7:00 am - 6:30 pm • Conference Opening
• Establish new business contacts Breakfast, All-day Refreshments, and Exhibitor Reception
• Introduce new products and services Wednesday, Nov. 4, 2009 7:30 am - 3:45 pm • Continental Breakfast,
• Obtain qualified business leads and opportunities mid-morning and afternoon breaks in Exhibit Hall
• Showcase their company’s expertise Exhibition Tear Down: Wednesday, Nov. 4, 2009 3:45 pm - 7:00 pm
• Reach the decision makers as
• Network!
» So plan to visit with colleagues from previous meetings, make new business contacts,
Exhibit Pricing A Few Things to See and Do in and around Houston
One Booth Space (8' x 10') = $1,200 (net US dollars).
Double Booth Space (8' x 20') = $2,000 (net US dollars) • Houston’s Downtown Aquarium
• Hermann Park
Again this year . . .
Copper and Bronze Corporate Sponsorships are available to our
• Mercer Arboretum and Botanical Gardens
exhibitors. By being a Corporate Sponsor, you will receive much • Bayou Place
wider recognition and promotion at the conference. • Bolivar Peninsula Ferry
• Moody Gardens
Copper Sponsor = $1700 • George Observatory
In addition to all that you receive by being an exhibitor, you will also • Splash Town Waterpark
receive:
• Kemah Boardwalk
• Recognition as a Copper Sponsor on the signage at the main
registration area and in the conference abstracts • NASA’s Johnson Space Center
• Recognition and award presentation as a Copper Sponsor during • River Oaks Shopping Center
the Opening Plenary Session • The Galleria
• Copper Sponsor plaque you can display at your booth during the
conference Visit the following web sites for more information on these and
• Company listing/link on the IPEC web site the many other attractions you can find in and around Houston:
• A half page black and white advertisement in the conference www.visithoustontexas.com
program www.houston-guide.com
• One 8' x 10' booth space www.visitbayareahouston.com
Bronze Sponsor = $2500
In addition to all that you receive by being an exhibitor, you will also
receive:
• Recognition as a Bronze Sponsor on the signage at the main
registration area and in the conference abstracts
• Recognition and award presentation as a Bronze Sponsor during the
Opening Plenary Session
• Bronze Sponsor plaque you can display at your booth during the
conference
• A full page black and white advertisement in the conference
program
• Company listing/link on the IPEC web site
• One (1) full conference registration for a company representative
• One 8' x 20' booth space
Houston, Texas Houston Renaissance Hotel
Houston offers an incredible number of things to do and see. Houston Renaissance Hotel (AAA 4 Diamond Hotel) combines
The city’s cosmopolitan streak is obvious in its array of family a luxurious atmosphere with a convenient, central location. It is
attractions, cultural treasures and natural wonders. near the Galleria Mall and provides complimentary transportation
to the shopping center. Reliant Park (home of the newest NFL
After hours Houston begs to be explored with its vibrant and franchise the Houston Texans) and the Museum District are in
exciting mix of live music, impeccable cuisine, world-class arts close proximity to the hotel.
performances, casual sports watching venues and even places to
test your best two-stepping skills. Being the fourth largest city in Houston Renaissance Hotel
the United States, Houston has something for everyone! 6 Greenway Plaza East, Houston, TX 77046; 713-629-1200.
and exhibit at the upcoming IPEC conference in Houston, Texas, November 3-5, 2009. «
Who Attends the IPEC Conference? Participant Interests
In its fifteen year history, the conference has attracted over Fuel Ethanol
4,350 participants. Bio-Diesel
20.4% Bio-Fuels Production
Government Coalbed Methane Produced Water
Agencies Phytoremediation
21%
Academicians Drilling Wastes
& Students Bio-Corrosion
Bioremediation of Groundwater and Soils
Risk-Based Corrective Action (RBCA)
Forensic Geochemistry
Site Reclamation and Restoration
Waste Water Treatment
Produced Water Issues:
- Beneficial Re-Use
- Water Management Plans
- Water Treatment Technologies
- Water Shut-Off Chemicals
Remediation of Hydrocarbon Spills
58.6% Industry Rapid Site Assessment
Natural Attenuation of Hydrocarbons
Chart represents 12 year average: 1996-2007 Waste Management and Pollution Prevention
Legal and Regulatory Issues
This well-qualified audience provides the opportunity for your Environmental Management, Compliance and Auditing
company to showcase its products and services! Environmental Issues in Natural Gas Exploration
MTBE and TBA
97% of the participants rated this conference
70% of the exhibitors have participated in more
“Excellent” and “Good”
than one IPEC conference.
