Employee Memo for Fraud by ace20238

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									                             CHANGE TRAVELER PROFILE WORKSHEET INSTRUCTIONS
                                   NON-EMPLOYEE ONLY
GENERAL INFO COLUMNS               INSTRUCTIONS
DEPARTMENT NAME                    REQUIRED. Enter your department name (i.e., Administration, Corrections, etc.).
DIVISION NAME                      REQUIRED. Enter your division name (i.e., Administrative Services, Information Technology, etc.).

SUBMITTED BY (Division             REQUIRED. Enter the name of the person submitting the Change Traveler Profile worksheet from the
Contact)                           division level.
SUBMITTED BY (Dept Contact)        REQUIRED. Enter the name of the person submitting the Change Traveler Profile worksheet from the
                                   department level.


PROFILE INFO COLUMNS               INSTRUCTIONS
Full Legal Name                    REQUIRED. Enter the full legal name (last, first and middle initial) of the traveler as it is currently listed in
                                   the profile.
NOTE: You MUST enter the Full Legal Name. In all other columns, enter data only in fields where information is changing.
Legal Last Name                    OPTIONAL. Enter the changed legal last name for the traveler. Do not enter any punctuation or hyphens.
As it appears on ID                (i.e., Doe) Enter the name as shown on the ID the traveler will present at the airport.

                                   NOTE: Changes to the legal name may require deletion and reentry of a profile. If so, all personal
                                   information will need to be reentered by the traveler.
Legal First Name                   OPTIONAL. Enter the changed legal first name for the traveler. Do not enter any punctuation or hyphens.
as it appears on ID                (i.e., Janet) Enter the name as shown on the ID the traveler will present at the airport.
MI or Middle Name                  OPTIONAL. Enter the legal middle initial or name for the traveler. Do not enter any punctuation. (i.e., L)
As it appears on ID                Enter the name or initial as shown on the ID the traveler will present at the airport.
Legal Suffix                       OPTIONAL. Enter the changed suffix for the traveler. Do not enter any punctuation. (i.e., JR, III, etc.)

GDS Profile Name                   OPTIONAL. Enter the changed last name, first name and middle initial. Do not enter any punctuation or
                                   hyphens. Use upper case. (i.e., DOE JANE L). The maximum number of characters and spaces is 21.

Sex                                OPTIONAL. Enter whether the traveler is M or F. Requested by TSA, Homeland Security.
M or F
DOB                                OPTIONAL. Enter the traveler's date of birth in a mm/dd/yyyy format. Requested by TSA, Homeland
mm/dd/yyyy                         Security.
Dept #                             OPTIONAL. Enter the two-digit department number with which the traveler will be affiliated as a
                                   contractor, board member, etc.
Division                           OPTIONAL. Enter the division name as listed in LDAP White Pages in the Sub-Agency field, (i.e., COM-
                                   COMMISSIONERS OFFICE, ETS-INFORMATION TECHNOLOGY, etc.) with which the traveler will be
                                   affiliated. For board and commission members, enter the board or commission name.

                                   NOTE: DO NOT GUESS: Consistency is necessary for accurately sorting by Division

Phone                              OPTIONAL. Enter the changed work phone number of the traveler, or the changed work phone number of
                                   the employee supporting the board or commission member. Enter the number as area code-prefix-number
                                   (i.e., 907-465-2222).
Fax                                OPTIONAL. Enter the changed work fax number of the traveler, or the changed work fax number of the
                                   employee supporting the board or commission member. Enter the number as area code-prefix-number (i.e.,
                                   907-465-2222).
PVN                                REQUIRED. Enter the changed AKSAS Pay Vendor Number (PVN) assigned to the traveler (i.e.,
(Login ID)                         JLD91275).

                                   NOTE: Changes to the PVN may require deletion and reentry of a profile. If so, all personal
                                   information will need to be reentered by the traveler.
Empl(oyee) Num(ber) (for ETMT      OPTIONAL. N/A
use only)
EzBiz ID                           OPTIONAL. Enter the changed 4-digit number that identifies where the accrual and usage of EzBiz miles
                                   occurs. The first two digits must identify the department of the traveler (i.e., 02 for Administration, 03 for
                                   Law, etc.).



