Employee Schedules - DOC

							                                 FOUR-DAY WORK WEEK
                                 PROGRAM PROCEDURES
                                    PROGRAM STATEMENT

In the summer term of 2009, Broward College implemented a four-day work week program.
Employees were enthusiastic regarding the added work life balance which the four-day work
week provided. Based on the success of the pilot project, Broward College will be offering a
four-day work week for summer 2010 for represented and non-represented professional
technical staff and administrators. The College is currently finalizing negotiations with the
United Faculty of Florida regarding the implementation of this program for UFF-represented
employees for summer 2010. The College reserves the right to suspend, cancel or amend this
program at any time. Individual employee schedules require the approval of the immediate
supervisor as well as the vice president/provost prior to the schedule’s implementation.

DURATION OF THE PROGRAM
The duration of the four-day work week program will be from Monday, May 10, 2010 through
Saturday, August 14, 2010. Below is a calendar that provides a schedule of the program period.

Week                             Days worked                      Hours*
May 10-14                        Monday – Thursday                10.5 hour or 9.875 hours
May 17-21                        Monday – Thursday                10.5 hour or 9.875 hours
May 24-28
May 31-June 4**                  Tuesday – Friday (due to         8.5 or 8 hour days
                                 Memorial Day)
June 7-11                        Monday – Thursday                10.5 hour or 9.875 hours
June 14-18                       Monday – Thursday                10.5 hour or 9.875 hours
June 21-25                       Monday – Thursday                10.5 hour or 9.875 hours
June 28-July 2                   Monday – Thursday                10.5 hour or 9.875 hours
July 5-9**                       Tuesday – Friday (due to July    8.5 or 8 hour days
                                 4th holiday)
July 12-16                       Monday – Thursday                10.5 hour or 9.875 hours
July 19-23                       Monday – Thursday                10.5 hour or 9.875 hours
July 26-30                       Monday – Thursday                10.5 hour or 9.875 hours
August 2-6                       Monday – Thursday                10.5 hour or 9.875 hours
August 9-13                      Monday – Thursday                10.5 hour or 9.875 hours
 *Hours listed includes ½ hour unpaid lunch break and two 15-minute paid breaks for
applicable Professional Technical Staff (PTS).

**Please note that there are two weeks where the College will revert to regular
 work hours due to holidays, May 31st – June 4th and July 5th -9th.

MEANING OF A FOUR-DAY WORK-WEEK
A four-day work week means a fixed work schedule in which participants work four workdays
per week for a total of (40) or (37.5) hours not including lunch. All four-day work week schedule
participants must work during core business hours in order to maintain customer service levels.
Employees will work with their department managers to determine the best schedule for the
employee and the College.
March 5, 2010                                              Division of Human Resources – Broward College
Employees who are non-exempt under the Fair Labor Standards Act and who work over 40
hours in a workweek will be compensated at 1½ times in accordance with College Policy 6Hx2-
3.04, Normal Work Hours (See Attachment A). Please note that a 30 minute lunch period is part
of the schedule for the 4-day workweek and the workday may not be shortened using the lunch
period and/or break periods. Schedules for employees on a four-day work week schedule
cannot be modified by working through lunch.

IMPLEMENTATION OF THE PROGRAM
The program will be implemented with the following considerations:
   1. Adequate supervisory contact and/or employee accountability.
   2. Schedules that prevent the need for additional staff or for staff to work overtime hours.
   3. Collaboration with the employee and management to ensure the needs of the employee
        and the college units are being met.
   4. Submission of schedule agreements (Attachments B and C) to Human Resource,
        Records Management Unit.

                   Please complete Attachment B, Attachment C or Attachment D and return to
                    Records Management by May 1, 2009.

THE IMPACT ON EMPLOYEE PAY AND BENEFITS
  1. Employees engaged in a four-day work week schedule earn the same base salary and are
      eligible for the same benefit programs as if they were working on a traditional five day
      (8) hour or (7.5) hour forty (40) hour or thirty-seven and a half (37.5) weekly schedule.
  2. During the four day work week, leave usage will adjusted to reflect the daily hours. A full
      day off will represent 10 hours or 9.375 hours for the duration of the program.

CONTACT INFORMATION ABOUT THE PROGRAM
Employees should contact their immediate supervisor to discuss any concerns regarding their
individual schedules.

The Division of Human Resources and Equity will provide ongoing technical assistance to
support supervisors and employees in the implementation of the program. For specific questions
regarding the four day work week program please contact Denese Edsall, AVP, Employee
Relations at ext.7502 or Candice Hunter, District Director, Compensation & HRIS at ext. 7815.

Additionally, the Employee Assistance Program (EAP) is able to offer resources to assist
employees.


SAMPLE SCHEDULES FOR PROFESSIONAL TECHNICAL STAFF AND ADMINISTRATORS DURING
THE PROGRAM
Schedules will be based on the departmental need and the needs of the constituents served. The
College recognizes that there are a limited number of buildings that will need to be open on
Fridays. These buildings are typically staffed by facilities, security and library personnel based
on campus. Employees in these areas will be given the opportunity for a four-day work week by
rotating their schedules to ensure the maintenance of service levels in these areas.



March 5, 2010                                               Division of Human Resources – Broward College
The following provides sample schedules subject to supervisory approval that may be used or
adjusted accordingly based on starting times between 6:30 am and 9:00 am.