Contact Information
For more information on exhibiting at the 2009 IPEC Conference, November 3-5, 2009 in Houston, Texas, please contact:
Stacy Baker – Exhibit Coordinator
The University of Tulsa – Continuing Engineering & Science Education • Phone: 918-631-2347 • Email: stacy-baker@utulsa.edu
For Abstract Submission: http://ipec.utulsa.edu
For Conference Registration and Venues:
The University of Tulsa – Continuing Engineering & Science Education • 800 South Tucker Drive, Tulsa, OK 74104
Phone: 918-631-3088 • Email: cese@utulsa.edu • Web: www.cese.utulsa.edu
For Additional Corporate Sponsorship Opportunities:
Pat Hall, The University of Tulsa – Continuing Engineering & Science Education
Phone: 918-631-3003 • Email: patricia-hall@utulsa.edu
16th AnnuAl
Featuring Environmental Aspects of Bio-Fuels and other issues and solutions of Exploration, Production & Refining
November 3-5, 2009 • Houston, Texas • Renaissance Houston Hotel
Exhibitor and Sponsorship Confirmation Form
Please check one:
g Yes! We will be an Exhibitor. Please reserve one 8’ x 10’ booth $1,200
g Yes! We will be a Copper Sponsor. Please reserve one 8’ x 10’ booth $1,700
g Yes! We will be an Exhibitor. Please reserve one 8’ x 20’ booth $2,000
g Yes! We will be a Bronze Sponsor. Please reserve one 8’ x 20’ booth $2,500
Total Amount Due: $________
Please Print:
Company/Organization Name ____________________________________________________________________________________
Contact Person__________________________________________ Title_________________________________________________
Address_____________________________________________________________________________________________________
City___________________________________________________ State________________ Zip______________________________
Phone_________________________________________________ Fax__________________________________________________
Email_______________________________________________________________________________________________________
Payment Method:
Credit Card: g Visa g MasterCard g Discover g American Express
Card Number____________-___________-____________-___________ Exp. Date__________________________
Name on Card__________________________________________________________________________________
g Check enclosed. Make payable to The University of Tulsa – CESE
Please complete and return with the Exhibitor Agreement no later than June 1, 2009 to be included in the conference brochure to:
Stacy Baker – Exhibitor Coordinator
The University of Tulsa, Continuing Engineering & Science Education
800 South TuckerDrive, Tulsa, OK 74104-3189
Phone: 918-631-2347 • Fax: 918-631-2154
Email: stacy-baker@utulsa.edu
Please note: Exhibitor space deadline is September 18, 2009. Booth space is limited and is reserved on a first-come first-served basis.
I C E E
16th AnnuAl
Featuring Environmental Aspects of Bio-Fuels and other issues and solutions of Exploration, Production & Refining
November 3-5, 2009 • Houston, Texas • Renaissance Houston Hotel
Exhibitor Agreement
Sign and return this form along with the Exhibitor and Corporate Sponsor Confirmation Form by September 18, 2009.
To be included in the promotional conference brochure, forms and payment must be received by June 1, 2009.
