Enhanced Management Framework

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					          Treasury Board of Canada      Conseil du Trésor du Canada
          Secretariat                   Secrétariat
          Chief Information Officer     Direction du dirigeant principal
           Branch                        de l’information




          ENHANCED MANAGEMENT FRAMEWORK FOR IM/IT
                              PROJECT HEALTH CHECK DASHBOARD
       The Enhanced Management Framework (EMF) for IM/IT, approved by the Treasury Board in 1996, is
       helping departments ensure that projects fully meet the needs of the business functions they are intended to
       support, deliver all expected benefits and are completed on time and within budget. The EMF is supported
       by a suite of best practices, methods and tools

       The Project Health Check Dashboard is designed for use by project managers, and is a more detailed and
       complimentary framework to the Executive Dashboard Framework. Both frameworks are based on
       comments received from Departments indicating those elements of importance for a snapshot report on the
       status of a project. These Dashboards are intended to provide a framework upon which information
       gathering and reporting mechanisms can be based.

www.cio-dpi.gc.ca/emf-cag/index_e.asp
             Ahead
             of Plan
                               OK        Caution           Alert             Project #3                                     Project Health Check Dashboard
                                                                                                                                                PROGRESS
                                                    From                                                    To                                                                                                                                  PRODUCTIVITY                                                                              Cumulative earned value
                                                                                                                                                                                                                                                                                                                                     1
                                                                                                                                                                                                                                                                                                                                          delivered (BCWP) compared
       Project #3 XYZ                         99 1 2 0 1                                        991231                                                                                                                                                                                                                                    to total budgeted cost




                                                                                                                                                                                                                                                                  EFFICIENCY
                                                                                                                                                                   1.0                                                   1.0
                                                                      Reporting Period                                                                   .9              1.1                                                       1.1                                                                                                    (BAC) and cumulative
                                                                                                                                                                                                                  .9
                                                                                                                                                    .8                         1.2                          .8                           1.2                                                                                              planned value (BCWS).
                                                                                          BAC
                                                                                                                                               .7                                    1.3               .7                                      1.3                                                                                   2    Cumulative actual cost (ACWP)
                                                                                                                                                                                                                                                                                                                                          compared to total estimated cost
                   EARNED VALUE                                                                                                                                                                                                                                                                                                           at completion (EAC)
   1               (BCWP)                                                                                                           4                                                      5                                                         6
                                                                                                                                                                                                                                                                                                                                          Current reporting time period
                   $ millions                                                                                                                                Cost                                                 To-Complete                                     Quarter 1             2 TIME 3                 4                        compared to total periods
                                              0.0          1.0              2.0           3.0                                                            Performance                                              Performance
                                                                                                                                                                                                                                                                                                                                          budgeted
                                                                                                      EAC                                                Index (CPI)                                                                                                    ABBA CHART                                                        CPI = BCWP
                                                                                                                                                                                                                  Index (TCPI)                                                                                                       4
                                                                                                                                                                                                                                                            TOTAL PROGRAM PERFORMANCE EFFICIENCY                                                ACWP
                   ACTUAL COST
  2                                                                                                                                                                                                                    TASK COMPLETION                                                                                               5    TCPI = BAC - BCWP
                   (ACWP)      $                                                                                                                                                                                                                                                                                                                 EAC - ACWP
                   $ millions                                                                                                                                                                                                                                                                Schedule Slip
                                                                                                                                                Total Tasks Due                                2   1        8                                                                                                                        6    Total program performance
                                          0.0             1.0               2.0          3.0           4.0                                                                                                                                                                                                                                efficiency chart.