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                              CHANGE TRAVELER PROFILE WORKSHEET INSTRUCTIONS
                                  NON-EMPLOYEE ONLY
IBank Div ID                      OPTIONAL. Enter the changed 6-digit number that identifies the reporting number for the traveler. The
(for IBank Reporting)             first two digits must identify the department of the traveler (i.e., 02 for Administration, 03 for Law, etc.).

Travel Planner                    OPTIONAL. If the Travel Planner has changed, enter the name of the Travel Planner who will make
                                  reservations in E-Travel Online for this traveler. List as many as necessary. Minimum of two
                                  recommended.
Travel Desk Email                 OPTIONAL. Enter the changed email address for the travel desk. This is a generic email address used by
(Secondary email)                 multiple travel desks to send and receive email from USTravel (i.e., 03CIVTRAVEL01@alaska.gov).

Travel Division Email             OPTIONAL. Enter the changed email address for the travel division. This is a generic email address used
                                  by division travel contacts to review, send and receive email from USTravel (i.e.,
                                  03CIVTRAVEL@alaska.gov).
Travel Department Email           OPTIONAL. Enter the changed email address for the travel department. This is a generic email address
                                  used by the department travel coordinator to review, send and receive email from USTravel (i.e.,
                                  03TRAVEL@alaska.gov).
Traveler Email (Primary)          OPTIONAL. Enter the changed email address.
Memo                              OPTIONAL. Enter the changed qualification message for USTravel, (i.e., Attn. Agent 24 - After Hours OK,
                                  PSGR OK to book and authorize own travel, etc.)

                                  NOTE: This field is used to notify USTravel of a qualification that exists for this profile for every
                                  itinerary .
Reissued Acct? Y/N                REQUIRED, if the change profile includes a different state corporate card number. Indicate whether the
                                  card account following is a reissued account due to loss or fraud. (The numbering sequence changes on
                                  reissued cards and includes a digit that indicates reissue.)
Corporate Credit Card             OPTIONAL, if the traveler has been issued a state corporate card and the card is reissued with a new
                                  account number due to loss or fraud. Enter the last 6 digits of the new account number.
(Primary account for ALL
travelers)                        NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.


Exp (expiration) Date             REQUIRED IF CHANGING CORPORATE CREDIT CARD. If you entered a corporate credit card
                                  number, you must enter the expiration date of the credit card. Enter the date as mm/yy (i.e., 06/12).

Super CTS - Air, Car, Hotel       OPTIONAL: Enter the last 6 digits of the changed Super CTS (central travel system) account assigned to
                                  this traveler.
(GOV, DOA, LAW, REV, EDU,
HSS, DOL, DCCED, DMVA, DNR, NOTE: The SUPER CTS account is the primary account for travelers without a corporate credit card. The
F&G, DPS, DOT)              CTS is the backup account for travelers with a corporate credit card.

                                  NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.

Exp (expiration) Date             REQUIRED IF CHANGING Super CTS. If you entered a Super CTS number, you must enter the expiration
                                  date of the account.. Enter the date as mm/yy (i.e., 06/12).

Air CTS                           OPTIONAL: Enter the last 6 digits of the changed Air CTS (central travel system) account assigned to this
(DOA, DEC & COR.                  traveler.

                                  NOTE: The Air CTS account is the primary account for travelers without a corporate credit card. The CTS
                                  is the backup account for travelers with a corporate credit card.

                                  NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.

Exp (expiration) Date             REQUIRED IF CHANGING Air CTS. Enter the changed expiration date of the Air CTS. Enter the date as
                                  mm/yy (i.e., 06/12).
Hotel CTS                         OPTIONAL. If the traveler has been assigned a Hotel CTS, enter the last 6 digits of the changed account
(DOA, DEC & COR.                  number.

                                  NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.
Exp (expiration) Date             REQUIRED IF CHANGING Hotel CTS. If you entered a Hotel CTS number, you must enter the expiration
                                  date of the CTS. Enter the date as mm/yy (i.e., 06/12).

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                                CHANGE TRAVELER PROFILE WORKSHEET INSTRUCTIONS
                                      NON-EMPLOYEE ONLY
Car CTS                               OPTIONAL. If the traveler has been assigned a Car CTS, enter the last 6 digits of the account number.