This agreement is between the University of Tulsa, Continuing Engineering and Science Education (TU-CESE) and
____________________________________________________________, herein called the Exhibitor/Sponsor.
1. TU-CESE reserves the right to decline, prohibit or expel an exhibit, which, 7. The exhibitor/sponsor must, at his expense, maintain and keep in good order
in their judgment, is out of character of the conference exhibition and/or is his exhibit and the space for which he has contracted.
in violation of this contract or any rules or regulations now or hereafter in 8. Nothing shall be posted on, tacked, nailed, screwed, or otherwise attached
effect. to the columns, walls, floors, or other parts of the exhibit area without
2. Exhibitor/Sponsor shall be bound by all pertinent laws, codes and permission from TU-CESE and the conference hotel.
regulations or municipal or other authorities having jurisdiction over the 9. In the interest of the success of the entire conference, the exhibitor/sponsor
exhibit facility or the conducting of said exhibit, together with the rules agrees not to extend invitations, call meetings, or otherwise encourage
and regulations of the owners and operators of the facility in which the absence of attendees, exhibitors or sponsors during the official hours of the
exhibition is held. conference.
3. Distribution of advertising material and exhibitor solicitations of any sort 10. TU-CESE will not be liable for the nonfulfillment of this agreement as to the
shall be restricted to the exhibitor/sponsor booth. No exhibitor/sponsor shall delivery of exhibit space if nondelivery is due to any of the following causes:
arrange their booth so as to obscure or prejudice adjacent exhibitors in the by reason of the facility being damage or destroyed by fire, acts of God,
opinion of TU-CESE. public enemy, terrorism, war or insurrections, strikes, the authority of the
4. An exhibitor/sponsor must carry its own insurance. TU-CESE and the law, postponement or cancellation of the exhibition, or for any cause beyond
conference hotel assume no responsibility for the safety of the properties its control. It will; however, in any of the above named reasons reimburse
of the exhibitor, its officers, agents or employees from theft, damages by exhibitor/sponsor on a pro-rated basis on any amount paid, less any and all
fire, accident or any other cause whatsoever; and the exhibitor/sponsor legitimate expenses incurred, such as but not limited to rent, advertising,
expressly agrees to save and hold harmless TU-CESE and the conference salaries, operating costs, etc.
hotel and their respective management, agents and employees from any 11. TU-CESE and the conference hotel assumes no responsibility for the
and all liability resulting from injuries or damage to exhibitor/sponsor, protection and safety of the exhibitor/sponsors, his officials, agents or
its agents, employees, person and/or properties in connection with the employees, or for the protection of the property of the exhibitor/sponsor
exhibitor’s/sponsor’s use of the exhibit space. By signing this agreement the or his representative, or of property used in connection with the exhibit,
exhibitor/sponsor is certifying to TU-CESE and the conference hotel that it from theft or damage or destruction by fire, accident or other cause. Small
has liability insurance coverage currently in place that is adequate to cover and easily portable articles shall be properly secured or removed after
exhibitor’s/sponsor’s potential liability arising from the exhibitor’s/sponsor’s exposition hours and placed in safekeeping by the exhibitor/sponsor. The
participation in this conference and exhibition. exhibitor/sponsor hereby agrees to indemnify and hold TU-CESE and the
5. It is agreed that actual occupation of the exhibit space by an exhibitor/ conference hotel and its agents or employees, with respect to any claims,
sponsor is essential. Should the exhibitor/sponsor be unable to occupy the suits, damages, liabilities, losses, expenses and costs (including reasonable
space by one-half hour before the exhibition opens, TU-CESE is authorized attorney’s fees).
to occupy or cause said space to be occupied in such a manner as it may 12. TU-CESE will refund 50% of paid exhibitor/sponsor fees if exhibit space is
deem in the best interest of the exhibition, without any rebate or allowance canceled by June 30, 2009. A 25% refund of paid exhibitor/sponsor fees
whatsoever to the exhibitor and without in any way releasing said exhibitor will be refunded if exhibit space is canceled between July 1, 2009 and
from any liability, or from any of its other obligation sunder this contract. September 18, 2009. No refunds will be made on exhibit space canceled
Said exhibitor/sponsor expressly agrees to pay the exhibition the full sum set after September 18, 2009.
forth. 14. TU-CESE reserves the right to cancel any booth space if payment is not
6. The specific requirements as to time for installation and dismantling of received on or before September21, 2009.
exhibits, furniture and other services required will be set forth in the
prospectus.
Signature___________________________________
Print Name__________________________________
Title_______________________________________
I C E E Date_______________________________________
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