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					NRF-MDA IDM Proposal Details

NRF-MDA IDM Proposal (Co-Space Test-Bed)

General Instructions

       Funds granted to each Co-Space Test-Bed is meant to support (not fund) the creation
        of innovative products utilizing a suite of common services hosted at the Co-Space
        Test-Bed, as well as to support (not fund) the test-bedding for these (or other similar)
        products. As such, example components that can be funded through each Co-Space
        Test-Bed include:

        -        Research engineers to make available for use common services and support
                 test-bedding efforts. Example work involving common services could include
                 hosting API documentation of software libraries on a web site, allowing
                 downloads of said libraries from the web site, developing interfaces to allow
                 one common service to effectively work in tandem with another. Example
                 work involving test-bedding efforts could include user management, test
                 devices/infrastructure management.

        -        Centre manager, reporting to both the Co-Space Test-Bed Director as well as
                 IDMPO, to help coordinate all projects. He would also be expected to help
                 with the administration of the awarded NRF grants, facilitate match-making of
                 companies for future projects, call for proposals for projects, expand the test
                 user community as well as to attract more companies/IHLs/other parties to
                 add to the pool of common services.

        -        Infrastructure to host the above described services, if not already available at
                 the host institute

       Each Co-Space Test-Bed proposal should come with separate proposals for each
        anchor project. These projects should be funded through another scheme such as
        FutureScape (for SMEs) or iJAM (for Startups). Anchor projects will be evaluated
        separately from each Test-Bed proposal. However, the Test-Bed proposal should
        include enough details about each anchor project for the evaluation panel to assess
        the potential of each Test-Bed.

       Each Co-Space Test-Bed should also make available to other Co-Space Test-Beds
        the hosted common services and datasets.

       Proposed KPIs budget and implementation schedule should be expressed according
        to project year (not calendar or financial year) as indicated in the template. If the
        proposal is approved and start date finalized, the successful applicant would be
        required to remap the KPIs, budget and implementation schedule by financial year

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Section 1. Co-Space Test-Bed Details & Description

Title of Co-Space Test-Bed
<enter Co-Space Test-Bed title here>
Host Institute
<enter host institute here>
<indicate no. of years of funding required>

Co-Space Test-Bed Director
First Name
Last Name

Co-Space Test-Bed Co-Director (if applicable)
First Name
Last Name

**Attach Curriculum Vitae of Director and Co-Director(s) as an appendix

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Section 2.       Co-Space Test-Bed Description
                 (Please take no more than 3 pages for this section.)

<Summarize the Co-Space Test-Bed proposal in less than 200 words>

<Provide any necessary background information>

Co-Space Test-Bed Objectives
1.    List main objectives in order of priority, and describe them clearly and succinctly.
2.    Describe the scope and constraints of the proposed activity.
3.    Highlight the main deliverables.

Potential Impact
<Please state the likely impact and applications of the work. E.g. for Co-Space Test-Bed,
describe how industry partners can benefit from the Lab.>

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Section 3.          Key Performance Indicators (KPI)

Proposed KPI Targets

KPI                                       Yr 1      Yr 2      Yr 3      Total Remarks
No. of Projects                                                          0
No. of partners                                                          0
No. of test-users                                                        0
No. of common services                                                   0
Utilization rate of common
services (%)

KPI Definitions

        KPI                    Definition
    1   No. of projects        No. of projects that utilize the Co-Space Test-Bed Pilot for
                               the following purposes:
                                    • Developmental projects: e.g. use of common
                                         services to develop new products / services, use of
                                         common services for R&D projects, generation of
                                         data sets through the test-bed, etc
                                    • Test-bed projects: e.g. test-bedding of new products /
                                    • Commercialization projects: e.g. utilization of go-to-
                                         market partners via test-bed common services to
                                         commercialize products / services
                               Indicate the project purpose in the progress report (can be
                               one or many).
    2   No. of partners        No. of public sector or private sector partners involved in the
                               Test-Bed, in roles such as (but not limited to):
                                    • Contribution to common services
                                    • Test-bedding their product / service
                                    • Utilizing go-to-market partners
                               Indicate the partnership role in the progress report (can be
                               one or many). This can include the host institute only if
                               personnel outside of the test-bed are involved in KPI 1 (e.g.
                               PhD students utilizing common services in projects). Fundee
                               should also indicate partner type (e.g. public/private,
                               MNC/SME/Startup, etc)
    3   No. of Test Users      No. of unique test users that participated in testing the
                               projects counted in KPI 1. Each test user must:
                                    • Commit at least 3 months time during which up to 2
                                         hrs a week will be used for testing.
                                    • Have participated and provided feedback for one or
                                         more projects.
    4   No. of common          No. of common services made available for use. Even if
        services               some elements between two common services are the same
                               (such as underlying hardware or infrastructure), if the
                               purpose of the service provided is different, these can be
                               counted towards the KPI .
    5   Utilization rate of    Utilization rate of common services counted in KPI 4. A
        common services        common service is counted as utilized if it is used in at least
                               one project.

