Employee Job Status Change by vqo83038

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									                                                  California State University, Northridge
                                       Quick Guide to Student Module Data Entry and Business Rules
Required for Hire: Current Enrolled Student,                 Required Fields for all transactions:                                               Required for Pay:
SSN, Valid Work Permit if Nonresident                        Effective Date, Action/Reason, Position, and Hourly Rate                            Job entered in PS, Sign-In paperwork



                                                   Job Code Information                                                       Selecting Action/Reasons (See Notes Below)




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1870      Student Assistant                                  No       No       No      Yes             HIR/CON     PAY/SPC        REH/REH        Not Req      POS/UPD        TER/END
1871      Work Study - On Campus                             No       Yes      No      Yes             HIR/CON     PAY/SPC        REH/REH        Not Req      POS/UPD        TER/END
1872      Work Study - Off Campus                            No       Yes      No      Yes             HIR/CON     PAY/SPC        REH/REH        Not Req      POS/UPD        TER/END
1150      Instructional Student Assistant                    No/Yes   No       Yes     No              HIR/CON     DTA/APT        REH/REH        DTA/APT      POS/UPD        TER/END
          Instructional Student Assistant - On
1151      Campus Work Study                                  No/Yes Yes        Yes No                  HIR/CON DTA/APT            REH/REH DTA/APT POS/UPD TER/END
1868      Student - Nonresident Alien Tax Status             Yes    No         Yes Yes                 HIR/CON DTA/APT            REH/REH DTA/APT POS/UPD TER/END
Expected End Date rules for 1868:                                     Appointment and End Dates for     Notes:
>Reappointment: Use DTA/APT                                           1150 & 1151:                      (1) Each unique Department/Job Code combination requires a job record.
 A. Must have valid Work Authorization                                                                  (2) When using DTA/APT to change pay, the Expected End Date must be greater
 B. New Effective Date should be the next day after the previous      > Appointed by semester           than the effective date of the transaction.
    Expected End Date if employee is continuing.                        A. Expected End Date =          (3) When Payroll Status is 'Terminated', use REH/REH to rehire the employee.
    Example:                                                               semester end date.           Using DTA/APT will not change the status from Terminated to Active.
      1. Current Expected End Date = 12/21/07                           B. Term at Semester end.        (4) Reappoint when employee will continue to work past Expected End Date with
      2. Employee has new Work Authorization to 06/30/08                C. Rehire after pay for last    no break.
      3. Add new DTA/APT effective 12/22/07                                semester has issued.         (5) Use Position Change to move an employee to a new position within the same
 > Pay Change: Use DTA/APT                                                                              Department and Job Code. Usually used to change 'Reports To'.
   A. Cannot change pay if appointment is expired.                                                      (6) Termination should not be entered until last pay has processed. Use day after
                                                                                                        last Pay Period End date for Effective Date.



        Corrections: Send 'Student Employee Job Data Change Form' to correct Effective Date, Expected End Date, and Action/Reason errors.
        Staff Appointments: Students cannot hold Student and Staff positions at the same time.


                                                                                                                                                                        Effective 01/05/2008
            14ab7bc7-4340-4ee9-85c3-aa4fcd3c25d7.xls, BVanEvery 01-04-08
                                                 California State University, Northridge
                                      Quick Guide to Student Module Data Entry and Business Rules
Required for Hire: Current Enrolled Student,              Required Fields for all transactions:                                             Required for Pay:
SSN, Valid Work Permit if Nonresident                     Effective Date, Action/Reason, Position, and Hourly Rate                          Job entered in PS, Sign-In paperwork



                                                 Job Code Information                                                                  Action Reasons




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          Student Assistant                                   Vis
1870                                                      HR        No        No        No    Yes   HIR/CON    PAY/SPC        REH/REH       Not Req       POS/UPD       TER/END
1871      Work Study - On Campus                          HR        No        Yes       No    Yes   HIR/CON    PAY/SPC        REH/REH       Not Req       POS/UPD       TER/END
1872      Work Study - Off Campus                         HR        No        Yes       No    Yes   HIR/CON    PAY/SPC        REH/REH       Not Req       POS/UPD       TER/END
1150      Instructional Student Assistant                 FA        No        No        Yes   No    HIR/CON    DTA/APT        REH/REH       DTA/APT       POS/UPD       TER/END
          Instructional Student Assistant - On
1151      Campus Work Study                               FA        No        Yes       Yes No      HIR/CON DTA/APT           REH/REH DTA/APT POS/UPD TER/END
1868      Student - Nonresident Alien Tax Status          HR        Yes       No        Yes Yes     HIR/CON DTA/APT           REH/REH DTA/APT POS/UPD TER/END
1874      Bridge Student Assistant (Future)               HR        No        No        Yes No      HIR/CON DTA/APT           REH/REH DTA/APT POS/UPD TER/END

