Employee Seperation Forms
Employee Seperation Forms document sample
Shared by: dqm36629
Payroll Forms TRAINING GUIDE Payroll Forms • JDH-Job Data Hire JDC-Job Data Change/Separation PFF Hourly and Salary Reporting Forms Job Data Hire •Work Location • Personal Information • Effective Date • Position Number • Campus Address • Supervisor Name and # Job Information • Job Code • Job Family Title • Hours Worked • On Kronos Employment Information • Functional Title Additional Information Job Data Change/Separation Current Information • Personal Information • Standard Hours • Job Code Change • Terminations • Transfers • Pay Rate Changes • Leave of Absence • Business Title • Standard Hours • Other Additional Information Position Funding Forms Personal Information Funding Sources Choose One Boxes Additional information HOURLY PAYROLL REPORTING FORM University of North Dakota - Payroll Office - 312 Twamley Hall - 264 Centennial Drive Stop 7127, Grand Forks, ND 58202-7127 Hourly Reporting EMPL ID 0303288 DEPT # LAST NAME DEPARTMENT NAME Smith FIRST NAME Joe PERIOD BEGINNING M.I. L PERIOD ENDING POS # 00023852 Form 3260 First Week English 1/1/2009 Week Totals 1/15/2009 Day Date In Out In Out Hours Combo Code Ern Cd Hours Personal Information Sun Mon H14 5.00 Tue Explanation of Calendar Wed 1-Jan Thu 2-Jan Weeks Fri 3-Jan 9:00 AM 11:30 AM 12:30 PM 3:00 PM 5.00 Sat 4-Jan Second Week Week Totals Date Entry Day Date In Out In Out Hours Combo Code Ern Cd Hours Sun 5-Jan H14 14.00 Mon 6-Jan 9:00 AM 11:00 PM 14.00 U314003260O H01 8.00 Tue 7-Jan 1:00 PM 4:30 PM 3.50 Combo Code Information Wed Thu 8-Jan 9-Jan 9:15 AM 1:45 PM 4.50 Fri 10-Jan Sat Earnings Code 11-Jan Third Week Week Totals Day Date In Out In Out Hours Combo Code Ern Cd Hours Sun 12-Jan U314003260O H01 2.92 Hours Mon 13-Jan 1:25 PM 4:20 PM 2.92 Tue 14-Jan Wed 15-Jan Hours Total Thu Fri Sat Fourth Week Week Totals Day Date In Out In Out Hours Combo Code Ern Cd Hours Sun Mon Total Pay Period Hours Worked 29.92 29.92 Partial List of Earnings Codes (Ern Cd) - See Earnings Code list on Web for Complete List H01 Regular Pay H30 Sick Leave H34 Holiday H37 Jury Duty H03 Overtime H31 Dep Sick H35 Funeral H33 Comp Time Taken H14 Workstudy H32 Annual Leave H36 Military Lv-Pd H53 Comp Time Earned Dept Contact Person Mary Sue Jones Phone: 777-4226 I certify that this is a true statement of hours work ed for the University of North Dak ota and leave tak en during the payroll period listed. Employee Signature Date Supervisor Signature Date 1/1/2009 Salaried Leave and Overtime Personal Information Date Entry When to enter Combo Code Earnings Code Hours Hours Total Job Data Job Data Combination Code Table Department Budget Table Add/Update Position Info Add/Update Position Info If you need assistance with forms you can call the following: Where can I get help? For Hires and JDC’s for Students and PFF’s – Joanne 7-2156 For Hires and JDC’s for Faculty and Staff − HR 7-4361 For Hourly Time Sheets – Paulette 7-2154 For Salaried Time Sheets − 7-2163 Additional Pays and Retros – Trish 7-6973 You may also find a forms guide on our website http://www.und.edu/dept/payroll/html/forms.htm Click on New Employee Processing/Employee Seperation Click on Form Instruction Manual Job Data - Workforce Administration>Job Information>Job Data (Find an employees current jobs and record numbers) Additional Helpful Add/Update Position Info - Organizational PS Pages in HRMS Development>Position Management>Maintain Positions/Budgets>Add Update Position Info (Find the Functional Title, Family, Job Code, department and who is in the position) Department Budget Table - Setup HRMS>Product Related>Commitment Accounting>Budget Information>Department Budget Table (Find the current funding sources on a position) Combination Code Table - Setup HRMS>Product Related>Commitment Accounting>Budget Information>Combination Code Table (Find if a Combo code is setup and ready to use) Add/Update Position Info – Organizational Development>Position Management>Maintain Positions/Budgets>Add/Update Position info (Find who is currently in a position) Questions?