 An example would be the use of the same set of IP cameras for two separate purposes: a
queue-monitoring service vs a traffic congestion monitoring service.

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Parameters for tracking only

     Parameters                Guidelines
 1   Total Investment
     Committed in
     Singapore (TICS)
 2   Cost Savings              Cost savings achieved through utilizing the Co-Space Test-
                               Bed. This can be calculated by summing the cost of
                               resources used at the Test-Bed per project.
 3   Time Saved                Time saved per project. This can be calculated by summing
                               the time taken to setup / acquire Test-Bed resources used, if
                               these resources were not available for use at the Test-Bed.
 4   Use count of              Counts the number of times common services have been
     common services           used.

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Section 4.       Co-Space Test-Bed Costing
                 (Please fill in the excel template Proposal Template – Co-Space Test-Bed
                 Budget vX.X.xls)

Please refer to the attached spreadsheet.

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Section 5.       Case for Support
                 (Please use no more than 8 pages for this section.)

Approach and Implementation Plan
Describe the implementation plan for the Co-Space Test-Bed.

What are the key partners and their roles, and common services made available to the Lab?
   - List down the key partners and their roles (e.g. driving anchor projects, contributing to
        common services, demand driver, go-to-market partner, etc)
   - Describe in detail what common services these partners will contribute to the lab

What is the size and nature of the testbed?
   - Also describe what incentives will be used to bring test users on board

What are the anchor projects for the Co-Space Test-Bed?
   - Describe each project in detail
   - Delineate which parts of the projects belongs to Co-Space Test-Bed work, and which
       are not

What are the competitive advantages the Co-Space Test-Bed will offer?

Highlight plans for making the Lab eventually self-sustainable.

<Describe the challenges of the proposed approach and explain known constraints that may
affect the Co-Space Test-Bed, and fall-back/contingency plan where challenges cannot be

Manpower & Equipment Justification
< Elaborate in detail the reasons for the requested manpower and equipment. For manpower,
detail the specific contribution of each staff to the deliverables as well as highlight the
challenges faced by each staff. For each piece of equipment, justify its purchase and show
how it contributes to the deliverables of the Co-Space Test-Bed. >

Justifications for Exceptional Items
<For each Exception Item, justify its funding and show how it contributes to the deliverables of
the Co-Space Test-Bed.>

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Section 6.       Implementation Schedule

      Milestones/                    Year 1              Year 2              Year 3
      Deliverables             Q1   Q2 Q3     Q4   Q1   Q2 Q3     Q4   Q1   Q2 Q3     Q4
e.g. Milestone 1 +

e.g. Milestone 2

e.g. Milestone 3 +

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Section 7.       Undertaking by Co-Space Test-Bed Director and all Co-Director(s)

In signing the Grant Application, the Co-Space Test-Bed Director and all Co-Director(s)
UNDERTAKE, on any Grant Award, to:

       Declare that all information is accurate and true.
       Not send similar versions or part(s) of this proposal to other agencies for funding.
       Submit supporting documents of ethics approval obtained from the relevant
        Institutional Review Board (IRB) and Animal Ethics Committee for studies involving
        human subjects/human tissues or cells, and animal/animal tissues or cells
       For proposals involving human subjects/human tissues or cells, and animal/animal
        tissues or cells, be actively engaged in the execution of the research and comply with
        all laws, rules and regulations pertaining to animal and human ethics, including the
        Singapore Good Clinical Practice guidelines.
       Ensure that IDMPO funding is acknowledged in all publications.
       Ensure that all publications arising from research wholly or partly funded by NRF will
        be forwarded to IDMPO.
       Ensure that the requested equipment/resources are not funded by another agency or
        research proposal.
       Ensure that there was a reasonable effort in accessing available
        equipment/resources within the host institution or elsewhere within Singapore.
       Adhere to the attached general guidelines.
       Adhere to host institution's guidelines and processes.

