Get documents about "Employee Memo for Fraud
Description
Employee Memo for Fraud document sample
Document Sample
CHANGE TRAVELER PROFILE WORKSHEET INSTRUCTIONS
NON-EMPLOYEE ONLY
GENERAL INFO COLUMNS INSTRUCTIONS
DEPARTMENT NAME REQUIRED. Enter your department name (i.e., Administration, Corrections, etc.).
DIVISION NAME REQUIRED. Enter your division name (i.e., Administrative Services, Information Technology, etc.).
SUBMITTED BY (Division REQUIRED. Enter the name of the person submitting the Change Traveler Profile worksheet from the
Contact) division level.
SUBMITTED BY (Dept Contact) REQUIRED. Enter the name of the person submitting the Change Traveler Profile worksheet from the
department level.
PROFILE INFO COLUMNS INSTRUCTIONS
Full Legal Name REQUIRED. Enter the full legal name (last, first and middle initial) of the traveler as it is currently listed in
the profile.
NOTE: You MUST enter the Full Legal Name. In all other columns, enter data only in fields where information is changing.
Legal Last Name OPTIONAL. Enter the changed legal last name for the traveler. Do not enter any punctuation or hyphens.
As it appears on ID (i.e., Doe) Enter the name as shown on the ID the traveler will present at the airport.
NOTE: Changes to the legal name may require deletion and reentry of a profile. If so, all personal
information will need to be reentered by the traveler.
Legal First Name OPTIONAL. Enter the changed legal first name for the traveler. Do not enter any punctuation or hyphens.
as it appears on ID (i.e., Janet) Enter the name as shown on the ID the traveler will present at the airport.
MI or Middle Name OPTIONAL. Enter the legal middle initial or name for the traveler. Do not enter any punctuation. (i.e., L)
As it appears on ID Enter the name or initial as shown on the ID the traveler will present at the airport.
Legal Suffix OPTIONAL. Enter the changed suffix for the traveler. Do not enter any punctuation. (i.e., JR, III, etc.)
GDS Profile Name OPTIONAL. Enter the changed last name, first name and middle initial. Do not enter any punctuation or
hyphens. Use upper case. (i.e., DOE JANE L). The maximum number of characters and spaces is 21.
Sex OPTIONAL. Enter whether the traveler is M or F. Requested by TSA, Homeland Security.
M or F
DOB OPTIONAL. Enter the traveler's date of birth in a mm/dd/yyyy format. Requested by TSA, Homeland
mm/dd/yyyy Security.
Dept # OPTIONAL. Enter the two-digit department number with which the traveler will be affiliated as a
contractor, board member, etc.
Division OPTIONAL. Enter the division name as listed in LDAP White Pages in the Sub-Agency field, (i.e., COM-
COMMISSIONERS OFFICE, ETS-INFORMATION TECHNOLOGY, etc.) with which the traveler will be
affiliated. For board and commission members, enter the board or commission name.
NOTE: DO NOT GUESS: Consistency is necessary for accurately sorting by Division
Phone OPTIONAL. Enter the changed work phone number of the traveler, or the changed work phone number of
the employee supporting the board or commission member. Enter the number as area code-prefix-number
(i.e., 907-465-2222).
Fax OPTIONAL. Enter the changed work fax number of the traveler, or the changed work fax number of the
employee supporting the board or commission member. Enter the number as area code-prefix-number (i.e.,
907-465-2222).
PVN REQUIRED. Enter the changed AKSAS Pay Vendor Number (PVN) assigned to the traveler (i.e.,
(Login ID) JLD91275).
NOTE: Changes to the PVN may require deletion and reentry of a profile. If so, all personal
information will need to be reentered by the traveler.