(DOA, DEC & COR.                      NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.



Exp (expiration) Date                 REQUIRED, IF USING CAR CTS. If you entered a Car CTS number, you must enter the expiration date of
                                      the CTS. Enter the date as mm/yy (i.e., 06/12).
Car/Hotel CTS                         OPTIONAL. If the traveler has been assigned a Car/Hotel CTS, enter the last 6 digits of the changed
(DOA, ACPE)                           account number.

                                      NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.

Exp (expiration) Date                 REQUIRED IF CHANGING Car/Hotel CTS. If you entered a Car/Hotel CTS number, you must enter the
                                      expiration date of the CTS. Enter the date as mm/yy (i.e., 06/12).


Email the completed form to the E-Travel Management Team ( ETMT) at: doa.dof.e-travel@alaska.gov. Password protect the file if it
contains credit card information. The original and all copies of this file must be secured at all times if it contains credit card information.
Refer to AAM 38.335.




 e2935245-b51f-4d2f-8e12-0260a6306eb0.xls                      Revised 07/2009                                                            Page 3
CHANGE TRAVELER PROFILE                 (NON-EMPLOYEE ONLY)                                                                                                                            FOR ETMT USE ONLY
                                                                                                                                                                                                                 Date   Initial

DEPARTMENT NAME                                                                                                                                                Added data to E-Travel Online

DIVISION NAME                                                                                                                                                  Email to Travel Administrator
SUBMITTED BY (Division Contact)
SUBMITTED BY (Dept Contact)                                                                                                                                    PASSWORD PROTECT THIS FILE BEFORE EMAILING
                                                                                                                                                               DO NOT REDUCE OR ALTER SIZE OF FORM

NOTE: You MUST enter the Full Legal Name. In all other columns, enter data only in fields where information is changing.
*** Please do not add or delete columns!***

                                      Used for name on ticket and for Secure Flight Info                                           Secure Flight Information
                                                                             MI or                                                                                                   Division
                                         Legal Last        Legal First       Middle                                                                                               (As displayed
                                           Name              Name            Name                                                                                                in LDAP White
                                        (No hyphen)       (No hyphen)         As it                          GDS Profile Name                                                         Pages                              PVN      Empl
                                        As it appears     As it appears    appears on         Legal          (Max 21 characters.      Sex          DOB             Dept #          Sub-Agency                           (Login    Num     EZBiz   IBank Div ID
         Full Legal Name                    on ID             on ID            ID             Suffix            No * / # or , )      M or F      mm/dd/yyyy                            field)        Phone       Fax      ID)     (N/A)    ID      (Reporting)

Ex: VIRGINIA TRAVELER                                                         Anne                                                     F         10/15/1968          11                           907-465-3333                            1232      123123




           e2935245-b51f-4d2f-8e12-0260a6306eb0.xls                                                                                                      Revised 07/2009                                                                                         Page 4
                                                                                                                                                                          Enter Super CTS      OR     Air, Hotel, Car, or Car/Hotel CTS, not both
                                                                                                                                             Re-
                                                                                                                                            issue                         Super CTS -
                                                                                                                                              d    Corporate               Air, Car,                  Air                                                  Car/Hote
   E-Travel Online                                                                                                                           Acct    Credit                  Hotel                   CTS           Hotel CTS             Car CTS            l CTS
   Travel Planner                                                                                                 Traveler                    ?       Card         Exp      (last 6     Exp         (last 6   Exp   (last 6  Exp          (last 6   Exp     (last 6   Exp
(Required if changed)             Travel Desk Email         Travel Division Email     Travel Department Email      Email        Memo         Y/N (last 6 digits)   Date     digits)     Date        digits)   Date  digits)  Date         digits)   Date    digits)   Date
     KLMAJORS                                                                                                   ginny_travel   (Optional)     N
                            11sfrtstravel@alaska.gov   11sfr4travel@alaska.gov      11travel@alaska.gov                                              123456        0512     812345      0912        823456    0312    834567     0312     845678    0312   856789     0512
     PKTURNER                                                                                                   er@alaska.g




e2935245-b51f-4d2f-8e12-0260a6306eb0.xls                                                                          Revised 07/2009                                                                                                                            Page 5

								
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