Name and Signature of Co-Space Test-Bed Director


Name and Signature of Co-Director


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Section 8.       Undertaking by the Institution

In signing the Grant Application, the Institution UNDERTAKES, on any Grant Award, to:

       Ensure that the proposed work could be conducted in the host institution
       Provide appropriate support during the grant period
       Ensure that the funds provided are used for the stated purposes in the proposal
       Ensure that the work complies with all laws, rules and regulations pertaining to
        national and the institution's operating procedures and guideline
       Adhere to the attached general guidelines

Name and Signature of Director of Institution*


* If the Co-Space Test-Bed Director is the Director of the Institution, UNDERTAKING by the
Director's Reporting officer is required.

Name, Designation and Signature


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Attachment: General Funding Guidelines
(adapted from NRF Fund Guide dtd 19 Feb 2009)

Approved qualifying direct costs of a proposal include:

i.      Expenditure on Manpower (EOM).

        a.       Salaries, employer’s CPF contributions and allowances for research / Co-
                 Space Test-Bed staff, stipends and course fees of full-time graduate research
                 students, and stipends of part-time graduate research students employed
                 specifically for the funded proposal, are allowed.

        b.       Salaries and compensation for Co-Space Test-Bed Director, Co-Director(s)
                 are not allowed.

        c.       Annual Wage Supplement (AWS), staff insurance and annual leave are
                 allowable for employees, if the payment is made according to a formal
                 prevailing policy of the host institution that is consistently applied regardless
                 of the source of funds.

        d.       Expenses, honoraria or salaries of overseas experts invited to participate in
                 the project are not allowed.

        e.       Overtime pay, general staff insurance and recruitment costs are not allowed.

ii.     Expenditure on Equipment

        a.       New equipment needed directly for the Co-Space Test-Bed is allowed. Each
                 piece of equipment must be individually identified and its cost (including bank
                 charges, delivery and installation where necessary) estimated.

        b.       General purpose IT and communication equipment like computers, office
                 productivity software, PDAs, mobile phones, workstations and printers are
                 not allowed unless they are necessary for carrying out the project work.

        c.       General furniture and office equipment such as facsimile machines,
                 photocopier machines, etc., are not allowed.

        d.       All equipment costing more than S$100,000 must be classified under
                 “Exceptional Items”. Three quotations must be provided for such equipment
                 in the budget along with full justifications for the need to purchase the

iii.    Other Operating Expenses (OOE)

        a.     Operating expenses necessary for the successful execution of the funded
               proposal are allowed. These include travel expenses for collaboration and
               conferences, cost for training, materials and other consumables, computing
               services and facilities and equipment rental.

        b.       Travel components that are allowed include round-trip airfare on economy
                 class, tourist-class hotel accommodation, daily subsistence and conference
                 registration fees. The total cost of these components for each trip must not
                 exceed S$6,000.

        c.       Publication page charges for journal papers or additional pages in conference
                 papers are allowed up to a maximum of $1,000 per paper.

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        d.       Cost of maintenance of equipment purchased directly under the funded

        e.       Purchase of general laboratory consumables that are directly related to the
                 funded proposal, based on existing institution’s guidelines.

        f.       Reasonable refreshments and entertainment expenditures are allowed,
                 based on the existing institution’s guidelines.

        g.       Purchase of books, manuscripts or reports of relevance that are necessary to
                 the project, based on existing institution’s guidelines.

        h.       Cost of local travel for meetings related to the funded proposal, based on
                 existing institution’s guidelines.

        i.      Outsourcing of any part of R&D work is strictly not allowed.

        j.       Staff retreat and payments for fines/penalties are not allowed.

        k.       The following costs are also not allowed as they should be supported through
                 indirect costs.
                 -        Audit, legal, marketing or consultancy fees;
                 -        Utilities and telecommunications costs;
                 -        Maintenance and repairs of general equipment not purchased directly
                          under the project and facilities;
                 -        Patent filing and related costs;
                 -        Refurbishments/renovations/adaptations; and
                 -        Other costs not specifically related or justified for the funded proposal

iv.     Exceptional Items

        a.       The following items are allowed but must be individually justified in the
                 -        Equipment costing more than S$100,000.
                 -        Intellectual property that is needed to carry out the project work.
                 -        Subcontracting of non-research work (e.g., the development of tools
                          for the research)
                 -        Payment to volunteers and research patients.

        b.       Infrastructural work needed to carry out the research is permissible with
                 strong justification and with prior approval from NRF.

v.      Indirect Costs

        a.       Support for indirect costs is allowed only to Singapore-based Institutes of
                 Higher Learning and not-for-profit entities.

        b.       Indirect costs are meant to defray costs for administration (e.g., personnel,
                 finance, IT, library, etc.), space, utilities and other general operating costs
                 incurred by a R&D organization in support of the funded project activities.

        c.       Up to 20% of the total qualifying direct costs (less Exceptional Items) will be

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