Employee Seperation Forms

							Payroll Forms

 TRAINING GUIDE
                 Payroll Forms

• JDH-Job Data Hire
 JDC-Job Data Change/Separation
 PFF
 Hourly and Salary Reporting Forms
Job Data Hire
•Work Location

   •   Personal Information
   •   Effective Date
   •   Position Number
   •   Campus Address
   •   Supervisor Name and #



Job Information
   •   Job Code
   •   Job Family Title
   •   Hours Worked
   •   On Kronos



Employment Information
   •   Functional Title



Additional Information
Job Data
Change/Separation
 Current Information
    •   Personal Information
    •   Standard Hours
    •   Job Code



 Change
    •   Terminations
    •   Transfers
    •   Pay Rate Changes
    •   Leave of Absence
    •   Business Title
    •   Standard Hours
    •   Other



 Additional Information
Position Funding
Forms
Personal Information

Funding Sources

Choose One Boxes

Additional information
                                                     HOURLY PAYROLL REPORTING FORM
                            University of North Dakota - Payroll Office - 312 Twamley Hall - 264 Centennial Drive Stop 7127, Grand Forks, ND 58202-7127

Hourly Reporting          EMPL ID
                             0303288
                          DEPT #
                                             LAST NAME


                                             DEPARTMENT NAME
                                                                  Smith
                                                                                           FIRST NAME
                                                                                                            Joe
                                                                                                     PERIOD BEGINNING
                                                                                                                                  M.I.
                                                                                                                                         L
                                                                                                                                  PERIOD ENDING
                                                                                                                                               POS #
                                                                                                                                                 00023852


Form                           3260
                          First Week
                                                                    English                                  1/1/2009
                                                                                                                        Week Totals
                                                                                                                                             1/15/2009


                           Day    Date          In          Out           In       Out      Hours                 Combo Code                  Ern Cd Hours

Personal Information      Sun
                          Mon
                                                                                                                                               H14         5.00

                          Tue

Explanation of Calendar
                          Wed        1-Jan
                          Thu        2-Jan

Weeks
                          Fri        3-Jan    9:00 AM 11:30 AM       12:30 PM    3:00 PM      5.00
                          Sat        4-Jan

                          Second Week                                                                                   Week Totals

Date Entry
                          Day    Date           In          Out           In       Out      Hours                 Combo Code                  Ern Cd Hours
                          Sun        5-Jan                                                                                                     H14        14.00
                          Mon        6-Jan    9:00 AM 11:00 PM                              14.00              U314003260O                     H01         8.00
                          Tue        7-Jan    1:00 PM     4:30 PM                            3.50
Combo Code Information    Wed
                          Thu
                                     8-Jan
                                     9-Jan    9:15 AM     1:45 PM                             4.50
                          Fri       10-Jan
                          Sat
Earnings Code
                                    11-Jan

                          Third Week                                                                                    Week Totals
                           Day   Date           In          Out           In       Out      Hours                 Combo Code                  Ern Cd Hours
                          Sun       12-Jan                                                                     U314003260O                     H01         2.92
Hours                     Mon       13-Jan    1:25 PM     4:20 PM                             2.92
                          Tue       14-Jan
                          Wed       15-Jan

Hours Total               Thu
                          Fri
                          Sat
                          Fourth Week                                                                                   Week Totals
                           Day   Date           In          Out           In       Out      Hours                 Combo Code                  Ern Cd Hours
                          Sun
                          Mon
                          Total Pay Period Hours Worked                                    29.92                                                         29.92
                          Partial List of Earnings Codes (Ern Cd) - See Earnings Code list on Web for Complete List
                          H01 Regular Pay                H30 Sick Leave         H34 Holiday           H37 Jury Duty
                          H03 Overtime                   H31 Dep Sick           H35 Funeral           H33 Comp Time Taken
                          H14 Workstudy                  H32 Annual Leave       H36 Military Lv-Pd    H53 Comp Time Earned

                          Dept Contact Person                        Mary Sue Jones                                      Phone:              777-4226
                          I certify that this is a true statement of hours work ed for the University of North Dak ota and leave tak en during the payroll
                          period listed.


                             Employee Signature                      Date                             Supervisor Signature                               Date
                                                                                                                                              1/1/2009
Salaried Leave and
Overtime
Personal Information

Date Entry

When to enter Combo Code

Earnings Code

Hours

Hours Total
Job Data
Job Data
Combination Code
Table
Department Budget
Table
Add/Update
Position Info
Add/Update
Position Info
                      If you need assistance with forms you
                              can call the following:
Where can I get
help?
                     For Hires and JDC’s for Students and PFF’s – Joanne
                      7-2156

                     For Hires and JDC’s for Faculty and Staff − HR 7-4361

                     For Hourly Time Sheets – Paulette 7-2154

                     For Salaried Time Sheets − 7-2163

                     Additional Pays and Retros – Trish 7-6973

                     You may also find a forms guide on our website

                  http://www.und.edu/dept/payroll/html/forms.htm
                  Click on New Employee Processing/Employee Seperation
                  Click on Form Instruction Manual
                        Job Data - Workforce Administration>Job Information>Job Data
                         (Find an employees current jobs and record numbers)

Additional Helpful      Add/Update Position Info - Organizational
PS Pages in HRMS         Development>Position Management>Maintain
                         Positions/Budgets>Add Update Position Info (Find the
                         Functional Title, Family, Job Code, department and who is in the
                         position)

                        Department Budget Table - Setup HRMS>Product
                         Related>Commitment Accounting>Budget
                         Information>Department Budget Table (Find the current
                         funding sources on a position)

                        Combination Code Table - Setup HRMS>Product
                         Related>Commitment Accounting>Budget
                         Information>Combination Code Table (Find if a Combo code is
                         setup and ready to use)

                        Add/Update Position Info – Organizational
                         Development>Position Management>Maintain
                         Positions/Budgets>Add/Update Position info (Find who is
                         currently in a position)
Questions?