Empl(oyee) Num(ber) (for ETMT OPTIONAL. N/A
use only)
EzBiz ID OPTIONAL. Enter the changed 4-digit number that identifies where the accrual and usage of EzBiz miles
occurs. The first two digits must identify the department of the traveler (i.e., 02 for Administration, 03 for
Law, etc.).
e2935245-b51f-4d2f-8e12-0260a6306eb0.xls Revised 07/2009 Page 1
CHANGE TRAVELER PROFILE WORKSHEET INSTRUCTIONS
NON-EMPLOYEE ONLY
IBank Div ID OPTIONAL. Enter the changed 6-digit number that identifies the reporting number for the traveler. The
(for IBank Reporting) first two digits must identify the department of the traveler (i.e., 02 for Administration, 03 for Law, etc.).
Travel Planner OPTIONAL. If the Travel Planner has changed, enter the name of the Travel Planner who will make
reservations in E-Travel Online for this traveler. List as many as necessary. Minimum of two
recommended.
Travel Desk Email OPTIONAL. Enter the changed email address for the travel desk. This is a generic email address used by
(Secondary email) multiple travel desks to send and receive email from USTravel (i.e., 03CIVTRAVEL01@alaska.gov).
Travel Division Email OPTIONAL. Enter the changed email address for the travel division. This is a generic email address used
by division travel contacts to review, send and receive email from USTravel (i.e.,
03CIVTRAVEL@alaska.gov).
Travel Department Email OPTIONAL. Enter the changed email address for the travel department. This is a generic email address
used by the department travel coordinator to review, send and receive email from USTravel (i.e.,
03TRAVEL@alaska.gov).
Traveler Email (Primary) OPTIONAL. Enter the changed email address.
Memo OPTIONAL. Enter the changed qualification message for USTravel, (i.e., Attn. Agent 24 - After Hours OK,
PSGR OK to book and authorize own travel, etc.)
NOTE: This field is used to notify USTravel of a qualification that exists for this profile for every
itinerary .
Reissued Acct? Y/N REQUIRED, if the change profile includes a different state corporate card number. Indicate whether the
card account following is a reissued account due to loss or fraud. (The numbering sequence changes on
reissued cards and includes a digit that indicates reissue.)
Corporate Credit Card OPTIONAL, if the traveler has been issued a state corporate card and the card is reissued with a new
account number due to loss or fraud. Enter the last 6 digits of the new account number.
(Primary account for ALL
travelers) NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.
Exp (expiration) Date REQUIRED IF CHANGING CORPORATE CREDIT CARD. If you entered a corporate credit card
number, you must enter the expiration date of the credit card. Enter the date as mm/yy (i.e., 06/12).
Super CTS - Air, Car, Hotel OPTIONAL: Enter the last 6 digits of the changed Super CTS (central travel system) account assigned to
this traveler.
(GOV, DOA, LAW, REV, EDU,
HSS, DOL, DCCED, DMVA, DNR, NOTE: The SUPER CTS account is the primary account for travelers without a corporate credit card. The
F&G, DPS, DOT) CTS is the backup account for travelers with a corporate credit card.
NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.
Exp (expiration) Date REQUIRED IF CHANGING Super CTS. If you entered a Super CTS number, you must enter the expiration
date of the account.. Enter the date as mm/yy (i.e., 06/12).
Air CTS OPTIONAL: Enter the last 6 digits of the changed Air CTS (central travel system) account assigned to this
(DOA, DEC & COR. traveler.
NOTE: The Air CTS account is the primary account for travelers without a corporate credit card. The CTS
is the backup account for travelers with a corporate credit card.
NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.
Exp (expiration) Date REQUIRED IF CHANGING Air CTS. Enter the changed expiration date of the Air CTS. Enter the date as
mm/yy (i.e., 06/12).
Hotel CTS OPTIONAL. If the traveler has been assigned a Hotel CTS, enter the last 6 digits of the changed account
(DOA, DEC & COR. number.
NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.