                                                                                                                                                                                                                                                                                                                     TIME NOW
                                                                                               SAC                                              Completed on Time                              1   5        0                                                                                                                             Number of tasks due,
                                                                                                                                                                                                                                                                                                                                     7
                                                                                                                                    7                                                                                                            8                                                                                        completed on time,
                   ELAPSED TIME                                                                                                                 Completed Late                                 0   4        0                                                                                                                             completed late & total
   3                                                                                                                                                                                                                                                                                                                                      overdue tasks last month.
                   MONTHS                                                                                                                      Total Overdue                                  0   2        8                                                                                                                             Cumulative # of tasks planned
                                                                                                                                                                                                                                                             Quarter 1                  2 TIME 3             4                       8
                                                                                                                                                                                                                                                                                                                                          and completed over time
                                   0                       4                 8           12            16                                             Quality Gate Task Status This Month
                                                                                                                                                                                                                                                           QUALITY GATE TASKS COMPLETED
                                                                                                                                                                                                                                                                                                                                           # modified CIs rechecked
                   PLANNED VALUE (BCWS) =                                                                                                                                                                                                                                                                                            9        into CM last month 100
                                                                                                                                                                                                                                                                                                                                              # CIs in CM system
                                          CHANGE                                                                                                               Staff
                        1.5%                                                     1.5%                                                                                                                                                                                                                                                10       # new & changed
               1.0%             2.0%                                 1.0%               2.0%                                            1.5%                                                       30%
                                                                                                                            1.0%               2.0%                                                              40%                                                                                                                      requirements last month 100
                                       2.5%                    .5%                             2.5%              11                                                                   20%
  9         .5 %                                    10                                                                   .5 %                         2.5%               12                                            50%                                                                                                                 # original requirements
       0%                                3.0%            0%                                          3.0%                                                                      10%                                                                                                                                                                 # staff leaving
                                                                                                                       0%                                3.0%                                                                60%                                                                                                     11
                                                                                                                                                                                                                                                                                                                                             voluntarily last month      100
                                                                                                                                                                                                                                                                                                                                           # staff at beginning of month
                      CM Churn                                         Requirements                                             Voluntary Turnover                                             Overtime                                                                                                                                     # overtime hours last month 100
                      Per Month                                      Change Per Month                                               per Month                                                  per Month                                                 HEALTH OF OVERALL PORTFOLIO BY PROJECT                                      12
                                                                                                                                                                                                                                                                                                                                                   # base hours

                                                                                                                                                                                                                                         16              Current                                                         Inter-      13   Each risk plotted in regions of
                                                                                 RISK                                                                                            QUALITY                                                                 Health                Potential      Continued                                   high, moderate, and low risk
                                                                                                                                                                                                                                                                                                                       dependent
                                                                                                                                                                                                                                      Project              of                  Emerging        Business                                   exposure
                                                         Project Specific                                                                                                                                                                                                                                              Project #s
                                                         Within PMs Control                                  RESERVE             EXPOSURE                     15                Closed                            Open               Identifier          Project                Issue(s)         Fit                                 14   Risk Reserve Dollars:
 13                                                                                             14                                                                                                                                                                                                                                        Total cost risk exposures
                                                                                                                                                                                                                                                                                                                                          compared to cost risk reserve
                                         High                                                                                                                                                                                        Project 1             OK                  Caution             OK                           NA        Risk Reserve Time:
                                                                                                  $
                                                                                               DOLLARS                                                                                                                                                                                                                                    Total cost risk exposures
                       Moderate                          Internal to Dept.                                                                                                                                                           Project 2             OK                  Caution             OK                   Project 3         compared to cost risk reserve
                                                                                                                                                                                                                                                                                                                                          Total # of Severity 1 & 2 defects
                                                                                                                                                                                                                                                                                                                                     15

               Low                                       External to Dept.
                                                                                                                                                                                                                                    Project 3           Caution                 OK                OK                Project 2,4
                                                                                                                                                                                                                                                                                                                                     16
                                                                                                                                                                                                                                                                                                                                          that are open and closed

                                                                                                                                                                                                                                                                                                                                          Comparison of individual project health
                                                                                                TIME                                                                                                                                 Project 4            Ahead                                Alert                    Project 3         to overall portfolio management
                                                                                                                                                                                                                                                                                 OK
                      PROBABILITY                                                                                     RISK RESERVE                                                                                                   Project 5                                                                                       17   Indicates Status
                   RISK EXPOSURE                                                                                                                                                                                                                            ...                   ...              ...                          NA
                                                                                                                                                                     Rqts. Design Coding Test                                        Project 6
Derived from the SPMN Program Manager’s Guide to Software Acquisition Best Practices.                                                                                                                                                                       ...                   ...              ...                          NA
Reference: http:/www.cio-dpi.gc.ca/emf/EMFindex_e.html                                                                                                                DEFECTS BY ACTIVITY

				
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Description: Enhanced Management Framework document sample