End User Licence Agreement
End User Licence Agreement document sample
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Definitions for Levels of Access to Timescapes data Libby Bishop 15 July 2009 Type of use/user Key purpose Examples of data Authentication system Requirements for Issues/Clarifications available* use Public to showcase data on metadata and none will request email and none public areas of LUDOS anonymised "taster" details to track usage and Ts websites research data Registered users to enable data sharing anonymised project database of user authentication; user 1. ensure data are anonymised sufficiently to be shared (includes Ts team and reuse by data; some accounts registration; and sign with this group 2. Ben to manage registration system 3. and affiliates) Timescapes team unanonymised data with end user licence** former Ts team members to have access via the same members, affiliates and participant consent, e.g., registration procedures as current members other registered users images, video; researcher notes Approved users to enable registered disclosive data, case-by-case review of each user application 1. make clear to all that an approved researcher will gain (Case-by-case) users to also access unanonymised data, individual applications; reviewed; and access to full dataset in addition to the specially requested sensitive data subject to visual and audio data plus database of user authentication; user data; 2. need to establish a system for reviewing and vetting by Ts team accounts registration and sign approving applications; 3. review system must members or their end user licence accommodate the longer term (after key project staff no designated longer involved or accessible***). representatives Embargoed data to enable preservation of most sensitive data; not applicable not applicable 1. ensure that a limited number of embargo periods is data too sensitive for data with ambiguous adequate; 2. establish system for release of data sharing now, and to consent AND with after embargo has expired. enable data to be shared researcher approval at later dates. * Will be modeled on UKDA version: http://www.esds.ac.uk/aandp/access/summary.asp ** These are examples only and should not be seen as exhaustive. *** Here is one proposal for how the decision authority might be passed on through time. 1. initially, members of the project team who collected the data requested would decide. 2. if there are no longer reachable, then the decision could be made by any remaining members of Timescapes. 3. after that, the decision authority would devolve to the institutions (Leeds/UKDA) holding the data. An extra proviso could be an embargo. That is, the institution could not release the date until 100 years from birth year of the participants (or some similar wording). 77580d38-52c7-46ac-a724-38e52e151491.xls Email on levels of access 15 jul 09 Public metadata Which metadata can be made public will vary. This is at the discretion of each project. Registered use will be open to anyone who meets those requirements. These will include the following: 1. Registration – providing personal and contact details to Timescapes (and UKDA) along with a justification/purpose 2. Signing of End User Licence agreement – summarised here (this is the UKDA licence – Ts one will need modificatio 1. to use the data in accordance with the EUL and to notify the Help desk of any breach you are aware of 2. not to use the data for commercial purposes 3. to obtain permission and, where relevant, an appropriate licence when commercial usage of the data is req 4. that the EUL does not transfer any interest in intellectual property to you 5. that the EUL and data collections are provided without warranty or liability of any kind 6. to abide by any further conditions notified to you 7. to give access to the data collections only to registered users (who have accepted the terms and cond 8. to ensure that the means of access to the data (such as passwords) are kept secure and not disclosed to any 9. to preserve the confidentiality of, and not attempt to identify, individuals, households or organisati 10. to use the correct methods of citation and acknowledgement in publications 11. to email the Help desk with the bibliographic details of any published work based on the data collections 12. that personal data about you may be held for validation and statistical purposes and to manage the 13. to notify the Help desk of any errors discovered in the data collections 14. that personal data submitted by you are accurate to the best of your knowledge and kept up to date by you 15. to meet any charges that may apply 16. to offer for deposit any new data collections which have been derived from the materials supplied 17. that any breach of the EUL will lead to immediate termination of your access to the services and co Approved users: These will be determined on a case by case basis. So, “owners” of the data in questions will decide, in the first instance, Sensitive hard-copy materials We do have an agreement with Special Collections at Leeds Library to hold a (presumable modest) quantity of paper mat ese will include the following: nd UKDA) along with a justification/purpose for wanting access to data. A form (available online) will need to be filled out, signed and retu UKDA licence – Ts one will need modification but key points likely to be the same. We might prohibit any option for commercial use….) lp desk of any breach you are aware of ence when commercial usage of the data is required ranty or liability of any kind sers (who have accepted the terms and conditions, including any relevant further conditions). There are some exceptions relating to words) are kept secure and not disclosed to anyone else entify, individuals, households or organisations in the data published work based on the data collections n and statistical purposes and to manage the service, and that these data may be passed on to other parties of your knowledge and kept up to date by you been derived from the materials supplied ination of your access to the services and could result in legal action against you a in questions will decide, in the first instance, whom to approve. d a (presumable modest) quantity of paper material from Ts. For very sensitive paper materials, it may be most prudent NOT to digitize (to g line) will need to be filled out, signed and returned by post. The form will be reviewed before access is granted. ht prohibit any option for commercial use….) ons). There are some exceptions relating to teaching. , it may be most prudent NOT to digitize (to guard against inappropriate dissemination) and simply deposit hard-copy under restricted access mply deposit hard-copy under restricted access or embargo.