        Notes:                                                                                                Expected End Date rules for 1150, 1151, and 1868:
        (1) Each unique Department/Job Code combination requires a job record.                                1. The end date must always be greater than Effective Date.
        (2) When using DTA/APT to change pay, the Expected End Date must be greater than                      2. Reappoint if employee is continuing. Effective Date of new
        the effective date of the transaction.                                                                appointment should be the next day after the Expected End Date.
        (3) When Payroll Status is 'Terminated', use REH/REH to rehire the employee. Using                       Example:
        DTA/APT will not change the status from Terminated to Active.                                               Current Expected End Date = 12/21/07
        (4) Reappoint when employee will continue to work past Expected End Date.                                    Add new DTA/APT effective 12/22/07
        (5) Use Position Change to move an employee to a new position within the same                         3. Terminate at end of appointment if employee will have a break and
        Department and Job Code. Usually used to change 'Reports To'.                                         rehire if employee returns.
        (6) Termination should not be entered until last pay has processed.




        Corrections: Send 'Student Employee Job Data Change Form' to correct Effective Date, Expected End Date, and Action/Reason errors.



                                                                                                                                                                   Effective 01/01/2008
            14ab7bc7-4340-4ee9-85c3-aa4fcd3c25d7.xls, BVanEvery 01-04-08
                               California State University, Northridge
                    Quick Guide to Student Module Data Entry and Business Rules




                                                                                  Effective 01/01/2008
14ab7bc7-4340-4ee9-85c3-aa4fcd3c25d7.xls, BVanEvery 01-04-08
                               California State University, Northridge
                    Quick Guide to Student Module Data Entry and Business Rules




                                                                                  Effective 01/01/2008
14ab7bc7-4340-4ee9-85c3-aa4fcd3c25d7.xls, BVanEvery 01-04-08
                               California State University, Northridge
                    Quick Guide to Student Module Data Entry and Business Rules




                                                                                  Effective 01/01/2008
14ab7bc7-4340-4ee9-85c3-aa4fcd3c25d7.xls, BVanEvery 01-04-08
                                                  California State University, Northridge
                                       Quick Guide to Student Module Data Entry and Business Rules
Required for Hire: Current Enrolled Student,                   Required Fields for all transactions:                                                                                                                                                                                  Required for Pay:
SSN, Valid Work Permit if Nonresident                          Effective Date, Action/Reason, Position, and Hourly Rate                                                                                                                                                               Job entered in PS, Sign-In paperwork




                                 Job Code Information                                                                                                                                                    Action and Action/Reasons                                                                                                                   Terminations




                                                                                                                                                                                                   Entered as new appointment
                                                                Resources or Faculty Affairs




                                                                                                                                                                                                                                Rehire - when Payroll Status
                                                                                                                                                                     Hire - New Employee or Add
                                                                                                                      Must have Approved Award




                                                                                                                                                                                                                                                                                                                                                                                      Effective BOB after Last PP
                                                                                                                                                                     Concurrent Job Record (1)




                                                                                                                                                                                                                                                                                                                                Automatic after 4 Months

                                                                                                                                                                                                                                                                                                                                                           Entry by Department OK
                                                                                                                                                                                                                                                                                                                                                           after last pay generates
                                                                                                                                                                                                                                                               Reappointment - when
                                                                                               Visa/Work Permit Req

                                                                                                                      Work Study Allowed -




                                                                                                                                                                                                                                                               Expected End Date is
                                                                Supported by Human




                                                                                                                                                                                                                                                                                      Position Change (5)




                                                                                                                                                                                                                                                                                                                                                                                      Wait until after T&L
                                                                                                                                                 Expected End Date




                                                                                                                                                                                                   if 1868, 1150, 1151


                                                                                                                                                                                                                                is 'Terminated' (3)




