Employee Salary Payment Record by csc11566

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Employee Salary Payment Record document sample

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									Payroll Detail Record – Payment Type Codes

      Payroll Detail                                    Data
   Record Field Name        Start    End     Length     Type             Field Layout                                    Field Description
11. Payment type               50      51         2         N    01 Regular activity              01 Regular contracted licensed salary — This payment type
                                                                                                     is used to report licensed contracted salary. Can also be used
                                                                 02 Extracurricular & Other          to report Q-Comp.
                                                                    Non-Licensed Work
                                                                                                  02 Extracurricular & Other Non-Licensed Work — This
                                                                 03 Substitute & Other Licensed      payment type includes, but is not limited to, service
                                                                    Work                             classified as state high school league activity, non-
                                                                                                     instruction activity or noncredit activity. Extracurricular
                                                                 04 Grievance                        pay generally does not require a teaching license and may
                                                                                                     not be TRA-eligible. Examples include coaching, para-
                                                                 05 Retroactive                      professional aide work, ticket-taking, bus driving, non-
                                                                                                     licensed community education, etc.
                                                                 06 Employer-paid employer
                                                                    share on unearned salary      03 Substitute & Other Licensed Work — This type is used
                                                                                                     for all non-contracted teaching-license required salary. It is
                                                                 07 Member-paid employer             most typically used for substitute teachers who are usually
                                                                    share on unearned salary         non-contracted members. Examples would be curriculum
                                                                                                     writing, summer school teaching, home school teaching, etc.
                                                                 01 or 03 Performance                Can also be used to report Q-Comp.
                                                                          Payments or Q-Comp
                                                                                                  04 Grievance — This payment type is automatically reviewed
                                                                                                     by TRA, and you may be required to submit additional
                                                                                                     information. If pay is for multiple fiscal years, a separate
                                                                                                     record must be provided for each year.

                                                                                                  05 Retroactive — This payment type should be used for
                                                                                                     retroactive payments caused by contract settlements. Using
                                                                                                     this pay type is helpful when reviewing payroll data.
                                                                                                     Current fiscal year retroactive pay that does not affect
                                                                                                     service credit may be reported as transaction type 01,
                                                                                                     regular.

                                                                                                      If the retroactive pay is for the previous fiscal year, it must
                                                                                                      be reported as pay type 05, retroactive pay; fiscal year
                                                                                                      indicator for the correct year; and transaction type 02,
                                                                                                      adjustment.




Reprinted from the Payroll and Demographic Reporting Section of the e.g.                                                                                  Page 1 of 3
      Payroll Detail                                    Data
   Record Field Name        Start    End     Length     Type               Field Layout                         Field Description
11. Payment type (cont’d)                                                                 06 Employer-paid employer share on unearned —Used for
                                                                                             all Sabbatical Leaves and the Part-Time Teacher Program
                                                                                             participants, where the employer pays employer
                                                                                             contributions.

                                                                                          For a Sabbatical Leave, the member must pay employee
                                                                                          contributions on 100 percent of the full-time equivalent (FTE)
                                                                                          salary, and the employer must pay employer contributions on
                                                                                          100 percent of the FTE salary.

                                                                                          For a Part-Time Teacher Program participant, the member must
                                                                                          pay employee contributions on 100 percent of the FTE salary,
                                                                                          and the employer may agree to pay employer contributions on
                                                                                          100 percent of FTE salary (also refer to Payment Type 07).

                                                                                          For example: A member has full-time equivalent salary of
                                                                                          $1,000.00. Two payroll records for each pay period must be
                                                                                          submitted:

                                                                                          Payment type 01:    earned salary, regular activity
                                                                                          Payment type 06:    unearned salary, employee contributions
                                                                                                              paid by member, employer contributions
                                                                                                              paid by employer

                                                                                          Member earned $600.00 in salary and had $400.00 in unearned
                                                                                          salary. Employer will make contribution.

                                                                                          Payment type 01:    $600.00 salary (earned)
                                                                                                               $33.00 member deductions
                                                                                                               $30.00 employer contributions

                                                                                          Payment type 06:    $400.00 salary (unearned)
                                                                                                               $22.00 member deductions
                                                                                                               $20.00 employer contributions




Reprinted from the Payroll and Demographic Reporting Section of the e.g.                                                                      Page 2 of 3
      Payroll Detail                                    Data
   Record Field Name        Start    End     Length     Type               Field Layout                        Field Description
11. Payment type (cont’d)                                                                 07 Member-paid employer share on unearned – Only for
                                                                                             Part-Time Teacher Program participants where the
                                                                                             employee pays the employer contributions.

                                                                                          Member must make employee contributions on 100 percent of
                                                                                          FTE salary, plus the employer contributions on the unearned
                                                                                          salary.

                                                                                          For example: A member has full-time equivalent salary of
                                                                                          $1,000.00. Two payroll records for each pay period must be
                                                                                          submitted:

                                                                                          Payment type 01:    earned salary, regular activity
                                                                                          Payment type 07:    unearned salary, employee contributions
                                                                                                              paid by member, employer contributions
                                                                                                              paid by member (these are not tax-
                                                                                                              sheltered)

                                                                                          Member earned $600.00 in salary and had $400.00 in unearned
                                                                                          salary. Employer will not make contribution.

                                                                                          Payment type 01:     $600.00 salary (earned)
                                                                                                                $35.00 member deductions
                                                                                                                $30.00 employer contributions

                                                                                          Payment type 07:     $400.00 salary (unearned)
                                                                                                                $22.00 member deductions (pre-tax)
                                                                                                                $20.00 member paid employer
                                                                                                                       contributions (after tax)

                                                                                          01 or 03 Performance Payments or Q-Comp — Use payment
                                                                                          code type 01 or 03. Since Q-Comp is licensed work, never
                                                                                          report as payment code 02. Enter the correct fiscal year
                                                                                          indicator on the record with the correct pay period begin and
                                                                                          end dates.




Reprinted from the Payroll and Demographic Reporting Section of the e.g.                                                                    Page 3 of 3

								
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