     40 hour work week (4 days)              37.5 hour work week (4 days)
4 days                                     4 days

10.5 hours                                 9.875 hours per day
                                           Includes 1/2 hour lunch (work
Includes 1/2 hour lunch (work hours may    hours may not be modified by
not be modified by working through         working through lunch) and two
lunch) and two 15-minute breaks**          15-minute breaks **
           Sample Schedules                        Sample Schedules
6:30 am - 5:00 pm                          6:30 am - 4:25 pm
7:00 am - 5:30 pm                          7:00 am - 4:55 pm
7:30 am - 6:00 pm                          7:30 am - 5:25 pm
8:00 am - 6:30 pm                          8:00 am - 5:55 pm
8:30 am - 7:00 pm                          8:30 am - 6:25 pm
9:00 am – 7:30 pm                          9:00 am – 6:55 pm
**15-minute breaks are provided to applicable Professional Technical Staff. Schedules for
employees on a four-day work week schedule cannot be modified by working through
lunch.

Supervisors should be cognizant of the need for breaks in a longer day to allow employees
interruptions from repetitive work. For concerns regarding issues of ergonomics, please contact
Charles Hollis, Wellness Coordinator at extension 4543.

Represented Professional Technical Staff. For PTS employees represented by the Federation
of Public Employees, Article 5 discusses hours of work. Specifically, Article 5, Section 4 states,
“the starting and ending time for a work location shall be established by the appropriate
supervisor in order to meet the varying needs of that work location”. Refer to Article 5 for
further specifics.

Exempt Employees. Exempt employees are on a 37.5 hour week schedule. Refer to the
schedule above for 37.5 hour week daily schedules. Complete Attachment C outlining the
preferred schedule and return to Human Resources Records Unit.




March 5, 2010                                               Division of Human Resources – Broward College
                                     Attachment A

                     College Policy 6Hx2-3.04, Normal Work Hours

http://www.broward.edu/PolicyAndProcedure/PolicyAndProcedure/SupportingContent/Pro304.pdf




March 5, 2010                                         Division of Human Resources – Broward College
                                                        Attachment B
                                    Four-Day Work Week Non-Exempt Schedule Request Form
                                                To be completed by employee.
                                                       Records Information:
                                      Please return toEmployee Management in Human Resources

Employee Name:__________________________________________________________________________
Title:                    ___________________________________________________________________________
Department:               ___________________________________________________________________________
Supervisor:               __________________________________________________________________
                                         Requested Schedule for the Four-Day Workweek

      Day of Week                     Start Time       Length of Meal           End Time             Hours Worked
                                                          Period
Monday
Tuesday
Wednesday
Thursday
Friday
                                                                                                    Total:

**Please note that there are two weeks where the College will revert to normal work hours due to holidays,
May 31-June 4th and July 5th – 9th.

Requested Schedule for the Weeks of May 31-June 4th and July 5th – 9th.

      Day of Week                     Start Time      Length of Meal           End Time             Hours Worked
                                                         Period
Monday
Tuesday
Wednesday
Thursday
Friday
                                                                                                   Total:
Conditions of the Four-day Work Week Arrangements:
        The employees must adhere to the selected alternative work schedule; no changes will be allowed unless
         approved in advance by the supervisor.
        The employee must maintain the expected quantity and quality of work.
        The employee must maintain acceptable attendance.
Leave and Pay Specific to Four-day Work Week:
        An employee who is unable to work due to illness must request and use accrued sick leave in accordance with
         College policy and departmental procedures. Supervisors should be careful to confirm the number of hours of
         leave taken in light of the longer day worked. For example, an employee on a four-day workweek who needs to
         take a day of sick leave is taking 10 hours of sick leave, as opposed to an employee on a regular workweek who is
         taking 8 hours of sick leave.

I understand the conditions of the four day workweek.

             Employee                                 Date      Dean                                  Date
 APPROVALS




             Immediate Supervisor                     Date      Provost                              Date



             Associate Dean                           Date      Vice                                 Date
                                                                President



March 5, 2010                                                               Division of Human Resources – Broward College
                                                      Attachment C
                                    Four-Day Work Week Exempt Schedule Request Form
                                              To be completed by employee.
                                        Please return to Records Management in Human Resources


Employee Name:__________________________________________________________________________
Title:                        ___________________________________________________________________________
Department:                   ___________________________________________________________________________
Supervisor:                   _________________________________________________________________
                                             Requested Schedule for the Four-Day Workweek

  Day of Week                             Start Time               End Time            Hours Worked
Monday
Tuesday
Wednesday
Thursday
Friday
                                                                                      Total:

**Please note that there are two weeks where the College will revert to normal work hours due to holidays,
May 31-June 4th and July 5th – 9th.


                 Requested Schedule for the Weeks of May 31-June 4th and July 5th – 9th.

  Day of Week                             Start Time               End Time            Hours Worked
Monday
Tuesday
Wednesday
Thursday
Friday
                                                                                      Total:

Leave and Pay Specific to Four-day Work Week:

                   An employee who is unable to work due to illness must request and use accrued sick leave in accordance with
                    College policy and departmental procedures. Supervisors should be careful to confirm the number of hours of
                    leave taken in light of the longer day worked. For example, an employee on a four-day workweek who needs to
                    take a day of sick leave is taking 10 hours of sick leave, as opposed to an employee on a regular workweek who is
                    taking 8 hours of sick leave.

I understand the conditions of the four day workweek.
                 Employee                                   Date          Dean                                  Date
 APPROVALS




                 Immediate Supervisor                       Date          Provost                               Date



                 Associate Dean                             Date          Vice                                  Date
                                                                          President




March 5, 2010                                                                         Division of Human Resources – Broward College