Exp (expiration) Date REQUIRED IF CHANGING Hotel CTS. If you entered a Hotel CTS number, you must enter the expiration
date of the CTS. Enter the date as mm/yy (i.e., 06/12).
e2935245-b51f-4d2f-8e12-0260a6306eb0.xls Revised 07/2009 Page 2
CHANGE TRAVELER PROFILE WORKSHEET INSTRUCTIONS
NON-EMPLOYEE ONLY
Car CTS OPTIONAL. If the traveler has been assigned a Car CTS, enter the last 6 digits of the account number.
(DOA, DEC & COR. NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.
Exp (expiration) Date REQUIRED, IF USING CAR CTS. If you entered a Car CTS number, you must enter the expiration date of
the CTS. Enter the date as mm/yy (i.e., 06/12).
Car/Hotel CTS OPTIONAL. If the traveler has been assigned a Car/Hotel CTS, enter the last 6 digits of the changed
(DOA, ACPE) account number.
NOTE: For security purposes, it is important that you enter only the last 6 digits of the account number.
Exp (expiration) Date REQUIRED IF CHANGING Car/Hotel CTS. If you entered a Car/Hotel CTS number, you must enter the
expiration date of the CTS. Enter the date as mm/yy (i.e., 06/12).
Email the completed form to the E-Travel Management Team ( ETMT) at: doa.dof.e-travel@alaska.gov. Password protect the file if it
contains credit card information. The original and all copies of this file must be secured at all times if it contains credit card information.
Refer to AAM 38.335.
e2935245-b51f-4d2f-8e12-0260a6306eb0.xls Revised 07/2009 Page 3
CHANGE TRAVELER PROFILE (NON-EMPLOYEE ONLY) FOR ETMT USE ONLY
Date Initial
DEPARTMENT NAME Added data to E-Travel Online
DIVISION NAME Email to Travel Administrator
SUBMITTED BY (Division Contact)
SUBMITTED BY (Dept Contact) PASSWORD PROTECT THIS FILE BEFORE EMAILING
DO NOT REDUCE OR ALTER SIZE OF FORM
NOTE: You MUST enter the Full Legal Name. In all other columns, enter data only in fields where information is changing.
*** Please do not add or delete columns!***
Used for name on ticket and for Secure Flight Info Secure Flight Information
MI or Division
Legal Last Legal First Middle (As displayed
Name Name Name in LDAP White
(No hyphen) (No hyphen) As it GDS Profile Name Pages PVN Empl
As it appears As it appears appears on Legal (Max 21 characters. Sex DOB Dept # Sub-Agency (Login Num EZBiz IBank Div ID
Full Legal Name on ID on ID ID Suffix No * / # or , ) M or F mm/dd/yyyy field) Phone Fax ID) (N/A) ID (Reporting)
Ex: VIRGINIA TRAVELER Anne F 10/15/1968 11 907-465-3333 1232 123123
e2935245-b51f-4d2f-8e12-0260a6306eb0.xls Revised 07/2009 Page 4
Enter Super CTS OR Air, Hotel, Car, or Car/Hotel CTS, not both
Re-
issue Super CTS -
d Corporate Air, Car, Air Car/Hote
E-Travel Online Acct Credit Hotel CTS Hotel CTS Car CTS l CTS
Travel Planner Traveler ? Card Exp (last 6 Exp (last 6 Exp (last 6 Exp (last 6 Exp (last 6 Exp
(Required if changed) Travel Desk Email Travel Division Email Travel Department Email Email Memo Y/N (last 6 digits) Date digits) Date digits) Date digits) Date digits) Date digits) Date
KLMAJORS ginny_travel (Optional) N
11sfrtstravel@alaska.gov 11sfr4travel@alaska.gov 11travel@alaska.gov 123456 0512 812345 0912 823456 0312 834567 0312 845678 0312 856789 0512
PKTURNER er@alaska.g
e2935245-b51f-4d2f-8e12-0260a6306eb0.xls Revised 07/2009 Page 5
Related docs