                                                                                                                                                                                                                                                                                                            Termination (6)
                                                                                                                                                                                                   Pay Change (2)




                                                                                                                                                                                                                                                                                                                                with no pay
                                                                                                                                                                                                                                                               reached (4)




                                                                                                                                                                                                                                                                                                                                                                                      processed
Job Code


            Title




1868       Student - Nonresident Alien Tax Status              HR                              Yes                    No                         Yes                 HIR/CON                       DTA/APT                      REH/REH                        DTA/APT                POS/UPD               TER/END            Yes                         Yes                        Yes
1870       Student Assistant                                   HR                              No                     No                         No                  HIR/CON                       PAY/SPC                      REH/REH                        Not Req                POS/UPD               TER/END            Yes                         Yes                        Yes
1871       Work Study - On Campus                              HR                              No                     Yes                        No                  HIR/CON                       PAY/SPC                      REH/REH                        Not Req                POS/UPD               TER/END            Yes                         Yes                        Yes
1872       Work Study - Off Campus                             HR                              No                     Yes                        No                  HIR/CON                       PAY/SPC                      REH/REH                        Not Req                POS/UPD               TER/END            Yes                         Yes                        Yes
1874       Bridge Student Assistant (Future)                   HR                              No                     No                         Yes                 HIR/CON                       DTA/APT                      REH/REH                        DTA/APT                POS/UPD               TER/END            Yes                         Yes                        Yes
1150       Instructional Student Assistant                     FA                              No                     No                         Yes                 HIR/CON                       DTA/APT                      REH/REH                        DTA/APT                POS/UPD               TER/END            No                          Yes                        Yes
           Instructional Student Assistant - On
1151       Campus Work Study                                   FA                              No                     Yes                        Yes HIR/CON DTA/APT                                                            REH/REH DTA/APT POS/UPD TER/END No                                                                                         Yes                        Yes

           Notes:                                                                                                                                                                                 Expected End Date rules:
           (1) Each unique Department/Job Code combination requires a job record.                                                                                                                 1. Must be greater then Effective Date of transaction
           (2) When using DTA/APT to change pay, the Expected End Date must be greater than                                                                                                       2. Reappoint if employee is continuing past end date using the next day
           the effective date of the transaction.                                                                                                                                                    Example:
           (3) When Payroll Status is 'Terminated', use REH/REH to rehire the employee. Using                                                                                                         - HIR/CON Effective 08/01/07 Expected End Date = 10/15/07
           DTA/APT will not change the status from Terminated to Active.                                                                                                                              - DTA/APT Effective 10/16/07 Expected End Date = 12/31/07
           (4) Reappoint when employee will continue to work past Expedted End Date.                                                                                                              3. Terminate at end of appointment if employee will have a break and
           (5) Use Position Change to move an employee to a new position within the same                                                                                                             Rehire if employee returns.
           Department and Job Code. Usually used to change 'Reports To'.                                                                                                                             Example:
           (6) Termination should not be entered until last pay has processed.                                                                                                                        - HIR/CON Effective 08/15/07 Expected End Date = 10/30/07
           ** Submit corrections to Effective Dates and Expected End Dates to Human                                                                                                                   - TER/END Effective 10/31/07 (beginning of new Pay Period)
           Resources. They cannot be entered in the module.                                                                                                                                           - REH/REH Effective 01/01/08 Expected End Date = 06/30/07




                                                                                                                                                                                                                                                                                                                              Effective 01/01/2008
           14ab7bc7-4340-4ee9-85c3-aa4fcd3c25d7.xls, BVanEvery 01-03-07
                                                California State University, Northridge
                                     Quick Guide to Student Module Data Entry and Business Rules




                                                               vv




Notes:
*        Expected End Date must be greater than the
         effective date of the Pay Change                           4 Rehire action is required when Employee is in a
1        Each unique Department/Job Code combination
         requires a job record
1
         Effective Date should be first day employee works.
2
         Termination Date should be 1 day after last PP paid
3        Position Change must be within the same
         department/job code to change Reports To only
4        Rehire action is required when Employee is in a
         terminated status
5        Required when an appoint has expired if employee is
         to continue.




                                                                                                                        Effective 01/01/2008
         14ab7bc7-4340-4ee9-85c3-aa4fcd3c25d7.xls, BVanEvery 01-03-07

								
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